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Top 5 Signs Your Company Needs a New Time and Attendance System

September 28th, 2015 | Posted by Apex Time Solutions in Business Intelligence | Employee Scheduling | Employee Self Service | ERP | Forecasting | Labour Costs | Payroll - (Comments Off on Top 5 Signs Your Company Needs a New Time and Attendance System)

As hard as you try, it’s taking longer and longer to process employee time-sheets at the end of the week. Tabulation of employee hours are based on guesswork instead of solid figures and your CFO is having a hard trying to figure out the company’s actual payroll cost, that’s somewhere within the many spreadsheets you provide each week. If this sounds like your business—or close to it—then it may be time to consider a modern time and attendance solution.

Based on our years of experience, we have come to realize that the companies who benefit most from a time and attendances system usually face problems that are similar in nature. If your organization is experiencing the issues mentioned above, then read on, here are the top five signs that you need a new time and attendance system.

Top 5 Signs Your Company Needs a New Time and Attendance System

1. You Have a Time and Attendance and you are also using manual time sheets
Spend a few minutes thinking about how your employees record their attendance. For example, if you have a time and attendance and employees are also using time-sheets you should get rid of the system. If you are using an effective time and attendance system there shouldn’t be a need for manual time sheets. Next, figure out how long does it takes payroll and HR staff to process employee hours and then manually key them into your accounting software.

ATS time and attendance integrates into a various system including; ERP, payroll and HR providing your organization with a single point of entry one that contains accurate, up-to-the-minute business intelligence data. ATS time and attendance helps staff make better decisions more quickly and frees up their time to work on more high-value exercises like increasing workforce production.

2. The Difficulty in using multiple systems
One of the biggest challenges with using multiple systems to track employee attendance is the amount of time it takes. Conversely using an ATS cloud-based time and attendance, managers and employee alike, have access to real-time information on any workstation or mobile platform in real-time. For example, employee can see their schedules, hours of work and also request time-off. Supervisors get an email alert when a vacation request is submitted and can respond in real-time.

3. You have limited access to information about your organization
Do you know how your company is performing against budget? For example, do you how many employees that should be on the work schedule today or even next week based on business demand? Without solid key performance indicators (KPI’s) in place, some companies rely on spreadsheets that need to be constantly updated and reconciled manually.

4. Payroll processing is taking too long
Sometime the first signs that your company needs a time and attendance solution will come from the payroll department. When employees record their time on manual time-sheets or antiquated punch clocks—after that, a supervisor goes over the records to make sure it’s accurate. Afterwards, this information is sent to the payroll department, who spends hours on a weekly basis, calculating and then manually entering the data into different systems.
5. Your business is growing
No business executive wants their company to remain stagnant so why use a system that’s not growing with you? And, it is safe to assume that if your company has a time and attendance in place, then your business has probably matured a bit since that system was installed. As the business has matured, the time and attendance system has probably been added to and cobbled together with other components to help with the changes in process and direction. Spreadsheets don’t cut it and most antiquated time and attendance systems don’t have the capabilities to support today’s growing businesses. An ATS cloud-based time and attendance has a plethora of analytics to help you see the big picture, will enhance workforce productivity and provide you with greater financial visibility and insight.

In conclusion

Replacing your time and attendance system has a number of benefits, from better workflow and mobile technology interface to increased efficiency and real-time reporting. So what’s holding your company back from ditching that antiquated system?

To learn more register for one of our monthly webinars, find us on Twitter, LinkedIn or Pinterest. To reach us by phone call (866) 294.2467.

A recent article published by CBC Canada flashed over the web with this eye popping title “Unpaid overtime a growing legal liability.” Overtime has been a hot button issue for some organizations for many years now. In fact, many companies have outdated system from which to capture employee hours, track vacation and statutory holidays.

An excerpt from the article reads, in part, “Mobile technology has helped employers squeeze more productivity out of their employees, but all those hours of work while technically off the clock leaves them open to lawsuits over unpaid overtime, experts warn.

Overtime pay is governed by different standards acrossCanada. InOntario, for example, it must be paid for any work in excess of 44 hours per week. There are exceptions for managerial roles and those in professions like medicine, the law and accounting, but for the most part, employees are legally entitled to excess pay for excess work. 

So, the question remains, can employers track employee time through the mobile phones and avoid overtime issues? The answer is yes. ATS employee time management solution tracks employee hours, benefit accruals and statutory holidays on their mobile device. This eliminates overpayments due to improper time reporting. Beyond simply tracking time accurately, organizational knowledge of employee location provides real-time operational gains.

ATS time and attendance for mobile helps employees view their schedules, request days off and send messages to their supervisors all in real-time. By give employees the autonomy view their schedules, request time off and broadcast their availability to their managers and peers, they are more productive, more reliable and more efficient. The end result, managers can use the business intelligence tools to get updates on who is approaching overtime before it happens.

To learn more go to our website. You can also join the conversation on Twitter or join our LinkedIn Group.