Best-in-Class Workforce Management Software from Industry Experts
Header

As demand for working from home and other flexible work arrangements continues to grow with the post-COVID-19 workforce, HR leaders need to adapt and connect with employees – who are physically disconnected from the office – to foster collaboration and at the same time, ensure they can stay productive to help keep business operations run smoothly.

ATSTimeWorkOnDemand is a cloud computing HCM solution that helps foster collaboration and provide businesses with the following tools:

Automate Time Tracking
Eliminate the hassle of tracking hours by hand or guessing when employees arrive at work. ATSTimeWorkOnDemand automates the entire process through the cloud so you do not have to rely on spreadsheets or an antiquated time and attendance solution that’s not working the way you want it to.

Employee Self-Service
Do employees rely on HR to track time off and hours worked? With ATSTimeWorkOnDemand, employees can now request time-off from their phones, desktop or home computers.  ATSTimeWorkOnDemand allow you to track hours worked, manage requests and stay on top of labour distribution and job costing with automated, accurate timekeeping.

Accrual Benefits Administration
Want to see your HR manager do a happy dance? Tell them ATSTimeWorkOnDemand HCM application automates common workflows, removing the need for rekeying data with our unified database and allowing you to go paperless with 21st century artificial intelligence (AI) and data analytics. Your HR and payroll manager and, yes even your CFO- will likely be doing backflips once they learn about this feature.

Compliance Risk
ATSTimeWorkOnDemand Workforce Analytics enables you to gain deeper insights into important data like employee turnover, headcount and pay equity-thus reducing compliance risk. Your organization can also gain a holistic understanding by extracting and compiling important data points across your finance, HR and payroll departments.

Employee Engagement
ATSTimeWorkOnDemand application helps make the process of adding a new hire seamless. HR will see a significant reduction in manual administrative onboarding processes, saving time so you can focus on more important things — building engagement and introducing your company culture before new hires step foot in the door.

There is no denying that working from home has become the new reality for many employees and, while, this is also posing new compliance challenges for HR leaders, it does not have to.  Using ATSTimeWorkOnDemand to accurately capture data in real-time with proactive alerts that notify administrators of any errors or discrepancies is one of the best ways to streamline costs and increase workforce productivity.

To view a demonstration, go to our website and to reach an account representative by phone, call: 866.294.2467.

Manufacturing companies have been using analytics on data for various purposes: Budgeting and forecasting, data capture, employee scheduling, product quality, and so on. In the past, companies have generated and stored data in on-premise expensive data centers. And, in the past, the ability to perform analytics have been limited to manual spreadsheets, which are inefficient and costly. ATSTimeWorkOnDemand provides end-to-end solution, that allows manufacturing companies to harness all the data that they generate to improve operational efficiency, streamline business processes, and uncover valuable insights that drive profits and growth.

ATSTimeWorkOnDemand enables the manufacturing industry with smart solutions that includes:

Cloud-Native and Artificial Intelligence: ATSTimeWorkOnDemand delivers the latest innovations, while empowering your workforce and equipping them with the skills and tools to safely keep up with the new complexities and speed of digital manufacturing and machine learning.

Resilient Supply Chain: Enhance the end-to-end supply chain visibility, agility, and profitability through intelligent planning, real-time reporting capabilities, demand sensing, and API data integration.

Employee Scheduling: With ATS employee scheduling, you can connect production and office workers with the secure collaboration and information management tools needed to support remote work. Create optimized schedules in a single click. Employee preferences and skills are automatically matched with the optimized labour forecast, local and federal regulated compliance requirements, with policies to create fully-compliant schedules.

Flexible Data Collector Options: As employees work across different locations and regions, ATS cloud computing data collectors accurately calculate overtime, premium pay, time-off requests and other up-to-the-minute labour information. With robust AI horsepower, complex computations like these that go across locations used to take hours and can now be accomplished in seconds.

Reliability: ATSTimeWorkOnDemand is hosted in a highly-secure, SOC-compliant environment so you workforce management tools are always available no matter where you are, with just the click of your browser. You get 24/7 monitoring and unlimited capacity and support.

Scalability and Elasticity: ATSTimeWorkOnDemand cloud computing architecture enables auto-scaling and optimal performance. And, with ATSTimeWorkOnDemand manufacturing companies can drive new levels of agility, safety, productivity, and innovation using IoT, cloud-based computing.

Job Costing, Labour Distribution and Advanced Insights: ATSTimeWorkOnDemand computes optimal job costing transactions and labour hours based on forecasted demand and customer labour standards to drive efficient plans and operational insights.

Ready for a demo, download it here or go to www.atimesolutions.com

See how ATS Human Capital Management Solution can help you optimize your workforce management to reduce labour costs and increase operational efficiency.

To reach us by phone; call: 866.294.2467

Two of Canada’s largest grocery stores have reintroduced lockdown/pandemic pay for its workers, a move, that is likely to be followed by other grocers.

A recent press release by David Brown Canadian Grocer, reads in part: “

“Longo’s—which operates only in Ontario where a stay-home order is in effect for four weeks—announced all permanent front-line staff working in Longo’s stores and distribution centres, and for Grocery Gateway, Central Kitchen and Market Café would be receiving a $2 increase. Assistant store managers, department managers, team leads and supervisors in operating roles will not receive the $2 wage increase, but will receive a special weekly bonus.

Read: Canadian grocers and their supply chains unlock business value with ATSTimeWorkOnDemand

Before and during COVID-19 ATS customers, including: food production, grocery, healthcare, manufacturing and retail — have used bonus payments, (commonly referred to as shift differential or premium pay) for both hourly and/or salaried employees.  ATSTimeWorkOnDemand shift differential allows a company to accurately apply them to things such as: shift starting and end times, time worked on certain hours or days, or shifts rendered in a particular role or location.

Our customers use ATSTimeWorkOnDemand for shift differentials/premium pay in the following scenarios:

  • Evening shifts
  • Overnight shifts
  • Weekend shifts
  • Bonus: pandemic or lockdown pay
  • Holiday shifts
  • Shifts outside an employee’s typical schedule
  • Ongoing coverage of an undesirable shift

By using ATSTimeWorkOnDemand, your organization will benefit from harmonized processes and increased role-based experiences across all devices resulting in:

Workforce Productivity and Manager Experience: streamlines payroll costs and is available anytime, anywhere, both online and on mobile devices. The application delivers an engaging experience that drives user adoption across the workforce, giving companies the ability to streamline time-entry and approval processes.

Analytics: delivers end-to-end insight into HR, payroll, and time-tracking processes. Get real-time reporting into actual labor costs and actionable insight with embedded analytics at the point of decision-making.

Real-Time Calculation: A robust, enterprise-grade calculation engine delivers real-time calculations and information on overtime, double time, vacation, shift differentials and more, prior to the payroll run.

Platform Extensibility and Data Integration: A modern technology infrastructure, seamlessly integrated with foundational applications employees use every day. Cloud-native, with open APIs, and extensible — mold to your business and easily adapt as it evolves. ATSTimeWorkOnDemand enables organizations to integrate time clock data with inbound/outbound integration to import clock-in/outs).

More Control: Managers can override rate during time entry and correct time off. For multiple jobs, approvals can be routed separately to each manager, eliminating approval delays.

To learn more, go to our website and download a demo. And, to reach an account executive by phone, call: 866.294.2467.

Read: Increased Functionality: ATS Enhances Its Time and Attendance Shift Differential Premium Pay Codes

Read: ATS Releases Contactless Biometric Face Recognition Time Clocks With Temperature Reading Capabilities

During this ever-evolving challenging time, organizations should be prepared for additional leave requests from their employees. Federal, provincial and local governments, are quickly amending or passing laws in response to COVID-19 outbreak, to protect workers who need time off. And, as this pandemic drags on, with no end in sight, organizations can expect, from workers —additional stress, feelings of fear and uncertainty.

If you are using paper and pen to track your employee time-off requests, during this pandemic, there is a better way.

With ATSTimeWorkOnDemand, employees and supervisors can:

Employee Self-Service Portal

  • Employees can request time-off, view hours worked for the week or period.
  • Find out if their request for time-off was granted or denied by their supervisors
  • Key in their start and end time from any computer or mobile device

Supervisor Portal

  • HR, supervisors and operational managers can review time-off requests in real-time and respond accordingly.
  • Supervisors can enter time-off for themselves directly, without an approval process. However, if you want supervisors to submit their time-off, for approval, to the managers they report to, you can simply change their access rights.

Notifications

Supervisors, managers and super-users can push notifications from the dashboard to their mobile device. They can also select their preferred notification from their ATSTimeWorkOnDemand Dashboard.

Vacation and leave management Balances

  • Leave management balance are hours from existing edit time card that have been deducted.
  • Future benefit accruals have notbeen added.
  • Time-off hours in the edit time card that have not been deducted.

Available Benefit Accrual Balance

  • Time-off hours accrued between now and when the time-off occurs have been added. 
  • All future time-off hours that have been deducted. 
  • Any hours from existing time-off dashboard that have been deducted.

ATSTimeWorkOnDemand Payroll Ready

  • With ATSTimeWorkOnDemandHR ESS, you can integrate, automate, and streamline your entire payroll process while providing in-depth reporting options and ensuring accuracy.
  • Integrated payroll engine interface that simplifies your entire payroll process while providing in-depth reporting options.
  • Access and make amendments to compensation and Benefit Accruals

Companies that implement ATSTimeWorkOnDemandHR will be positioned to maximize efficiency and cost savings by —streamlining processes and freeing up the HR department from manually tracking and managing employee requests. The Employee Self-Service features of an ATSTimeWorkOnDemandHR can positively impact employee engagement by actively involving them in their own vacation planning, overtime requests and benefits decisions.

To learn more about ATS you can register for our next webinar Embracing The Future of Artificial Intelligence & Machine Learning. To download a demo of our time and attendance app or reach us by phone call; 866.294.2467.

You can also read:

Time and Attendance to Manage Your Remote Workforce

Here are a few Contactless Punching Options for your Organization

How To Maintain Employee Engagement During COVID-19

Managing overtime is not an easy task, especially if your company is using manual time cards and spreadsheets — an archaic practice at best, although, several companies still track employee hours, overtime and leave policies using these tools

Tracking overtime does not have to be that hard, especially if you are using a modern time and attendance solutions. Here are excerpts from an article, on how to manage overtime, by Rob Press for online magazine TLNT titled; 6 Ways to Minimize the Impact of the New US Overtime Rules

Simplify complex policies: Review your overtime policy, reading it through the eyes of the employees. You may find that by simplifying your policy, you could actually minimize the amount of work that you need to do to approve each request.

Complex policies were actually at the root of a recent class action in California. At some company facilities, there was a flat “no overtime” policy. At others, the policy stated that prior approval for overtime must be given by two relevant managers; something that the employees stated was an “impossible task” when they were under pressure to get the job done. Ultimately, the company agreed to settle the case for $20 million.

This really shows just how many complex stages can often be involved in overtime policies, and begs the question: Could making policies more straightforward – and consistent — not only help businesses to achieve their goals, but also help to make HR and manager workloads more manageable?

Focus on organization: To manage overtime like a boss, we need to focus on overtime specifically, right? Well, maybe not. To properly manage overtime, it’s important to look at the bigger picture.

There was a very interesting study undertaken by the US Postal Service across the Northeastern states which found that managers who failed to effectively manage unscheduled leave ended up having to deal with more overtime. According to the report, “management did not effectively manage unscheduled leave, which contributed to overtime hours.” Makes sense, doesn’t it?

Track employee hours: It doesn’t matter whether you’ve been working in HR for years or you’re just starting out in your career, you know, or will quickly discover, that employees are bad — very bad — at tracking their time. With so many other tasks that need to be prioritized, filling in timesheets often ends up at the bottom of the list.

And the problem doesn’t end there. Even when employees do try to track their time, they’re often doing it days later, which means the hours they’re putting down probably aren’t all that accurate. According to studies of memory, people quickly forget what they learn. What did you have for lunch three days ago?

Analyze: One of the most vital aspects of good overtime management is what it can tell us about workforce practices. As an HR professional, you’re not only responsible for supporting employees, but also for supporting the business, and for raising concerns that can help it improve.

One of the other advantages that an automated tracking system offers is the ability to analyze time and attendance. You can do this with paper timesheets, but it’s much harder.

Minimize overtime: Of course, the absolute best way to manage overtime is to have less of it. Ha! Easier said than done right? Well, being able to reduce overtime isn’t something that’s guaranteed, but there are a few methods that can minimize the need for extra hours.

Although there are any number of reasons for overtime, when it becomes endemic that’s often a sign there are not enough resources to complete the necessary tasks within the time given.

Managing change: Understanding how to better manage overtime is a significant part of handling the big changes that are taking place within the HR industry right now. With HR professionals expected to receive more requests for overtime payments than ever before under the new rules, now is the perfect time to look at improving internal processes and honing management skills for efficient and effective working”.

So, to summarize; proactively managing your employees’ overtime, avoiding surprises and preparing for the future can reduce your expense, protect your organization from unwanted legal action, and improve morale across the company.

ATS TimeWorkOnDemand is a best-of-best 21st century human capital management (HCM) software provides an end-to-end employee lifecycle management solution. ATS TimeWorkOnDemand Workforce Management solutions help meet your workforce needs regardless of your industry or where you do business.

Interested in learning how you can curb overtime with ATS TimeWorkOnDemand? Go to our website and take a test drive. You can also reach an account executive at 866.294.2467.

Whether you are the CEO, CFO, Chief Information or Chief People Officer running a busy company comes with many challenges including your health.  Afterall, if you don’t take care of your health, how can you lead a productive workforce? In fact, more often than not, a company’s employees tend to model the behaviours of their leader. So, for instance, if the boss habitually works 50-60 hours a week, employees will feel compelled to follow this pattern or risk being seen as not working hard enough.

Sue Pridham’s article written for the Globe and Mail titled Seven tips for busy executives to stay healthy is the perfect antidote for busy executives who overwork themselves and, as a result, struggle to find time for selfcare.

Those seven tips are as follows:

1. Get 7 to 8 hours sleep. If you are low on energy, gaining weight and grumpy, chances are you aren’t getting enough sleep. One night without sleep, or several nights with too few hours of sleep, leaves you driving as if you are legally drunk at a blood alcohol content of 0.08.

2. Eat breakfast daily. The purpose of eating breakfast is to give your body some much needed energy after a long night of sleep.

3. Manage stress. Take wellness breaks throughout the day to recharge and encourage your team to do the same. Leave work at a reasonable hour and let others know you have a life beyond work. They will take note and do the same. Take your well-deserved vacation and try to stay unplugged as much as possible.

4. Exercise daily. If your team sees you making fitness a priority, they will follow suit. That could mean taking the stairs instead of the elevator, going for a walk or run midday, encouraging your department to take a stretch break. Another way is to walk and talk. Get out of the boardroom and host a walking meeting. This will stimulate blood flow and get the creative juices flowing. Keep a pair of running shoes under your desk and walk after lunch or at break times. Go for a walk with the family after dinner to reduce screen time.

5. Eat 7 to 8 fruits and vegetables each day. People who eat a diet rich in fruits and vegetables have a significantly lower risk for cancer, heart disease, obesity, hypertension and diabetes.

6. Practise gratitude. We can get so caught up in the thrill of the next deal and achieving targets that we forget to recognize the efforts of our team along the way. Take time to show thanks. No one has ever faulted their employer for giving too much praise.

7. Stay connected. Social connections can strengthen our immune systems, lower rates of anxiety and depression and improve our self-esteem. Connecting with people makes us happy, which in turn keeps us healthy. Get out from behind your desk and give your employees some face time.

Bottomline: In today’s ‘always on’ digital era, as an executive, you have information coming at you from every angle. And, after a long day of mind consuming tasks, it can be easy to get overwhelmed and exhausted. But you won’t be doing a good job at anything if you are not giving your brain a break, and at the same time, risking your health in the process.

Keep current with ATS:

Is the practice of manually tracking employee time driving you up the walls? Labour costs is one of the biggest concern for many small businesses owners—and, when regulations for overtime, meal breaks and other pay-rules change, spreadsheets can only go so far.

7 Tips For Managing Employee Time And Attendance

Here are 7 tips to make your employee time tracking easier:

(1) Submitting employee hours to your payroll bureau-Dealing with payroll submission deadlines will be less stressful if you have an automated time and attendance system that tabulates employee hours and sends the totals to your payroll software at the click of a mouse. No more, spreadsheets and no need to use calculators anymore. It’s that simple.

(2) Invest in a reliable system- An ATS time and attendance solution automates the entire ‘punch to paycheque’ process and will provide you with alerts and data, that includes; employees who are approaching overtime, up-to-minute reporting, and will keeping you up date with the latest legislation.

(3) Unrivalled support- Whether you are using our cloud computing application ATS TimeWorkOnDemand or the client server version, you can be rest assured, we’ve got your back. Our support reps are available; online, via phone or through onsite visits, depending on your customer care support package.

(4) Details matter-Take the time to set up the employee details correctly in your time and attendance system such as: start dates, phone numbers, up to date addresses etc. And if your company has a large contingent of employees, the ATS time and attendance also has an embedded synchronization interface that can extract data from, your ERP, HR, or payroll application.

(5) After-sales training is beneficial- ATS time and attendance implementation includes a training course will help you save time and be more efficient.  ATS runs flexible training, including onsite and online courses aimed at helping you get the most out of your time and attendance solution.

(6) It’s important to remain compliant with legislative changes-One of the advantages of using a system like ATS TimeWorkOnDemand, is that, it’s designed to keep pace with changes in work place legislation.

(7) There’s no need to keep doing what’s not working-Managing employee time with spreadsheets, is a tedious task and, is likely giving you more headaches that you can handle.

What to know more? Download a demo or register for one of our upcoming webinars from our website.  To speak to an account executive, call: 866.294.2467.

Here is the drill: Daylight saving time (DST) ended on Sunday, Nov. 5, 2017 at 2 a.m. ET. Most north Americans would have set their clocks back an hour. This makes for darker days, and for some people, it will take a few days to get used to, while for some others, it might take them a week or two to adjust to the time change.

The spring brings the arrival of daylight saving time in March 2018 and requires clocks to be moved forward one hour at 2 a.m. Employees who are shift workers and who are on duty at that time and who normally work an eight-hour shift will actually work only seven hours, unless of course, your company is using an automated time and attendance system that automatically adjusts with daylights savings time.

ATS TimeWork OnDemand Is Designed To Handle Daylight Savings Time

A blog titled As the clocks turn back this weekend, don’t forget FLSA rules authored by Pamela Deloacth for HRDive offers the following advice for companies:

“That extra hour of work can present several unanticipated challenges, in addition to an unpaid hour:

Overtime: If that additional hour puts an employee at more than 40 hours during that workweek, the Fair Labor Standards Act requires the employee be paid overtime. Employees who fall under the “8 and 80” system — or in states that require daily overtime — may be eligible for overtime for that day.

Collective Bargaining Agreements: Employers should ensure that they are following any provisions in a collective bargaining agreement that addresses wage and hour provisions for time change”.

If your company has in excess of 30 employees handling daylight savings time (DST) manually can be a challenge. Automating your time tracking system, instead of doing it manually, will make your payroll and HR managers happy and more productive, especially if they have to deal with sleep deprived employees, still adjusting to the daylight savings time.  ATS TimeWork OnDemand is a cloud-based time and attendance designed for; Payroll, Accrual Benefits, Enterprise Resource Planning (ERP), Talent Management, and Analytics integration. ATS TimeWork OnDemand provides organizations with access to real-time data of Workforce Management (WFM) capabilities, across all domains.

To learn more about ATS TimeWork OnDemand or to attend a bi-monthly webinar, go to our website where you  can also download a demonstration from our website or contact us by phone at: 866.294.2467 to discuss your business requirements.

ATS TimeWork OnDemand is a best-of-breed time and attendance solution that helps small, mid-size and large enterprises streamline payroll costs, tackle complex workforce challenges and improve compliance.

Tracking And Managing Workforce Compliance Is Easier Than You Think

A recent article by Kate Tornone for HRDive titled Docking pay for bathroom breaks exceeding 90 seconds ‘absolutely contrary’ to FLSA states in part;

  • Employers must pay workers for breaks lasting 20 minutes or less, the 3rd U.S. Circuit Court of Appeals has ruled (Secretary United States Department of Labor v. American Future Systems, Inc., No. 16-2685 (3rd Cir., Oct. 13, 2017)). The opinion came in a Fair Labor Standards Act (FLSA) suit filed by sales representatives at American Future Systems, doing business as Progressive Business Publications (PBP). The reps were paid only for time spent logged into their computers; any time away that lasted longer than 90 seconds became unpaid.
  • Federal regulations say that breaks of 20 minutes or less are compensable (see 29 CFR 785.18) but PBP argued that it didn’t provide “breaks;” rather, it maintained an arrangement called “flex time” that allowed workers to go off the clock whenever they wanted, for any reason. The court, however, was not persuaded; that’s an arrangement that “forces employees to choose between such basic necessities as going to the bathroom or getting paid unless the employee can sprint from computer to bathroom, relieve him or herself while there, and then sprint back to his or her computer in less than ninety seconds.” Docking the pay of employees who can’t manage to do that is “absolutely contrary to the FLSA,” the court said.
  • Ruling in the employees’ favor, the 3rd Circuit upheld a lower court’s summary judgment for them. That court had previously found the employer liable for least $1.75 million in back wages and damages, according to the U.S. Department of Labor (DOL). The ruling applies in Delaware, New Jersey, Pennsylvania and the Virgin Islands.

There is likely more than meets the eye to this issue which prompted the DOL to intervene, if you are using the honour system and/or some paper-based time sheets to track employee time.

Managing employee schedules, overtime and work hours should not be a complex issue, if you using a solution like ATS TimeWork OnDemand.

Some of the benefits include:

  • The automation of time tracking and reporting capabilities, while giving employees self-service access to Internet-enabled devices like smartphones and tables.
  • Transforming human resources tasks from an administrative function to a strategic asset with powerful integration tools to; HRIS, Payroll and ERP.
  • Improved accrual benefits management- this embedded module gives you the tools to track and monitor employee vacation and other absences, thus eliminating the types of errors that occur in a manual-based environment.

ATS TimeWork OnDemand application is designed to help you grow your business by automating routine tasks and providing power analytic tools to better manage your workforce.

To learn more about ATS TimeWork OnDemand, go to our website. You can also register for a bi-weekly webinar or download a demonstration. To reach an account representative by phone, call: 866.294.2467.

The rise of the minimum wage, new employment laws and predictive scheduling are just a few of the most recent workplace compliance that many of today’s organizations are struggling to manage. An effective time and attendance solution can be significant a time saver, while also allowing operational managers to access data in

real-time—thus, providing them with a complete picture of employee overtime and hours worked at their fingertips. Here is a quick synopsis of what you can expect from an ATS Time and Attendance solution.

How Can A Time And Attendance Solution Help Your Company With Employment Laws?

Robust and Purpose-Built
At the core of ATS Time and Attendance is a database engine that designed to handle the business requirements of every industry. With ATS time and attendance solution, employee can perform different job tasks, review overtime and shifts from by accessing the employee self-service or through one of the ATS data collectors. The Workforce Analytics dashboard is a treasure trove of data that — when mined carefully — reveals important information on forecasting and actual versus hours scheduled. It’s the difference between making decisions on gut feeling and making them based on facts.

Improved Productivity
scheduling and personal time-off requests are an important part of retaining a productive workforce. The companies that offer employees flexible work hours and also accommodate time-off requests for personal and professional needs are generally desired companies to work for.

Workforce Compliance
Does your company or industry have to deal with collective bargaining agreements, have different locations across several jurisdictions with separate labour laws? For example, unionized employees may have a maximum number of hours that they are allowed work per week or month. In other cases, corporate policy may dictate that employees cannot work more than a maximum number of hours per pay period. Whatever exceptions that are unique to your organization, ATS time and attendance solution can be configured to meet those requirements and ensure that you are in compliance. The system will accurately calculate premium hours, statutory holidays and job tracking and manage overtime.

If you are looking for ways to improve productivity in the face of rising labour costs, tight margins and competition, tracking employee time and attendance by paper, will drive costs up, not the other way around.

To learn more about ATS Time and Attendance, go to our website. You can also register for one of our bi-monthly webinars or download a demonstration. To reach ATS by phone, call 866.294.2467.