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5 Key Elements for a Successful Implementation

April 1st, 2014 | Posted by Apex Time Solutions in Time and Attendance Software | TimeWork | Workforce Management Software - (Comments Off on 5 Key Elements for a Successful Implementation)

Some time and attendance projects turn out to be more costly than foreseen because, they may take longer than anticipated or a company might opt for the cheapest solution-but end up paying more for things that were missed in the first place. There is also element of a company’s business requirements not being fulfilled. With this in mind, businesses should inform themselves of the factors contributing to successful employee time and attendance implementation.

While the list below is by no means exhaustive, it can serve as a benchmark for companies thinking about deploying an ATS time and attendance solution. An ATS project lead, will perform an analysis of your organization’s current and future business requirements and compare them to existing software capabilities of ATS workforce management solution.

Solution Benefits of an ATS Deployment:

Preparation
The purpose of this phase is to provide initial planning and preparation for implementation. This includes technical issues as well as project management topics and expected commitment from your organization in terms of time and resources.

Solution Roadmap
A preliminary workshop provides the opportunity to fine-tune the original project and related objectives. The result is the solution roadmap, which documents in detail the results gathered during the data gathering requirements phase.

Project Actuality
The goal in this phase is to configure the business requirements and test against the information gathered during the preparation kick-off meeting. The ATS implementation analyst will validate and update the time and attendance configuration while the company’s project lead updates the work instructions.

Deployment and Training
The activities during this phase will focus on providing the customer with the tools for going live on preparing both the software and the customer for going live. In addition, we will ensure that the customer project leader and department managers are sufficiently trained on the use of TimeWork On-Demand. Conclusion of the system analysis will encompass time and attendance system tests, adjust pay policies as required and ensure all remaining critical open issues are resolved.

Go-Live
This phase is when your organization goes live with the software and starts analyzing employee punches that are update from the time clock. Go live, can be a stressful time if the project is not properly managed. At this point of the project cycle, a strong knowledge of the system functionality and the ability to quickly react to the unexpected is critical. Shortly thereafter, a review and optimization conference is scheduled and conducted.

ATS implementation methodology brings many benefits to customers. It provides customers with a clear understanding of the scope, structure, and duration of implementing ATS TimeWork On-Demand at the outset of the project to eliminate surprises and overruns in time or budget. In addition, ATS will provide best-practice implementation services based on our years of experience.

To learn more, join one of our webinars in the month of April, May or June, and to download a demonstration of ATS Time and Attendance solution, go to our website.

5 Key Elements for a Successful Implementation

A recent study by Statistics Canada measured productivity between Canadian and US businesses and found a 60% difference. While this difference is significant and should be noted, businesses on both sides of the border, regardless of size, believe that increasing their productivity is key to growth. The challenge for some of today’s businesses, is whether they are using the right tools to achieve that productivity and streamline costs.

While most organizations want to grow, but they are not certain how to go about it while others, still use manual and in some cases, outdated systems that delays their growth prospects.  ATS time and attendance data collectors help small, mid and large organizations achieve operational excellence. Below is a list of data collectors that can help companies streamline payroll costs, achieve productivity and help their business grow and navigate through an uncertain economy.

ATS PeoplePoint Premium time clock is a powerful terminal that offers unmatched application flexibility and user interaction. ATS PeoplePoint delivers rich graphics and video on a 10.1″widescreen touch display.

ATS PeoplePoint PremiumATS PeoplePoint Plus is feature-rich workforce management terminal for those who require extensive capabilities, expandable memory, attractive design, and a color touch screen. Users can easily navigate employee self-service functionality on the generously sized screen.

ATS PeoplePoint plusATS PeoplePoint Core was designed for the small businesses who want state-of-the-art workforce management terminal with comprehensive feature with an eye on their budget.

ATS PeoplePoint core

ATS time and attendance solutions enhances decision making and  helps companies work more efficiently.To learn more, go to our website or you can drop us a line at 866.294.2467.

As the digital age continues to outpace other modes of communications and transactions, so has the amount of money and space that companies have allocated towards it. Over the last several years, businesses have begun trending towards cloud-based software solutions and away from purchasing expensive, powerful servers and computers for their host their business applications.

Thanks to developments in cloud computing, today’s businesses have come to realize that they are able to access their data much quicker and without the costly acquisition of computing equipment which was needed some 3 years ago.

ATS TimeWork On-Demand is one of the most robust and powerful time and attendance software applications available for small, mid and large scale businesses. ATS suite of workforce management software applications includes a plethora of modules that includes: workforce planning, business intelligence, employee scheduling, workforce accruals, job costing, workforce analytics, overtime equalization, forecasting and budgeting and vacation planning modules.

ATS TimeWork On-Demand workforce management gives your entire enterprise the power of ATS up-to-the-minute access-through the cloud. From collaboration to predictive modeling for employee time capture, ATS TimeWork On-Demand workforce software supports all aspects of the payroll and HR cycle.

ATS Cloud-Based Time and Attendance supports streamlined business processes and provides a host of features for accrual benefits management, efficient pay management, and a flexible and configurable framework for workforce planning.

Still need more reasons to make the switch to ATS TimeWork On-Demand? View a demonstration on our website or call us at 1.866.294.2467.

 

When Should You Consider Workforce Management Software?

February 27th, 2014 | Posted by Apex Time Solutions in Benefit Accruals | Hosted Time and Attendance Solution | Overtime | Time and Attendance System | Workforce Management Software - (Comments Off on When Should You Consider Workforce Management Software?)

Technology is moving at an unprecedented speed. Your company is diverse, and may be spread over multiple locations with different pay policies. This presents a challenge in controlling labour costs, maintaining high customer service levels, and complying with provincial, federal and/or, state regulations.

ATS Workforce Management Software automates employee time and attendance and record keeping and significantly reduces the costs of error-prone, paper-based time sheets. Our integrated time keeping software provides managers with an easy-to-use product that eliminates the frustration and drudgery of manual processes and completes the “time clock to paycheque” solution.

Our Workforce Management Software will help you with:

Workforce Accruals—Automate employee balance accruals and time off requests to produce an accurate labour analysis.

Employee Attendance Management—maintains detailed attendance and absence histories for employees or patterns to notify supervisors when necessary.

Overtime Equalization—Automate overtime distribution to employees based on established business rules.

ERP, HR and payroll interfaces—Integrate time and attendance data with human resources and payroll systems to produce accurate payrolls and keep records up to date.

Training and Support—Users gain knowledge with our in-depth onsite or online training classes.

Employee Self-Service —Employees gain access to their personal information so they can request job changes, request vacation and personal time off.

Data collectionCollect time, labour and job tracking metrics quickly and easily to enforce time and attendance, employee scheduling and job assignments.

If you are still using paper time sheets or worse, the “honour system”, find out how our Workforce Management Software can save your company time and money. ATS Time and Attendance solution helps companies simplify employee time collection with our automated time clocks. 

Follow us on Twitter or LinkedIn for product updates and releases, and to arrange a demonstration go to our website.

 When should you consider workforce management software

When Gap bucked the trend and said it would raise the minimum wage of its employees, it made headline news and brought out those that in favour of it those that are not. Those who prefer that minimum wages remain at record lows, cite it will kill jobs, wherein employers will see profits erode and will in turn outsource those jobs to third world countries. Proponents of wage hikes scoff at the idea and state that a large percentage of the economy is driven by consumer spending and not the stock market. In other words, increase the wage of the employees and they in turn, will spend. In short order, when employees with discretionary income spend the economy spikes, which in turn creates jobs in the very communities where they spend.

It’s important to note that wage hikes in and of itself is not sufficient to tether employees to their jobs. In addition to a wage/salary that’s commensurate to the employees’ work, the environment in which employees perform their task is just as important. So what makes for happy employees? For some companies this is a no brainer, while for others it is herculean task.

Karsten Strauss of Forbes.com sought the advice of Leonard J. Glick, Professor of management and organizational development at Boston’s Northeastern University, and penned an article with the following tips: “7 Ways To Keep Your Employees Happy (And Working Really Hard)” Here are 3 out of the 7:

Money Matters (But Not As Much As You Think)
Compensation packages are a big deal when employees are hired, but once a deal has been struck the source of motivation tends to shift. “The motivation comes from the things I’ve been talking about—the challenge of the work, the purpose of the work, the opportunity to learn, the opportunity to contribute,” Glick explained. When it comes to finding a salary that will allow your employees to feel they’re being paid fairly, don’t bend over backwards to lowball them. If you do, they will eventually find out and not be happy. “If the salary were open, is it defensible?”

Keep Your Team Informed
Business leaders have a clearer perspective on the bigger picture than their employees do. It pays to tell those under you what’s going on. “Things that managers take for common knowledge about how things are going or what challenges are down the road or what new products are coming… they often don’t take the time to share that with their employees,” Glick said. Spreading the intel lets everyone in on the lay of theland and at the same time strengthens the feeling among workers that they are an important part of the organization.

Your Employees Are Adults—Treat Them Like It
In any business there is going to be bad news. Whether it’s to do with the company as a whole or an individual within the organization, employees need to be dealt with in a straightforward and respectable manner. “They can handle it, usually,” said Glick. If you choose to keep your people in the dark about trying times or issues, the fallout could be a serious pain in the neck. “The rumors are typically worse than reality. In the absence of knowledge people make things up.”

You can read the article in its entirety on forbes.com Maybe, your company meets or exceeds all of the advice being dispensed in this article. If so, you are on the right track.

To learn about ATS time and attendance solutions, go to our website. You can also join the conversation on LinkedIn or follow us on Twitter.

happy

Increase customer service with an agile software solution

February 20th, 2014 | Posted by Apex Time Solutions in Employee Scheduling | ERP | HRIS | Overtime | Workforce Management Software - (Comments Off on Increase customer service with an agile software solution)

In the highly competitive retail industry, business executives must attract the best people, efficiently hire them, rapidly train them and retain them. Superior service can often be the distinguishing factor in achieving market growth and increasing revenue.

ATS cloud-based time and attendance solutions help retailers automate; scheduling, attendance management, forecasting, accrual benefits, and workforce analytics to accelerate revenue and customer service. Mobile solutions that includes the ability to access their schedules from anywhere, at anytime will empower your employees with the tools they need to perform their jobs, increase customer interaction, and communicate from the floor or from remote locations. 

Solution Benefits:

Build optimal schedules- based on demand, government regulations, collective bargaining agreements (CBA), and employee preferences
Employee data collection—Collect employee hours in real-time to ensure adherence to schedules and job assignments.
Adhered to labour laws-improve productivity, streamline payroll costs, and minimize compliance risk
Tracking of overtime- Automate overtime distribution to employees based on established business rules.
Integration of data-integrate employee time and attendance data with enterprise resource planning (ERP), human resources information systems (HRIS), and payroll systems.

ATS workforce management software for retail improves scheduling for small and large scale organizations. ATS TimeWork provides an effective solution that’s based on an accurate labour forecast and automates your entire workforce’s employee time and attendance processes.

To learn more about ATS time and attendance retail solutions, register for one of our free webinars. To view a demonstration, go to our website or call us at 1.866.294.2467.

 At the pay desk

ATS TimeWork On-Demand gives you the power and flexibilty to scale as your business grows. With ATS TimeWork On-Demand, you gain access to a suite of Workforce Management Software solutions—on your terms. Your access to this powerful application means, you extend your business processes seamlessly to the cloud with online services that amplify the value of your time and attendance software.

ATS TimeWork On-Demand model eliminates many of the barriers that keep companies from implementing or upgrading their time and attendance software. Some of the benefits include:

Easy-to-use cloud-based software
TimeWork On-Demand Workforce Management Solution system that has been developed from our latest generation software. It leverages core functionality that has been in use and proven at thousands of customers. ATS cloud-based time and attendance provides you a best-of-breed application designed to managed and increase the product of your workforce.

Scale on demand, only pay for what you use
With ATS TimeWork On-Demand, you can you can align your requirements and adjust your usage as your needs change. With our pay-as-you-go approach, you only pay for what you use and there are never any penalties for changing your work-rule policies or pay category configurations.

Mobility, agility and security all built for the cloud
ATS TimeWork On-Demand offers secure and flexible deployment options to suit different business requirements. Leverage your existing tools to create and deploy applications without the hassle of managing workstations and Server infrastructure.

Business Ready
ATS TimeWork is a robust application that can be accessed on smartphones, tablets and any workstation that has an Internet connection. Use ATS time and attendance software to manage critical business processes, track attendance and leave management, and make the most of your assets and resources.

Data integration and performance indicators
ATS TimeWork On-Demand helps you monitor business performance, access workforce analytics, and spot trends with key performance indicators (KPIs). You can Export data into spreadsheets or your payroll, HR or ERP applications for further analysis, and access flexible reporting capabilities to present business information in the best format for your audience.

To obtain an estimate of the benefits of an ATS Time and Attendance Solution, go to our website.

Scale your Time Management Solution with Anywhere, Anytime Access 

 

Evolving businesses are driving workforce management solutions

February 4th, 2014 | Posted by Apex Time Solutions in Payroll | Time and Attendance Blog | Time and Attendance Solution | Workforce Management Software - (Comments Off on Evolving businesses are driving workforce management solutions)

Due to the growth of the cloud, business executives will be seeking out new workforce management solutions with a high degree of flexibility. Many executives understand the benefits of a cloud-based time and attendance and are encouraging their managers, to explore these options.

Cloud-based workforce management software positively affects the entire organization. It creates efficiencies throughout the entire supply chain and provides businesses with access to the most up-to-date status on attendance and real-time reporting capabilities. Production managers are notified through e-mail alerts, when an employee request time-off and HR and payroll managers have instant access to attendance trends on any smartphone or tablet device from anywhere.

However, companies that are using manual timesheets struggle because they do not have access to recent and reliable information and, this can create problems in today’s fast-paced world. Companies, who leverage the benefits of an effective workforce management solution, report a decrease in the amount of time it took to predict payroll costs and other important business variables.

ATS delivers a best-of-breed portfolio of time and attendance solutions, giving companies the flexibility, choice, and control needed to drive innovation and agility into their businesses. ATS software-As-A-Service (Saas) time and attendance solution is built from the ground up and leverages ATS’s industry expertise, to enable you to execute your business strategies at scale and adapt your processes quickly and easily.

So, how does your competitor leverage a cloud-based workforce management to their advantage? They recognize that to remain competitive and increase profits, doing the same thing from 10 years ago will not work. So, they choose to utilize tools that will help their business grow, streamline costs and above all, increase productivity. An ATS time and attendance system does that and a great deal more.

To learn more, you can join our group discussion on LinkedIn, follow us on Twitter or simply view a demonstration on our website.

 

Transform your Business with Confidence

January 30th, 2014 | Posted by Apex Time Solutions in Employee Scheduling | Overtime | Payroll | Time and Attendance On-Demand | Time and Attendance Solution - (Comments Off on Transform your Business with Confidence)

Today’s organizations compete in an environment dramatically shaped by current economic conditions as well as ongoing challenges such as increasing customer demands, and escalating operational costs. Some of these organizations respond by deploying a time and attendance solution to help streamline payroll costs and find greater efficiencies across their organizations.

In this type of competitive environment, your business cannot afford to do nothing or it can quickly become dormant. ATS TimeWork time and attendance solution can help transform your business so you can embrace change with supreme confidence. ATS TimeWork time and attendance delivers increased agility so your organization can adapt quickly to change. ATS TimeWork drives long-term value for your business through a strong return on investment (ROI) and lower cost of ownership (TCO).

You can Transform Your Business By;

Getting more from your ATS Time and Attendance Solution
ATS Time Management solution is a great investment. It will improve the way your business performs, helping you maximize your investments with complementary modules that include: employee scheduling, forecast, job costing, leave management and overtime equalization. The solution will help ensure fast a rapid return on investment (ROI) and is backed by ATS industry-leading support.

Protecting Your Investment
ATS Business Care Plans offer a broad range of after-sales support benefits. For instance, your gold plan can provide unlimited training, access to self-service support portal and transitional upgrades and new releases.

Moving with Confidence into the Future
Companies can count on ATS TimeWork Time and Attendance for ongoing innovation and predictable product releases that provide long-term satisfaction. In addition, ATS TimeWork Time and Attendance solution is backed by a committed team of product managers, programmers and deep industry experience.

Find out why leading companies use ATS Workforce Management Solutions to achieve operational excellence.

To learn more go to our website and for a demonstration of our solution call us at; 1.866.294.2467.

Time and Attendance Implementation Should Lead To a Reduction in Payroll Costs

December 12th, 2013 | Posted by Apex Time Solutions in Absence Management | Benefit Accruals | Hosted Time and Attendance Solution | Payroll | Time and Attendance On-Demand - (Comments Off on Time and Attendance Implementation Should Lead To a Reduction in Payroll Costs)

The implementation of your time and attendance solution is complete and you are still waiting to see a reduction in payroll costs. If the amount of paper work you are doing, prior to implementing this new system have not decreased, you might want to rethink your strategy. Perhaps more functional training might be required or you are not using the system to its full capacity. Whatever the reason employee time capture and other administrative costs should be falling upon completion of your time and attendance system.

ATS TimeWork gives you real-time access to all employee data including; attendance, employee absence and payroll accuracy. ATS TimeWork cloud-based solution allows today’s mid and large businesses to gain a competitive advantage while increasing profit margins.

A well planned time and attendance implementation can provide stupendous benefits, streamline business processes and improve overall efficiency within an organization. Now depending on how long your solution has been in place, its functionality should be far reaching while, allowing users, to gain access from anywhere on any device with access to the Internet.

ATS TimeWork gives you the ability to leverage the internet and provides an easy and secure process for the capturing employee time and attendance.  There is no hardware or software required, ATS TimeWork allows you to lower payroll costs and replaces traditional paper time cards, spreadsheets and costly manual, time calculation.

If you are three months into your current solution and it has not yielded the cost savings you had hope to achieve, give us a call at; 1.866.294.2467. You can also visit our website to view a demonstration of TimeWork.