Best-in-Class Workforce Management Software from Industry Experts

It’s not surprising to hear of companies today, who still believe in the honour system. At a recent white board session, with a multi-site 700 employee customer, when asked why they had not considered automating before, their response was fluid. “In the past, our corporate culture did not believe in tracking the time and attendance of our employees”.

A conversation with the Director of Operations of a fast food chain revealed that while she suspected “buddy punching” was taking place, they could not prove it. “Buddy Punching” is the practice of co-workers “clocking” in or out for each other at work. Reasons for this practice include: the employee might be late, wants to leave early, takes a long break or does not show up at all. The company is paying time (minutes, hours or even days of work) that is not being performed.

Can you imagine the daunting task of processing 700 paper time cards by hand? Next, figuring out 50 different pay classifications, 5 different collective agreements and department transfers and then keying all this data into your payroll software? That’s enough to give any HR Manager or Payroll Practitioner a headache on payroll days.

The ATS Time and Attendance System can be configured to work in any business environment. No matter the size of the company, our Workforce Management Software, can be configured to meet your specific company’s needs. Our Time and Attendance System includes: labour forecasting, employee scheduling, absence planning, job costing, overtime equalization, employee self service and mobile time and attendance applications.

Introducing an ATS Time and Attendance Software Solution to your organization reduces labour costs and improves business efficiency.

To download a copy of “5 Best Practices to Tracking Time and Attendance of Employees”, go to our website.

Are You Still Relying on The Honour System to Track Employees Time?


When it comes to deploying a time and attendance system, there are a number of best practices which remain key, to the success of an implementation. These include: keeping an open mind, setting time aside to migrate data, training of personnel, data management know-how and a process for continuous improvement. Depending on the size of the implementation, there may be other steps. However, we thought it best to mention five simple steps that can sometimes be overlooked.

Step 1.  Set Expectations
You should set realistic expectations. The implementation of a time and attendance system can sometimes be a complex process that takes a great amount of time and personnel resources. While you might be excited about having your new workforce management software installed as soon as possible, shortcuts cannot be taken if it is to be carried out successfully to achieve the desired result. The most common error is to underestimate the anticipated time required to deploy a new system.

Step 2. Requirement Specifications

This step can be easily defined as the most important and could head the list. Not having a set of requirements outlined may delay the implementation even with the best of intentions. The Requirement Specifications is important to ensure your company’s needs are fully understood before the solution is deployed.

Step 3. Project Management
Realistic Project Management Guidelines are vital for implementation success of your time and attendance system. The time and attendance software project should be carefully defined and controlled to avoid unnecessary delays. When the time and attendance project is well organized, sufficient time should be allowed for documentation, redefining and integrating processes and systems before testing and then going live.

Step 4. The Project Sponsor
The role of the Sponsor is important for the successful implementation of your time and attendance system. Your Project Sponsor should be someone who will be directly impacted by the use of the system on a daily basis. A small company might choose to use an HR and/or Payroll Practitioner or even the company’s controller. A larger organization with a multi site implementation might have a steering committee with one or two Project Sponsors.

Step 5. Communication

Before the implementation starts, management should take into account the impact the new time and attendance system will have on employees. No one likes surprises, least of all your employees. Give them advanced notice and make them aware of the benefits of the time and attendance system.  If they understand the advantages to the time and attendance solution and the business needs your company is trying to address, they will embrace the new system.

In closing…

Your time and attendance software implementation will be successful when realistic expectations are set, project timelines are defined and many of the solutions mentioned above are followed.

To download a copy of our white paper, on the implementation of time and attendance, go to our website.

5 Steps to a Successful Time and Attendance Implementation

Customers today are so inundated by these buzz words it is not surprising there is so much confusion in the market place. We attended a recent user-conference where one vendor suggested that customers should become familiar with our industry acronyms. Now this is what we call arrogance. It is not the customer’s responsibility to understand different industry terms. Customers are always interested in, finding out how a product can help their business improve productivity and increase sales. Vendors, on the other hand, have to simplify their industry jargon in a way that is easily understood by the general consumer.

So, what are the differences between Cloud Computing Time & Attendance, Web-Based Time and Attendance, Software-as-as-a-Service (SaaS) and Hosted Time and Attendance? It all depends on who you ask. While some vendors will lead you to believe there are vast differences, in our view, they are very similar. It really all depends on how it is deployed or more importantly, who is hosting the software. If you are in search of a time and attendance system and run across these terms, ask your vendor to explain them in a way that you can understand. If it’s too difficult to understand, chances are the system itself might be prove too difficult to work in your organization. Look for a vendor that will take the time to explain industry jargon as it relates to a web-based or hosted time and attendance system.

To download a copy of our white paper on cloud computing time and attendance click here   or  go to our website.

Web-Based, Cloud Computing, SaaS or is it Hosted Time and Attendance?