Time and Attendance Blog, Workforce Management Software

It is Time to Digitize Your Spreadsheets

Say goodbye to antiquated time tracking and spreadsheets. Thanks to the power of ATSTimeWorkOnDemand, all data points are now at your fingertips, including; HR process, instant workflows, employee dashboards and more.

ATSTimeWorkOnDemand solution provides a suite of capabilities that make HR and payroll departments work easier and more efficient for everyone, across the organization. With a single tool to manage human resources, payroll and data tracking, organizations can eliminate third-party integrations, improve data accuracy, create a more engaging workforce experience, and make better-informed decisions to tightly align workforce performance with business performance.

Here are some of the benefits of ATSTimeWorkOnDemand HR Suite:

Reduce HR Administrative Costs
Empower employees and managers to securely accomplish common HR tasks, like changing addresses, making and/or updating shift schedules or viewing time-off balances, at any time.

Manage Compliance
ATSTimeWorkOnDemand is configured to adhere to collective bargaining agreements, flexible working time models and Canadian, US international holidays. With ATS Time and Attendance suite, you can fast track your workforce strategy by saving your team valuable time. The solution automates tedious tasks that overburden your people, and it will help you, gain greater insights to make more informed business decisions — and put yourself on a clear path to compliance.

Drive Deeper Workforce Engagement
Connect employees to their work with active goal setting. Recognize, review and reward achievements to increase engagement and productivity. By deploying ATSTimeWorkOnDemand, you can be confident that you and your team are making informed time and attendance decisions — in real time — to best meet your business needs.

Automation Time and Attendance Processes
ATSTimeWorkOnDemand will reduce manual — and error-prone — data entry and improve HR and payroll accuracy. Whether you use ATS Time Kiosk, hand geometry, Web Punch (for Android and iPhones) or facial recognition-these data collectors, will increase productivity and boost your business operations.

Reduce the Cost of Running Payroll and Increase Workforce Performance.
Run payroll in minutes without importing or manipulating third-party files, and post to your general ledger in real-time. ATS workflows enables you to access employee performance metrics built on — and updated by — ATS HR Suite.

Want to learn how our HR, payroll, and workforce management solutions can help you achieve a better work experience for all your people? Call; 866-294-2467. To download a demo, go to our website, www.atimesolutions.com

ATS Time Kiosk, Facial Recognition, Hand Geometry, HR, Payroll, Workflows

HR And Payroll Departments Have Finally Embraced Cloud HCM

HCM cloud software is dynamic, and in ever-changing industry, with expectations and demands from customers changing at a fast pace. HR and payroll departments are no different, they have had to deal with legacy software solutions for many years. And, while some have been slow to migrate to the cloud, most have because of covid-19 — and remote work— due in part, to a new generation of workers, who value work differently than their parents.

The adoption of Human Capital Management (HCM) solutions has had a significant impact on HR and business processes. Modern technologies and software platforms, like ATSTimeWorkOnDemand HCM have allowed HR and payroll professionals to simplify employee lifecycle management and focus on organizational goals rather than administrative tasks.

ATSTimeWorkOnDemand is a 100% TrueCloud based HCM platform, that offers a suite of modules and functionalities, under one roof. And since it’s Cloud-based, ATS offers unlimited scalability of operations, without any major infrastructure costs involved.

Here are some other reasons why companies are embracing ATSTimeWorkOnDemand HCM:

Time Collection for Accurate Data
COVID-19 has increased work from home options and, as more companies, become dispersed and mobile than ever, a traditional time clock many not be a viable solution. ATS offers a variety of options for employees to clock in including: kiosk, web, tablets and mobile phones. And, with embedded geofencing you can ensure employees only punch in from certain locations, when reporting to or signing out from work.

Improve HR Service Delivery
ATSTimeWorkOnDemand HCM provides a suite of capabilities that make HR service delivery easier and more efficient for everyone, across the organization. With a single tool to manage employee time, accrual benefits, payroll and financials, organizations can eliminate third-party integrations, improve data accuracy, create a more engaging workforce experience and make better-informed decisions to tightly align workforce performance with business performance.

Intuitive Analytical Tools
ATSTimeWorkOnDemand HCM is equipped with Machine learning (ML) a subset of AI that is narrowly focused on the learning and inherent interpretation of data. ATS artificial intelligence tool, recognizes patterns and make predictions through data collection— thus, removing manual entry and guess-work out of the equation.

Reduce the Cost of Running Payroll
With ATSTimeWorkOnDemand HCM, you run payroll in minutes and post to your general ledger in real-time, while at the same time gaining access to workforce analytics. Within the application, the process for, employees to request time off and managers to approve requests, is automated. Time-off balances are automatically updated once requests are approved, and companies can set controls to enforce policies so employees aren’t taking too much time off. ATSTimeWorkOnDemand HCM performance metrics, empower managers— and employees to update their profiles, manage their teams — and securely view their own HR-related information.

ATS HCM Suite
ATSTimeWorkOnDemand suite has been adopted by global leaders in manufacturing, retail & hospitality, government entities, healthcare and engineering and construction to optimize their workforce, maintain compliance risks, and improve employee engagement. ATSTimeWorkOnDemand HCM connects HR and payroll data, project planning, talent management, budgeting and forecasting and procurement processes, that empower your executive and operational teams to make smarter and faster business decisions.

ATS has packaged the experience gained from thousands of deployments across the continent into a set of leading practices. These practices pave a clear path to success and are proven to deliver rapid return on investment (ROI) and get you live on ATS cloud applications in a predictable timeframe. Intelligent, stepped implementations begin with sales and span the entire customer lifecycle, so there’s continuity from sales to services to support.

To learn more, go to our website and download a demonstration. If you are interested in attending one of our bi-monthly webinars, register here. And, to speak to an account executive, call 866.294.2467.

Budgeting and Forecasting, HCM, HR, Machine Learning, Payroll, Project Planning, Talent Management, Time and Attendance, Workforce Analytics

Human Capital Management (HCM) Explained In 7 Steps

Human Capital Management (HCM) Explained In 7 Steps

According to webopedia.com “Human Capital Management (HCM) software is a digital repository of human resources applications pertaining to employees and applicants. HCM software brings all company paperwork and forms into a centralized platform, usually cloud-based, so that HR personnel can access employee data and manage job candidates. HCM software, like other HR platforms, typically includes employee management, talent acquisition, and limited employee self-service features”.

Essentially, Human Capital Management (HCM) is an all-encompassing application that helps organizations eradicate paper-based systems. Today’s modern HCM solutions, like ATSTimeWorkOnDemand encompasses; Time and Attendance, Machine Learning and Workforce Planning and, many of the above- mentioned modules of a human capital management solution.

Here are 7 benefits of a human capital management (HCM) solution by Mary Girsch-Bock in a recent article for CPA Practice Advisor:

“Time and attendance: To pay employees properly, you’ll need a system that employees will quickly adapt to that will track time worked properly.
Payroll: Of course payroll plays an important role in HCM. Paying employees correctly and on time is part of a good management strategy.
Talent management: If you have hundreds or thousands of employees to manage, it’s easy to overlook some of them. Using talent management resources can help to retain your good employees while also pinpointing those that may need some additional assistance.
Training: Training and talent management go together. To be successful, employees need to be properly trained. Human capital management makes it easy to manage all levels of employee training from initial orientation to management training.
Benefits: If you offer benefits to your employees, you need a way to manage them properly. HCM makes it simple to offer the benefits that your employees desire, and once offered, makes it simple to manage them properly.
Reporting: Is your business doing a good job managing its employees? The best way to find out is to have access to various reports and analytics that can point out successes as well as areas that may need more attention.
Compliance: Much of HR and payroll requires some level of compliance. Using an automated system where all employee-related tasks are centralized can help keep your firm or business compliant”.

To learn about ATS Human Capital Management (HCM) or to attend one of our bi-weekly webinars, go to our website. And, to reach an account executive by phone, call: 866.294.2467.

About ATS

ATS offers a broad portfolio of time and attendance solutions that streamlines the collection, calculation, and reporting of employee hours for workforce management and eliminates the manual tasks of payroll preparation, increasing efficiency and reducing errors in corporate payroll departments.

Thousands of organizations across North, Central and South America and Europe- including more than half of the Fortune 500 – use ATS TimeWork OnDemand, Workforce Planning, Employee Scheduling HR and payroll solutions to manage their workforce. ATS cloud services offer rapid deployment, support services, software updates, and enhancements; and consulting and training services.

HR, Human Capital Management (HCM), Machine Learning, Payroll, Workforce Planning

ATS Food Manufacturing Solution Is Built For Today’s Digital Workforce

Whether you are a food and beverage manufacturer, a wholesale, distributor, or a retailer, you face a unique set of challenges that are specific to your industry.

Not only do you have tough labour law requirements, but you also operate in an industry with tight margins and, where time is of the essence. You have to deal with payroll and other import costs, employee productivity, and wastage.

ATS Food Manufacturing application is designed to grow your food and beverage business, and help you enhance your back-of-house operations, so you can deliver better business performance and exceptional customer experiences.

With ATS Food Manufacturing application, your company gets access to; Workforce Planning, Employee Self-Service, Overtime Equalization, HR, Analytics, Time and Attendance, Workforce Absence and a proven technology platform that delivers- visibility and control and demand-driven solutions.

With ATS Food Manufacturing for Food and Beverage, you can simplify, scale and achieve:

Business Insight-24/7, 365 Days: ATS Food Manufacturing enables your people to access and act on workforce data anywhere, anytime with any mobile device.The application,allows you unprecedented insight into your business providing you with real-time visibility of what is important to you. It also allows you to track key performance indicators (KPIs), identify which parts of your business is generating the best returns and-address issues before they become business-affecting.

Machine Learning: ATS Food Manufacturing advances the aggregation of more and better data with broad capabilities, and deeper flexibility with forecasting algorithms.

Regulatory Compliance: The application enables you to take legislative compliance; whether its international, federal, provincial, state, and local labour laws in your stride- making it an integrated and automated part of your processes.

Improve Process and Efficiencies: With ATS Food Manufacturing solutions, you can drive efficiencies by integrating processes across the entire supply chain. We connect payroll, HR, finance, production, packaging and distribution to improve process. By aligning supply and demand, we streamline payroll costs, thus increasing workforce productivity.

Elasticity: That reduces the complexity, while providing comprehensive business insights and addressing those operational issues that restrict growth.

Proven Technology with Industry Specialization: The applicationsupports multifaceted data exchanges with best-of-breed technology and architecture and addresses industry-specific requirements with vertically specialized modules.

Budgeting, Forecasting, Labour Planning and Demand: Take advantage of intuitive, industry specialized software for budgeting, planning, and forecasting. And with machine learning capabilities—you have access to a self learning algorithm that allows for analyzing of historical data, and the calculation of required labour hours to meet critical business objectives

To learn more or to fast track your evaluation of ATS Food Manufacturing, you can go to our website. You can also have call you back by submitting your request here.

Analytics, Distribution, Employee Self-Service, Finance, Food Manufacturing, HR, Key Performance Indicators (KPIs), Machine Learning, Overtime Equalization, Packaging, Payroll, Production, Time and Attendance, Workforce Absence, Workforce Planning

ATS HCM Cloud For The Changing World Of HR

Today’s workforce is evolving, how and where people work, even the skills you need continue to shift. So how do you adapt to what the future brings? Meet ATS Human Capital Management (HCM) mobile solutions. It enables ready-to-use data and places secure and convenient tools right in your hands, for simple, anytime access across devices.

ATS HCM cloud for mobile includes:

Automation to decrease workload

Update, submit and approve timesheets
ATS HCM cloud for mobile robust algorithm that populates; schedules, holiday calendars, and rotating, split, or dynamic shifts.
Get up-to-the-minute information on employee clock in/out data
Submit and approve time off requests
Review time-off requests and access employees’ worker profiles from anytime, anywhere

Game-changing HR technology

Easily find employee data such as phone number, title, work location and more
Review employee time off balances
Easily create and maintain manager and employee self-reviews to help guide and grow employees
Attract and manage applicants for careers within your company, and improve the employee experience by onboarding new hires with ease
Avoid data latency and ensure data integrity with unification across HR processes

Employee Benefit Accruals

Complete employee benefits enrollment
Access existing and future benefits elections
Make managing performance goals flexible and approachable for your people
View information by category of benefit, plan type and coverage level
Select detailed views such as effective date, deduction per pay period and employer contribution

Workforce Planning

Reduce costs by tracking absence trends and areas of low productivity with data analytics for optimization
Prevent costly violations with alerts that bring issues to the scheduling manager’s attention, such as overstaffing scenarios or being out of alignment with labor demand
Create labour forecasts using a combination of historical data, customer recent trends, and seasonal predictions
Enable real-time visibility with ATS HCM cloud mobile solutions
Meet operational goals while staying on budget by setting safeguards for Key performance indicators (KPIs) thresholds to limit fluctuations

Analytics and HR Dashboard

With ATS HCM cloud mobile dashboards, HR practitioners can dig deeper into your data with drill-down capabilities and analysis on every view
HR leaders can access
This easy-to-use application, consists of; core HR, talent optimization, learning management, payroll and workforce management capabilities- with a unique set of behavioral science tools, that apply predictive analytics
ATS HCM cloud mobile solution replaces complex processes, workflows, and systems with a sophisticated, yet intuitive technology
Allows HR connectivity across departments, regions, provinces, states and/or different countries and works on any mobile device in seconds

ATS HCM cloud for mobile is a powerful set of cloud-based human capital management (HCM) software solutions that empower your people to deliver streamlined processes with remarkable experiences. And, with an implement team that has deep industry experience, you can be assured of a seamless implementation process that delivers a standardized, consistent experience built around your organization’s data.

To learn more about ATS HCM cloud mobile, go to our website, while there, you can also register for one of our webinars. To reach an account executive by phone, call; 866.294.2467.

Analytics, ATS HCM Cloud Mobile, Employee Benefit Accruals, HR, Human Capital Management (HCM), Key Performance Indicators (KPIs), Time and Attendance

Are HR Leaders Ready For The Future Of Work?

Today’s HR leaders have a lot on their plate. In the midst of the coronavirus pandemic, they are constantly re-examining— recruiting, software scalability, emerging skills, the impact of analytics, the employee experience and much more as business disruptions, reset key work trends.

Companies are also undertaking digital business transformations that are changing their operations and internal capabilities. Automation and cost reduction opportunities-without compromising business value, is no easy feat— yet, most HR leaders are tasked with doing just that. So, how should companies pursue cost optimization without compromising quality, while maintaining service excellence? The answer; ATSTimeWorkOnDemand built in the cloud.

Benefits of ATSTimeWorkOnDemand includes:

Accrual Benefits Administration
From managing remote workers, to complying with regulatory changes, ATSTimeWorkOnDemand HCM accrual benefits strategy adapts to changing times. When coupled with employee self-service module, it allows your organization to make use of time—off plans that match your policies, including eligibility, accrual frequency and carryover. Automatic accruals and reporting allow for proactive planning and approvals with user-friendly self-service workflows.

Automate Performance Management and Shift Differentials
Eliminate the hassle of tracking hours by hand or guessing when employees arrive at work. ATSTimeWorkOnDemand automates the entire process so you don’t have to rely on spreadsheets or timecards. ATSTimeWorkOnDemand empowers managers and HR professionals to automate employee information including: shift differentials, workforce planning, performance bonus, overtime equalization, and data integration, all from a single suite.

Optimize Workforce and Reduce Payroll Errors
Eliminate the hassle of tracking hours by hand or guessing when employees arrive at work. See a rapid return on investment by reducing payroll processing errors and overtime costs- while simplifying the way you manage everyday requests, tasks and updates with ATS automated workflows, reminders and notifications features.

Analytics and the Employee Experience
ATSTimeWorkOnDemand redefines how your people consume and interact with their HR department. Whether your employees need to request time off, change personal information, request a shift change —all of this information will be at their fingertips.

Unparallel Support
You’ve invested in ATS HCM software to make your business more efficient, cost-effective and competitive. ATS support helps you get the most out of that investment, by providing the assistance you need, when you need it. ATS Support provides technical assistance and support resources to help you maintain your ATSTimeWorkOnDemand solution.

While COVID-19 has now made working from home the new reality for some employees- it is also posing new compliance challenges for HR leaders. Whether your business operates in one region, province or across Canada, accurately capturing employee data as a complete snapshot of hours worked is essential to gaining deeper insights to current and future business imperatives— and help shape the organization strategy and create competitive advantage.

To download a demo, go to our website. And to reach an account executive by phone, call: 866.294.2467.

Managing your Healthcare Organization with ATSTimeWorkOnDemand HCM

Adapting to today’s unique environment is challenge for businesses in all industries. COVID-19 have unveiled the importance of taking care of employees’ well-being and also showing working parents that they will be supported, in integrating work and home life during the tough times —of this coronavirus pandemic.

ATSTimeWorkOnDemand HCM is a powerful and robust application that will help healthcare providers become more agile and innovate faster. ATSTimeWorkOnDemand HCM encompasses range of software options and services, with process insights all designed to help you manage any business challenges you are facing.

Healthcare providers need to respond quickly to changes in patient needs, government and industry regulations. However, when you consider the amount of wasted time, that is spent on trying to manage disparate system across various departments— this only contributes to the ongoing challenges in the healthcare sector.

The benefits of having an integrated solution like ATSTimeWorkOnDemand HCM to manage health providers back-office needs include:

Budgeting and Forecasting Tools
ATSTimeWorkOnDemand HCM for healthcare providers, delivers innovative budgeting and forecasting tool that’s completely integrated with HR dashboards and payroll to drive strategy, planning and execution. ATSTimeWorkOnDemand HCM enables front- to back-end integration of operational and user experience data— to optimize workflows along the patient journey

HR, Finance & Payroll
Simplify HR and payroll processes and engage your workforce to drive better business results, empower your workforce, and developing your talent. Bring together financial processes with automated, real-time analytics, and translate them into forward-looking business insight across the entire organization.

Streamline Real-Time Reporting, Compliance and Analytics
Take advantage of in-depth data analysis, predictions, and processing of complex events, and combine data from a variety of sources into one, integrated platform. ATSTimeWorkOnDemand HCM for Healthcare providers simplifies and facilitates compliance by supporting internal controls and providing accurate, real-time reporting with a complete set of audit trails. Healthcare providers can take advantage of in-depth data analysis, predictions, and processing of complex events, and combine data —from a variety of sources into one, integrated platform.

Improve Transparency and Visibility across Business Entities
ATSTimeWorkOnDemand HCM for healthcare providers includes, role-based dashboards that provides real-time access to key business data, enabling timely decisions across your entire organization. And, with the modern all-in-one ATSTimeWorkOnDemand HCM you will have access to— an embedded AI and machine learning technology-spanning across all business entities.

Adapt to Change and Improve Patient Engagement: With ATSTimeWorkOnDemand for healthcare providers, you can configure HR and payroll processes, workflows, and reporting requirements that’s unique to healthcare —then easily make future adjustments as required. ATSTimeWorkOnDemand HCM for healthcare providers helps you gain a real-time, 360-degree view of your business and deliver better patient care.

To learn how healthcare companies are adopting ATSTimeWorkOnDemand HCM, give us a call at 866.294.2467 or download one a demo.

Analytics, ATSTimeWorkOnDemand, Covid-19, Healthcare, HR, Payroll, Workflows

Canadian Grocers and Their Supply Chain Unlocks Business Value with ATSTimeWorkOnDemand

While the coronavirus pandemic continues to disrupt organizations worldwide, many are turning to digital technologies to help reinvent processes and go-to-market strategies. The grocery and their supply chain industry know, all too well that consumer expectations of the shopping experience, has to align with brand and inventory management strategies- to ultimately meet demand, while protecting margins.

Here are 5 ways the grocery industry and their supply chains can leverage the best of ATSTimeWorkOnDemand to fuel profits and increase productivity.

Real-Time Analytics Delivers Business Continuity: ATSTimeWorkOnDemand for grocery and supply chain ties every part of your organization together under one system, capturing every detail and maintaining a single version of your data. ATSTimeWorkOnDemand cloud analytics combines workforce planning, forecasting and demand, response and supply, demand-driven replenishment, and inventory planning. Leading grocery companies choose ATSTimeWorkOnDemand for its powerful supply chain analytics, what-if simulation and alerts to stay ahead of change and improve responsiveness.
Fast Deployment: ATSTimeWorkOnDemand for grocers and their supply chain has a plethora of pre-built visualizations and data elements designed for the grocery industry. The scalable platform of ATSTimeWorkOnDemand means that it is easy to grow-with and make changes in the future.
Ready To Use Information: HR, payroll and finance needs accurate data and ATSTimeWorkOnDemand intuitive dashboards viewable by functional areas of the business to ensure users across all departments, can focus on the data that is relevant to them. ATSTimeWorkOnDemand is also accessible to employees on their mobile devices or tablets; to check overtime, schedules and to request time-off through the employee self-service portal.
Manual Time Reporting is a Thing of the Past: Archaic spreadsheet-based reporting won’t help business move forward. With ATSTimeWorkOnDemand instant forecasting and budget analytics helps grocery and their supply chains establish a data-driven culture that will help decision makers can easily retrieve up-to-the-minute data without relying on IT or the next report run. That means getting actionable insights from across your grocery supply chain to understand impacts and execute adjustments in a timely way.
Managing profit when margin pressures are high: With ATS best-of-breed data collectors, grocery and their supply chains, will obtain real-time visibility and transactional updates. Sometimes, the truth about a company’s performance is often hidden deep within labour costs and operational data. ATSTimeWorkOnDemand for grocery and supply chain, does the heavy lifting, by sorting through the noise to isolate, calculate and track the business metrics that really matter.

To learn more about ATSTimeWorkOnDemand for Grocery and Supply Chains, go to our website. You can also register for one of our webinars, or download a demo of our software solution from our website. And, to reach account representative by phone, call: 866.294.2467.

Analytics, ATSTimeWorkOnDemand, Canadian, Cloud, Coronavirus, Grocery, HR, Labour Costs, Pandemic, Payroll, Supply Chain

How to Remain Compliant and Manage Pay During a Pandemic

Since the early days of COVID-19 pandemic several industries like grocery and retail jobs were deemed essential services while some others were furloughed or moved online. As some businesses slowly reopen it can be nerve-racking to head back into the office, while a global pandemic is still looming over everyone’s head.

Here are some useful tips, companies can take to help their employees adjust to the new conditions, and also ease their fears, as they slowly reopen:

Temperature Check Time Clocks
Some of ATS customers have migrated to a contactless and temperature check biometric time clocks. These data collectors offer an automatic, touch-free tool for accurate employee temperature screening. And, with real-time results, Payroll and HR leaders can create a policy for failed temperature checks to ensure a safe environment and a consistent experience for all employees at the point of entry to the workspace.

Pandemic Pay/Shift Differential
The high volume of shutdowns caused by the global corona virus pandemic has triggered organizations to consider salary continuance options to help employees through this difficult time and to retain their talent. While some industries, like grocery, healthcare and retail chains have eliminated pandemic pay, others have added shift differential to bolster employees pay. Whichever option you choose, ATSTimeWorkOnDemand will ease the burden for HR by seamlessly applying these pay codes through our software configuration.

Working from Home and Managing Childcare
The shut down of schools in response to the COVID-19 outbreak, had many parents working from home with their children-managing professional priorities, while helping their kids with school work. Some of ATS customers have made use of online timesheets and project tracking solutions for these remote workers.

Leave Management
While some parents are able to stay home with their kids, others are not so fortunate, and without access to childcare, like some of their colleagues, will likely find themselves in a stressful situation. HR can encourage these parents to request time-off by making use of existing vacation time they have accrued. This simple act, could alleviate some of the stress, these employees are trying to manage. And, don’t forget the employees who do not have children, they could also benefit from taking time-off, to deal with the stress of COVID-19.

ATS Workforce Planning
With COVID-19 showing no signs of abating, companies can make use of ATS Workforce Planning for employees who want some flexible options as they manage work and at life at home. ATS Workforce Planning gives managers a real-time schedule that changes with the organization’s needs. With ATS Workforce Planning managers gain immediate insight into how many staff members to schedule at any given time and optimizes planning breaks, setting vacations, adding time for training and addressing unplanned absences.

Bottomline; maintaining compliance, keeping track of employment agreements, and internal policies during these trying times can feel overwhelming, but it doesn’t have to be. ATSTimeWorkOnDemand HCM suite is a comprehensive workforce management application with a— future-ready platform that addresses the unique requirements of a company. In short, we have got your covered.

To learn more, you can download a demonstration of our product or to reach us by phone, call: 866.294.2467.

ATS Workforce Planning, ATSTimeWorkOnDemand, Covid-19, Grocery, HCM, Healthcare, Leave Management, Pandemic Pay, Payroll, Retail, Shift Differential

5 Ways to Curb the Challenges of a Remote Workforce, While Adhering to Labour Laws

The impact of COVID-19 has been felt by companies, of all sizes around the world. Today, many of these companies have pivoted to remote work, while we, all wait to see what will happen with the pandemic as time goes on. If your company, was using a physical time clock before COVID-19 where employees punched in/out at the start and end of their shift, and your workforce is now remote, don’t be disheartened. ATS has a range of solutions, that include; employee self-service, online timesheets and contactless time clocks that are designed for the remote workforce.

Here are excerpts from article by Elizabeth Arnold and Chester Hanvey titled Mitigating the Compliance Risks of a Remote Workforce . The excerpts espouse a list of solutions that companies can adopt as some of their employees are now working remotely.

Provide Clear Guidance to Employees: Supervisors play a critical role in guiding and enforcing employee time-management policies. The presence of sound internal policies can play an important role, as well. However, organizational researchers have found that policies alone are often insufficient mechanisms to ensure compliance. Direct involvement by supervisors can help achieve the organization’s compliance goals.
Explore Technological Solutions: A variety of tech options are available to help promote accurate time reporting. For example, you may want to create a mechanism that allows employees to quickly and easily record time spent on compensable activities outside of the work shift. The greater amount of effort required for employees to report time in these situations will likely contribute to employees underreporting time.
Another approach to maximize accuracy in tracking work time is to implement software that has a “timer function.” Employees can activate and stop the timer as they perform different activities. To increase detail and efficiency, “activity codes” can be created to reflect the activity the employee is performing. Tracking work at this level of detail and frequency can improve the accuracy of information recorded.
Scheduling Employees: Another strategy for driving compliance in some contexts is to create detailed schedules with specific time segments allocated to different activities, including meal and rest breaks. Schedules can be distributed through a shared calendar program, such as Outlook or Google, and can help to eliminate ambiguity about expectations concerning remote work.
Conduct Audits of Reported Time: Perhaps the best way to ensure that an employee is reporting time accurately is to perform an audit. Organizational researchers have concluded that monitoring of employees and administering visible consequences for noncompliance are often necessary for policies to be effective. Auditing time records provides a mechanism to evaluate compliance directly. It allows you to make corrections to reported time, which not only ensures that you pay employees properly for their work but also minimizes your organization’s legal exposure.
Driving Compliance Proactively: The rapid increase in the size of a remote workforce creates challenges related to compliance with labor laws. A variety of approaches exist to ensure that all work time is compensated for hourly employees and that the nature of the work is appropriate for exempt employees. The most effective strategy will depend on a number of factors, but you should be mindful and proactive about driving compliance.

While no one knows with absolute certainty what tomorrow might bring, we do know that change is sure to come. In order to truly pivot to a more digital organization, companies must be ready to adopt agile solutions that can easily shift gears, while adapting to new technology, and take on what’s yet to come.

You can explore ATS range of modern HCM solutions that include: ATSTimeWorkOnDemand, Payroll, HR, Employee Self-Service, Online Timesheets, ERP and analytics to help you drive productivity now and into the future.

To reach an account executive by phone; call 866.294.2467. You can also download a demonstration or a pre-recorded webinar from our website.

Analytics, ATSTimeWorkOnDemand, Covid-19, Employee Self-Service, Employee Time Clocks, ERP, HCM, HR, Online TimeSheets, Payroll

It is Time to Digitize Your Spreadsheets

HR And Payroll Departments Have Finally Embraced Cloud HCM

Human Capital Management (HCM) Explained In 7 Steps

ATS Food Manufacturing Solution Is Built For Today’s Digital Workforce

ATS HCM Cloud For The Changing World Of HR

Are HR Leaders Ready For The Future Of Work?

Managing your Healthcare Organization with ATSTimeWorkOnDemand HCM

How to Remain Compliant and Manage Pay During a Pandemic

5 Ways to Curb the Challenges of a Remote Workforce, While Adhering to Labour Laws

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