Sometimes getting companies to open up about the current system they are using can prove difficult. And, that’s because senior managers know what they are using is not working, but fear that discussing it at length, might open up the proverbial “Pandora’s Box”. In other words, discussing their current challenges means they will have to devote some time and resources to the implementation a new solution, thus, creating a reason to stick with what’s not working. But just imagine the actual pain of using a time and attendance solution that is not meeting your needs? We understand that replacing your current system can feel like a chore, but if implemented correctly, you will feel a whole lot better.
If you decide it’s time to replace your current time and attendance solution, here are five tips that will your company transition to a new time and attendance solution:
Assign a Steering Committee or Project Leader
Depending on the size of your organization, an individual or a steering committee (with three to five stakeholders) should be named Project Leader and put in charge of the business requirements and selection process. And, because the people most familiar with pay and work rule compliance are typically from the HR or payroll department, you should assign one or both to the project.
Flush-Out the Challenges
Identify the nagging problems and bottlenecks that your current system posses and solicit feedback from people who use it on a daily basis. For example; are employees having issues with the time clock when attempting to punch in/out? Does your CFO have access to the right analytics to complete month-end? In short, get feedback from all levels of personnel that interact with the time and attendance solution, or generate reports based on employee data. This type of feedback should include all stakeholders, and will lead to cooperation, buy-in, and inevitably, to a successful implementation.
Vendor
Does your current vendor have or can provide a time and attendance solution with the agility that supports your vision of business today, and in the future? Do they understand the unique demands of your business? Can they explain and demonstrate technology in a manner your employees will understand? And above all, is the solution easy-to-use? If the answer is no to all of these questions, find a company that can meet your needs.
Technology
There is no denying that cloud-based time and attendance have now become the preferred option for many small, mid and large organizations. Why? Because it’s easy to deploy, provides a rapid return on investment, and you don’t need to own an expensive Server on which to host the application. And, while some companies may opt for an on-premise workforce management solution because they have the resources and IT infrastructure to manage it, the cloud provides benefits that are second to none.
Growth
Where do you envision your company in the next 5-10 years? Understandably, the shaking economy over the last several years have given c-level executives pause. However, if you are going to invest in a solution with the intent to increase productivity and streamline payroll costs, its important to deploy a solution that will evolve with your company’s needs.
In conclusion, some companies continue to use outdated time tracking solutions that automate only part of their business operations, rather than an entire interconnected business processes, and as a result, demand extra resources intensive workarounds. So, don’t be afraid to open up your company’s current time and attendance, “Pandora’s box”. You might be pleasantly surprised to find out that you can actually save valuable resources, increase productivity and streamline the cost of payroll.
To download the white paper on ‘To Replace Or Not Replace Your Current Time and Attendance System’ go to our website. To attend a live webcast or to download a demonstration, go to our resource page or call one of our account executives at 866.294.2467.
