Time and Attendance Blog, Workforce Management Software

Accurate Information Is Better Than Relying On Guesswork

When it comes to paying employees accurately anything short of automation can lead to undesirable results. ATS time and attendance gives you complete control of your employee work hours for accurate analysis, whether it’s for budgeting; employee attendance, scheduling or forecasting future business trends. ATS time and attendance system will propel your organization with up-to-minute data for accurate decision-making, versus guesswork.

ATS time and attendance helps mid-size, large companies and multi-nationals empower their workforce to succeed by automating time tracking processes into real-time data. ATS TimeWork is built on a robust, data configuration architecture with a set of best-in-class workforce management software practices and functionality -that is aligned to increase productivity, accelerate business growth and lower the costs of ownership.

Why ATS TimeWork Time and Attendance?
ATS is a well trusted, easy-to-use time and attendance solution used by companies across North America, Latin America and Europe. ATS TimeWork adopts the latest technology and best practices to assist our customers to achieve the best results. The sheer flexibility and scalability of the applications provides users with unlimited options, through user-friendly dashboards.

By using ATS TimeWork you take the guesswork out of the equation and are left with:

Workforce Management Reporting-Up to-the-minute workforce analytics that will help with compliance reporting and everyday time tracking. Through the use of ATS TimeWork business intelligence tools you harness the power of predictive analytics for better decision-making and increased employee productivity.

Flexible Leave Management-ATS Leave Management provides all the necessary functions required by today’s progressive companies and government organizations. The product is intuitive with embedded self-service functionality that allows employees to track and manger their leave management from any workstation or mobile device with Internet access. Your HR department can focus on other important initiatives within your organization as employees are introduced to cool to user-friendly views to request time off, monitor the status of requests, check leave balances, and respond to overtime offers.

Accurate Recording of Attendance- ATS TimeWork helps companies reduce labour costs and improve productivity- TimeWork automatically creates a history of employee attendance, including early and/or late arrivals with reason codes for daily, weekly or monthly time tracking reports.

If your company is still using intuition to figure out employee attendance, there is a better way. To learn more go to our website and download a personalize demonstration. You can also contact us at 1-866-294-2467.

Business Analytics, Employee Time Tracking, Labour Costs, Leave Management, Workforce Management Software

HR Professionals, It’s Time To Toss Out The Spreadsheets

HR Professionals are busy individuals and if you ask them they would welcome automating many of the manual tasks that they grapple with everyday. Now, just imagine introducing a comprehensive time and attendance system, complete with an HRIS module that merges daily functions and payroll processes, embedded with real-time analytics and benchmarking. Now, you are talking HR language!

ATS TimeWork time tracking solution offers an HRIS solution for both on-premises and cloud-based deployment. ATS TimeWork, best-in-class time and attendance system offers easier processing, with robust business intelligent tools that help companies stay in compliance with North American Federal and provincial laws and plan strategically for their organizations.

ATS TimeWork Time and Attendance software aids in protecting a company’s most valuable asset – its people. Our attendance and HR software module include, but are not limited to:

Reports: analytic reports, can be previewed, printed, and exported to various formats, to help you improve your company’s analytic capabilities.
Time-Off Requests and Leave Management: A comprehensive set of features provides for all types of time-off such as jury duty, medical leave, paternal/maternity leave, and bereavement
Canadian Government Compliance & Reporting Capabilities: Manage essential data for government reporting and reduce compliance risks
Benefit Management: track eligibility for employees, dependents, beneficiaries
Attendance Management: manage employee time and attendance with ATS TimeWork integrated tracking system

Don’t forget to share this blog with your HR professional and you are sure to get a big smile, especially, if they are using excel spreadsheets to track employee vacation balances and a range of other tasks.

To learn more, contact us for an online demo, or download a brochure to share with your internal management team. You can also join the conversation on our LinkedIn Group.

Business Intelligence, Canadian Time and Attendance, Human Resources Information System (HRIS), Leave Management, Workforce Analytics

Calling In Sick, Employees Top 10 Excuses

October 31st, 2014 | Posted by Apex Time Solutions in Absence Management | Benefit Accruals | Leave Management - (Comments Off)

Many companies have leave management policies in place to assist employees with time-off requests, and others are perhaps a bit strict in their approach to employee absence since it will impact the business and projects. Each year several research firms and employment job sites generate a list of employee excuses for calling in sick. One of such most recent study is by CareerBuilder who publish a list of the top 10 excuses by for playing hooky.

These wonderful excuses include:

1) Employee just put a casserole in the oven.
2) Employee’s plastic surgery for enhancement purposes needed some “tweaking” to get it just right.
3) Employee was sitting in the bathroom and her feet and legs fell asleep. When she stood, up she fell and broke her ankle.
4) Employee had been at the casino all weekend and still had money left to play with on Monday morning.
5) Employee woke up in a good mood and didn’t want to ruin it.
6) Employee had a “lucky night” and didn’t know where he was.
7) Employee got stuck in the blood pressure machine at the grocery store and couldn’t get out.
8) Employee had a gall stone they wanted to heal holistically.
9) Employee caught their uniform on fire by putting it in the microwave to dry.
10) Employee accidentally got on a plane.

You can read the survey in its entirety by going to the company’s website. Yet many experts have also suggested that it’s important to take time off especially if it’s means your mental and physical health is at stake. In an article, titled “No more excuses: Take a day off” penned by Bob Barnett for CNN-details the importance of taking time off.

So, does your company allow for time off for those stressful days? If not, it might be time to approach your HR manager and ask about the company’s leave policies.

CNN, Employee Absence, Leave Management

Isn’t It Time You Eliminate Attendance Tracking Complexity?

There have been countless studies conducted on human beings resistance to change. It’s also not surprising that even the proponents of change also have their own resistance to the very thing that they are advocating for-change. However, we will leave this debate and the study on the psychology of change to experts in said field.

If your organization suffers from a culture of keeping the status quo, here is the good news! ATS provides a new approach to the way attendance tracking and workforce management solutions are designed, built, and used. ATS time and attendance software helps companies maximize productivity in every area of its organization, through any smart-phone or workstation with Internet access. If your company needs convincing of the benefits of an ATS time management solution, we have the built-in- tools that can inspire your management team to innovate and think differently about your business in the 21^st century. At your next management meeting, ask the senior management team to visualize the following:

A workforce management system that encompasses, employee scheduling, time tracking and HR functionality in addition to:

Exploring big data analytics through ATS report generator to tap into job costing, attendance trends and overtime equalization, thus, eliminating the need to use disparate systems to understand true payroll and operating costs.
The automation, managing and tracking of leave management policies. ATS Workforce Absence allows you to manage your company’s time-off requests policies through an intuitive employee self-service automated tool.
ATS time and attendance simplifies local, regional, multi-sites and global workforce management with built-in work and pay policies configuration tools in a robust and single, best-in-class driven, application. ATS time and attendance also allows you to adhere compliance risks through seamless integration with today’s advanced; CRM, ERP, Payroll, Recruitment Management and HR solutions.

By now, we imagining that your senior management team is jumping with excitement at the prospect of being able to access reports in a flash and having the right tools to track, manage and analyze employee time and attendance. Invariably this will free up the time of departmental managers and allow them to focus on other areas of the business that directly impact company growth instead of wasting time on manual tasks.

To learn or download a brochure for your management team and invite them to join a live webinar. To speak to an account executive, call us at 866.294.2467.

Attendance Tracking, ERP, HR, Leave Management, Talent Management

The Beautiful Game

June 9th, 2014 | Posted by Apex Time Solutions in Absence Management | Benefit Accruals | Time and Attendance Blog, Workforce Management Software - (Comments Off)

Soccer fans the world over are gearing up for one of the world’s biggest sporting event. The fact that it happens every 4 years makes the anticipation that much bigger. ATS customers and some of its staff have friendly wagers to see who is going take home the ultimate prize. ATS has a United Nations type staff and some are very passionate about their home teams.

Some employees will either take extended vacations during that month or seek a leave of absence from their employers. Companies who are unfamiliar (and there are very few of them) or who do not understand how passionate some soccer fans can be about their favourite team, should take some time to watch a game or two. For some fans, soccer is their religion and many will take unprecedented steps to watch their team.

So, if hockey, basketball, golf, American football or baseball is your religion, try taking a peek at a game of soccer this month. As for the staff of ATS, we know many of them will be glued to the large screen TV in the staff cafeteria watching the beautiful game.

Basketball, Hockey, Leave Management, Soccer, Vacation

Are You Keeping Accurate Data To Handle Potential Issues Of Back-Wages?

The issue of back-wages rears its ugly head from time to time when an employee either leaves a company voluntarily or otherwise. If that employee leaves unceremoniously said employee may seek back wages a few weeks or several months afterwards. The companies who have solid record keeping, in the form of a robust time and attendance system can access records of employment (ROE) at the click of a mouse. Those who rely on paper time cards or antiquated time tracking methods can find themselves spending an inordinate amount of time trying to locate those same records. And because, manual time tracking can be fraught with errors, it’s more likely that those records will not be accurate.

In Canada and the US, the amount of years that employers are required to keep records of employment (ROE) differs across provinces and jurisdictions. In the US under the Fair Labor Standards Act (FLSA), and in Canada under Canada Labour Code employers are required to have proof of overtime wages paid, straight-time and overtime hours worked, payroll deductions and other wage-related materials. By deploying a time and attendance system, companies reduce the risk of missing work related data that is required by law in the event of a dispute.

Related Benefits Include:

Scheduling- Companies can assign shifts to their employees with our powerful and easy-to-use scheduling software. The application can create conflict-free schedules copy shifts and allows you to import schedules.

Track Absences- Keep track of attendance with a variety of employee time clocks. ATS has up to-the-minute reporting tools to let you easily track who is coming in late and/or who is missing shifts.

Leave Management- ATS TimeWork allows for automated calculation of benefit accruals and balances. The application provides unlimited attendance history and online viewing of real-time employee leave requests. Employees can register their time-off requests through any device (smart phone, tablet or workstation) that has Internet access. Managers get instant notification through an e-mail and can approve the requests online.

TimeWork On-Demand- eliminates need for paper time sheets and error prone manual processes and helps control overtime. The ATS time and attendance solution takes the guess—work out of employee scheduling and payroll calculation.

Work and Pay Policies- ATS can configure user-defined business policies of an organization and grants you access to best-in-class workforce management reports. The database allows for policies such as; overtime, job costing, forecasting and budgeting, overtime equalization, lunch and break periods, rounding, holiday pay, shift differentials and weekend premiums.

Using an ATS time and attendance will help you stay in compliance, increase productivity and best of all, streamline payroll costs. As for those records of employment, you now have those at your fingertips from anywhere and at anytime.

To learn more about how ATS TimeWork can help you reduce payroll costs, contact us. You can also join us on Friday, May 23^rd at 1:00pm for a free time and attendance webinar.

Employee Time Clocks, Job Costing, Leave Management, Payroll, Scheduling

What If Parts Of Our Workforce Do Not Report To The Office?

We get this question from time to time from companies from various industries that can include: Visiting Healthcare Practitioners, Public Works, Engineers, EMS, Oil and Gas and Non-Profit Organizations.

ATS Cloud-Based Online timesheets track time more profitably while optimizing the flow of information including workforce planning, and workforce allocation. Your employees and contractors can access the software from any smart phone, tablet, or workstation with Internet access from anywhere.

Solution Benefits:

Flexibility
ATS Online timesheets scales easily to organizational requirements and adapts to your organization’s project structure and workflow. The application can be configured to work according to your company’s work rule policies with easily-defined feature sets such as definable workflow approval processes and e-mail notifications.

Workforce Analytics
ATS Online timesheets includes provides robust reporting and analytical tools that provide a real-time view into your services organization. ATS TimeWork On-Demand reporting solutions enable you to monitor, report and analyze overall project performance in real time, including resource utilization, schedule versus actual and more. Senior executives, HR, Payroll and operational managers can instantly see personalized reports with the metrics that matter most.

Eliminate Manual Time Tracking
With ATS Online timesheets you eliminate spreadsheet-based reporting with real-time cloud-based workforce management solution. Businesses will reduce the time spent hunting for key metrics with personalized role-based analytics at your fingertips.

Self-Service
Enables employees to create leave requests and view available leave balances. ATS Online timesheets also allows employees to see pending or approved requests. Managers have generic workflow approvals through a simple interface to approve or deny time-off requests.

Job Costing and Departmental Transfers
With ATS Online timesheets you can capture departmental transfers, projects or tasks at numerous levels of detail, including billing rates, making even the most complicated billing reports a breeze to create. Comprehensive and flexible reporting capabilities present a real-time snapshot of a project’s profitability, as well as resources utilized and time-to- completion.

ATS Online timesheets makes it simple and easy for employees to enter hours worked and supporting timesheet information. The more manageable the process, the more likely timesheets will be accurate and entered on time.

ATS Online timesheet software enables the anytime and anywhere collection of employee hours and status for tracking project effort, and supporting systems for payroll, and labour allocation and job costing.

To view a demonstration of ATS Online Timesheets go, to our website. To speak to an account representative, call us at 1.866.294.2467. You can also join workforce management solutions on LinkedIn, Face Book or Twitter.

Employee Self Service, Job Costing, Leave Management, Time Tracking, Workforce Analytics

Transform your Business with Confidence

Today’s organizations compete in an environment dramatically shaped by current economic conditions as well as ongoing challenges such as increasing customer demands, and escalating operational costs. Some of these organizations respond by deploying a time and attendance solution to help streamline payroll costs and find greater efficiencies across their organizations.

In this type of competitive environment, your business cannot afford to do nothing or it can quickly become dormant. ATS TimeWork time and attendance solution can help transform your business so you can embrace change with supreme confidence. ATS TimeWork time and attendance delivers increased agility so your organization can adapt quickly to change. ATS TimeWork drives long-term value for your business through a strong return on investment (ROI) and lower cost of ownership (TCO).

You can Transform Your Business By;

Getting more from your ATS Time and Attendance Solution
ATS Time Management solution is a great investment. It will improve the way your business performs, helping you maximize your investments with complementary modules that include: employee scheduling, forecast, job costing, leave management and overtime equalization. The solution will help ensure fast a rapid return on investment (ROI) and is backed by ATS industry-leading support.

Protecting Your Investment
ATS Business Care Plans offer a broad range of after-sales support benefits. For instance, your gold plan can provide unlimited training, access to self-service support portal and transitional upgrades and new releases.

Moving with Confidence into the Future
Companies can count on ATS TimeWork Time and Attendance for ongoing innovation and predictable product releases that provide long-term satisfaction. In addition, ATS TimeWork Time and Attendance solution is backed by a committed team of product managers, programmers and deep industry experience.

Find out why leading companies use ATS Workforce Management Solutions to achieve operational excellence.

To learn more go to our website and for a demonstration of our solution call us at; 1.866.294.2467.

Employee Scheduling, Job Costing, Leave Management, Overtime Equalization, Time and Attendance

Calling in Sick and the Doctor’s Note

January 29th, 2014 | Posted by Apex Time Solutions in Absence Management | Time and Attendance Blog, Workforce Management Software | Workforce Management Software - (Comments Off)

Earlier this month, the topic of doctor “sick notes” became a hot topic when The Ontario Medical Association (OMA) mentioned that too much of it, takes away from their members regular duties. The media spent a considerable amount of time on the subject and it appears to have hit a nerve with both employee and employers alike.
In a recent CareerBuilder survey, featured on forbes.com website is a list of the excuses employees gave when they called in sick. Some of them are downright funny, while others sound incredulous at best.

Below is a partial list of these excuses:

Excuse: Employee said the chemical in turkey made him fall asleep and he missed his shift.
Excuse: Employee’s false teeth flew out the window while driving down the highway.
Excuse: Employee felt like he was so angry he was going to hurt someone if he came in.
Excuse: Employee said that someone glued her doors and windows shut so she couldn’t leave the house to come to work.
Excuse: Employee’s favorite football team lost on Sunday so needed Monday to recover.

Some companies have policies in place where each employee has a few paid days that can be used for personal things for such as sick, floaters etc. Some of the respondents to the Globe and Mail article mentioned something as basic as trust between an employer and employee.

Would an Absence and Leave Management System help? It can, but that all depends on the corporate culture of an organization and the communication with its employees. So, as the frigid temperatures of 2014 continues so, does the debate of calling in sick.

To learn more about ATS call us at 1.866.294.2467 or go to our website.

Absence Management, Globe and Mail, Leave Management, Ontario Medical Association, Sick Days

Leave Management: Tracking and Managing Employee Absence Requests

Tracking complex employee leave requests through paper time sheets is costly and often results in errors. By automating this process, companies enhance the communication between employees and supervisors while simultaneously eliminating the manual process.

ATS Leave Management is a software module that allows employees to request time away from work. Through a web portal, managers can grant or deny leave, based on a company’s overall work policies.

Our Leave Management software allows employees to make use of the employee self-service module and review the status of their leave requests. They can also view personalized accrual balances through the application.

ATS uses a company’s existing policies to configure the rules for leave tracking validation and enforcement. ATS Leave Management module prevents the ability to enter accrual balances when it’s not applicable. The result is a system that accurately displays employees accrual balances in their respective web portal.

Benefits of ATS Leave Management Software:

Tracks attendance and leave policies consistently in order to streamline payroll costs and control unauthorized employee absences
Track and manages US Family Medical Leave Act (FMLA) and Canada’s Family Medical Leave (FML) that overlaps with provincial, federal and state leave laws
Supervisors have the ability to approve leave request through any web browser
Employees see approval messages from supervisors through employee self service
Gives employees more control of their time off and a greater sense of fairness through consistent policy enforcement

ATS Leave Management takes control of intermittent leave conditions. The software tracks leave for: family day, jury duty, vacation, short term disability and parental leave. The solution comes equipped with audit trails, attendance records and leave-of-absence records. Companies can minimize risk of litigation, audits and employee grievances with this powerful tool.

To download a copy of our time and attendance leave management brochure, go to our website. To view an online demonstration, please contact one of our account executives.

Attendance Tracking, Family Medical Leave, Family Medical Leave Act, Leave Management, Time and Attendance

Accurate Information Is Better Than Relying On Guesswork

HR Professionals, It’s Time To Toss Out The Spreadsheets

Calling In Sick, Employees Top 10 Excuses

Isn’t It Time You Eliminate Attendance Tracking Complexity?

The Beautiful Game

Are You Keeping Accurate Data To Handle Potential Issues Of Back-Wages?

What If Parts Of Our Workforce Do Not Report To The Office?

Transform your Business with Confidence

Calling in Sick and the Doctor’s Note

Leave Management: Tracking and Managing Employee Absence Requests

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