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How to Remain Compliant and Manage Pay During a Pandemic

October 6th, 2020 | Posted by ATS in Absence Management | ATS TimeWork OnDemand | Benefit Accruals | Biometric FaceScan | Biometric Time and Attendance Facial Recognition System | Biometric Time Clock | Contactless Time Clocks | Employee Scheduling | Employee Self Service | Fingerprint Time And Attendance Canada | Fingerprint Time And Attendance Toronto | Leave Management | Payroll | Premium pay | Time and Attendance Blog, Workforce Management Software | Time and Attendance Canada | Time and Attendance Toronto - (Comments Off on How to Remain Compliant and Manage Pay During a Pandemic)

Since the early days of COVID­-19 pandemic several industries like grocery and retail jobs were deemed essential services while some others were furloughed or moved online. As some businesses slowly reopen it can be nerve-racking to head back into the office, while a global pandemic is still looming over everyone’s head.

Here are some useful tips, companies can take to help their employees adjust to the new conditions, and also ease their fears, as they slowly reopen:

Temperature Check Time Clocks
Some of ATS customers have migrated to a contactless and temperature check biometric time clocks. These data collectors offer an automatic, touch-free tool for accurate employee temperature screening. And, with real-time results, Payroll and HR leaders can create a policy for failed temperature checks to ensure a safe environment and a consistent experience for all employees at the point of entry to the workspace. 

Pandemic Pay/Shift Differential
The high volume of shutdowns caused by the global corona virus pandemic has triggered organizations to consider salary continuance options to help employees through this difficult time and to retain their talent. While some industries, like grocery, healthcare and retail chains have eliminated pandemic pay, others have added shift differential to bolster employees pay. Whichever option you choose, ATSTimeWorkOnDemand will ease the burden for HR by seamlessly applying these pay codes through our software configuration.

Working from Home and Managing Childcare
The shut down of schools in response to the COVID-19 outbreak, had many parents working from home with their children-managing professional priorities, while helping their kids with school work. Some of ATS customers have made use of online timesheets and project tracking solutions for these remote workers.

Leave Management
While some parents are able to stay home with their kids, others are not so fortunate, and without access to childcare, like some of their colleagues, will likely find themselves in a stressful situation. HR can encourage these parents to request time-off by making use of existing vacation time they have accrued. This simple act, could alleviate some of the stress, these employees are trying to manage. And, don’t forget the employees who do not have children, they could also benefit from taking time-off, to deal with the stress of COVID-19.

ATS Workforce Planning
With COVID-19 showing no signs of abating, companies can make use of ATS Workforce Planning for employees who want some flexible options as they manage work and at life at home. ATS Workforce Planning gives managers a real-time schedule that changes with the organization’s needs. With ATS Workforce Planning managers gain immediate insight into how many staff members to schedule at any given time and optimizes planning breaks, setting vacations, adding time for training and addressing unplanned absences.

Bottomline; maintaining compliance, keeping track of employment agreements, and internal policies during these trying times can feel overwhelming, but it doesn’t have to be.  ATSTimeWorkOnDemand HCM suite is a comprehensive workforce management application with a— future-ready platform that addresses the unique requirements of a company. In short, we have got your covered.

To learn more, you can download a demonstration of our product or to reach us by phone, call: 866.294.2467.

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NFL Embraces New Technology

December 14th, 2012 | Posted by Apex Time Solutions in Benefit Accruals | Biometric Time and Attendance Facial Recognition System | Cloud Time and Attendance | Employee Time Attendance | ERP | iPad | Labour Analytics | Labour Costs | Overtime Equalization | Payroll | Premium pay | SaaS Time and Attendance | Workforce Management Software - (0 Comments)

In a world of Smart phones, social media and an app for just about everything, it was no surprise to read an article about sports teams embracing technology. According to an article in the Toronto Star and NFL.com, NFL latest to abandon old media for iPad, apps “20 of the league’s 32 teams have implemented iPads for playbooks or video study, a trend teams and developers say saves time, paper and, most importantly, money.”

Does this mean that all sports leagues will be rushing towards this new technology? It would be great if they all did, but change is difficult for many people to accept. More importantly, the issue of security will be top of mind for most NFL executives, coaches and players.  Another quote from the article cited the following; “In the US, Stanford University’s football team recently converted to digital playbooks, citing a desire to save money and reduce the team’s carbon footprint.”

In the National Football League where the playbook is regarded with the same level of security as the CIA and FBI affords the President of the United States, teams adopting new technology want to make sure their data is secure.

Is your company still using paper-based systems when technology could save you time and money? Join the conversation on Twitter. To learn more, go to our website.

 

 

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Avoid Fruits from the Low Hanging Tree When Making Your Selection

December 13th, 2012 | Posted by Apex Time Solutions in Benefit Accruals | Biometric Time Clock | Cloud Time and Attendance | ERP | Hosted Time and Attendance Software | Overtime | Payroll | Premium pay | Software-as-a-Service (saas) Workforce Management Software | Time and Attendance | Time and Attendance Blog | Time and Attendance Canada | Web-Based Time and Attendance - (0 Comments)

Today, more than ever, companies are keenly aware what type of functionality that need in an employee time management solution. Oddly enough, when shopping for a time and attendance system, these same companies forget their requirements and opt for a solution based on its price. We do agree that price is important but when selecting a time an employee time management solution, it is important to make sure the product matches your requirements. Otherwise, you will be selecting a solution that meets some of your requirements while everything else is blurred by the attractive price point.

Every company has specific needs when it comes to a time and attendance comparison. And, assuming every solution is the same can be costly and present problems when it comes time for implementation. You may have determined that the multiple spreadsheet approach to keeping track of employee hours, vacation and pay policies has become too complicated and time-consuming. It’s important that you get your key operational personnel involved as you assess the needs of your organization pertaining to your time and attendance comparison.

After sales support should be an important element within any time management solution comparison. Look for a company that can prove a level of support that meets your company’s expectations and ask for references that support such claims. All too often companies rely on flashy demos that create an illusion of what’s to come. And when a time and attendance solution is selected is based on flash you are usually buying a bill of goods.

Of course some companies have had bad experiences but, that’s not only with time and attendance. Has your company purchase a CRM, Talent Management or HRIS software based on price? If so, is it still meeting your needs? If not, why? Share your stories, good and bad.

To learn more, go to our website. You can also download a copy of our white paper “How to select a time and attendance solution”.

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A Fresh Approach to Workforce Management Software

November 15th, 2012 | Posted by Apex Time Solutions in Biometric Time Clocks | Employee Time Clock | Overtime | Payroll | Premium pay - (0 Comments)

Companies in industries of all sizes are under tremendous pressure to do more with less- from streamlining of resources to adopting business practices that provide optimum value for their customers and shareholders. Many of today’s business executives want real-time information that will help them understand the importance of data integration as it relates to workforce management. Our business software allows managers to validate work and pay, and provides a comprehensive financial view of business operations.

The ATS time and attendance solution provide customers with lower administrative and operating costs, it improves customer satisfaction, and enhances the focus on core business activities. Our integrated software suite combines deep industry expertise and a flawless implementation methodology.

Here are few ways Workforce Management Software will improve your company’s business operations:

Attendance Management: 
Our workforce management software calculates overtime, premium pay and host of other pay calculations based on a company’s specific requirements.  Employee time clocking options include; barcode, swipe and biometric time clocks. Real-time information is sent to payroll and HR systems, providing instant reporting capabilities.

 Human Resources Management:
ATS human resources module includes: employee self-self, vacation planning calendar and benefits administration. Our solution is both flexible and scalable and is offered as a cloud application or an on-premises employee time management solution.

Business Intelligence
ATS Business Intelligence provides companies with the information necessary to streamline payroll and improve data accuracy. With an intuitive dashboard your managers can create schedules and navigate the visual workflow to route work tasks for exceptions and instant approvals.

 An ATS software solution enables you to align with your workforce and business strategies. Learn more about ATS Workforce Management Software on our website.

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Overtime Hours: Managing, Tracking and Paying

November 28th, 2011 | Posted by Apex Time Solutions in Benefit Accruals | Collective Bargaining | Labour cost | Labour Forecasting | Overtime | Premium pay - (0 Comments)

We came across a wonderful article by Frances Burks titled “Disadvantage of Overtime Work” and the issues associated with this phenomenon including: health problems, employee performance and the financial drawback.

In recent years, a wave of lawsuits have uncovered the fact that some employers did not have an effective tool to track and control employee overtime and other pay premiums. While there are some similarities with how overtime is paid in some jurisdictions, others vary significantly. These overtime class action suits demonstrate the need for workplace compliance. 

The easiest way to improve compliance and protect your organization from wage and hour lawsuits is to implement the ATS time and attendance system. The ATS time and attendance will help your organization:

  • Apply multijurisdictional pay and work policies
  • Track, manage and pay daily, weekly and bi-weekly overtime, premiums, call- ins and collective bargaining agreement overtime pay
  • Provide accurate audit trails and records of hours worked in the event of wage and hour disputes
  • Automate employee pay and rate changes mandated by complex collective bargaining agreements
  • Ensure compliance with provincial, federal and state regulations such as FMLA and FLSA
  • Generate reports for wage and hour claims, wrongful termination litigation, and other legal inquiries
  • Provide audit trails and accurate records of hours worked in the event of a wage and hour audit

 The ATS time and attendance system rules engine has enhanced flexibility that can determine specific types of pay. The system optimizes employee resources and reduces labour costs with employee scheduling, labour forecasting and benefit accruals. Our system helps you gain insight into the labour activities and achieve bottom-line results.

To learn more you can follow us on Twitter or download our brochures from our website. Our workforce management software user group is open for registration to current and potential customers.

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