Best-in-Class Workforce Management Software from Industry Experts

Employee Time Management Solution That Will Bring A Smile To Your Face

May 29th, 2014 | Posted by Apex Time Solutions in Payroll | Time and Attendance | Time and Attendance Blog, Workforce Management Software - (Comments Off on Employee Time Management Solution That Will Bring A Smile To Your Face)

Why would employee time tracking solution bring a smile to your face? Well, to start the benefits are tremendous. ATS leading time and attendance solution provides companies with a powerful tool that streamlines payroll preparation, simplifies workforce planning and improves payroll compliance. In addition, the application manages employee absences and vacation tracking, all in real-time.

Additional Benefits Include:

Streamline Payroll Preparation
Using paper time-sheets and spreadsheets can waste valuable time on repetitive data entry and corrections. ATS time tracking solution automates the time collection process, applies it to your payroll and other wage policies. ATS TimeWork calculates hourly totals, provides your payroll practitioner with up-to-the-minute summaries and then sends that data to your payroll software.

Forecasting and Workforce Planning
There is a better way to create and post schedules with the ATS scheduler. By using ATS workforce planning tool, you will meet the demands of your business.

Tracking Time-Off
ATS time tracking solution automates the tracking of paid and unpaid time-off all based on your company’s policies. Through self-service employees can view sick time balances at their convenience and request time off using any workstation or mobile device with Internet access.

Adhere to Regulatory Compliance
ATS time and attendance system helps companies comply with various labour and wage and hour regulations, including collective bargaining agreements. ATS system stores years of data in easy-to-access electronic form, providing the, provincial, municipal, state and federal overtime compliance reports needed to help you avoid costly violations.

Access Your Data Anytime, Anywhere
ATS TimeWork is a time and attendance application designed for midsize and large enterprise with complex pay and work-rule operations. ATS TimeWork cloud-based, product suite provides an end-to-end workforce management solution with module features for; labour planning, business intelligence, workforce planning, job costing and data integration. If you are searching for a robust and large-scale time and attendance solution, look no further.

With ATS TimeWork time and attendance you can accelerate and improve business operations, streamline the payroll processes and increase productivity. Now, that’s a great reason to smile! To learn more, go to our website.

Employee Time Management SolutionThat Will Bring A Smile To Your Face


Every industry has its own acronyms and the software industry is no different, so when a customer recently said we were talking gobbledygook to them-some of ATS programmers and business analysts thought it would be a good idea to unveil some of our industry norms.

Workforce Management Solution

This is merely time and attendance or time tracking software/application that includes some of these modules:

  • Benefit Accruals/Leave Management
  • Employee self-Service
  • Time and Attendance
  • Workforce Planning
  • Workforce/Business Analytics

 Benefit Accruals/Leave Management
Refers to things like; jury duty, vacation or any employee benefit accrual. With ATS self-service module, employees view things like overtime, request shift changes or vacation requests.

Employee Self-Service
Employee self-service (ESS) grants employees access to their personal records to; request vacation, view schedules and accumulated overtime and other leave requests. Employees can view this information from any smart phone or tablet device on any web browser.

Time and Attendance
A method of tracking employee time, this can be done online or through a time clock. A time and attendance system enables an employer to have full control of all employees working hours. It helps control labor costs by reducing over-payments, which are often caused by transcription error, interpretation error and intentional error.

Workforce Planning
This term refers to forecasting and budgeting and is also related to employee scheduling. For example, Employeeautomates the process of creating and maintaining a schedule.

Business/Workforce Analytics
It simply means reporting. For example, you might also hear the following terms: HR Analytics, Data Analytics etc. In short, they are set of fancy words that means reporting or reports.

Workforce Management
Workforce management relates to a host of software applications. It’s important to clarify with your vendor what it is you are looking for. For example ERP, Talent Management and Time and Attendance perform separate tasks and in some instances are not necessarily related. Select a vendor that specializes in one specific area and avoid the “jack of all trades”.

There are so, many acronyms that relates to workforce management so; we created a white paper that unveils a list of workforce management (WFM) acronyms. You can download it for free by going to our website.

The Unveiling Of Workforce Management (WFM)

Migrating to a new time and attendance solution should be fraught with excitement, whether you are moving from an antiquated system or adopting a solution for the first time. Why? Because by deploying a time management solution, your company will no longer have to key employee hours into your payroll software, thus allowing you to reap the benefits, of workforce management software that will positively affect the bottom-line. However, before all of this comes to fruition, you need to address the expectations. While we are advocates of a rapid deployment, we also believe that if the expected budget and time-lines are discussed and agreed upon in advance, it’s a good step to achieving a desired outcome.

Here Are Three Things To Consider Ahead Your Implementation:

Software Configuration-It is important that work-rules are discussed in advance as they will need to be configured within the application to reflect your company’s business operations. During the early stages of the fact finding mission, some companies may feel it’s necessary to omit this information as they fear, it might increase the price of the solution. That’s not necessarily the case and in fact, the more information you can supply regarding your work and pay rules, the better. For example, a time and attendance fact finding project should not be handled by an IT manager unless, he or she is conversant with your pay policies. You will be better off having it managed at the initial stages by; HR, Payroll and/or your Financial Controller since; they are more likely to be involved with the pay policy aspects of your operations.

Timelines- Deployments can vary and really depends on the amount of time it takes to configure the data and additional requirements that may creep up during said deployment. ATS implementation team will use a model based on a number of criteria-based information, related to your business, such as; pay policies complexity, level of customization and many other variables to develop realistic implementation timelines. We also use this same model to develop an implementation budget that is realistic to your business requirements.

Future Growth- No business wants to remain stagnant and so, with this in mind, it’s only fitting that your time and attendance solution should be scalable. ATS Workforce Management Solution (WMS) is designed for midsize and enterprise-class organizations at an affordable price and available via an accelerated deployment through the cloud.  ATS pay policy configurator is a powerful tool that’s designed to get you up and running quickly and reliably.

For more time and attendance deployment tips or to see a demonstration, go to our website. You can also follow us via LinkedIn, Twitter or Google Plus.

Great Expectations, But Are They Real?

For The Love Of Data Analytics

May 22nd, 2014 | Posted by Apex Time Solutions in Business Intelligence | Time and Attendance On-Demand | Workforce Analytics - (Comments Off on For The Love Of Data Analytics)

Who knew that we would be romanticizing about analytics so much? In recent years, the proliferation of analytics through time and attendance, ERP, HR and bevy of other about applications has made it possible for it is has all been about analytics-but why now? When you think about it, analytics is not that new. Sales managers have been analyzing data through Excel to get the correct metrics on sales numbers for years. What has changed, is how we access data today and more than ever, being able to access data on-demand has become the norm. The companies that embrace automated business analytics no longer have to waste time writing macros, hoping that will provide the type of metrics they want to track.

With ATS time and attendance, you get instant visibility into your business performance and drive better business outcomes using a broad set of capabilities for reporting, analysis and budgeting and forecasting – all engineered for speed of performance on any smart-phone, tablet or workstation. ATS TimeWork transforms the way you track employee hours using cloud-based time tracking management systems composed of best-in-class, enterprise-grade applications.

ATS time and attendance is designed to help mid and large organizations thrive by enabling them to discover new ways to track, manage and optimize business operations. As a leading workforce management software company, we deliver a complete and integrated employee time management solution that let customers find value in workforce planning, gain insight into every aspect of their business by scheduling employees, and acting with confidence- 24/7 in the cloud, from anywhere, anytime.

To join our upcoming webinar, go to our website and to speak to a representative, call us at 866.294.2467.

For The Love Of Data Analytics


Is Sales A Bit Of Art And Science Or Is There More To It?

May 21st, 2014 | Posted by Apex Time Solutions in Cloud Based Time Management Solution | Employee Time Tracking Software | Time and Attendance Blog - (Comments Off on Is Sales A Bit Of Art And Science Or Is There More To It?)

Quite frankly, no one really knows and that includes the experts themselves. Our marketing team did our own straw poll and asked a few of the account executives at ATS.  Some of them said it was a bit of both, while others lamented that it was neither science nor art. We then asked a few of our customer’s sales reps in non-related industries, and pretty much got the same answers. A consistent response from all respondents was that the sales industry itself had changed dramatically in the several years.

An article in the Harvard Business Review states, in part:

“Under the conventional solution-selling method that has prevailed since the 1980s, salespeople are trained to align a solution with an acknowledged customer need and demonstrate why it is better than the competition’s. This translates into a very practical approach: A rep begins by identifying customers who recognize a problem that the supplier can solve, and gives priority to those who are ready to act. Then, by asking questions, she surfaces a “hook” that enables her to attach her company’s solution to that problem. Part and parcel of this approach is her ability to find and nurture somebody within the customer organization—an advocate, or coach—who can help her navigate the company and drive the deal to completion.”

While the profession itself has seen some changes, sales professionals still have to deal with quotas and the everyday pressures of their profession. The biggest adjustment that these reps will have to deal with is the changes in buyer behaviours. However, if the companies, who these sales professionals represent, have not adjusted to the new ways and subtle nuances of selling, chances of success for both parties will be slim to none.

So, the question still lingers; is sales art or science?

Is Sales A Bit Of Art And Science Or Is There More To It?

The role of the HR manager has expanded even with the advancement of technology; from employee engagement to retention, annual evaluations, hiring and assessments.  And, while several organizations have embraced automation that can help HR managers, others have resisted, in a always on society where  some workers say they are now doing the job of two employees. So why not consider automating one of the most mundane and manual tasks that HR executive’s grapple with in our always-on society?

ATS Workforce Management Solution Can Help With:

Decision-making capability-ATS TimeWork enables strategic decision-making at all levels of your organization. With ATS time and attendance HR executives have business metrics tools at their finger tips to improve decision making. ATS time tracking solution helps companies stay in compliance andwith tools designed to address everything from; job costing, to benefit accruals and employee scheduling. Companies who choose to automate can review on-the-spot data and take the best course of action to serve their business and customers.

Business productivity-ATS TimeWork has an inherent and flexible approach to managing employee attendance. ATS TimeWork connects HR executives, supervisors and payroll practitioners with other areas of the business-and that can help make your people more productive.

Increasing the value of your investment-ATS TimeWork is fully backed by an uncompromising commitment to our customers. ATS offers flexible and reliable support for all stages of the time and attendance life-cycle, from; planning and implementation to operations and optimization. With ATS full range of support services customers can leverage the capability of our implementation team and thus, reduce total cost of ownership.

When you consider that HR professionals play a key role in employee engagement and retention, wouldn’t it be nice to give them the tools that will help make their jobs that much easier? A happy HR department can lead to a happy workforce. To learn more, go to our website.

3 Ways to Keep Human Resources Managers Happy

Imagine a world with untethered access to your business data, from anywhere, at anytime? Busy executives don’t have the time to wait for attendance, labour and other data analytics to figure out profitability. Many of today’s organizations are advantage of the powerful benefits of the cloud when deploying a workforce management solution. ATS Software-As-A-Service (SaaS) cloud delivery provides the best in configurability and system performance combined with new analytics applications that foster deeper insights.

ATS SaaS provides companies with workforce automation, rapid deployment and best in class delivery model. With a broad based capabilities and deep industry expertise, ATS can help you innovate and realize the many benefits of a cloud time and attendance system.

Automation Benefits Include:

Access Anywhere, Anytime
Your employees can request time-off, view their schedules, accumulated hours worked including overtime and approved vacation requests. Managers can edit and approve hours worked

Add As You Grow
As your business expands, it’s easy to add locations and new employees. The scalability of ATS SaaS makes adding new employees, work rules and locations easy and with minimal effort.

Data Efficiency
Customized time and attendance automated alerts such as; missing punch, leave request or late arrival, helps Payroll and HR Practitioners stay on top of tasks with regularity.

Painless Implementation
Deploy your solution in weeks by using ATS proven pre-configurations tools to drive business innovation. ATS can quickly adjust to rapid changes reduce maintenance time and cost.

Real-Time Data Analytics
ATS On-Demand analytics helps businesses discoverattendance trends, determine why it is happening, and anticipate future behaviour.

On-Going Support
You can be assured that we will take time to understand your business needs and provide ongoing support when you need it. Our expertise helps us implement industry best practices and maximize value to your organization.

From business intelligence to workforce planning ATS time and attendance software can provide you with the right business automation tools, to become a top-performing and analytics-driven organization. With solutions for midsize businesses and large enterprise, ATS time and attendance solutions is designed to help your achieved better business results-for now, and in the future.

To learn how ATS can help you simplify payroll compliance contact us or go to our website to view a demonstration.

Innovate And Power Business Growth With ATS Cloud

The recent incident that occurred with Arianna Huffington of the Huffington Media Group, brought about an epiphany and in turn, led her to share with the general public the importance of a good night’s sleep. Sleep physicians and scientist alike have espousing the virtues of a good night’s sleep for years. Despite their sound advice, we chose to ignore them. Why? Maybe in our quest to claim bragging rights for only sleeping 2-3 hours a night, we are hoping, it will lead to unparallel success? Some have blamed it on our always on society, where going to bed with our mobile devices has recently become a rite of passage.


Harvard’s study on “Why Sleep Matters” provides this sobering analysis:


“The price of insufficient sleep may be poor health. Study after study has revealed that people who sleep poorly are at greater risk for a number of diseases and health problems. And now the search is on to discover why this might be. 

Lack of sleep exacts a toll on perception and judgment. In the workplace, its effects can be seen in reduced efficiency and productivity, errors, and accidents. Sometimes the effects can even be deadly, as in the case of drowsy driving fatalities.”


So, if you are missing sleep and going through many red bulls or cups of java to keep you awake, it’s likely your productivity is dipping. In short, increase the amount of hours you spend sleeping and chances are, you will get that report done on time and won’t fall asleep at your desk.

A Good Night’s Sleep Will Boost Productivity



Are You Keeping Accurate Data To Handle Potential Issues Of Back-Wages?

May 13th, 2014 | Posted by Apex Time Solutions in Benefit Accruals | Employee Time Clock | Leave Management | Scheduling | Time and Attendance Blog, Workforce Management Software - (Comments Off on Are You Keeping Accurate Data To Handle Potential Issues Of Back-Wages?)

The issue of back-wages rears its ugly head from time to time when an employee either leaves a company voluntarily or otherwise. If that employee leaves unceremoniously said employee may seek back wages a few weeks or several months afterwards. The companies who have solid record keeping, in the form of a robust time and attendance system can access records of employment (ROE) at the click of a mouse. Those who rely on paper time cards or antiquated time tracking methods can find themselves spending an inordinate amount of time trying to locate those same records. And because, manual time tracking can be fraught with errors, it’s more likely that those records will not be accurate.

In Canada and the US, the amount of years that employers are required to keep records of employment (ROE) differs across provinces and jurisdictions. In the US  under the Fair Labor Standards Act (FLSA), and in Canada under Canada Labour Code employers are required to have proof of overtime wages paid, straight-time and overtime hours worked, payroll deductions and other wage-related materials. By deploying a time and attendance system, companies reduce the risk of missing work related data that is required by law in the event of a dispute.

Related Benefits Include:

Scheduling- Companies can assign shifts to their employees with our powerful and easy-to-use scheduling software. The application can create conflict-free schedules copy shifts and allows you to import schedules.

Track Absences- Keep track of attendance with a variety of employee time clocks. ATS has up to-the-minute reporting tools to let you easily track who is coming in late and/or who is missing shifts.

Leave Management- ATS TimeWork allows for automated calculation of benefit accruals and balances. The application provides unlimited attendance history and online viewing of real-time employee leave requests. Employees can register their time-off requests through any device (smart phone, tablet or workstation) that has Internet access. Managers get instant notification through an e-mail and can approve the requests online.

TimeWork On-Demand- eliminates need for paper time sheets and error prone manual processes and helps control overtime.  The ATS time and attendance solution takes the guess—work out of employee scheduling and payroll calculation.

Work and Pay Policies- ATS can configure user-defined business policies of an organization and grants you access to best-in-class workforce management reports. The database allows for policies such as; overtime, job costing, forecasting and budgeting, overtime equalization, lunch and break periods, rounding, holiday pay, shift differentials and weekend premiums.

Using an ATS time and attendance will help you stay in compliance, increase productivity and best of all, streamline payroll costs. As for those records of employment, you now have those at your fingertips from anywhere and at anytime.

To learn more about how ATS TimeWork can help you reduce payroll costs, contact us. You can also join us on Friday, May 23rd at 1:00pm for a free time and attendance webinar.

Are You Keeping Accurate Data To Handle Potential Issues Of Back-Wages

The term “bite off more than you can chew” is as relevant in the world of business automation as it is in just about every area of life. And to quote one of ATS longest tenured and most senior internal programmers; “time and attendance was intended to be easy and not the overly complicated application it appears to be today. While I understand that times have changed, the fundamentals remains the same. The original intent was to track employees time through the use of a software.” If that’s the case, then why do some businesses insist on a myriad of bells and whistles when in fact, only a tiny portion of the application is used.

While ATS advocates the use of additional modules as your business grows, our approach has always been to use what comes with the system or take the simple approach when automating attendance. If it’s insufficient, by all means, add modules and expand the use of your system. Of course, some companies want to make sure they are “getting the best bang for their buck” hence, the inquiry for bells and whistles at the outset. If that’s the case, then by all means go ahead. So what should you do if you are either thinking of buying a workforce management solution for the first time or changing to a new one? Here are some things to look for:

Scalability-Does this new system has the ability to grow with your business? For example, what if you were to add locations in Saskatchewan, New York and Vancouver in the next two years? Is this new system capable of handling work rules in those different jurisdictions?

Integration-How flexible is this system? If, for example you were about to purchase a payroll system that does not allow for third-party integration, unless it’s with the vendor’s preferred partner, find a different vendor. No company should be tied to propriety software that does not allow for data integration. That’s a 1980s type of mentality by a tiny number of software vendors, who are slowly shrinking into oblivion. The best software companies, today allow for integration into their applications, whether its; CRM, ERP, HRIS, Time and Attendance or Payroll Software.

Keep it Simple-If you have determined that the company you are about to choose can meet your business requirements and grow with you, then that’s a good start. Hold off the desire to implement everything under the sun. If the original intent is to track employee time, get reports in real-time and have the data be sent to your payroll software electronically, start there. The 200 plus reports, benefit accruals, job costing, employee scheduling, business intelligence and bevy of software modules can be added later on.

Deployment of a time and attendance should, at the very least be simple to implement, use and understand. That said, it is important to not be complacent when understanding the long-term implications and risks of whatever path you may choose. A company with deep expertise will help ensure that these tradeoffs and risks are objectively considered as part of your time and attendance and implementation process. And that’s where ATS deep expertise comes in.

To learn about ATS follow us on LinkedIn, Twitter or through Google Plus. And for a demonstration of ATS TimeWork go to our website.

Don't Bite Off More Than You Can Chew