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The 12 Days of Christmas: The Perfect Gift For Every CFO, HR And Payroll Manager

December 21st, 2015 | Posted by Apex Time Solutions in Time and Attendance Blog, Workforce Management Software - (Comments Off on The 12 Days of Christmas: The Perfect Gift For Every CFO, HR And Payroll Manager)

The state of the economy has, at times, served as an indicator that businesses fed with their current time tracking solution, will either upgrade or implement a new time and attendance solution. And, while this year have been no exception, waiting on the economy to improve- while still using manual time sheets is probably costing you more in both time and resources to maintain the system that’s not going to help you improve operational profits.

With the Christmas holidays upon us, new projects for 2016 are likely being discussed including which ones should take precedence. And, in those discussions, it’s also likely several departmental managers are hoping to make sure their capital projects tops the list and gets approval for 2016. If you are a CFO, HR or payroll manager use the 12 gift ideas below to your benefit and you are sure to get your time and attendance project approved.

1. Select the right time and attendance and vendor
Glossy demonstrations are just that. Glossy! Evaluating vendors is somewhat of an art form. Navigating through several options can take a toll and the plethora of options can make it confusing. Take your time and resist the urge to buy the cheapest option. Price should always be a factor but, if you are looking for a time and attendance to last 10 year or beyond, that cheap stuff you saw on the Internet a week ago with a “Do It Your Self Brochure” won’t cut it.

2. Assign the right person to the ATS time and attendance implementation
This should probably head the list and it’s as important as selecting the right solution. If you are using a project manager within your organization, make sure that person is not bogged down by other projects otherwise; your time and attendance implementation will take a back seat. A middle manager who has an understanding of the company’s strategic goals is a solid fit for users. They must however, be empowered to facilitate C-level buy-in and support because they will be responsible for choosing how the application is used and how to construct business process flows.

3. A realistic implementation plan
There are no magic bullets with a time and attendance deployment, regardless of their size or scope hence, the need for a realistic plan. Moreover, it’s only natural to experience a series of ebbs and flows during an implementation. Some of the best project plans do not address key critical success factors, such as time for data integration, organizational change management, business processes and workflow design and user acceptance. In order for your implementation to get off on the right foot, you should consider bench-marking your plan against best-in-class and time and attendance solution. Put another way, talk to references and ask them about the challenges they went through during the implementation. The notion that every implementation went smoothly and without a hitch, is a fallacy.

4. Get buy-in
You would not buy a house for you and your fiancée to live in without letting them know so, why would you purchase a time and attendance and not get buy-in from other departments who will have to use the solution and will be impacted by it? The chances of success increases exponentially, when you get your colleagues and other employees understand the benefits of such a system.

5. Keep it simple
If you are having a time and attendance installed for the first time, stick to the basics; tracking employee punches, overtime, paying statutory holidays, and shift premiums. It’s easy to get overwhelmed by adding every conceivable feature and attempting to use it all at once and end up being frustrated. In order to avoid this, take a more gradual approach by seeing if certain new functionalities create too much of a burden. Sometimes it’s better to go-live with the basics and to schedule add-ons later, when you are ready for them.

6. Start over if you have to
If you find that you are spinning your wheels and getting nowhere it’s probably best to start over. Take a closer look at your plan; is it realistic? Do you have the right project manager and/or is he/she consumed with other projects within your company while also trying to manage the implementation? There is nothing wrong in taking a step back and between you and your vendor redoing the plan and adding realistic milestones to complete the project.

7. ROI and business benefits
The senior team within your organization is not going to be happy with your implementation unless it delivering tangible business benefits that they can see. Merely implementing the time and attendance solution is not going to deliver business benefits unless; your senior management team can see it. However you can use the ATS “realization framework” that translates some of the expected business benefits into measurable metrics that can be used throughout the organization. Your executive team will be doing back flips over this.

8. Corporate culture
Be mindful of your company’s corporate culture ahead of deploying the solution. Some people will be completely resistant to change. If they are using an automated time and attendance solution for the first time, they will have their own set of ideas that may be solely based on their old system’s functionality, yes even if it’s paper time sheets. People, who are reluctant to move away from their antiquated systems, will focus on the software and not the business functions driving the company. Therefore, it’s important to seek the advice of your vendor to help them understand which processes are necessary and when to revamp it entirely.

9. Make sure you understand why you are implementing a time and attendance solution
This is arguably one of the most important ones. By clearly understanding your business objectives and what you’re trying to accomplish with an ATS time and attendance system, you will be able to make a more appropriate decision on which route to take.

10. Bring in additional resources if you have to
Some companies are notorious for implementing (or trying to implement) with inadequate internal and external resources. No matter how talented your internal team is, chances are that they are not experienced enough to implement without outside the deep expertise of an ATS implement consulting team that can bring expertise and business methodologies to help your team implement faster and more inexpensively than they would otherwise.

11. Bypassing the milestones and rushing to the finish line
One of the major problems with time and attendance projects is that they are treated like sprints to a go-live finish line, when they should instead be treated like a marathon of continuous improvements and adjustments to account for business and technology changes over time. ATS organizational readiness assessments help customers see the areas of resistance and organizational risk that need to be addressed as part of an effective organizational change management plan.

12. A successful time and attendance implementation
A new time and attendance solution is a unique opportunity to improve your data model and improve inefficient business processes. Unfortunately, some executives go into time and attendance implementations with the low expectation of simply not failing. The good news is that ATS have proven with several customers that time and attendance implementations can be a resounding success, and using our proven methodology – they offer relatively smooth go-lives, more efficient business processes that deliver tangible business results.

ATS is happy to help you provide any one or more of these gifts for your senior management team. To learn more about ATS go to our website as you plan for your time and attendance project for the New Year.

From all of us at ATS, we say Happy Holidays and a prosperous New Year to you and your team.

The 12 Days of Christmas: The Perfect Gift For Every CFO, HR And Payroll Manager

Remember when Yahoo’s CEO, Marissa Mayer informed her employees they could no longer work from home? Even before this story made headlines there were, and still are, a small number of companies who simply cannot wrap their heads around telecommuting partly, because it does not make business sense and most cases, it’s an unconventional approach for some executives and business owners. It’s important to note that there are several jobs that comprise of the regular 8:00am-4:00pm or 9:00am-5:00pm shifts and that these jobs require employees to be at their desks on a daily basis. But, when outside sales personnel, some creative positions or even software sales engineers who, spend roughly 80% of their time visiting customers– it’s quite baffling to hear that these individuals are required to drive to their company offices every day.

Is Telecommuting The New Norm?

For those who have the option of telecommuting and if you are still having difficulty developing a routine, the following is a few tips, gleaned, from an article titled “7 Ways to Make Remote Work Better” by Eric Samson contributor for

1. Stick to a routine.
Maintain the same schedule at home as you do when you are in the office. This is helpful for a number of reasons. Since you are on the same timetable as your coworkers, you can ask and answer questions in a timely fashion. Another benefit is that you adhere to a normal routine. It is enticing to sleep in and start the workday late. But that might also mean working through dinner and even past midnight. Sticking to a reasonable work schedule will ensure both peak productivity and a healthy work-life balance.

2. Have a designated office space.
Identify a place in your home where you work best without distractions. Designate that space as your office, and nothing else. Of course, it is not enough to simply pick a desk, open your laptop and get to work. One of the most important things is that you create an atmosphere conducive to working. Make sure to have a clutter-free environment to maximize your organization and productivity. Have folders to store files and keep an inventory. This way you save time (and money!) looking for things. A tidy office space also helps you look professional during video conference calls.

3. Adjust your environment.
Take advantage of working alone by changing your surroundings to fit your needs. A study by the National Bureau of Economic Research suggests that hot temperatures lead to declines in economic productivity. To avoid a sluggish work day, set your thermostat to a temperature that is most comfortable for you. Other researchers have found that playing nature sounds in the background improves employees’ moods and work efficiency. Add nature sounds to your playlist to optimize your ability to concentrate on your job.

You can read the rest of the article by on It appears telecommuting is not as easy as it appears to be. If you are seasoned pro, you probably already know what it entails and if you are starting out, it would be wise to test the waters by doing it one to two days a week.

To learn about ATS and our time and attendance solutions, go to our website. You can download a prerecorded demonstration and to attend one of our monthly webinars, you can register online or call us at (866) 294.2467.

Is Telecommuting The New Norm?

3 Tips For Dealing With Holiday Stress

December 3rd, 2015 | Posted by Apex Time Solutions in Benefit Accruals | Labor costs | Leave Management | National Football League | Payroll | Web-Based Time and Attendance - (Comments Off on 3 Tips For Dealing With Holiday Stress)

You would think we had some kind of coping mechanism to handle the holiday season. After all, it’s an annual event which many of us look forward (especially the retail sector) to, for the; shopping, eggnog drinking and corporate parties. Ok, some of us look forward to this. And, maybe some or many of us are simply dreading the holiday season because we have to visit with family members that we would rather avoid. Regardless of how we approach the season, the stress permeates the air around us.
In an article penned by yoga trainer, Dana Santas for pros in the; NHL, NFL, MLB and NBA- she offers 3 tips that will help you get through the holidays season with a little less stress if you follow her advice. The following tips are:

3 Tips For Dealing With Holiday Stress


“Breathe your way to calm and control
Relax your shoulders, neck and upper back. Inhale through your nose and exhale out your mouth, emphasizing your exhalation. Be sure to release your rib cage downward as you exhale fully.

Get-off-your-feet pose
Simply lie on your back with your legs elevated by a pillow, up on a chair or even straight up the wall (known as legs-up-the-wall pose in yoga).

Stretch away your stress
While standing, simply raise your arms above your head at shoulder distance. Take five long, deep breaths. Then inhale as you reach and hold your left wrist with your right hand; exhale as you side bend your entire body to the right, stretching out your left side. Hold for a breath or two. Inhale as you return your arms straight above your head.
Repeat on the other side.”

You can read the article in its entirety at Hopefully, these tips help you navigate the hustle and bustle that has become a part of this holiday season.

To learn more about ATS you can join follow us on Twitter, GooglePlus, LinkedIn or Pinterest to join in the conversation. And to register for a free webinar or download a demonstration, go to our website.