While the pandemic restrictions have somewhat eased, business executives need to make decisions about how to achieve an optimal remote work strategy. And, unlike the reactive shift, that began in 2020, this new “back to normal” is one that should include some form of remote/hybrid return to work experience going forward.
Video conferencing, while nothing new, permeated every business, both small and large during the height of COVID-19 and continues to be the way the format many businesses, use today to connect with their employees and customers.
In a recent article, for HR Daily Advisor, titled “5 Benefits of Video Conferencing for HR” Luke Smith espouses the use of video conferencing:
“1. Personal Connection The HR department is composed of many different positions, and they can all benefit from video, even when your team is only discussing topics among themselves. From assistants who respond directly to employee questions to managers who handle all the tiny details, everyone on the team can use video to communicate clearly and efficiently at the touch of a button.
The greatest benefit of video conferencing software is the ability to communicate and meet in person even if we’re far apart. By connecting over video, you can share all necessary details with your coworkers without having to go back and forth in e-mails or direct messages. Plus, the human connection is essential when we’re all isolated and working from home.
2. Easier Interviews: Video conferencing allows you to interview candidates with considerably less effort than it used to take. In the past, in-person interviews severely limited the number of candidates a company could consider. Now, with widely accepted remote options, employees can interview and work from almost anywhere. This helps you find the perfect fit for any position! Furthermore, HR can send recorded videos of interviews to other decision-makers within the company for review.
3. Reduce Costs: While interviewing is easier with video conferencing, it’s also less expensive. Not only do employees not need to pay for travel, but there are also fewer expenses when there is no physical office (lighting, utilities, rent, etc.).
In the past, when interviewing for high-ranking positions, many companies would fly in candidates, put them up in hotels, provide rental cars, and then pay to send them home. That, too, is a thing of the past, and the savings can be exponential.
4. Mental Health Considerations: While the interviewing aspect is great, video conferencing can also help with the needs of your current employees, especially when your department is working to improve employees’ mental health. The ability to speak to HR or anyone at the office without having to be physically present creates more opportunities to allow employees to work from home and work flexible schedules.
With COVID-19 still a factor, many working parents are dealing with extra responsibilities, including caring for their kids and homeschooling. If HR can provide the chance for employees to start later in the day so they can take care of their kids and still be face-to-face for an important meeting via video conferencing, it will make a big difference in your employees’ lives, and they will truly appreciate the gesture.
5. Easier Presentations: On the topic of presentations, HR can also use video conferencing software to schedule high-quality webinars for management or staff. In addition to showing your face during the meeting, you can also utilize the benefits of screen-sharing.
Just about every video conferencing tool has a screen-sharing option, and it allows you to show the content on your screen to your audience in real time. Slideshow presentations are particularly powerful in this medium, and you can also record your screen during the show so your webinar can be watched again at a later time by any employees who missed it”.
Bottomline: The pandemic has forced employers to re-think their approach to work. Video-based apps and connected device services have proven how important ease of use is for technology adoption. And, while many of us slowly make our way to offices the popularity of video conferencing has not become a business staple for now and the foreseeable future.