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Software Implementation: Are All Users Onboard?

March 5th, 2012 | Posted by Apex Time Solutions in Employee Time Clock | Employee Time Tracking | Hosted Time and Attendance Solution | Labour cost | Overtime | Payroll | Time and Attendance Blog, Workforce Management Software | Time and Attendance Software - (0 Comments)

It is well documented that software projects fail for a variety of reasons. Sometimes the best laid plans go awry when circumstances beyond stakeholders control arise. Some of the reasons projects fail include: numerous changes during implementation, unrealistic expectations, unclear objectives, incomplete specifications and a lack of resources. Another reason projects fail is a lack of user acceptance. Gaining user acceptance at the start of the time and attendance project increases the likelihood of its success. End-user involvement can ease the difficulty that some organizations face when implementing a new workforce management system.

ATS TimeWork is the industry’s leading SaaS Time and Attendance solution. TimeWork is a robust, a flexible and easy-to-use employee time tracking software. Our solution has a plethora of modules that are scalable for companies from 50 to 100,000 employees. TimeWork streamlines payroll costs and helps companies manage their staffing levels and human resources activities for optimal efficiency.

 

Solution Benefits:

 

  • Save 2-5% on labour costs
  • Build automated schedules based on various preferences
  • Intuitive HRIS, ERP and Payroll interfacing allows you to export employee hours, vacation and other accrual benefit information
  • Employee Self –Service portal allows staff to view schedules and personal time off
  • Upgrades are done free of charge and will not disrupt your daily operation
  • Ensure the correct mix of employee skills is on the time clock at all times, making every shift run smoothly
  • Implement work management policies across multijurisdictional locations
  • Automatic calculation of overtime, premiums and statutory rules based on company’s specific needs
  • Manage human resource processes such as regular employee reviews, training and certification, vacation requests, pay increases, awards, and more
  • Access to vital labour information when you need it — anytime, anywhere
  • Implementation is done in days and weeks, not months or years

The success of a time and attendance implementation is enhanced when the participation of departments managers who will be impacted, are involved. Moreover, when support, communication, training and cooperation are exhibited they lend credence to influencing user acceptance.

To learn more about our Apex Time Solutions implementation methodology contact us at: 866.294.2467 or go to our website.


 

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The Everyday Challenges of HR Managers

January 26th, 2012 | Posted by Apex Time Solutions in Hosted Time and Attendance Software | Time and Attendance On-Demand | Time and Attendance Software - (0 Comments)

Benefit enrollment has become an ongoing challenge for employers and providers alike.  The Internet has become a part of daily life for most companies and has spawned software solutions to meet the demands of these organizations. As companies increase their use in all things web-based, they are finding out it’s just as easy to use online enrollment for employee benefits as it is for payroll stubs. In short, most business automation tools are done by using the Internet.

Human resource departments are devoted to providing effective policies, procedures, guidelines and support to operational managers within their companies. Today’s human resources managers need tools to help them reduce the manual workload, empower department managers and effectively manage human capital.

ATS time and attendance HR module administers human resource processes from a single source. The solution gives you a snap shot of your workforce which in turn, allows for better decision making. Using our solution means there is no more re-keying of information and also less paperwork. The end result is you deliver payroll accurately and on time, and administer employee information with ease.

Using ATS single source solution will give your organization the tools it needs to be more proactive, efficient and cost effective. This will free up your time to focus on HR strategies rather than the day-to-day processes of HR and payroll.

To read more about our time and attendance HR module, go to our website.

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Purchasing a Time and Attendance Solution

October 6th, 2011 | Posted by Apex Time Solutions in Employee Time and Attendance | Employee Time Tracking Software | Hosted Time and Attendance Solution | Overtime Equalization | Payroll | Time and Attendance Blog - (0 Comments)

You have finally decided to replace your manual time sheet and equip your company with a 21st century time and attendance solution. Of course, you want to get the best bang for your buck! Before we continue, it is important to note, that the cheapest is not always the best. As the saying goes, “you get what you pay for”. At the same time we are not suggesting that you “give away the farm” but that you get a system that will meet your requirements.

Once you have compiled a list of requirements you are ready to start!

Do some research: Start by trying to find a solution that matches the requirements on your list. Ask your work associates and other companies within and outside your vertical, what system they are using.

Keep it simple: Over the years, time and attendance has grown to include HRMS, Overtime Equalization, Employee Self-Service, Job Costing, Labour Forecasting and a range of other modules. If you are deploying a time and attendance system for the first time, the basics will likely do. If you are switching vendors, it’s likely you are familiar with some core features as well as other workforce management modules. If that’s the case, a more comprehensive system may be needed and that will also depend on the size of your organization and work rule policies.

Data Integration: The Payroll, ERP or HRMS interface. Many of today’s applications have import files. Some vendors are still stuck with a 1980s mentality and they will tell customers that their payroll software cannot integrate to any other product unless it is certified by them or a partner of theirs. If companies are still selling software (Payroll, ERP and/or HRMS) that cannot be integrated with other applications, you should steer clear of them.

Timelines: If you think you have found the product and company, ask for timelines. Most experienced companies will be able to give you an approximate timeline.

Support: The length of time a company has been in business and the number of awards it has on its walls has no bearing on the quality of service it renders to its customers. Providing quality service is a corporate philosophy that’s either ingrained within an organization’s DNA or it’s not. When choosing a system that meets your needs, focus on this important aspect.

For example:

  • How long does it take to get a response when you call support?
  • What happens to sales person after you purchase the product?
  •  If you require additional training and/or configuration of your software, (several months after the implementation) will you be redirected to watch online videos?

There are a number of inherent factors that can contribute to cost savings of an automated Time and Attendance Solution. Some of these factors include: reducing payroll processing errors, eliminating manual data entry, and lost time or from long lunches and breaks, tardiness and early departures.

To determine how much your company can save with an ATS Time and Attendance Solution, go to our website. Download a copy of our white paper on “Finding the Right Time and Attendance for your Organization”.

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