Time and Attendance Blog, Workforce Management Software

Manage Administrative Data-Anywhere, Anytime

There is nothing more critical to an organization’s operations than making sure employees are paid on time with 100% accuracy, however it is just as important to deliver new capabilities to support your entire workforce. With ATSTimeWorkOnDemand you have a robust solution at your fingertips, with broad-based functionality—and the ability to adapt to the requirements of your business as it evolves.

Here are 3 ways ATSTimeWorkOnDemand helps businesses:

Optimize Productivity and Reduce Payroll Errors

ATSTimeWorkOnDemand provides a rapid return on investment by reducing payroll processing errors and overtime costs and planning more-accurate workforce utilization.
Reduce your unplanned overtime costs with digital enforcement of policies and real-time notifications that alert when your employees are working outside of their scheduled hours.
With ATSTimeWorkOnDemand your organization will gain a competitive advantage— with complete process automation that increases output, reduces compliance risk, and maximizes business growth.

Enhance Regulatory Compliance

Use key compliance criteria to determine applicable rules for absences, manage cases, and improve communication to mitigate costly fines and penalties.
The application has built-in best-practices to adapt to collective bargaining and other pay rules and regulations.
Keep current with changing laws with automatic updates from the compliance portal.

Simplify Time and Attendance and Optimize Data Collection

Give employees access to their time sheet on any device, while reducing payroll errors in a single, cloud-based platform.
Your organization can track time and attendance data in real-time with; ATS line of data collectors, biometric technology or other data sources.
Provide self-service capabilities (with any device with Internet connection) where employees can submit time-off requests, view messages, add and edit timesheet details, and benefit accruals. With direct access to personal information, employees can easily view and confirm their pay calculations before payroll is processed

ATSTimeWorkOnDemand helps companies create employee experiences that unlock new potential for innovation, resilience, and better performance. Interested in learning how ATSTimeWorkOnDemand, can support your workforce and business in a rapidly changing world? Go to our website to download a demonstration and to reach an account executive, call: 866.294.2467.

ATSTimeWorkOnDemand, Benefit Accruals, Cloud, Collective Bargaining, Employee Self-Service, Overtime, Payroll

Tracking Leave Management During A Pandemic

During this ever-evolving challenging time, organizations should be prepared for additional leave requests from their employees. Federal, provincial and local governments, are quickly amending or passing laws in response to COVID-19 outbreak, to protect workers who need time off. And, as this pandemic drags on, with no end in sight, organizations can expect, from workers —additional stress, feelings of fear and uncertainty.

If you are using paper and pen to track your employee time-off requests, during this pandemic, there is a better way.

With ATSTimeWorkOnDemand, employees and supervisors can:

Employee Self-Service Portal

Employees can request time-off, view hours worked for the week or period.
Find out if their request for time-off was granted or denied by their supervisors
Key in their start and end time from any computer or mobile device

Supervisor Portal

HR, supervisors and operational managers can review time-off requests in real-time and respond accordingly.
Supervisors can enter time-off for themselves directly, without an approval process. However, if you want supervisors to submit their time-off, for approval, to the managers they report to, you can simply change their access rights.

Notifications

Supervisors, managers and super-users can push notifications from the dashboard to their mobile device. They can also select their preferred notification from their ATSTimeWorkOnDemand Dashboard.

Vacation and leave management Balances

Leave management balance are hours from existing edit time card that have been deducted.
Future benefit accruals have notbeen added.
Time-off hours in the edit time card that have not been deducted.

Available Benefit Accrual Balance

Time-off hours accrued between now and when the time-off occurs have been added.
All future time-off hours that have been deducted.
Any hours from existing time-off dashboard that have been deducted.

ATSTimeWorkOnDemand Payroll Ready

With ATSTimeWorkOnDemandHR ESS, you can integrate, automate, and streamline your entire payroll process while providing in-depth reporting options and ensuring accuracy.
Integrated payroll engine interface that simplifies your entire payroll process while providing in-depth reporting options.
Access and make amendments to compensation and Benefit Accruals

Companies that implement ATSTimeWorkOnDemandHR will be positioned to maximize efficiency and cost savings by —streamlining processes and freeing up the HR department from manually tracking and managing employee requests. The Employee Self-Service features of an ATSTimeWorkOnDemandHR can positively impact employee engagement by actively involving them in their own vacation planning, overtime requests and benefits decisions.

To learn more about ATS you can register for our next webinar Embracing The Future of Artificial Intelligence & Machine Learning. To download a demo of our time and attendance app or reach us by phone call; 866.294.2467.

You can also read:

Time and Attendance to Manage Your Remote Workforce

Here are a few Contactless Punching Options for your Organization

How To Maintain Employee Engagement During COVID-19

ATSTimeWorkOnDemand, Benefit Accruals, Covid-19, Employee Self-Service, HR, Leave Management, Payroll

What Is Machine Learning?

Machine learning is a form of artificial intelligence (AI) that enables a system to learn from data rather than through explicit programming. Artificial intelligence is a broad term that refers to systems or machines that mimic human intelligence. Machine learning and artificial intelligence (AI) are often discussed and used interchangeably, but they don’t mean the same thing. An important distinction is that although all machine learning is AI, not all AI is machine learning.

Today, machine learning is at work all around us. When we bank and shop online, or use social media platforms, the algorithms of machine learning comes into play to make the user experience efficient, seamless and secure. Machine learning and the technology around it are developing rapidly, and thus, we are only beginning to scratch the surface of its broad-based capabilities.

ATS TimeWorkOnDemand HCM suite is robust, intuitive and built with future-forward simplicity of machine learning, allowing your organization to work smarter and work seamlessly in the modern cloud. ATS TimeWorkOnDemand HCM suite experience empowers your employees to perform at their full potential and work inspired, helping them accomplish daily tasks — anything from requesting time-off and benefits enrollment to scheduling and managing time and attendance. ATS TimeWorkOnDemand machine learning capabilities, employs rich analytics to predict what will happen — to help organizations make forward-looking, proactive decisions instead of relying on past data.

Here are 3 ways ATS TimeWorkOnDemand HCM technology suite can help your business thrive:

Work in today’s modern cloud
With ATS TimeWorkOnDemand you can automate the employee life cycle and streamline workforce compliance including collective bargaining agreements (CBA) so your people can focus on strategic initiatives that support business goals.

Streamline payroll and other operational costs
ATS TimeWorkOnDemand HCM suite allows your company to streamline tasks and empower your people to get things done in the fewest steps possible — from any place and on any device 24/7, 365 days a year. ATS TimeWorkOnDemand HCM suite automates, employee self-service, time and attendance, benefit accruals, employee scheduling and integration with enterprise resource planning (ERP), human resources information system (HRIS), payroll and talent management.

Instant data-driven insights
Gather key metrics, visualize insights, and predict workforce trends with HR-based people analytics embedded right into your ATS TimeWorkOnDemand HCM suite experience.

To learn more, about ATS TimeWorkOnDemand HCM suite go to our website and download a demonstration. To reach an account executive, you can request more information by going online or contact us by phone at 866.294.2467.

Artificial Intelligence, ATS TimeWorkOnDemand, Benefit Accruals, Collective Bargaining Agreement (CBA), Employee Scheduling, Employee Self Service, Enterprise Resource Planning (ERP), HCM, Human Resources Information System (HRIS), Machine Learning, Payroll, Time and Attendance

How Ontario’s Bill 148: Employment Standards Act Reform Could Affect Employers

The burden of proof for hours worked by its employees is the responsibility of an employer especially in organizations that do not have an automated system. However, many companies might have employee hand books that contain language, which states, in part, that employees are required to record and report time work, and submit their time cards, to their respective supervisors for review and approval.

How Ontario’s Bill 148: Employment Standards Act Reform Could Affect Employers

On June 1, 2017 Bill 148, was introduced. If you operate a business in the province of Ontario, here is summary of some of the changes you should prepare for in 2018.

Benefit Accruals, Vacation, Statutory Holiday and Overtime Pay

Personal Emergency Leave: Rather than limiting this leave to organizations with more than 50 employees, all workers will be given 10 personal emergency leave days per year – and a minimum of two days would be paid. Further, employees will not have to provide employers with a sick leave note when requesting personal leave.
Overtime: The Mixed Hourly Rate (a weighted average established for employees with multiple rates) would be eliminated in favour of paying overtime at the rate of the work performed after the weekly threshold is reached
Vacation Entitlement Increase: Minimum vacation entitlement for workers would rise from two to three weeks per year (after five years with the same employer)
Public Holiday Pay: Calculation changes for public holiday pay that refer to regular wages in the pay period before the holiday divided by the days worked (rather than a four-week period of regular wages divided by 20)

Employee Workforce Scheduling

Three-Hour Rule: Broader application – The rule would extend to unworked on-call situations and when shifts are cancelled within 48 hours of the scheduled start time.
Advance notice: Employers must offer employees advance notice of 96 hours or be subject to refusal.
Three-Hour Rule: Removal of minimum wage component – Rather than topping up shifts less than three hours to three times the minimum wage, as proposed, eligible employees would be entitled to three times the regular rate.

The reforms to the Bill148, Fair Workplaces, Better Jobs Act, 2017 will work in concert with the rise of the minimum wage that was also enacted into law as well. If your organization is still using an antiquated time tracking system or one that is no longer meeting your needs, it might be time to think about upgrading to a modern time and attendance solution- one that’s specifically, designed to comply with today’s ever changing regulatory and work-rule policies.

To learn more about ATS Time and Attendance Solution, go to our website, where you can download a pre-recorded demonstration, brochures or register for one of our upcoming live webinars.

To reach a representative, call 866.294.2467.

Benefit Accruals, Employee Workforce Scheduling, HR, Overtime, Personal Emergency Leave, Public Holiday Pay, Time and Attendance, Vacation

Infractions: Poor Record-Keeping, Unpaid Overtime and Holiday Pay

A recent article in the Toronto Star newspaper, based, on a blitz by the Ontario Ministry of Labour into workplace violations by some companies, revealed, that a staggering number of these violations had to do with poor record-keeping, unpaid overtime and holiday pay. The issue of unpaid overtime is one that has lingered over some companies for the past several years. ATS cloud-based time and attendance was designed with built-in Canadian work-rules, can be deployed in only a matter of weeks and will help your company eradicate manual paper-based time tracking. And the best part, overtime is tracked and paid in accordance with jurisdictional pay policies.

If your company is considering deploying a time and attendance solution but remain ambivalent about its advantages, below, is a list of the three top benefits of an ATS time and attendance solution:

$Infractions: Poor Record Keeping, Unpaid Overtime and Holiday Pay$

Labour
Reducing costly calculation errors is just one reason to consider automating time and attendance management. Recent surveys from Aberdeen, Canadian Payroll (CPA) and American Payroll Association (APA), report that human error in manual time-card calculations is likely to cost a business between one and one-half to eight percent of its gross annual payroll. The manual calculation of employee time sheets takes an average of five minutes of administrative time per time sheet, equating to a loss of more than eight hours of productive time per pay period for an organization with 100 employees. These are alarming statistics, and frankly, not many companies would want to use valuable resources to track employee time manually, when this time could be spent with their customers, generating revenue.

Reduce Compliance Risk
ATS Time and Attendance has a set of built-in Canadian work rules to ensure pay compliance through automated wage and hour rules. ATS time and attendance will improve transaction times and information access through an intuitive user experience, thus, increasing profit margins while enhancing employee productivity. In other words, the tracking and paying of the appropriate; overtime, vacation, and other time-off request can be managed by our cloud-based time and attendance with ease.

Savings
An ATS time and attendance solution provides both direct and indirect investment returns. Automating your time and attendance process results in ongoing cost savings, such as a reduction in human-generated payroll errors, elimination of time theft from “buddy punching” through the use of biometric time clocks and overtime costs, as saved wages from enhanced productivity.

For example, when tracking time manually through spreadsheets or outdated methods, it’s not unusual to have employees claiming missed overtime and hours worked on their pay. Attempting to rectify this issue by counting hours collected on paper time-sheets can lead to additional errors. Perhaps the answer to this prevailing issue; is to automate the collection of employee hours, thereby gaining valuable data analytics, to help your organization, make effective business decisions that impacts, payroll cost and the bottom- line.

$Infractions: Poor Record Keeping, Unpaid Overtime and Holiday Pay$

Through the use of an ATS robust time and attendance solution, organizations are able to fully automate pay rules, work rules and benefit accrual rules as well as leave management, collective bargaining agreements (CBA), and exception-time (such as overtime) reporting. By having up-to-the-minute access to this information, organizations will gain complete and accurate visibility into their operations, thus, enabling them to meet production, forecasting and scheduling demands and stay compliant with the many federal and provincial, municipal and state laws, as well as company policies.

To learn how ATS time and attendance solution can help your organization keep accurate records of employee hours, pay overtime hours based on company’s pay policies and assign the requisite statutory holiday, you can download the white paper titled “Benefits of an ATS Automated Time and Attendance Solution”. And to view a demonstration, go to our website. To reach one of our account executives, call: (866) 294-2467.

Aberdeen, American Payroll Association, Benefit Accruals, Biometric Time Clocks, Canadian Payroll Association, Collective Bargaining Agreements(CBA), Labor, Ontario Ministry of Labour, Overtime, The Toronto Star, Time and Attendance

Let’s Talk About Cloud Baby

Unless you have been living off-the-grid on some remote island in the last 10 years, you are probably familiar with the cloud and most likely use it on a daily basis; to store documents, download music and stream TV shows. As the cloud-based applications begin to grow in popularity, businesses are investing time to understand its benefits and are gravitating towards it in record numbers. ATS Cloud-Based TimeWork OnDemand, is a secure, time and attendance solution that is backed by unwavering service and support, that is available 24/7, anywhere, anytime you need it.

Let’s Talk About Cloud Baby

Product solution by business size includes:

TimeWork OnDemand for Small Business -ATS TimeWork OnDemand for small businesses is easy-to-use, affordable and helps you with– things like accessing data in real-time, employee scheduling, wage and hour compliance and paid time off tracking. Small businesses looking for a cloud-based time and attendance solution that can help prevent buddy-punching will find ATS array of biometric time clocks the perfect choice for the modern workforce.

TimeWork OnDemand for Midsize Businesses – Just imagine no more paper timesheets, spreadsheets, punch timecards, and countless wasted hours manual repetitive time and attendance data entry and corrections. ATS TimeWork OnDemand automates the time collection process, applies work-rule and payroll policies, including; grace, breaks, rounding and overtime, and calculates and immediately sends data to your payroll software. And, you can do this from any tablet, mobile device or workstation that’s connected to the Internet-and, that’s the power of the cloud!

TimeWork OnDemand for Large Businesses- ATS understands that you must manage your business as a single globally integrated enterprise, rather than as a loose collection of independent businesses. You need a large and connected time and attendance solution that will increase your agility, and also enable you to instill consistent business processes to meet the twin challenges of size and complexity. ATS TimeWork OnDemand for large businesses is both flexible and robust enough, to replace, those aging, disparate manual systems that’s used throughout your different locations. Now, by using ATS TimeWork OnDemand you can proactively help control payroll costs, increase productivity, improve compliance and enhance revenue opportunities.

Now you can re-imagine your business. The best-of-breed applications in ATS cloud time and attendance is integrated with Payroll, ERP, Talent Management, HR, CRM and analytic capabilities to help you increase productivity, lower costs, and improve controls.

To explore ATS time and attendance solutions, you can download a live demonstration and to speak to an account executive, call us at; 1.866.294.2467.

Let’s Talk About Cloud Baby

Benefit Accruals, Cloud Based Time and Attendance, Job Costing, On-Demand, TV

How ATS TimeWork Workforce Management Solution Can Help Your Business Grow

The priority for every company is to grow. This means; grow sales, revenue, exports and, at the same time, optimize workforce productivity. The ultimate goal in all of this is to provide a solid return on investment to shareholders. Trying to accomplish all this requires investment in technology, innovation and updating product lines. It is therefore critical that today’s business have the right tools in place to eliminate inefficiencies. By getting rid of paper-timesheets and streamlining workflows across the business, you utilize resources in other areas and produce the capital necessary to re-invest and generate business growth.

How ATS TimeWork Workforce Management Solution Can Help Your Business Grow

ATS TimeWork Workforce Management Solution removes software road-blocks and offers companies a robust, yet easy-to-use, time and attendance system that will undoubtedly, increase business efficiency and reduce costs on all levels. Just imagine being able to extrapolate data whenever you need it, from any device, anywhere in the world? And that’s not all, using the latest cloud-computing technology, ATS TimeWork Workforce Management Solution enables you to collect, manage and process employee attendance more effectively. This is your chance to move beyond manual paper-based time sheets and old fashion clunky time clocks to an updated time and attendance system that will keep your shareholders at bay.

Whether your company is growing exponentially or refining business processes, it’s never too late to take control of your company’s profitability. The many features of ATS TimeWork Workforce Management Solution includes; benefit accruals, workforce planning, budgeting and forecasting, employee self-service, business analytics, ERP, HR and payroll data integration-accompanied by a role based executive dashboard that complements a plethora of time and attendance features.

Ultimately businesses need to ensure that they are always on a upwards trajectory of growth and part of ensuring this is by having the right workforce management solution in place.

To learn more about ATS TimeWork Workforce Management Solution go to our website. You can also download a demonstration or contact an account executive at 866.294.2467.

Benefit Accruals, Business Analytics, Employee Self Service, Time and Attendance, Workforce Planning

Innovative, Proven and Accompanied by World-Class Service

In the current climate of global and competitive landscape your manual time sheets and outdated time and attendance system is not designed to handle your business requirements as your company evolves. And, therefore, in order to keep pace with your competitors, you need a modern, workforce management solution that can quickly adapt to increasing business demands of today and tomorrow. An ATS cloud-based time and attendance system can help your company grow smarter and without a large upfront cost with TimeWork On-Demand.

You can leverage the cloud through the use of ATS TimeWork On-Demand and reap the following benefits:

Flexibility
With ATS TimeWork On-Demand you choose the strategy the time clock that’s right for your business. Deploy specific time and attendance modules by starting with just the basics. As your needs evolve, you can add; business intelligence, overtime equalization, benefit accruals and other best-of-breed tools to gain productivity advances and cutting edge technologies.

Business Advantages
ATS TimeWork On-Demand delivers flexible and innovative time management solution that supports the standardization of company work and business processes. ATS cloud-based time and attendance will help propel your company’s growth, while maximizing the value of your IT investment. The return on investment (ROI) results includes insightful decision-making, lower payroll costs, and enhanced ability to business success.

Deployment
With our deep technical expertise, implementation specialist, and experience across multiple industries, we quickly and efficiently we deploy ATS time and attendance solutions to help you achieve your business objectives and put your organization on the path to success.

So, why move your business to ATS TimeWork On-Demand?

21^st century user experience supporting third party applications that include; Payroll, Enterprise Resource Planning (ERP), Customer Relationship Management (CRM), Human Resources Information Systems (HRIS), and business processes designed for anywhere, anytime hyper-connected, and mobile workforce.

Comprehensive workforce management solution, including, workforce planning and budgeting, job costing, employee scheduling, business intelligence, and workforce analytics, and vacation planning available for your organization to adopt as and when the need arises with minimal disruption to the business.

Innovation and robust workforce management software designed for organizations from mid-size to enterprise and global organizations encompassing multi-GAAP, and multi-subsidiary capabilities to rapidly support business expansion.When combined with our world-class service, ATS cloud-based time and attendance will help your organization achieve greater agility and gain a competitive advantage. To learn more, go to our website.

When combined with our world-class service, ATS cloud-based time and attendance will help your organization achieve greater agility and gain a competitive advantage. To learn more, go to our website.

Innovative, Proven and Accompanied by World-Class Service

Benefit Accruals, Overtime Equalization, Payroll

Don’t Bite Off More Than You Can Chew

The term “bite off more than you can chew” is as relevant in the world of business automation as it is in just about every area of life. And to quote one of ATS longest tenured and most senior internal programmers; “time and attendance was intended to be easy and not the overly complicated application it appears to be today. While I understand that times have changed, the fundamentals remains the same. The original intent was to track employees time through the use of a software.” If that’s the case, then why do some businesses insist on a myriad of bells and whistles when in fact, only a tiny portion of the application is used.

While ATS advocates the use of additional modules as your business grows, our approach has always been to use what comes with the system or take the simple approach when automating attendance. If it’s insufficient, by all means, add modules and expand the use of your system. Of course, some companies want to make sure they are “getting the best bang for their buck” hence, the inquiry for bells and whistles at the outset. If that’s the case, then by all means go ahead. So what should you do if you are either thinking of buying a workforce management solution for the first time or changing to a new one? Here are some things to look for:

Scalability-Does this new system has the ability to grow with your business? For example, what if you were to add locations in Saskatchewan, New York and Vancouver in the next two years? Is this new system capable of handling work rules in those different jurisdictions?

Integration-How flexible is this system? If, for example you were about to purchase a payroll system that does not allow for third-party integration, unless it’s with the vendor’s preferred partner, find a different vendor. No company should be tied to propriety software that does not allow for data integration. That’s a 1980s type of mentality by a tiny number of software vendors, who are slowly shrinking into oblivion. The best software companies, today allow for integration into their applications, whether its; CRM, ERP, HRIS, Time and Attendance or Payroll Software.

Keep it Simple-If you have determined that the company you are about to choose can meet your business requirements and grow with you, then that’s a good start. Hold off the desire to implement everything under the sun. If the original intent is to track employee time, get reports in real-time and have the data be sent to your payroll software electronically, start there. The 200 plus reports, benefit accruals, job costing, employee scheduling, business intelligence and bevy of software modules can be added later on.

Deployment of a time and attendance should, at the very least be simple to implement, use and understand. That said, it is important to not be complacent when understanding the long-term implications and risks of whatever path you may choose. A company with deep expertise will help ensure that these tradeoffs and risks are objectively considered as part of your time and attendance and implementation process. And that’s where ATS deep expertise comes in.

To learn about ATS follow us on LinkedIn, Twitter or through Google Plus. And for a demonstration of ATS TimeWork go to our website.

Don't Bite Off More Than You Can Chew

Benefit Accruals, Employee Scheduling, ERP, Job Costing, Payroll

Unified Time and Attendance in the Cloud

March 19th, 2014 | Posted by Apex Time Solutions in Benefit Accruals | Web-Based Time and Attendance Software | Workforce Analytics - (Comments Off)

The ever-quickening pace of change means modern businesses cannot afford to take a day off. ATS unified workforce management suite, encompasses; job costing, overtime equalization, HR benefit accruals, workforce planning, time and attendance, forecasting and budgeting and business intelligence.

ATS TimeWork On-Demand is a complete global solution with provincial, state and multi-country capabilities. ATS TimeWork On-Demand enables companies to streamline manual business processes, comply locally, and quickly adapt to organizational and legislative changes.

ATS time and attendance addresses the complexity of work-rule policies and multi-company needs of mid and large scale organizations. You can be rest assured of paying your workforce on time and according to global and local compensation rules.

You can easily handle both simple and complex payroll needs with these solution benefits within ATS TimeWork On-Demand:

Accelerate Implementation. ATS TimeWork On-Demand cab be implemented in a third to a half the time of a conventional on-premise system, which in turn, enables a company to realize a quicker return on investment.

Reduce Costs. Capital expenditures for an ATS cloud-based time and attendance solution is a fraction of those required for an application that’s installed on your Server, with lower ongoing maintenance and total cost of ownership.

Agile And Grows With Your Business. ATS TimeWork On-Demand supplies agility through real-time visibility, workforce analytics and operational metrics. The solution is configured to business needs without reliance on corporate IT, and provides the ability to scale anytime, anywhere.

Getting an accurate view of a data is at times, a challenge for growing businesses. Data is often fragmented across multiple systems and spreadsheets are time-consuming, error-prone and hard to maintain. ATS TimeWork On-Demand gives businesses the power of real-time reporting and analysis—integrated right into Payroll, ERP and HR application that managers use every day—to drive true operational insights.

To hear what customers have to say about ATS go to our website. You can also join the live demonstration How a Cloud-Based Time and Attendance can Drive Business Growth on March 21^st by registering on our website.

Benefit Accruals, Business Intelligence, Forecasting, TimeWork On-Demand, Workforce Planning

Tracking Leave Management During A Pandemic

What Is Machine Learning?

How Ontario’s Bill 148: Employment Standards Act Reform Could Affect Employers

Infractions: Poor Record-Keeping, Unpaid Overtime and Holiday Pay

How ATS TimeWork Workforce Management Solution Can Help Your Business Grow

Innovative, Proven and Accompanied by World-Class Service

Don’t Bite Off More Than You Can Chew

Unified Time and Attendance in the Cloud

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