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Break Down the Silos with a Time and Attendance System

February 11th, 2014 | Posted by Apex Time Solutions in Payroll | Time and Attendance Blog | Time and Attendance Canada | TimeWork | Workforce Management Solutions - (Comments Off on Break Down the Silos with a Time and Attendance System)

During a customer’s site visit to understand their business requirements, it’s not uncommon for ATS business analyst, to experience cultural and/or data accessibility silos. In fact, it is almost expected but the most gratifying of all, is how these barriers are broken after the implementation of ATS TimeWork On-Demand Time and Attendance Solution.

More often than not, silos are created when different departments and/or locations use different business management software, standards and technology for inputting and analyzing employee time and attendance data. The HR and payroll departments may be using the full capabilities of a workforce management solution, while the production department is pulling data from Excel and never reconciling the two. This type of inconsistency creates silos of non-standardized data that companies cannot rely on to make sound business decisions.

The implementing of a robust employee time management solution that’s used by all locations and departments increases the reliability of business data and also helps to break down departmental silos. By using an automated employee time clock solution companies can start sharing workforce data and other data analytics across departments and locations.

Following are three workforce productivity improvements you will notice upon implementation of an ATS time and attendance solution:

  • Eliminate IT cost and complexity with ATS TimeWork On-Demand proven, cloud solution that eliminates the cost of managing, maintaining, and upgrading business applications.
  • Improve business efficiency by eliminating redundant data entry and the time, cost and errors associated with using separate systems for production, payroll, warehousing, and finance.
  • Gain a comprehensive real-time view across the company with flexible, on-demand reporting.

When the right amount of business process organizational changes are initiated, ATS workforce management software can increase collaboration within your organization, and dissolve silos caused by communication breakdowns.

Find out how today’s company’s are using ATS TimeWork On-Demand cost-effective solution to gain competitive advantage and grow their business.

 Break Down the Silos with a Time and Attendance System

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Thinking About Deploying A Time and Attendance Solution? Decision Makers Should Be Involved

November 21st, 2013 | Posted by Apex Time Solutions in Employee Time and Attendance | SmartPhones | Tablet PC | Time and Attendance System | Workforce Management Software - (Comments Off on Thinking About Deploying A Time and Attendance Solution? Decision Makers Should Be Involved)

The goal of purchasing an employee time management solution should focus on a return on investment (ROI) and its tools in streamlining manual business processes. When these projects involve multiple sites and in excess of 25 managers who will require training, key decision makers should make every effort be front and centre of the process. Why? Because these large projects require the attention of stakeholders in the early stages to augment misunderstandings that may occur as the process unfolds. The reason for decision makers to be present during the early stages, is to address the strategic objectives of the company as it relates to a workforce management solution.

Here are three questions that should be addressed:

What are the business challenges?
Some companies miss this point and instead focus on the price of the solution. Of course price is important. However, by focusing on a variety of quotes from several vendors, while choosing to ignore how the product will meet your organizational requirements is a red flag for disaster. In short, one of the most important questions an organization should ask itself is, will the product  we are considering which has the best price match our requirements? If you cannot answer this question, then go back and make sure match your requirements against the functionality of the product.

Is the solution easy to use?
While there are some similarities in the way time and attendance systems, calculate employee time  they do not operate the same. Time and attendance systems will work better at certain companies depending how the organization plans to use the solution. If producing a simple report yields endless pages of paper, chances are departmental managers will get frustrated and won’t use the system. Before purchasing any employee time management solution, make sure you get a flavour of the application through a demonstration. The focus of the demonstration should highlight the vendors’ understanding of your company’s requirements and how said system, will improve your business process and is easy for all users to master.

Will the solution grow with your business?
If the solution you are about to purchase is not scalable it’s likely not the right solution for your company. For example, can the solution work on smartphones and tablet PCs and can it be accessed from anywhere and at anytime? When choosing your solution, find out if it will support changing platforms for the next 5-7 years and beyond, otherwise you are likely throwing money out the window.

Conclusion: your time and attendance system should be viewed as a long term investment and companies, should do all they can, to ensure that the solution matches their requirements.

To download a demonstration or to learn more, go to our website.

Thinking about deploying a time and attendance solution-Decisoin makers should be involved

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A Powerful, Flexible and Easy-To-Use Time and Attendance Solution

July 4th, 2013 | Posted by Apex Time Solutions in Cloud Time and Attendance | customer relationship management | ERP | Payroll | SaaS Time and Attendance | Software-as-a-Service (saas) Workforce Management Software | Time and Attendance Canada | Time and Attendance System | TimeWork - (0 Comments)

ATS TimeWork is the most powerful and flexible time management solution for midsize and larger companies looking to grow a competitive business with limited resources. TimeWork supports industry-specific processes and provides end-to-end visibility across multiple sites. ATS TimeWork Time Attendance is built for the digital age and enable companies to access information conveniently wherever they are over a web browser, and can accelerate all business exchanges, within and outside the company, locally and internationally.

Solution Benefits:

Data Collection and Integration
ATS TimeWork time and attendance is the industry’s leading Software-as-a-Service (SaaS) time management software that supports your entire company—from employee time and labour collection to data integration with applications like; enterprise resource planning (ERP), human resources management systems (HRMS), customer relationship management (CRM) and payroll software. All this combined in a single, integrated and powerful employee time management software solution. There’s no need to waste time re-inputting data into separate systems.

Eliminate IT and upgrade costs
ATS TimeWork is a cloud-based, time and attendance software with a 99.7% uptime guarantee. This provides companies with a greater reliability while eliminating the need for on-site hardware and software. In addition, ATS upgrades are all part of our product offerings.

Functionality
Today’s companies require a time and attendance system that meets advanced, industry-specific requirements without straining resources. ATS TimeWork is the only time management solution that delivers the best standard practices for your industry with rapid implementation and a solution that will adapt to your organization’s unique requirements.

ATS TimeWork employs a consistent, implementation methodology that will reduce the implementation timeline and cost, but also to assure the reliability of the implementation and to provide our customers with a clear view to project status and progress. ATS time and attendance software gives you real-time business intelligence for every aspect of your organization from anywhere at any time.

To learn more or to view a demonstration, go to our website.

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Are Payroll Days a nightmare for your Company?

January 2nd, 2013 | Posted by Apex Time Solutions in customer relationship management | Employee Time and Attendance | HRIS | Payroll | Talent Management | Time and Attendance Software - (0 Comments)

Most of us know that apart from year end, the day in the week set aside by payroll practitioners, to process employee pay is one of the most hectic. Employee hours has to be counted, sick days and other applicable pay codes have to be assigned to the respective departments. Today’s payroll practitioner needs to be certified and fully understand the changing landscape of the multijurisdictional pay policies. Record of Employment (ROE) and taxable benefits are also important aspects that fall under their wide umbrella of responsibility.

Now just image having to keep up to date with federal and provincial/territorial governments pay policies and using a system to calculate of this? The CFO of plastics manufacturing plant put it succinctly, “we had all the necessary certifications that are required in our industry including ISO, yet we were collecting employee data using antiquated methods. Our payroll manager was spending an entire day and a half counting employee hours, vacation days etc. With 1700 employees across several provinces it simply became untenable.”

Is your company still using a paper based timekeeping system? Are, you getting the results you expected out of your existing solution? If so, switching to an ATS time and attendance solution enables companies to lower costs, streamline key business processes and boost productivity.

The ATS employee time management solution supports your entire company eliminating redundant data entry and the time, cost, and errors associated with using a manual system. Moreover, our solution is designed to be fully integrated with other third party applications including: Talent Management, Payroll, Human Resources Information Systems (HRIS), Inventory and Customer Relationship Management (CRM) systems. ATS time and attendance provides companies with a real-time, intuitive dashboard with views into key business data across processes and departments—allowing you to make more informed business decisions faster.

To learn about the benefits of switching to ATS workforce management software, go to our website.

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Avoid Fruits from the Low Hanging Tree When Making Your Selection

December 13th, 2012 | Posted by Apex Time Solutions in Benefit Accruals | Biometric Time Clock | Cloud Time and Attendance | ERP | Hosted Time and Attendance Software | Overtime | Payroll | Premium pay | Software-as-a-Service (saas) Workforce Management Software | Time and Attendance | Time and Attendance Blog | Time and Attendance Canada | Web-Based Time and Attendance - (0 Comments)

Today, more than ever, companies are keenly aware what type of functionality that need in an employee time management solution. Oddly enough, when shopping for a time and attendance system, these same companies forget their requirements and opt for a solution based on its price. We do agree that price is important but when selecting a time an employee time management solution, it is important to make sure the product matches your requirements. Otherwise, you will be selecting a solution that meets some of your requirements while everything else is blurred by the attractive price point.

Every company has specific needs when it comes to a time and attendance comparison. And, assuming every solution is the same can be costly and present problems when it comes time for implementation. You may have determined that the multiple spreadsheet approach to keeping track of employee hours, vacation and pay policies has become too complicated and time-consuming. It’s important that you get your key operational personnel involved as you assess the needs of your organization pertaining to your time and attendance comparison.

After sales support should be an important element within any time management solution comparison. Look for a company that can prove a level of support that meets your company’s expectations and ask for references that support such claims. All too often companies rely on flashy demos that create an illusion of what’s to come. And when a time and attendance solution is selected is based on flash you are usually buying a bill of goods.

Of course some companies have had bad experiences but, that’s not only with time and attendance. Has your company purchase a CRM, Talent Management or HRIS software based on price? If so, is it still meeting your needs? If not, why? Share your stories, good and bad.

To learn more, go to our website. You can also download a copy of our white paper “How to select a time and attendance solution”.

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Could this Have Been Avoided with a Mobile Technology App?

December 11th, 2012 | Posted by Apex Time Solutions in Employee Scheduling | Employee Time and Attendance | Employee Time Tracking Software | Hosted Time and Attendance Solution | Labour Analytics | Overtime | Payroll - (0 Comments)

A recent article published by CBC Canada flashed over the web with this eye popping title “Unpaid overtime a growing legal liability.” Overtime has been a hot button issue for some organizations for many years now. In fact, many companies have outdated system from which to capture employee hours, track vacation and statutory holidays.

An excerpt from the CBC.ca article reads, in part, “Mobile technology has helped employers squeeze more productivity out of their employees, but all those hours of work while technically off the clock leaves them open to lawsuits over unpaid overtime, experts warn.

Overtime pay is governed by different standards acrossCanada. InOntario, for example, it must be paid for any work in excess of 44 hours per week. There are exceptions for managerial roles and those in professions like medicine, the law and accounting, but for the most part, employees are legally entitled to excess pay for excess work. 

So, the question remains, can employers track employee time through the mobile phones and avoid overtime issues? The answer is yes. ATS employee time management solution tracks employee hours, benefit accruals and statutory holidays on their mobile device. This eliminates overpayments due to improper time reporting. Beyond simply tracking time accurately, organizational knowledge of employee location provides real-time operational gains.

ATS time and attendance for mobile helps employees view their schedules, request days off and send messages to their supervisors all in real-time. By give employees the autonomy view their schedules, request time off and broadcast their availability to their managers and peers, they are more productive, more reliable and more efficient. The end result, managers can use the business intelligence tools to get updates on who is approaching overtime before it happens.

To learn more go to our website. You can also join the conversation on Twitter or join our LinkedIn Group.

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