Time and Attendance Blog, Workforce Management Software

Should We Put A Policy In Place With Our Time And Attendance Solution?

ATS project managers often get asked this question during customer site-visits and prior to the implementation of our time and attendance solution. The answer to this question is always a resounding yes. Whether you are replacing your current time and attendance system or implementing one for the first time, a set of guidelines is a good way to achieve compliance. Here are some additional tips you can use in your company’s new policy:

Define and set expectations
Let employees know how much leeway they have with lateness and absenteeism and make sure this is configured within the system. Having a time and attendance system in place should not be viewed as “Big Brother” mentality and the more open you are about it the greater the compliance you can expect from employees.

Employee feedback
When crafting a time and attendance policy, your best ally are your employees. Get them involved by seeking feedback. You’d be surprised at how engaged employees can be when their suggestions are solicited by management prior to the deployment of the system.

Leave Management
It’s important to clarify terms and conditions for paid and unpaid time-off to include; leave of absence, vacation, jury duty, medical and family leave. ATS Self-Service portal is a good tool for employees and managers alike.

ATS team has deep industry experience have performed numerous deployments over the years and so, it’s likely some of our team members can provide your organizations with tips on what type of information to include in your policy.

To learn more register for one of our monthly webinars, download a demonstration or simply contact us by phone at; 866.294.2467.

Should We Put A Policy In Place With Our Time And Attendance Solution?

Absenteeism, Employee Self Service, Leave Management, Time and Attendance, Vacation

Who Doesn’t Need A Little Relief From Work?

Practitioners in the field of psychiatry have been saying for years that most us are overworked and too stressed to enjoy life. The answer to this has been a proliferation of companies offering recognition and loyalty programs designed to help executives and employees better deal with the rigorous work schedules and achieve the much sort after, work-life-balance.

If you happen to be in a job that requires 11 hour (perhaps more) work days, here are some suggested books on meditation by David G Allan in an article, titled “Is this the answer to office stress.”

The list of recommended readings include:

Search Inside Yourself by Chade-Meng Tan. In his book on mindfulness and happiness, Meng offers meditation techniques he introduced at Google that range from basic to one (my personal favourite) that asks you to visualise yourself as a force multiplier for goodness, as if you are (my words) some kind of Buddhist superhero.

Stop, Breathe & Think. This app has a growing library of meditations. These all start the same, which is repetitive, and the narrator’s voice so soothing it threatened to put me to sleep. But guided meditations can be useful for beginners and the app tracks your progress, as if you were going to a transcendental gym.

The Miracle of Mindfulness by Thich Nhat Hahn. The renowned pacifist Buddhist monk has written many volumes, but this classic has a whole chapter of meditations, some as little as 10 breaths long. The narration contains others, so it’s worth reading the entire short book.

Whether the countless hours we spend working overtime at the office is by choice, or the subtle pressure we feel when we see our colleagues do it, the experts all agree, it takes a toll on our health. Hopefully, at some point, we will the take time to smell the roses.

About ATS:
ATS offers a broad portfolio of time and attendance solutions that streamlines the collection, calculation, and reporting of employee hours for workforce management and eliminates the manual tasks of payroll preparation, increasing efficiency and reducing errors in corporate payroll departments.

To learn more, download a demonstration and you can see why today’s leading organizations choose ATS.

Who Doesn’t Need A Little Relief From Work?

Overtime, Payroll, Time and Attendance

Let’s Hear It For The Cloud

July 7th, 2015 | Posted by Apex Time Solutions in Time and Attendance Blog, Workforce Management Software - (Comments Off)

In previous blogs, we espoused the virtues of cloud-based business software and we are not about to stop anytime soon. The pace at which companies are now embracing cloud-solutions is at an all time record. This shift is as much to do with many companies finally realizing the benefits of adopting cloud computing and vendors adjusting the product to suit the marketplace.

ATS TimeWork OnDemand is our best-of-breed time and attendance solution that’s designed for mid-market and enterprise businesses. ATS TimeWork OnDemand is rich in functionality and supports multiple browsers with intuitive dashboards and, at the same time, allows companies to roll out a scalable solution with reduced timescales and hardware costs.

Let’s Hear It For The Cloud

ATS TimeWork OnDemand Include:

Real-Time Analytics
Analytics has proven to be a driving force for North America’s major leagues including: National Football Association (NFL), National Hockey League (NHL), Major League Baseball (MLB) and the National Basketball Association (NBA). Executives of these sports leagues use the power of analytics to help them devise the best way to construct and get the best of out of their teams. ATS time and attendance analytics provide senior level managers with a comprehensive platform for real-time analytics that delivers insight into key business information. And, through the use of ATS TimeWork OnDemand Analytics, you can ensure that your organization has access and visibility to accurate, real-time attendance data.

Anywhere Access
ATS TimeWork OnDemand allow managers to access data through any device that’s connected to the Internet so, they act on critical time & attendance information without being confined to a desk.

Speed Up Payroll Processing
ATS data collectors help to increase productivity by reducing employee lateness, unauthorized long breaks and early departures. ATS data collectors solutions help optimize your workforce for a direct and positive impact on your bottom line — no matter your industry.

ATS Time and attendance Solution automate processes to help engage employees and increase operational efficiencies. Learn how we can help your organization control labor costs, minimize compliance risk, and at the same time, improve workforce productivity.

To find out how ATS can help your business, take a product tour or call us at 866.294.2467.

Let's Hear It For The Cloud

Analytics, Employee Time Clocks, National Hockey League, NFL, Time and Attendance

Benefit of an ATS Time and Attendance Solution

In order to quantify the benefits of a time and attendance solution, you first have to know what to look for. ATS time and attendance solution can help your company cut payroll costs and, at the same time, enhanced employee productivity.

Benefit of an ATS Time and Attendance Solution

If your company is using paper punch clocks or paper time sheets, and you are interested in automating the process, here are some key benefits you can expect after implementing an ATS Time and Attendance Solution:

Reduction in the use of paper and fraud

ATS time and attendance solution will reduce the cost associated with creating and distributing paper timesheets
No more transferring of time sheets from employee to supervisor for review and then onto payroll and HR department for processing.
Employees can fraudulently increase the number of hours they get paid for by having a coworker punch them when they are late or not at the work site.

Improved Data Quality

Through the use of ATS time clocks, Employees can find out how much overtime they have accumulated during the week, review schedules and request time-off.
Employee hours can be sent automatically to your payroll software with the click of a mouse.
By eliminating the administrative tasks of paper time sheets you improve workforce productivity, and your employees are now free to focus on more value-added activities.

Let’s face it, how many employees complain if they get overpaid? If a small fraction, of your workforce is consistently getting over paid, it will affect your company’s revenue. And, when employees get underpaid they will complain, thus, resulting in the company having to make adjustments, and that in and of itself is costly.

Employee pay is one of the biggest controllable expenses in most organizations. As an organization, you should have accurate information about; employee attendance, vacation eligibility, the ability to schedule accurately to meet customer demands, the number of projects your company completed in the last two months, and access to real-time analytics to help you make informed decisions. Manual time sheets will not help you with those objectives and will waste time and take a bite out of your profits. In an ever increasing global and competitive business landscape, wouldn’t it be better to identify and eradicate manual time and attendance bottlenecks?

So why go with ATS? Because our time and attendance solution is easy-to-use and they deliver, up-to-the-minute and high-quality information you need to make better decisions

To explore our solutions, you can download brochures; sign up for one of live product demonstrations. You can also reach us by phone at; 1.866.294.2467.

Benefit of an ATS Time and Attendance Solution

Productivity, Time and Attendance, Vacation

How To leverage Your Time and Attendance Solution To Improve Efficiency

There is no question that having the right time and attendance software and hardware and using it to its full advantage- can put your company on the path to eliminating inefficiencies while improving business productivity. It’s not an understatement to say that some companies underutilize their time and attendance solution and balk at the time it takes to achieve ROI.

Do you have a time and attendance solution in place and if so, are you getting the most out of it? If not, here are some ways to ensure you achieve that rapid ROI that you hoped for when you made your selection.

Vendor Selection-some companies get seduced by vendors who boast about being in business for 100 plus years. And, that’s fine, but make sure there is more substance to the solution offering other than being around a long time. The number of years in business does not always translate to getting the solution that meets your requirements. And, if things should falter-you want to make sure the vendor is not going to vanish but rather, help you navigate through difficult stretches of the implementation. If you shortlisted your vendor of choice, request from them a list of companies who is currently using the system you are about to deploy. And, while it’s tempting to ask for a list of companies that’s only in your industry, that’s playing it safe. playing it safe. While there is nothing wrong in asking for references of companies within your industry, you want to make sure the vendor has a breadth of experience in a variety of industries. In the final analysis, what should consume you during the process is, whether the vendor, you select truly understands your company’s business requirements.

Value VS Price Conundrum-Some companies are so enraptured by the price that nothing else matters until the system in installed. And often times, you do get what you pay for. If you are going to install a time and attendance solution in the hope of it being in place for several years, the lowest price will not cut it. Again, focus on your business requirements-because if a vendor understands your needs, then you should keep an open mind to spending in a little bit more to get what you want. You will achieve two things with that approach; one you will get a company that will implement the type of solution you want and second, your business will achieve operational excellence through the use of a robust business management solution.

Research Using The Right People-At the core of a time and attendance solution are; work and pay policies, employee time capture, employee scheduling, job costing, vacation and other personal time-off requests to name a few. And who knows your company’s pay policies inside out? Payroll and HR administrators! It is amazing how many companies have an IT person heading the search for a time and attendance solution with little or no input from the very people who will be using the system on a daily basis. IT can play an important role in your search but, if the people, who knows your company’s business requirements is not involved in your search, you are already headed down the wrong path.

In conclusion, if your company embraces the concept of the time and attendance solution that you deployed, and is using it in the manner it intended, you will be begin to see the savings. To obtain the white paper on “How To leverage Your Time and Attendance Solution To Improve Efficiency” in its entirety go to our website.

To reach us by phone to discuss your time and attendance business requirements, call 1.866.294.2467.

How To leverage Your Time and Attendance Solution To Improve Efficiency

Human Resources, Payroll, Return on Investment, Time and Attendance, Vacation

ATS TimeWork Helps The Energy Industry Control Processes And Reduce Payroll Costs

The energy industry is going through a transformative period, and is facing increasing complexity and greater demands, which is forcing companies to operate in remote and, at times, hostile environments. And if that was not bad enough, the high cost and difficulty of extracting energy is steadily increasing. While trying to overcome all these barriers, the energy industry also has to provide return on investment to its shareholders. So how do you streamline costs and remain competitive?

ATS leading-edge cloud-based time and attendance solution can help oil and gas companies optimize workforce productivity for maximum return on investment. By leveraging our intuitive workforce management solution, companies can streamline payroll cost and mitigate financial risk, improve attendance and provide a rapid return on investment to shareholders.

ATS TimeWork For The Energy Industry is an award-winning solution that delivers real-time reporting analytic activities that helps to govern and automate the entire process from employee punch to pay. The pay rules library and flexibility allows for 100% automation of rules without costly changes to core code. Hours and wage rule compliance is consistent and automated with alerts when a threshold for violation is approached – providing proactive reconciliation. The solution goes beyond a traditional time and attendance system to provide job costing, accrual benefits, overtime equalization and data integration with; payroll, enterprise resource planning (ERP), human resources management system (HRMS), customer relationship management (CRM), supply chain management (SCM), and more.

Managing a workforce is no easy feat. Today’s growing energy companies require a comprehensive, integrated suite of time and attendance tools. With ATS Time and Attendance, you will be introduce a wide range of the industry’s most compelling cloud-based technology that Now you can proactively help control labour costs, by optimizing your most important resources to drive expansion and profitability throughout your energy related business.

To learn more, join our Time and Attendance LinkedIn group or view a demonstration from our website. ATS has monthly webinars for our user groups and potential customers.

Customer Relationship Management (CRM), Enterprise Resources Planning (ERP), LinkedIn, Payroll, Time and Attendance

Benefits Of Cloud-Computing In The World Of Business

Cloud-based apps are popular because they offer a superior advantage over computer-based software. Some of the benefits of cloud-based apps include; the accessing of information anywhere using any device with an Internet connection. And for many consumers who are proponents of everything cloud, the ability to store music, games, documents, photos and other files through the cloud is a dream come true. By contrast, the business world, cautious by nature was a little apprehensive about cloud computing. And some, rightfully so, questioned if the pros outweighed the cons in a cloud-based time and attendance. To answer the question about the pros and cons of cloud-computing, you don’t have to look took far to see that many of today’s businesses, are embracing cloud-based time and attendance like never before.

Benefits Of Cloud-Computing In The World Of Business

One of ATS largest customers, in manufacturing healthcare, with 7 locations across Canada and the United States said it best;

“I wish our company had a more open mind to using a web-based time tracking system before. It’s only after implementing the ATS TimeWork that we began to see the benefits. Our employees no longer bombard their supervisors and our HR department with questions about time-off requests, scheduling and confirmation of hours worked prior to be paid, because, they can now do it online. Our financial controller is happy, because she can access the reports she wants at anytime and the best part of this system, is that our payroll department is no longer taking 2 and a half days to complete payroll. With 1500 employees our payroll and benefits personnel was spending too much time with our old-fashioned time and attendance system that could not keep up with the times and to top it off, the support was dismal.” Leggatt, VP of Operations-Owens Health Manufacturing

Benefits and cost savings of ATS Cloud-Based Time and Attendance include:

Up-To-The-Minute Information
ATS TimeWork provides information for proactive decision-making in real-time. And, with real-time information at your fingertips, workforce decisions shift from reactive to proactive. If overtime is straining the budget, managers can now use up-to-the-second data to access and quickly identify the problem and take immediate steps to fix the situation.

Ease-Of-Use and Flexible
ATS Cloud-Based Time and Attendance is infinitely scalable — and highly configurable framework to easily manage and monitor workforce productivity and absenteeism. ATS Time and Attendance can be accessed via mobile, PC tablets and has an intuitive and user-friendly platform that encourages accountability and compliance.

Award-Winning
ATS Cloud-Based Time and Attendance system is built from the ground up and takes advantage of modern cloud computing technology. With our award-winning multi-tenant model, you can run your business operations on a 21^st century, scalable and affordable platform that delivers continuous innovation.

Service
ATS delivers 99.9% uptime — in effect exceeding the service levels of our nearest competitor. Our 99.9% up and renewal rate demonstrates that we deliver both the reliability and availability that our customers demand.

Implementation
ATS Cloud-Based Time and Attendance reduces the cost of installing, maintaining, supporting a Server onsite. Our cloud-based solution will get you and running in a matter of weeks not months, thus, allowing you to focus on business decisions rather than technology. And, as an organization, your total cost of ownership is lower throughout the lifetime your use of ATS TimeWork Cloud-Based Time and Attendance.

So, isn’t it time you said good-bye to your antiquated system and lackluster provider and move to the cloud? With ATS Workforce Management Solution, you get a single, comprehensive platform for business operations. Whether you are in Toronto, Calgary, New York, Kamloops, Philadephelia or in south and central America, you have access to a powerful cloud computing application that: lower costs, gives you infinite scalability and reliability you can trust.

To download a brochure, see a demonstration, or to request additional information about our cloud-based time and attendance, go to our website.

Benefits Of Cloud-Computing In The World Of Business

Cloud Computing, Employee Self Service, Manufacturing, Time and Attendance, Workforce Management Solutions

Cloud and Big Data Drives Today’s Advanced Time and Attendance Solution

Charged with the responsibility of calculating the attendance and pay records of thousands of employees, ATS TimeWork Time and Attendance helps to streamline payroll expenses, increase productivity and — process and, positively transforms the way people work.

If you are currently using ATS TimeWork unified workforce management solution chances are, your company is reaping the benefits of a robust, time keeping system that uses— the power of the cloud to help you better schedule, track and measure your workforce strategic activities.

Cloud and Big Data Drives Today’s Advance Time and Attendance Solution

Benefits of ATS TimeWork Time and Attendance include:

Increase business agility with Big Data- Achieve more, faster, while using less resources. With ATS TimeWork you can access the cloud to see up-to-the-minute attendance, missed punches, absenteeism, broad-based activities, the power of the cloud, and big data, while transforming your business for the future.
Employee Self-Service –Engage your employees with a user-friendly self-service module. With ATS self-service module, employees get access and the ability to request time-off, see changes anytime, from a Web browser or Smartphone.
Time Tracking – Using your business rules and policies ATS TimeWork responds to and will automatically calculate breaks, statutory holidays and hours paid.
Management Exception – Define rotation plans based on shifts and work plans. Define which employees can charge to which organizations in your company. ATS TimeWork identifies exceptions that requires action, and provides a list of each employee based on selected rule and/or exception information.
Well Constructed Calculation Engine – ATS TimeWork will accurately calculate unpaid, paid and specialty wages. TimeWork calculation engine is robust and uses rule-based time and attendance configurations.
Job Costing and Labour Tracking– ATS TimeWork job tracking capabilities gives you broad flexibility to track employee time and projects in different departments. This, all while working within the same system and, maintaining visibility of your jobs and business on a moment-by-moment basis.
Time and Attendance Benefit Accruals– ATS TimeWork accommodates a wide variety of methods for accruing leave time, as well as the many complex rules. ATS TimeWork benefit accrual module, can generate benefit time earned, as well as deduct time taken, maintaining an accurate, editable record of all your employees benefit time.

To learn more go to our website or contact us by phone for a demonstration.

Big Data, Job Costing, Time and Attendance

Say Good-Bye To Stone-Age Software And Headaches

In the mid 1990s, older generation time and attendance software applications served a purpose in many industries, and were popular with mid-sized and large companies. Implementation process involved installing a database on a single computer, usually that of the main user and keeping that PC on all night so, it could poll data from the time clocks. Data integration and on-going application maintenance in such environments was nothing short of a nightmare. Fast forward to the 20^th century and, today’s growing enterprises have subsidiaries in many corners of the globe and need a solution that has real-time visibility across key business metrics and, need to optimize business operations.

If your company is one of the few still using an older software you are likely wasting money on a solution that is not meeting your needs and the chances of it improving is like wishing on a a star.

Say Good-Bye To Stone-Age Software And Headaches

The companies that have migrated from an outdated system to ATS time and attendance application enjoy:

Business Intelligence
Real-time business analytics propels ATS TimeWork dashboard and users of the system, have easy access to reports and key performance indicators (KPIs). On-the-spot time and attendance data is analyzed and displayed from within the system.

Built-in Flexibility
As your business requirements changes, your time and attendance will keep pace. Upi can adopt new modules, and the flexibility of ATS TimeWork lets you do it all, quickly and easily. Updates are built with the data configuration from the start and forms a migration that is seamless and to your specification. Are you ready to move away from your old system yet?

Built-ready for today’s growing companies
Mobile-enabled, cloud-based and loaded with features including; Geofencing, employee scheduling, job costing, benefit accruals and overtime equalization. ATS time and attendance enable growing companies to immediately address the most pressing challenges –attendance, payroll costs and productivity across business metrics that is essential to managing growth in a dynamic business environment.

So, should you keep plugging away with your current time and attendance system, or is it time to explore a new solution? To learn more go to our website, you can also download a demonstration.

GeoFencing, Key Performance Indicators, Payroll, PC, Time and Attendance

How You Can Make Cloud Time And Attendance Work For Your Business

With so much choice available in the cloud-based time and attendance industry, it’s very tempting to assume they all work the same way. At first glance, all cloud providers promise to give your business all the benefits of real-time analytics, 90% plus uptime, a solid infrastructure and the list goes on. Bypass the glitz and glamour and drill down to the “nitty gritty”, your actual business requirements.

If you can remain focus on your actual business, chances are you will end with a good provider. With ATS TimeWork Attendance OnDemand, your company gets an intuitive and robust central system that automates, and simplifies employee attendance of all aspects of your business processes.

ATS TimeWork Attendance OnDemand helps your company manage its business requirement through:

Complete automation- ATS industry-leading TimeWork Attendance OnDemand, contain components that helps companies manage fewer discrepancies and errors through data capture and up-to-the-minute information.

Real-time reporting- management have instant access and visibility accurate alerts and dashboards analytics based on workforce activity, designed to provide business insight.

Self-service portal- Employees and managed become empowered with flexible, anytime-anywhere access to personalized data including, time-off requests, reviewing of schedules, overtime allotment from any smartphone, tablet PC or workstation.

ATS cloud-based time and attendance provides companies with a way to expand and data storage without worrying about internal IT resources, server capacity or expenditures. And with the use of ATS TimeWork OnDemand, you can scale accordingly, based on the needs and growth of your business.

To experience ATS TimeWork OnDemand, go to our website and request a demo.

Employee Self Service, Time and Attendance, TimeWork OnDemand

Should We Put A Policy In Place With Our Time And Attendance Solution?

Who Doesn’t Need A Little Relief From Work?

Let’s Hear It For The Cloud

Benefit of an ATS Time and Attendance Solution

How To leverage Your Time and Attendance Solution To Improve Efficiency

ATS TimeWork Helps The Energy Industry Control Processes And Reduce Payroll Costs

Cloud and Big Data Drives Today’s Advanced Time and Attendance Solution

Say Good-Bye To Stone-Age Software And Headaches

How You Can Make Cloud Time And Attendance Work For Your Business

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