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Scheduling With Spreadsheets, Really? Who Does That Anymore?

May 10th, 2017 | Posted by ATS in Absence Management | Employee Scheduling | Employee Time and Attendance | Employee Time Tracking Software | Forecasting | Hospitality Industry | Time and Attendance Canada - (Comments Off on Scheduling With Spreadsheets, Really? Who Does That Anymore?)

Whether you are in retail, hospitality, healthcare or an industry, generating a weekly or bi-schedule with Excel spreadsheets, it can be time consuming. This becomes even more difficult when it comes to tracking employee hours, including overtime. And, while Excel spreadsheets can be useful in some areas of business, using it for the purpose of scheduling employees especially in companies with complex and rotation shifts can be headache for supervisors.

Scheduling With Spreadsheets, Really? Who Does That Anymore?

One of the better investments an organization can make is to deploy an ATS Workforce Scheduling Solution that will help with better workforce planning, and improve overall employee productivity, and satisfaction.

ATS Workforce Scheduling Solution is purpose-built for the managers and supervisors alike, and utilizes employee working patterns and shift preferences —as a best fit, with statutory holidays and absences automatically applied. The manager is immediately notified through an alert, of schedule gaps caused by absences, holidays or workload demand, so that the appropriate action can be taken.

ATS Workforce Scheduling Solution benefits include:

  • Minimize compliance risk with consistent rules and policies
  • Accurately anticipate demand to help reduce under-staffing
  • Employees are allocated to a shift based on preference and seniority
  • Statutory holidays and absences are automatically applied
  • Actual vs. budget schedule report can be generated thus, reducing the possibility of over-staffing
  • Minimize compliance risks, while adhering to local, regional and cross continental rules and policies
  • Accurately anticipate demand based on forecast, to help reduce under-staffing

Now, can your Excel spreadsheet do all that?  Trying to guess the right number of employees you need to cover a shift or the best worker to fill an open one, commonly causes errors and complications. With Workforce Scheduling the guesswork and manual scheduling is taken out of the equation.

To download a copy of ATS Workforce Scheduling Solution or to register for one of our bi-weekly webinars, go to our website. And, to speak to an account executive, call: 866.294.2467.

 

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3 Ways to Alleviate the Burden of Time Tracking for HR and Payroll

January 28th, 2014 | Posted by Apex Time Solutions in Biometric Time Clocks | Employee Scheduling | Employee Self Service | Time and Attendance On-Demand | Workforce Management Software - (Comments Off on 3 Ways to Alleviate the Burden of Time Tracking for HR and Payroll)

All Canadian provinces require that employers document hours of work, overtime, breaks, and leave time. A reliable time and attendance system helps payroll and HR departments manage employees hours, track attendance and remain compliant with work-rule policies of each province. ATS workforce management solution include: biometric time clocks, workforce analytics, employee self-service, forecasting and budgeting, business intelligence, swipe and proximity time clocks and workforce scheduling.

Here are 3 ways to help your payroll and HR department:

Enhance Productivity: Companies that use an employee time and attendance solution report an increase in productivity among workers. ATS timekeeping system transfers collected data to payroll and HR applications electronically. This automated process helps further reduce errors and allows payroll and HR managers to spend time working on other important task, instead of wasting time manually calculating employee time.

Accuracy is Improved: Handwritten timesheets are often difficult to read and contain numerous calculation mistakes. Manual timesheets also pose the risk for record abuse whether from simple mistakes when this system heavily relies on the “honour” system. By automating the collection of employee time companies can ensure calculation policies are applied correctly and consistently across all employees.

Increase Employee Engagement: ATS TimeWork time and attendance provides companies with an effective tool for track and measure the performance of their workforce. With the employee self-service module HR departments or managers can be alerted when an employee request a time-off. The ATS time and attendance typically delivers an 80% reduction in time and attendance administration. ATS TimeWork On-Demand employee time tracking solution can add hours of productivity, improve overall payroll processes and slash administrative expenses.

So, if your payroll and HR department is spending upwards of a day to process employee time, it’s a sign that you need to automate your time keeping process.

To learn more, go our website to view a demonstration of our time and attendance solution.

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How can we Quantify the Benefits of an Employee Attendance Solution?

March 27th, 2013 | Posted by Apex Time Solutions in Benefit Accruals | Employee Scheduling | Employee Self Service | Employee Time Clock | ERP | Payroll | Time and Attendance Blog, Workforce Management Software - (0 Comments)

This is a question we hear all too often. Sometimes it’s simply a matter of having used paper timesheets for so long that a company has not felt the need to change, or their previous experience with a time and attendance system has been less than stellar. Regardless of the reason, it’s justifiable to quantify the benefits of an employee time tracking system and its impact on your company’s corporate culture.

ATS Time & Attendance system is used by North America’s leading organizations. The solution streamlines business processes and automates manual tasks to:

  • Collect the data you need to make better staffing decisions based on current customer and unforeseen absences.
  • Provide employees with tools to manage their time at work, including review of paid time off
  • Automate statutory holidays and define special overtime or premium pay rates
  • Comply with collective bargaining agreements and local, provincial, state and federal regulations
  • Reduce payroll costs and calculate overtime/double-time and daily, weekly, bi-weekly and payroll frequencies

With ATS Employee Time and Attendance System You Get:

  • Employee Self-Service—Provides employees with access to their personal information so they can trade shifts, view schedules, request time off and bid on vacation blocks.
  • Benefit Accruals—Automate, track and calculate hours earned for vacation, lieu days, vacation and sick days.
  • Employee Time clocks—Collect and calculate employee time and labour, job changes and workforce metrics.
  • Workforce Scheduling—Creates schedules to meet forecast business demand by department and job for all employees. Schedules honor complex rule sets involving variables that include: skills, shift rules, minor rules and employee preferences.
  • Talent Management, ERP, HR and Payroll Interfaces—Integrates ATS time and attendance data with various payroll, HR, and ERP applications human to produce accurate payroll records.
  • Attendance Management—With ATS Time and Attendance software, your business is transformed into “On the Spot” information that helps managers and supervisors control overtime and keep jobs on time and within budget.
  • Training and Support— ATS integrated implementation support offers reliable response to technical disruptions and for the maintenance, health and integrity of the system.

Today, more than ever businesses are looking to increase productivity and streamline business processes.  Are you interested in making your business more efficient?  Download a whitepaper on the benefits of a time and attendance software solution.

You might also like:
5 Ways to Change your Current Business Process with Workforce Management Software
Overtime Hours: To Track or Not to Track is the Great Debate
Adopting Business Automation in the Era of Austerity Measures

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