Best-in-Class Workforce Management Software from Industry Experts
Header

Streamline Operations with Business Intelligence and Analytic Reporting

August 1st, 2013 | Posted by Apex Time Solutions in Benefit Accruals | Employee Time and Attendance | Overtime | Smartphone | Time and Attendance Blog, Workforce Management Software - (0 Comments)

ATS Time and Attendance Software business intelligence tool is an up to the minute data directory of information that gives you real-time visibility across your organization. This data driven directory uses 21st century business intelligence and it is fully integrated within ATS Time and Attendance. This application is a powerful, easy-to-use business intelligence tools that drives smarter decisions across single or multi-site locations.

ATS Time and Attendance business intelligence application provides companies with user-defined portals for real-time monitoring of their most relevant business indicators. The employee time management dashboard provides comprehensive capabilities to deliver actionable, representations of key employee and labour analytic reports and statistical data.

Companies can use data driven business intelligence tools to identify predictive patterns in employee attendance and track such things as overtime, personal time off (PTO) and benefit accruals. Having instant access to data through ATS cloud-based time and attendance helps companies view attendance anomalies and quickly react to changing business conditions

The employee time and attendance dashboard information can be accessed 24/7 from any smartphone, tablet or computer with Internet access. ATS user-friendly employee time and attendance dashboards were designed so companies could get the most up to date information that they use every day, helping them to make smarter decisions faster

To learn more about ATS integrated Time and Attendance Business Intelligence designed for today’s businesses, go to our website.

, , , ,

Employee Time Card Management Dashboard Questions & Answers

July 30th, 2013 | Posted by Apex Time Solutions in Labour Analytics | Overtime | Payroll | Time and Attendance Software | Time Card Editing - (0 Comments)

In the continuing series of ATS time and attendance software Q &A for customers and prospects alike, we turn to the editing of employee hours through our automated time management system. These areas encompass:

Editing Employee Time Cards
The employee time and attendance software edit dashboard is the central and most commonly used item within ATS time and attendance software for editing employee time punches and hours.

The ATS time and attendance application has several tables that can be viewed within the employee time card dashboard. The first is a default screen that shows all employee punches. This dashboard shows the entire employee punch history with worked and non-worked hours along with totals and related date information. The corresponding employee time card dashboard is the earnings/deductions area. This area displays such information as hours that are assigned to pay codes which are designated as earnings or deduction type monetary amounts for tracking of labour allocation.

Recalculation of Employee Time and Attendance Data
The recalculation of employee time and attendance data screen allows you to select a range of employee timecards (including dates) for which the hours should be recomputed. Ordinarily, the system will perform the computations whenever the punches (time in/out) are assigned to the employees electronic timecard. If changes are made to the pay policies (the rules that govern how the time should be computed) or if employees are reassigned to a different shift, the previously processed punch information will not be affected. Additional options available include:

Overtime Authorization
This option allows you to specify if overtime authorization should be retained. If the pay policy specifies that overtime was previously authorized on certain punches, that overtime authorization is retained.

Shift Level Changes
This option allows you to specify if the previously selected shift level should be retained when recalculating the hours. When this option is cleared, the shift level will be chosen to closely match the punches.

Shift Overrides
This option allows you to specify that if a shift override was selected on a punch, it should be kept. When this option is cleared, the shift used will reflect the one to which the employee is assigned.

Collect from Unclaimed Punches
The collect from unclaimed punches dashboard allows you to process punches that were associated with an employee badge or card number that has not been assigned to any employees. Unclaimed punches may be the result of forgetting to input the employee’s information into ATS time and attendance software ahead of the real-time data collection. They may occur also when a number is temporarily assigned to an employee (in the case that he/she has forgotten to bring it or has lost it). The punches that are associated with a card number that is assigned to an employee will be assigned to that employee. An alternative to this option is Assign From Unclaimed Punches.

Assign From Unclaimed Punches
The collect from Unclaimed Employee Punches dashboard allows supervisors to process punches that were associated with a badge or card number that has not been assigned to any employees. Although, the Collect from Unclaimed Punches will process only employee data that is associated with a card number, this screen allows you to select the employee to which the punches will be associated.

In our next series, we will focus on employee labour analytics, followed by payroll management and business intelligence. To learn more about ATS depth of experience in the time and attendance market-place, please contact a local representative in your area. You can also follow up on Twitter, LinkedIn and other social media platforms.

, , , ,

ATS TimeWork Time and Attendance FAQs

July 24th, 2013 | Posted by Apex Time Solutions in Employee Scheduling | Employee Time and Attendance | Employee Time Clock | Labour Analytics | TimeWork - (0 Comments)

Many of ATS customers don’t have time to browse through the “How To” section of ATS TimeWork Time and Attendance. We thought creating this online forum would help. Of course, getting in touch with the ATS support team can be done rather quickly through a phone call, contacting a local rep in your area or submitting a request to our support department.

Here are answers to some of the most frequent queries about TimeWork Employee Management Dashboard Section:
Employee Management-The Employee Dashboard is where you will add, edit, delete, and maintain all pertinent data and information on your company’s employees. We suggest filling in as much information as possible on your employees. By doing this it will give you comprehensive reporting and tracking of employee hours and other related information. For example, The Employee Dashboard is set up with several sub-sections; Time & Attendance Profile, Employee Pay Rate, Timeclock, Human Resources Personal Information, Human Resources  Profile, User Fields and Contact Information. Each of these sub-sections in the Edit Employee window can be accessed one at a time by clicking your mouse on the associated “tab.”

Employee Report-The Employee Report option is used to generate a report of employees entered in the ATS TimeWork Time and Attendance software. All information of each employee is listed. There are several items that you can enter to control what order and which employees are displayed. There is also a summary option which will print the report in a revised format.

Import Setup-This screen allows you to configure the importing of employees. Options available include such things as default field mappings, and default parameters to use on required data.

Import File Format Include:

  • Fixed ASCII- Each employee is on a separate line. Individual fields (Employee ID, last name, first name) are defined to start and end at specific columns.
  • Comma Delimited- Each employee is on a separate line. Individual fields are separated by a comma

Import Layout Report-This report is used to document the format that would be expected of the employee import file. Generally this report is used when you want to create an employee import file from another application. The output of this report will be affected by the configuration specified in the Import Setup screen.

Import Employee-This screen allows you to select a file containing employee information to be imported and perform the import. Additionally, you can perform a test to see if the import will be successful by selecting the “Validate Import File” option. The results of the import operation can be viewed in the Import Result Report.

Import Result Report-This report outlines the results of the importing of employees from an external import file. It will display information regarding the success or failure to import employee information, as well as what was updated.

In the upcoming questions and answers we will cover; Timecard Management, Labour Analytics, Payroll Management, Employee Scheduling and Data Collection.

To learn why leading companies choose ATS Time and Attendance solution go to our website. You can also join the conversation on our Workforce Management Group discussions through LinkedIn.

, , , ,

How Do You Increase Productivity?

July 16th, 2013 | Posted by Apex Time Solutions in Biometric Time and Attendance Facial Recognition System | Business Intelligence | Employee Self Service | Employee Time Clock | Payroll - (0 Comments)

The introduction to a reliable solution like an ATS timekeeping system will help payroll and HR managers to track employees time, analyze absences and at the same time, adhere to labour compliance. ATS time and attendance software is complemented by various data collectors which include: biometric face recognition, proximity time clocks, fingerprint readers, barcode and magnetic swipe clocks and web-based timesheets. Companies who have adopted a time management solution cite a reduction in time and money and increased proficiency across multiple departments.

The Canadian labour code covers amoung other things: hours of work, leave, employer compliance, overtime, wages, pay and deduction. Employers are responsible for collecting and maintaining accurate records regarding the number of hours each employee works. Collecting this type of information on a paper timesheet leaves companies vulnerable to employees either being over or short paid.

Numerous studies have revealed that handwritten timesheets and paper punch cards are often difficult to read and include a plethora of mistakes. Manual timekeeping also increases the risk for record abuse whether from simple mistakes or actual intent to falsify hours worked as this system heavily relies on the employee honour system. ATS time and attendance system eliminates errors and ensures calculation policies are applied correctly and consistently across all employees.

By adopting an electronic time and labour solution, companies are able to track and accurately measure employee performance. ATS TimeWork workforce management software includes business intelligence tools to alert HR when an employee punches in early or late or if the employee punches out before or after hours. With the use of the employee self-service tool, employees can leverage their ability to request vacation, review work schedules and send other requests to their manager.

For the many years, the prevailing misconception has been that adopting a time and attendance solution is too much of an investment. ATS account executives get queries from prospective customers asking for the benefits of deploying time management software. To remain competitive, today’s businesses need to adopt business management software that will keep them ahead of the curve.

To learn more or to view a demo of ATS time and attendance software, go to our website.

, , , ,

A Powerful, Flexible and Easy-To-Use Time and Attendance Solution

July 4th, 2013 | Posted by Apex Time Solutions in Cloud Time and Attendance | customer relationship management | ERP | Payroll | SaaS Time and Attendance | Software-as-a-Service (saas) Workforce Management Software | Time and Attendance Canada | Time and Attendance System | TimeWork - (0 Comments)

ATS TimeWork is the most powerful and flexible time management solution for midsize and larger companies looking to grow a competitive business with limited resources. TimeWork supports industry-specific processes and provides end-to-end visibility across multiple sites. ATS TimeWork Time Attendance is built for the digital age and enable companies to access information conveniently wherever they are over a web browser, and can accelerate all business exchanges, within and outside the company, locally and internationally.

Solution Benefits:

Data Collection and Integration
ATS TimeWork time and attendance is the industry’s leading Software-as-a-Service (SaaS) time management software that supports your entire company—from employee time and labour collection to data integration with applications like; enterprise resource planning (ERP), human resources management systems (HRMS), customer relationship management (CRM) and payroll software. All this combined in a single, integrated and powerful employee time management software solution. There’s no need to waste time re-inputting data into separate systems.

Eliminate IT and upgrade costs
ATS TimeWork is a cloud-based, time and attendance software with a 99.7% uptime guarantee. This provides companies with a greater reliability while eliminating the need for on-site hardware and software. In addition, ATS upgrades are all part of our product offerings.

Functionality
Today’s companies require a time and attendance system that meets advanced, industry-specific requirements without straining resources. ATS TimeWork is the only time management solution that delivers the best standard practices for your industry with rapid implementation and a solution that will adapt to your organization’s unique requirements.

ATS TimeWork employs a consistent, implementation methodology that will reduce the implementation timeline and cost, but also to assure the reliability of the implementation and to provide our customers with a clear view to project status and progress. ATS time and attendance software gives you real-time business intelligence for every aspect of your organization from anywhere at any time.

To learn more or to view a demonstration, go to our website.

, , , , , , , ,

Is Your Current Software Solution Adaptable?

June 18th, 2013 | Posted by Apex Time Solutions in Business Intelligence | customer relationship management | ERP | Overtime | Payroll | Time and Attendance Software | Time and Attendance System - (0 Comments)

Today’s companies face significant challenges in implementing a software solution that meets their current needs and is able to adapt to future requirements. In trying to find the right solution, business executives typically ask those vendors to produce a measureable ROI that is aligned with expectations.

We suggest companies look for a time and attendance solution that adds value to your business processes and is able to integrate to: Customer Relationship Management (CRM), Payroll Software, Enterprise Resource Planning (ERP), Human Resources Management System (HRMS) and other third party applications. A truly integrated time management application enables companies to extrapolate up-to-minute business analytics that helps in the day to day decision-making.

Here are three things companies need to look for:

Web-capability- If you are not able to access the time and attendance system through any web-browser, look elsewhere.  If you need to use complex applications in order to extract important business data-that’s likely not the system for you. In our digital age, business need to remain competitive and if you are using old applications chances are your competition is miles ahead of you.  

Scalability-Your time and attendance solution should respond to your business needs and not the other way around. You should deploy a time and attendance system that is highly configurable, easy to use and is scalable.

Easy-To-Configure- We often hear from prospective customers that they are looking for a system that is easy to use. If you have to go through several screens get an overtime report, you are probably using the wrong time and attendance application. Instead, companies should look for a feature rich time tracking solution with advanced capabilities. Today’s companies need a time and attendance software that moves beyond processing employee hours to instant data metrics, to business intelligence to actionable data and workflow.

ATS TimeWork Time and Attendance is highly configurable, easy-to-use and provides a quick return on investment. To learn more or to view a demo, contact us. You can also join us via Pinterest, LinkedIn or GooglePlus.

 

 

, , , , , ,

Business Intelligence Can Help Busy Executives

June 13th, 2013 | Posted by Apex Time Solutions in Benefit Accruals | ERP | Overtime | Payroll | Time and Attendance Blog, Workforce Management Software | Time and Attendance Canada | TimeWork | Workforce Management Software - (0 Comments)

When used effectively business intelligence reporting tools can increase transparency and cut payroll costs for many organizations. For example, the ability to use the ATS TimeWork Time and Attendance foreasting and budgeting application leaves less room for error, and helps businesses predict an outcome based on solid metrics.

ATS  business intelligence can be particularly beneficial for financial managers because it enables a company to view their labour cost on a minute by minute or hourly basis. Most organizations use manual processes and spreadsheets to input data into HR, payroll, ERP and other third-party applications. ATS TimeWork Time and Attendance lays out data in a way that helps business managers gain insights and make on-the-spot decisions. Today’s business executives understand that massive amounts of data are of no use if it not understood by the departments that it is intended for.

ATS business intelligence is an added value solution for CFO’s because of its ability to highlight overtime, benefit accruals, job costing, time-off requests and hours worked by employees. In addition, the advanced features of ATS TimeWork Time and Attendance software can detect fraudulent activity or irregularities more readily than the human eye.

Despite the many benefits, organizations have delayed implementing an employee time management solution because they believe it is expensive and requires a high level of skill to operate. Many of today’s companies know that in order to remain competitive, automating their business practices is paramount to their success. These same companies, remain focused on improving productivity and streamlining payroll costs, and understand the true value of a workforce management software business intelligence tool and its inherent benefits.

By using the business intelligence tool of ATS TimeWork Time and Attendance, business executives will be able to observe and interpret trends, such as overtime costs and sales that represents drivers of profits and costs. Understanding how and why certain things are happening can help companies increase profits.

To learn more, go to our website. You can also follow us on Twitter or call: 866.294.2467

You might also like:

Leveraging Your Time and Attendance Software to Manage Your Business
Leading Companies Streamline Business Process with ATS Time Tracking Solution
Powerful, Flexible and Cost Effective Time & Attendance Solution

 

, , , , , , , , , ,

How Do You Plan On Choosing Your Time and Attendance Solution?

June 11th, 2013 | Posted by Apex Time Solutions in Benefit Accruals | Business Intelligence | Employee Time Tracking | Overtime Equalization | Payroll | Time and Attendance | Web-Based Time and Attendance Software - (0 Comments)

Several months ago one of our account representatives received a request for quotation (RFQ) from a prospective customer. With the help of one of our pre-sales engineers, we pored over the requirements and discovered some inconsistencies with the list.  Upon discussing those findings with the prospect, we discovered that the list of requirements was generated from the quotation of another vendor. Of course, it’s not unusual to find requirements submitted by a prospective customer that were in fact, created by a vendor to sway the customer’s buying decision in their favour. However, what was unusual in this case, is that this particular prospect, had not taken the time to figure out their actual requirements. Without this important piece of information, they could not state what kind of time and attendance system would best fit their needs.

By carefully taking time to write down a list of requirements, customers stand a better chance of avoiding software problems. Choosing the right time and attendance requires a plan. It’s important to note, that despite what you might be told, not all time and attendance applications are created equal.  

Some companies are so caught up on the price that they end up selecting a time and attendance system that lacks the capability to address what they want out of the application. A thorough analysis, including probing questions about how an organization is currently working, can uncover areas for improvement. This is a good starting point that can help in selection of the right employee time and attendance system.

The right time and attendance software can facilitate things like: data integration, labour, employee data collection and business intelligence reports all of which can be extremely beneficial to companies that are looking to streamline business processes. One of the best ways for companies to go about choosing a time and attendance software is to define an implementation strategy.

If companies follow some of this advice in choosing an employee time tracking software, they will quickly realize a return on investment and reap the benefits of the system.

To learn more or to view a demonstration, go to our website. You can also follow us on Twitter or join our workforce management software group discussion on LinkedIn.

You might like these:

How To Choose a Time and Attendance Solution
How Can We Quantify The Benefits Of An Employee Attendance Solution?
Will Our Cloud Time Management Solution Show An ROI?

, , , , , , , ,

Labour analytics can improve business productivity

May 28th, 2013 | Posted by Apex Time Solutions in Business Intelligence | Employee Scheduling | Employee Time Attendance | Forecasting | Labour Analytics | Labour cost | Overtime | Time and Attendance Blog, Workforce Management Software | Time and Attendance Canada | Time and Attendance Software | Time and Attendance Solution | TimeWork | Workforce Management Software | Workforce Management Solutions - (0 Comments)

As companies become overburden with finding the correct data to analyze their workforce they are shifting their focus to deploying tools that can help them achieve these objectives in a timely manner. Business executives therefore, need to ensure they get the best possible return on their investment when selecting a time and attendance solution that aligns with their goals.

ATS TimeWork Time and Attendance provides companies with an intuitive dashboard that allows them to view employee data that’s in keeping with their business requirements. ATS TimeWork Time and Attendance labour analytics enables companies to capture complete and accurate snapshots of their employee labour activities through various workflow alerts.

TimeWork provides companies with a comprehensive view of their employee workforce activities with the strength to handle sophisticated pay rules and scheduling practices. When combined with the forecasting and budgeting tool, ATS TimeWork time and attendance labour analytics applies overtime based on configured workrules.

ATS TimeWork best-in-class Time and Attendance solution helps companies replace their manual and excel spreadsheet data into a real-time workforce management system. Having the right information at the right time helps organizations be proactive and improve productivity.  ATS workforce labour analytics helps achieve your goals of outlining financial objectives, decreasing labour costs, improving workforce efficiency and effectively managing talent. This is easily obtained by simply automating the processes allowing the system to do it for you.

To learn more go to our website. To view a demonstration contact an ATS representative at 866.294.2467

, , , , , , , , , , , , , , , , , , , , ,

A Time and Attendance Solution can help companies improve energy efficiency

May 23rd, 2013 | Posted by Apex Time Solutions in Cloud Based Time Management Solution | Cloud Time and Attendance | Hosted Time and Attendance | Software-as-a-Service (saas) Workforce Management Software | Time and Attendance | Time and Attendance Blog, Workforce Management Software | Time and Attendance Canada | Time and Attendance Software | Time and Attendance Solution | Web-Based Time and Attendance | Workforce Scheduling Software - (0 Comments)

Most discussions on the environment tend to be a heated debate. As such, many businesses have embraced the idea of environmental stewardship and their products all of which, reflects their commitment to this cause. A recent study by the IDC highlights how businesses are taking notice of the environment in their own way.

As cloud solutions continue to transform the landscape of IT, companies are becoming more comfortable with this method of deployment. Today, many companies have moved their suite of time and attendance applications to some kind of hosted service and others are likely to follow suit.

ATS cloud time and attendance software has helped organizations derive benefits from a scalable, agile computing environment that also ensures interoperability, portability and mobility.

ATS hosted time and attendance is more flexible than a traditional model, offers cost advantages and frees up server space.

One of the greatest advantages of  ATS cloud time and attendance is that it comes with a lower initial investment, predictable monthly charges, and easy deployment are the few factors which have encouraged small and medium organizations to adopt integrated business structure.

Time and attendance implementation has always been an expensive venture, which has put off many organizations from deploying it.  A cloud time and attendance solution on the other hand, has removed that barrier. Unlike on-premises software there is no upfront investment and the monthly expenses are often predictable and above all, affordable.

By adopting a cloud time and attendance system, companies gain the expertise of ATS technical personnel in multiple areas related to software deployment. Paper waste is one of the biggest contributors to poor environmental practices at businesses, so this benefit should not be overlooked.

To learn more about ATS Cloud Time and Attendance solutions, go to our website. You can also follow us on Twitter or join the conversation on our LinkedIn group.

 

, , , , , , , , , , , , , , , , , , , , , , ,