Best-in-Class Workforce Management Software from Industry Experts
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Say goodbye to antiquated time tracking and spreadsheets. Thanks to the power of ATSTimeWorkOnDemand, all data points are now at your fingertips, including; HR process, instant workflows, employee dashboards and more.

ATSTimeWorkOnDemand solution provides a suite of capabilities that make HR and payroll departments work easier and more efficient for everyone, across the organization. With a single tool to manage human resources, payroll and data tracking, organizations can eliminate third-party integrations, improve data accuracy, create a more engaging workforce experience, and make better-informed decisions to tightly align workforce performance with business performance.

Here are some of the benefits of ATSTimeWorkOnDemand HR Suite:

Reduce HR Administrative Costs
Empower employees and managers to securely accomplish common HR tasks, like changing addresses, making and/or updating shift schedules or viewing time-off balances, at any time.

Manage Compliance
ATSTimeWorkOnDemand is configured to adhere to collective bargaining agreements, flexible working time models and Canadian, US international holidays.  With ATS Time and Attendance suite, you can fast track your workforce strategy by saving your team valuable time. The solution automates tedious tasks that overburden your people, and it will help you, gain greater insights to make more informed business decisions — and put yourself on a clear path to compliance.

Drive Deeper Workforce Engagement
Connect employees to their work with active goal setting. Recognize, review and reward achievements to increase engagement and productivity. By deploying ATSTimeWorkOnDemand, you can be confident that you and your team are making informed time and attendance decisions — in real time — to best meet your business needs.

Automation Time and Attendance Processes
ATSTimeWorkOnDemand will reduce manual — and error-prone — data entry and improve HR and payroll accuracy. Whether you use ATS Time Kiosk, hand geometry, Web Punch (for Android and iPhones) or facial recognition-these data collectors, will increase productivity and boost your business operations.

Reduce the Cost of Running Payroll and Increase Workforce Performance.  
Run payroll in minutes without importing or manipulating third-party files, and post to your general ledger in real-time. ATS workflows enables you to access employee performance metrics built on — and updated by — ATS HR Suite.

Want to learn how our HR, payroll, and workforce management solutions can help you achieve a better work experience for all your people? Call; 866-294-2467. To download a demo, go to our website, www.atimesolutions.com

Human Capital Management (HCM) Explained In 7 Steps

According to webopedia.comHuman Capital Management (HCM) software is a digital repository of human resources applications pertaining to employees and applicants. HCM software brings all company paperwork and forms into a centralized platform, usually cloud-based, so that HR personnel can access employee data and manage job candidates. HCM software, like other HR platforms, typically includes employee management, talent acquisition, and limited employee self-service features”.

Essentially, Human Capital Management (HCM) is an all-encompassing application that helps organizations eradicate paper-based systems. Today’s modern HCM solutions, like ATSTimeWorkOnDemand encompasses; Time and Attendance, Machine Learning and Workforce Planning and, many of the above- mentioned modules of a human capital management solution.

Here are 7 benefits of a human capital management (HCM) solution by Mary Girsch-Bock in a recent article for CPA Practice Advisor:

  1. “Time and attendance: To pay employees properly, you’ll need a system that employees will quickly adapt to that will track time worked properly.
  2. Payroll: Of course payroll plays an important role in HCM. Paying employees correctly and on time is part of a good management strategy.
  3. Talent management: If you have hundreds or thousands of employees to manage, it’s easy to overlook some of them. Using talent management resources can help to retain your good employees while also pinpointing those that may need some additional assistance.
  4. Training: Training and talent management go together. To be successful, employees need to be properly trained. Human capital management makes it easy to manage all levels of employee training from initial orientation to management training.
  5. Benefits: If you offer benefits to your employees, you need a way to manage them properly. HCM makes it simple to offer the benefits that your employees desire, and once offered, makes it simple to manage them properly.
  6. Reporting: Is your business doing a good job managing its employees? The best way to find out is to have access to various reports and analytics that can point out successes as well as areas that may need more attention.
  7. Compliance: Much of HR and payroll requires some level of compliance. Using an automated system where all employee-related tasks are centralized can help keep your firm or business compliant”.

To learn about ATS Human Capital Management (HCM) or to attend one of our bi-weekly webinars, go to our website. And, to reach an account executive by phone, call: 866.294.2467.

About ATS

ATS offers a broad portfolio of time and attendance solutions that streamlines the collection, calculation, and reporting of employee hours for workforce management and eliminates the manual tasks of payroll preparation, increasing efficiency and reducing errors in corporate payroll departments.

Thousands of organizations across North, Central and South America and Europe- including more than half of the Fortune 500 – use ATS TimeWork OnDemand, Workforce Planning, Employee Scheduling HR and payroll solutions to manage their workforce. ATS cloud services offer rapid deployment, support services, software updates, and enhancements; and consulting and training services.

While the coronavirus pandemic continues to disrupt organizations worldwide, many are turning to digital technologies to help reinvent processes and go-to-market strategies. The grocery and their supply chain industry know, all too well that consumer expectations of the shopping experience, has to align with brand and inventory management strategies- to ultimately meet demand, while protecting margins.

Here are 5 ways the grocery industry and their supply chains can leverage the best of ATSTimeWorkOnDemand to fuel profits and increase productivity.

  1. Real-Time Analytics Delivers Business Continuity: ATSTimeWorkOnDemand for grocery and supply chain ties every part of your organization together under one system, capturing every detail and maintaining a single version of your data. ATSTimeWorkOnDemand cloud analytics combines workforce planning, forecasting and demand, response and supply, demand-driven replenishment, and inventory planning. Leading grocery companies choose ATSTimeWorkOnDemand for its powerful supply chain analytics, what-if simulation and alerts to stay ahead of change and improve responsiveness.
  2. Fast Deployment: ATSTimeWorkOnDemand for grocers and their supply chain has a plethora of pre-built visualizations and data elements designed for the grocery industry. The scalable platform of ATSTimeWorkOnDemand means that it is easy to grow-with and make changes in the future.
  3. Ready To Use Information: HR, payroll and finance needs accurate data and ATSTimeWorkOnDemand intuitive dashboards viewable by functional areas of the business to ensure users across all departments, can focus on the data that is relevant to them.  ATSTimeWorkOnDemand is also accessible to employees on their mobile devices or tablets; to check overtime, schedules and to request time-off through the employee self-service portal.
  4. Manual Time Reporting is a Thing of the Past: Archaic spreadsheet-based reporting won’t help business move forward. With ATSTimeWorkOnDemand instant forecasting and budget analytics helps grocery and their supply chains establish a data-driven culture that will help decision makers can easily retrieve up-to-the-minute data without relying on IT or the next report run. That means getting actionable insights from across your grocery supply chain to understand impacts and execute adjustments in a timely way.
  5. Managing profit when margin pressures are high: With ATS best-of-breed data collectors, grocery and their supply chains, will obtain real-time visibility and transactional updates. Sometimes, the truth about a company’s performance is often hidden deep within labour costs and operational data. ATSTimeWorkOnDemand for grocery and supply chain, does the heavy lifting, by sorting through the noise to isolate, calculate and track the business metrics that really matter.

To learn more about ATSTimeWorkOnDemand for Grocery and Supply Chains, go to our website. You can also register for one of our webinars, or download a demo of our software solution from our website. And, to reach account representative by phone, call: 866.294.2467.

The COVID-19 pandemic, led many businesses to make challenging decisions most of which, necessitated the evaluation of staffing needs after provinces and states across Canada and the United States issued various orders aimed at curbing the spread of the coronavirus. And, in some instances, these decisions have resulted in businesses reducing employee hours or laying-off employees. 

As officials slowly evaluate easing restrictions, some businesses are considering rehiring laid-off employees or returning furloughed employees to their previously held positions. And, for some of these businesses that have hourly employees who previously punched in/out at a time clock, the question becomes, how can this done in a way that does not expose employees to contracting the coronavirus.

ATS offers a variety of employee time clocks that your staff does not need to make direct contact with, to record their hours.

Backed by ATSTimeWorkOnDemand, cloud computing solution, here are a few options to choose to choose from:

MIFARE cards: With a MIFARE Card employees simply put the card up to time clock and it automatically records their time. The time clock will emit an audible beep to confirm that the employee successfully punched in or out. MIFARE cards encryption keys prevent data from being emitted until the MIFARE card and card reader mutually authenticate each other.

Face Recognition Terminals: With these terminals, employees only have to put their point their face towards the unit and it automatically records their start and end time. ATS Face Recognition contactless biometrics supports three modes of identification, including Face, card or face and card and– simply authenticates digital identity through facial recognition, thereby worker health and safety. ATS Face Recognition time clocks have proven to be one of the best biometrics because employees time can be recorded without touching or interacting with the unit.

Proximity cards, RFID cards and Keyfobs: Similar to MIFARE,proximity cards, RFID cards and keyfobs feature also feature encrypted, embedded metallic antenna coil that stores cardholder data. Data stored on a proximity card, key fob or tag can be detected by an ATS time clock, when the proximity card is passed within range.

As businesses slowly bring employees back to their offices with new health and safety measures, in place and whether you are in healthcare, manufacturing or grocery– ATS contactless biometric technologies can help you introduce a hygienic and safe time tracking experience.

To download a demonstration, or to learn more, go to our website. And, to reach an account representative, call 866.294.2467.

For many Canadian business leaders and decision-makers who want to improve their business performance and employee experience, ATS HCM Workforce Management Suite was designed to handle that task and power full-service HR offered by our Workforce Optimization workflow solution. ATS HCM Workforce Management cloud computing application helps companies to reap the full benefits of these tools and —supports people-driven business objectives. So, whether your business has 50 or 3000 employees, here is what you can expect of ATS HCM Workforce Management Suite:

Employee Onboarding and Administration-An integrated and robust cloud application built from the ground-up that enables workflow into a single source, solution that will increase efficiency and productivity.

Online HR Tools- With HR tools like benefits administration and employee self-service, employee no longer have to hand in manual time-off requests, instead they can go online and submit their vacation, requests, view their working hours and overtime.

Management Dashboard-The management dashboard provides unparallel visibility into critical workforce management intelligence, allowing you to stay on top of workforce trends and make informed decisions. You are too busy to waste time with manual processes — now you can instantly view your data without the need to build reports or export data.

Time and Attendance- Just about had enough of these spreadsheets? We get it. With ATS TimeWorkOnDemand, you get employee data in real-time, using anyone of our data collectors that include: Face Recognition, Biometric Time Clock, Web Punch or through any mobile device 24/7 365 days a year.

ATS HCM Workforce Management Suite has bevy of new and enhanced features, functionality, and user experience that’s based on today’s most innovative technology.

Want to know more? You can download a demo and see it in action for yourself, or you can attend one of our bi-weekly webinars. And, to reach an account executive, call 866.294.2467.

Employees using their face to record their hours of work is becoming quite common in time and attendance world. And, now it appears that the use of this technology, albeit slowing, is also being adopted at some airports according to a recent article, by Stuart Emmrich titled Will Your Face Be Enough to Get You on a Plane? for The New York Times, and reads in part;

“Earlier this week, the Transportation Security Administration released a 23-page report outlining changes it is proposing on how passengers are screened before boarding their flights. Key among those changes is the proposal that passports and other forms of identification will eventually be replaced by biometric technology.

Early this year, the agency began testing facial recognition technology for international travelers at Los Angeles International Airport. The biometric technology matches facial images to photos in government databases, such as photos obtained from passports or visa applications.

And in 2017, the T.S.A. tested fingerprint technology at the T.S.A. PreCheck lanes at the Atlanta and Denver airports. The technology matches passenger fingerprints provided at the checkpoint to those provided to the T.S.A. by travelers who have enrolled in the PreCheck program.

Biometric technology is also being evaluated by individual airlines. Delta Air Lines announced in September that it is building a dedicated biometric terminal at Hartsfield-Jackson Atlanta International Airport. The technology, to be installed at Terminal F, would allow passengers to check-in at the self-service kiosks, drop off their checked baggage at the counter and then be used as identification at the terminal’s T.S.A. checkpoint”.

 If you are unfamiliar with ATS biometric time clocks, these data collectors includes the latest in technology and works, in tandem with our time and attendance application, to deliver exceptional value – helping organizations control labour costs, minimize compliance risk, and improve workforce productivity.

Using ATS biometric technology, your organization can expect:

Options
A variety of biometric data collectors to choose from that include: fingerprint, hand geometric face recognition and a variety of biometric features, and mobile capabilities. ATS biometric data collectors, offers enhanced technology, thus allowing employees to easily and more accurately enroll on the time clock’s controlled finger, hand geometry or face recognition template– which reduces, read error rates for a more accurate biometric enrollment, and protect employees’ personal information and eliminate costly buddy punching.

Peace of Mind
Backup battery protects employee information against power outages and flash memory backs up data. And, with open standards, field upgradeability and keypad functions, these time and attendance biometric time clocks are —ideal blend of performance, function, style, and affordability designed for essential workforce management functionality.

Accuracy and Productivity
No more manual data entry which is always prone to errors and, instead can look forward to a best-of-breed application that will enforce pay and attendance policies at the time of an employee recorded hours. An application that will improve workforce productivity by giving employees intuitive self-service access to scheduled hours and time-off balances from any device, from anywhere.

ATS advance biometric time clocks are designed for today’s advanced cloud computing workforce and provides state-of-art, touch-screen functionality and accurate, up-to-the-minute analytics data your company can rely on.

To learn more, register for one of our weekly webinars, or download brochures or a pre-recorded demonstration go to our website. And, to speak to an account executive, call 866.294.2468.

Keep current with ATS:

 

There was a time when biometrics was seen as futuristic and, too intrusive to ever be accepted by the general public. Many of today’s smart phones, tablets and laptops are equipped with biometrics. As part of its security protocols airports around the world, have installed fingerprint readers and voice recognition technologies and Disney World have installed biometrics that enables its visitors to gain access to theme parks.

Biometric Technology Is Shaping The Future Of Time And Attendance

If your company is an early adopter of biometric time and attendance, you are likely the beneficiary of a productive workforce, and at the same time are saving hundreds of dollars on payroll costs.

If you are considering a biometric time and attendance system to enhance your company’s HR process and workflows, here are three types of the most common biometric technologies for recording and tracking employee time.

Hand Geometry: Hand recognition is the most common employee biometric time clock technology. The method uses 3D analysis of the hand for tracking and identification purposes. An individual places their hand (palm down) onto a special plate. A camera takes a picture of it and analyzes the length, width, thickness and surface area of the hand. This recorded biostatistics information is then stored for future use. Companies have used this type of biometrics for attendance tracking and accessing secure entrances.

Facial Recognition: ATS FaceScan Time Clocks, uses algorithms to analyze features. These include the position/size/shape of the eyes, nose, cheekbones and jaw line. Initially, this process was known as 2D facial recognition. The 2D images were typically taken from security cameras that have integrated facial recognition technology. For the best results, face images needed to be looking directly at the camera with enough lighting. After analysis, they could be compared to other face images for identification purposes. Employee Time clocks that use facial recognition are growing in popularity— it’s as simple as snapping a photo; the time clocks are equipped with HD cameras. This type of technology is now readily available on ATS TimeWork OnDemand mobile time tracking apps as well.

Fingerprint Identification:This type of biometrics compares either one or two fingerprints (depending on the type of time clock selected) to determine identification. It analyzes the ridges and valleys patterns on the fingertip for differences. The process involves measuring and comparing employee fingerprints against data stored in the time and attendance system. It is fast and easy to use— the employee simply presses a fingertip against the time clock screen for a moment as part of the clock in/out process. Some laptop computers and smart phones, utilize fingerprint biometrics for authorizations purposes such as logging in and entering website passwords.

Other biometrics include voice authentication, which is the analysis of vocal behavior by matching it to a voice model template (that was previously recorded). Since every voice is unique, the physical characteristics of the speaker’s voice can be measured. Retinal and iris scanning is employed by different industries.

Bottom-line:

Companies deploy biometric time and attendance systems to ensure the person/s clocking in, are who they say they are. Biometric time clocks helps prevent employee time theft, ensures workforce compliance, and helps employers collect accurate time and attendance information. In short, it makes life easier for payroll and HR practitioners.

To arrange a demonstration of ATS TimeWork OnDemand and our array of biometric time clocks, go to our website or call, 866.294.2467.

When biometrics was introduced as a way to avoid buddy punching, and thus, replace time and attendance swipe card technology, many thought these data collectors were part of a futurist Star Trek movie. Fast forward to some decades later and recent news that a company was about to microchip its entire workforce has privacy advocates scratching their heads in frustration.

Will Microchipping Employees Be The Biometrics Of The Future?

Here is a description from the company, who has decided to deploy the technology to throughout its workforce;

“Three Square Market (32M) is offering implanted chip technology to all of their employees on August 1st, 2017. Employees will be implanted with a RFID chip allowing them to make purchases in their break room micro market, open doors, login to computers, use the copy machine, etc.  This program, offered by 32M, is optional for all employees. The company is expecting over 50 staff members to be voluntarily chipped.  32M is partnering with BioHax International and Jowan Osterland, CEO, based out of Sweden.

RFID technology or Radio-Frequency Identification uses electromagnetic fields to identify electronically stored information. Often referred to as “chip” technology, this option has become very popular in the European marketplace. The chip implant uses near-field communications (NFC); the same technology used in contactless credit cards and mobile payments. A chip is implanted between the thumb and forefinger underneath the skin within seconds.”

The reaction to employees being microchipped has been swift with labour experts and lawmakers citing privacy concerns and appealing to HR professionals to proceed with caution. One lawmaker in the state of Nevada has introduced legislation to prevent companies forcing employees to get microchipped as condition of their employment.

So will the idea of microchipping employees gain widespread acceptance? Only time will tell.

Keep current with ATS:

We at ATS continually espouse the benefits of an automated time and attendance, but we have also stressed that it does not have to be a complicated process. And, while it’s true that an organization with multiple locations, different collective bargaining agreements, and its adherence to regional and federal work rules can increase the complexity and amount of time it takes to install such a system, sticking starting with the basics can make a world of difference.

removing-the-complications-out-of-employee-time-tracking

Here three simple rules to follow once you have decided to deploy a time and attendance:

Reports
Find out which reports are most important to you. For example, if you need a report that shows which or how many hours employees worked on a; daily, weekly and monthly basis, this should suffice as a starting point. Other simple reports may include; exceptions, overtime, daily time in and out and, a few payroll reports to ensure you have the proper information before exporting employee hours to your payroll, CRM, ERP, HR or talent management software. This, however, is not to suggest, you should not explore the full library of reports within a time and attendance system, or look for a solution that has the capability to provide analytics and Big Data tools to support your organizational growth.

Employee Time Clock
When deciding which time clock to use, think about your organizational philosophy and, more importantly, your actual work environment. Would biometric face recognition be better suited or would or a proximity or magnetic time clock avail itself as the better option? These are considerations that should be given once you decide which time and attendance to deploy.

Project Manager
Traditionally this role has fallen to the IT manager or consultant. But, in actuality, HR and/or the payroll practitioner and to some extent, finance personnel are responsible for the management of employee time tracking. So, would it not make sense that such a project be headed by one of these individuals? That’s not to say the role of IT is less important, it just means that the very people who manage the daily tracking of employee hours would know more, than anyone else, about your company’s time and attendance requirements. And, so, it stands to reason, that their role when choosing a solution should be elevated- in short, they are the ones that should be your project managers, with the understanding that they seek assistance and/or guidance from other departments including; IT and other operational managers.

Whether you are moving from paper time sheets to an automated time and attendance solution or merely upgrading to a new solution, removing the complications will help the deployment go a bit smoother.

To learn more about ATS Time and Attendance solutions, go to our website. And to register for one of our weekly webinars, contact us.

Infractions: Poor Record-Keeping, Unpaid Overtime and Holiday Pay

January 26th, 2016 | Posted by Apex Time Solutions in Benefit Accruals | Biometric Time Clocks | Collective Bargaining | Labour Analytics | Labour Costs | Leave Management | Overtime - (Comments Off on Infractions: Poor Record-Keeping, Unpaid Overtime and Holiday Pay)

A recent article in the Toronto Star newspaper, based, on a blitz by the Ontario Ministry of Labour into workplace violations by some companies, revealed, that a staggering number of these violations had to do with poor record-keeping, unpaid overtime and holiday pay. The issue of unpaid overtime is one that has lingered over some companies for the past several years. ATS cloud-based time and attendance was designed with built-in Canadian work-rules, can be deployed in only a matter of weeks and will help your company eradicate manual paper-based time tracking. And the best part, overtime is tracked and paid in accordance with jurisdictional pay policies.

If your company is considering deploying a time and attendance solution but remain ambivalent about its advantages, below, is a list of the three top benefits of an ATS time and attendance solution:

Infractions: Poor Record Keeping, Unpaid Overtime and Holiday Pay

Labour
Reducing costly calculation errors is just one reason to consider automating time and attendance management. Recent surveys from Aberdeen, Canadian Payroll (CPA) and American Payroll Association (APA), report that human error in manual time-card calculations is likely to cost a business between one and one-half to eight percent of its gross annual payroll. The manual calculation of employee time sheets takes an average of five minutes of administrative time per time sheet, equating to a loss of more than eight hours of productive time per pay period for an organization with 100 employees. These are alarming statistics, and frankly, not many companies would want to use valuable resources to track employee time manually, when this time could be spent with their customers, generating revenue.

Reduce Compliance Risk
ATS Time and Attendance has a set of built-in Canadian work rules to ensure pay compliance through automated wage and hour rules. ATS time and attendance will improve transaction times and information access through an intuitive user experience, thus, increasing profit margins while enhancing employee productivity. In other words, the tracking and paying of the appropriate; overtime, vacation, and other time-off request can be managed by our cloud-based time and attendance with ease.

Savings
An ATS time and attendance solution provides both direct and indirect investment returns. Automating your time and attendance process results in ongoing cost savings, such as a reduction in human-generated payroll errors, elimination of time theft from “buddy punching” through the use of biometric time clocks and overtime costs, as saved wages from enhanced productivity.

For example, when tracking time manually through spreadsheets or outdated methods, it’s not unusual to have employees claiming missed overtime and hours worked on their pay. Attempting to rectify this issue by counting hours collected on paper time-sheets can lead to additional errors. Perhaps the answer to this prevailing issue; is to automate the collection of employee hours, thereby gaining valuable data analytics, to help your organization, make effective business decisions that impacts, payroll cost and the bottom- line.

Infractions: Poor Record Keeping, Unpaid Overtime and Holiday Pay

Through the use of an ATS robust time and attendance solution, organizations are able to fully automate pay rules, work rules and benefit accrual rules as well as leave management, collective bargaining agreements (CBA), and exception-time (such as overtime) reporting. By having up-to-the-minute access to this information, organizations will gain complete and accurate visibility into their operations, thus, enabling them to meet production, forecasting and scheduling demands and stay compliant with the many federal and provincial, municipal and state laws, as well as company policies.

To learn how ATS time and attendance solution can help your organization keep accurate records of employee hours, pay overtime hours based on company’s pay policies and assign the requisite statutory holiday, you can download the white paper titled “Benefits of an ATS Automated Time and Attendance Solution”. And to view a demonstration, go to our website. To reach one of our account executives, call: (866) 294-2467.