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Many of ATS monthly blogs deals with the tangible benefits of automation, while at the same time, espousing the economic advantages of deploying, a Human Capital Management (HCM) solution. Those sentiments are reiterated in a published article, titled 10 Automation Mistake to Avoid by Laurence Goasduff for Gartner. Additionally, the article provides potential pitfalls to avoid, when automating business processes.

Here are the 10 mistakes to avoid based on a recent Gartner survey:

  1. Falling in love with a single technology: Once an organization has purchased and implemented a specific process automation tool, such as robotic process automation (RPA), successfully, it’s natural that colleagues want to adopt it more widely. “However, the wrong approach is to drive automation from a single technology perspective. Instead, lead with the business outcome and then align the correct set of tools,” says Sturgill.

2. Believing that business can automate without IT: More and more business users believe that the adoption of RPA and low-code/no-code applications don’t require the assistance of IT. But business users may lack knowledge of how customer and data records work, for example, and there’s a risk of mishandling the information. Additionally, those applications are integrated with other systems, which require regular upgrades. When the IT team isn’t involved, changes during upgrades don’t pass through, causing failed processes.

3. Thinking automation is always the solution: Automation may be the best long-term option for business and IT processes, but leaders cannot simply use it to cover gaps in a poorly designed process. Automation is not meant to make up for failures in systems or defer system replacement; using automation in that way simply extends the life of suboptimal legacy applications by creating savings that mask underlying inefficiencies.

4. Not engaging all stakeholders: Automation, by nature, has a broad impact on the enterprise, which means you should engage stakeholders from across the organization for decision making and sign off. For example, if adoption of new automation processes changes the nature of people’s roles, involve HR; changes to access rights and IDs, or server requirements must involve security or IT. 

5. Failing to devote enough time to testing: Automation technologies only work when the algorithms and rules are exactly correct. The technologies may seem easy to use, but they are unforgiving when programmed incorrectly. They can very quickly wreck business data and fail to deliver the desired business outcome. 

6. Wasting effort on overly complicated processes: At times, organizations find themselves in a quagmire when automating a process. That most often happens when processes are not well-documented or understood, if the workflow is not consistent or if there are too many variants in the decision-making process. Don’t waste time and effort by failing to halt such processes promptly. 

7. Treating automation as simple task replication: Using automation tools to copy exactly what is being done manually misses a critical benefit of automation — improving the end-to-end process to create a better customer and employee experience. If process redesign is not part of the automation process, you may use the wrong automation tool and lose the business outcome you hope to achieve.

8. Failing to monitor in postproduction: Just like any system implementation, automation projects will require extensive “hands-on” IT involvement after implementation. For example, for RPA rollouts, establish continuous assessment, monitoring and regular quality checks to ensure that robots have been scripted correctly and are continuing to work as expected. This avoids huge data cleanup tasks. 

9. Using the wrong metrics to measure success: It’s typical to measure technology applications and tools to ensure that they are working as designed. However, this doesn’t reflect whether or not the project is successful. Measuring the impact on processes and the enterprise as a whole is key to the success of automation. 

10. Ignoring the culture and employee impact: While it’s critical to focus on how to adopt and scale automation, it is equally important to consider the impact on employees, especially if roles are eliminated or reimagined. 

Bottomline: Involve all parties who will be impacted by the deployment of the HCM solution, in particular non-management staff. And never settle for a solution that may not work for your organization. When exploring HCM solutions beware of the one-size-fit-all approach. If the vendor does not know the challenges you face regularly, you could add time and money to your deployment, while at the same time, negatively impacting the overall results of the solution. Choosing an HCM vendor with deep industry expertise will lead to greater efficiency and better user experiences.

To request additional information, learn more about ATS, or to download a demo, go to our website. To reach an account executive by phone, call; 866-294-2467.

What is ATSTimeWorkOnDemand human capital management solution (HCM) solution? An all in-one that provides a suite of capabilities to your company’s make HR service delivery easier and more efficient for everyone, across the organization.  With a single tool to manage HR, payroll and financials, companies can eliminate third-party integrations, improve data accuracy, create a more engaging workforce experience and make better-informed decisions to tightly align workforce performance with business performance.

If your company is contemplating an HCM solution, here are three powerful processes that’s included with ATSTimeWorkOnDemand, that will make your decision easier.

Make use of Best-In-Class HCM While Bringing Together HR and Financial Data
Drive people-focused results and transform your business with a truly connected global workforce experience — delivered through resilient and mindful HR technology. Empower employees and managers to securely accomplish common HR tasks, like changing addresses or viewing time-off requests and balances, at any time with any connected device.

Reduce the Cost of Running Payroll and Drive Employee Engagement
Run payroll in minutes with seamless API integration third-party files, and post to your general ledger in real-time. With ATSTimeWorkOnDemand, you can manage the entire employee journey from a single solution — giving you the power of HR, talent, payroll, and workforce management to deliver a personalized, people-centered experience.

Increase Workforce Performance and Achieve Faster Time to Value.
With workforce management information shared across ATSTimeWorkOnDemand HCM Suite, HR leaders can automate processes to reduce administrative time spent on common tasks and easily route information across the entire organization.  Intuitive dashboards and workflows enable human resources stakeholders to monitor key KPIs and become more strategic business partners — while, at the same time, delivering an exceptional workforce experience.

Want to learn how our ATSTimeWorkOnDemand HCM suite can help you achieve a better work experience for your people? Go to our website and download a demonstration. You can reach a sales representative at (866) 294-2467.

Managing HR-related compliance risks is one of many critical roles performed by HR departments. Often, several mundane tasks associated with compliance management turn skilled HR personnel into manual labourers. The total cost of payroll is the sum of labour, outsourcing, system, overhead, and other costs involved with the maintenance of payroll records; the calculation of salaries, wages, and deductions; and the distribution of paycheques.

Now let’s take closer look at areas for improvement, that will allow your company to streamline the process, and at the same time, save money.

Make use of HR compliance
HR operations, including payroll, time and attendance and recruitment that typically requires attention to compliance management-include a range of manual tasks and procedures that are accepted as part of the process. However, those inefficiencies of these operations are often accepted as a cost of doing business. But many processes can potentially introduce avoidable errors and compliance risk that go beyond the cost of inefficiency.

Think of the Big Picture
Routine, high-volume tasks like time and attendance and payroll processing would be well served, when these tasks are automated. For example, ATS Human Capital Management (HCM) flexible inherent rules-based solution can reduce errors and exceptions while significantly lowering costs.

Focus on a Return on Investment (ROI)
If HR is spending an inordinate amount of time on tracking shift differentials, labour allocation and host of other manual tasks-that’s not the best use of the HR department’s time.  If the goal is to obtain HR compliance, then the decision to automate can become a relatively straight-forward decision based on the return on investment from labour savings alone.

Bottomline: ATS HCM gives you a proven solution to process payroll, schedule and track employee hours worked, including paid time off. You can satisfy wage and hour reporting requirements quickly and easily by being able to better operate in an increasingly demanding regulatory environment and accommodate a global workforce.

To learn more, download a demonstration on our website. And, to reach an account executive, call; 866.294.2467.

As proponents of artificial intelligence (AI), at ATS, we see how the technology can transform (when used the way its intended) HR departments and not to make them redundant. Essentially, many HR and other c-Suite executives already use the technology in some form or another, in their personal lives; whether it’s Siri, Alexa, or Cortana or a range of others on AI-based devices. In the workplace, AI is evolving into an intelligent assistant to help us work smarter. The technology also offers the potential to revolutionize key HR responsibilities, such as human capital management (HCM), talent management, benefits accruals, absence management, employee self-service, performance evaluation and onboarding for HR professionals.

A recent Gartner worldwide artificial intelligence forecast suggest that a whopping $62.5 billon in revenue is expected in 2022. And, a recently published article, by The HR Director, outlined 3 important ways that AI is being used in the world of talent management. They include:

  1. “Sourcing-AI is used to find and connect with talent more quickly, with the overall results of the sourcing being of better quality than before.
  2. Screening-with the help of AI screening tools, deriving important information is more efficient than ever – instead of going through and opening each and every resume, the tools will give you needed results in minutes.
  3. Interviewing –AI can be used for analyzing facial expressions of candidates during video interviews, giving the employer a better look into their personality traits, as well as using chatbots or pre-recorded videos to be more precise with checking the skillsets of candidates.”

Bottomline: Artificial Intelligence (AI) integration into human capital (HCM) management and human resources (HR) applications will make organizations better because these applications can analyze, forecast, capture data and diagnose to help HR teams make better decisions. Today, more than eve, more organizations are turning to power of AI and machine learning to streamline costs and improve productivity.

To learn about ATS Machine learning and AI software solutions, go to our website. To reach an account executive by phone call: 866.294.2467

Human Capital Management (HCM) Explained In 7 Steps

According to webopedia.comHuman Capital Management (HCM) software is a digital repository of human resources applications pertaining to employees and applicants. HCM software brings all company paperwork and forms into a centralized platform, usually cloud-based, so that HR personnel can access employee data and manage job candidates. HCM software, like other HR platforms, typically includes employee management, talent acquisition, and limited employee self-service features”.

Essentially, Human Capital Management (HCM) is an all-encompassing application that helps organizations eradicate paper-based systems. Today’s modern HCM solutions, like ATSTimeWorkOnDemand encompasses; Time and Attendance, Machine Learning and Workforce Planning and, many of the above- mentioned modules of a human capital management solution.

Here are 7 benefits of a human capital management (HCM) solution by Mary Girsch-Bock in a recent article for CPA Practice Advisor:

  1. “Time and attendance: To pay employees properly, you’ll need a system that employees will quickly adapt to that will track time worked properly.
  2. Payroll: Of course payroll plays an important role in HCM. Paying employees correctly and on time is part of a good management strategy.
  3. Talent management: If you have hundreds or thousands of employees to manage, it’s easy to overlook some of them. Using talent management resources can help to retain your good employees while also pinpointing those that may need some additional assistance.
  4. Training: Training and talent management go together. To be successful, employees need to be properly trained. Human capital management makes it easy to manage all levels of employee training from initial orientation to management training.
  5. Benefits: If you offer benefits to your employees, you need a way to manage them properly. HCM makes it simple to offer the benefits that your employees desire, and once offered, makes it simple to manage them properly.
  6. Reporting: Is your business doing a good job managing its employees? The best way to find out is to have access to various reports and analytics that can point out successes as well as areas that may need more attention.
  7. Compliance: Much of HR and payroll requires some level of compliance. Using an automated system where all employee-related tasks are centralized can help keep your firm or business compliant”.

To learn about ATS Human Capital Management (HCM) or to attend one of our bi-weekly webinars, go to our website. And, to reach an account executive by phone, call: 866.294.2467.

About ATS

ATS offers a broad portfolio of time and attendance solutions that streamlines the collection, calculation, and reporting of employee hours for workforce management and eliminates the manual tasks of payroll preparation, increasing efficiency and reducing errors in corporate payroll departments.

Thousands of organizations across North, Central and South America and Europe- including more than half of the Fortune 500 – use ATS TimeWork OnDemand, Workforce Planning, Employee Scheduling HR and payroll solutions to manage their workforce. ATS cloud services offer rapid deployment, support services, software updates, and enhancements; and consulting and training services.

Today’s workforce is evolving, how and where people work, even the skills you need continue to shift. So how do you adapt to what the future brings? Meet ATS Human Capital Management (HCM) mobile solutions. It enables ready-to-use data and places secure and convenient tools right in your hands, for simple, anytime access across devices.

ATS HCM cloud for mobile includes:

Automation to decrease workload

  • Update, submit and approve timesheets
  • ATS HCM cloud for mobile robust algorithm that populates; schedules, holiday calendars, and rotating, split, or dynamic shifts.
  • Get up-to-the-minute information on employee clock in/out data
  • Submit and approve time off requests
  • Review time-off requests and access employees’ worker profiles from anytime, anywhere

Game-changing HR technology

  • Easily find employee data such as phone number, title, work location and more
  • Review employee time off balances
  • Easily create and maintain manager and employee self-reviews to help guide and grow employees
  • Attract and manage applicants for careers within your company, and improve the employee experience by onboarding new hires with ease
  • Avoid data latency and ensure data integrity with unification across HR processes

Employee Benefit Accruals

  • Complete employee benefits enrollment
  • Access existing and future benefits elections
  • Make managing performance goals flexible and approachable for your people
  • View information by category of benefit, plan type and coverage level
  • Select detailed views such as effective date, deduction per pay period and employer contribution

Workforce Planning

  • Reduce costs by tracking absence trends and areas of low productivity with data analytics for optimization
  • Prevent costly violations with alerts that bring issues to the scheduling manager’s attention, such as overstaffing scenarios or being out of alignment with labor demand
  • Create labour forecasts using a combination of historical data, customer recent trends, and seasonal predictions
  • Enable real-time visibility with ATS HCM cloud mobile solutions
  • Meet operational goals while staying on budget by setting safeguards for Key performance indicators (KPIs) thresholds to limit fluctuations

Analytics and HR Dashboard

  • With ATS HCM cloud mobile dashboards, HR practitioners can dig deeper into your data with drill-down capabilities and analysis on every view
  • HR leaders can access
  • This easy-to-use application, consists of; core HR, talent optimization, learning management, payroll and workforce management capabilities- with a unique set of behavioral science tools, that apply predictive analytics
  • ATS HCM cloud mobile solution replaces complex processes, workflows, and systems with a sophisticated, yet intuitive technology
  • Allows HR connectivity across departments, regions, provinces, states and/or different countries and works on any mobile device in seconds

ATS HCM cloud for mobile is a powerful set of cloud-based human capital management (HCM) software solutions that empower your people to deliver streamlined processes with remarkable experiences. And, with an implement team that has deep industry experience, you can be assured of a seamless implementation process that delivers a standardized, consistent experience built around your organization’s data.

To learn more about ATS HCM cloud mobile, go to our website, while there, you can also register for one of our webinars. To reach an account executive by phone, call; 866.294.2467.

Manufacturing companies have been using analytics on data for various purposes: Budgeting and forecasting, data capture, employee scheduling, product quality, and so on. In the past, companies have generated and stored data in on-premise expensive data centers. And, in the past, the ability to perform analytics have been limited to manual spreadsheets, which are inefficient and costly. ATSTimeWorkOnDemand provides end-to-end solution, that allows manufacturing companies to harness all the data that they generate to improve operational efficiency, streamline business processes, and uncover valuable insights that drive profits and growth.

ATSTimeWorkOnDemand enables the manufacturing industry with smart solutions that includes:

Cloud-Native and Artificial Intelligence: ATSTimeWorkOnDemand delivers the latest innovations, while empowering your workforce and equipping them with the skills and tools to safely keep up with the new complexities and speed of digital manufacturing and machine learning.

Resilient Supply Chain: Enhance the end-to-end supply chain visibility, agility, and profitability through intelligent planning, real-time reporting capabilities, demand sensing, and API data integration.

Employee Scheduling: With ATS employee scheduling, you can connect production and office workers with the secure collaboration and information management tools needed to support remote work. Create optimized schedules in a single click. Employee preferences and skills are automatically matched with the optimized labour forecast, local and federal regulated compliance requirements, with policies to create fully-compliant schedules.

Flexible Data Collector Options: As employees work across different locations and regions, ATS cloud computing data collectors accurately calculate overtime, premium pay, time-off requests and other up-to-the-minute labour information. With robust AI horsepower, complex computations like these that go across locations used to take hours and can now be accomplished in seconds.

Reliability: ATSTimeWorkOnDemand is hosted in a highly-secure, SOC-compliant environment so you workforce management tools are always available no matter where you are, with just the click of your browser. You get 24/7 monitoring and unlimited capacity and support.

Scalability and Elasticity: ATSTimeWorkOnDemand cloud computing architecture enables auto-scaling and optimal performance. And, with ATSTimeWorkOnDemand manufacturing companies can drive new levels of agility, safety, productivity, and innovation using IoT, cloud-based computing.

Job Costing, Labour Distribution and Advanced Insights: ATSTimeWorkOnDemand computes optimal job costing transactions and labour hours based on forecasted demand and customer labour standards to drive efficient plans and operational insights.

Ready for a demo, download it here or go to www.atimesolutions.com

See how ATS Human Capital Management Solution can help you optimize your workforce management to reduce labour costs and increase operational efficiency.

To reach us by phone; call: 866.294.2467

Human Capital Management or (HCM) has become the new buzzword for an all-encompassing solution that does it all: time and attendance, customer relationship management (CRM), payroll, HR and talent management or recruiting software.  So, if you are looking to implement a solution that’s modular and flexible, look no further than ATSTimeWorkOnDemand HCM. This best-of-breed application is a fully integrated HCM platform that has everything you need to manage your workforce – all in one system, and yes it will allow you to streamline payroll costs. And who does not want to streamline costs?

Here are 3 benefits to using ATSTimeWorkOnDemand HCM that will knock your socks off:

Seamless Workflow: Create one employee record, once, and it flows through our unified suite. This solution is in the cloud and gives you access 24/7 365. While in the cloud, you can move to shift differential pay…to employee self-service…to payroll…time and attendance…benefits accrual and more. The solution is capable of handling complete collective bargaining agreement, while at the same time adhering to provincial, state and federal labour laws across Canada and the U.S.

Easy-To-Access HR Modules

ATSTimeWorkOnDemand HCM comes complete with a bevy of analytic reporting. This fully integrated solution will ease the burden on your finance, payroll and HR staff so they can get back to focusing on your core business. Our human capital management (HCM) suite, will help you work your way with embedded analytics, that provide real-time visibility— for actionable insights when it matters most.

The Best Employee Time Tracking: ATSTimeWorkOnDemand is a robust and powerful time tracking solution that checks all the boxes. ATSTimeWorkOnDemand is designed for the modern workforce — with a powerful technology infrastructure, seamlessly integrated with foundational applications, and extensible with open APIs — to easily adapt as your business evolves.

Now, would you like to see it in action? Of course would, so here’s how you can make this happen, download a demo or go to our website to see a range of our data collectors or call us at 866.294.2467.

No two software is created equal. And so, traditional human capital management (HCM) solutions, were not built with the needs of a company, or that of its employees’ in mind. You can transform your organization’s human capital management (HCM) with ATS TimeWorkOnDemand Suite – and deliver experiences that will help your company achieve its business goals.

This new approach to human capital management (HCM) transforms the way companies engage with their workforce – but more importantly, gives you the scalability that you want from an HCM software. Afterall, isn’t this the way it should be?

ATS TimeWorkOnDemand HCM Suite drives real-time, data-rich analytics across every department and includes:

Analytics: ATS Workforce Analytics propels your organization with self-service capabilities to gain insights from data. Different locations and/or departments can access real-time information, including bringing human capital management (HCM) analytics to the forefront to create a high-performance culture.

Budgeting, Forecasting and Workforce Planning: Use data-driven insights in every intuitive dashboard and business process – and improve performance and results – with our ATS Workforce Analytics Budgeting & Forecasting and Workforce Planning tools. 

Talent and Experience Management: With ATS TimeWorkOnDemand Suite, you can deliver solutions for employee engagement, benefits onboarding, performance, compensation and learning.

Finance and HR: Unite the engine of your organization by bringing Finance and HR together. Do a deep dive and learn how up-to-minute financial reporting, payroll costs, workforce analytics, and real-time automated tasks can empower an agile workforce.

Payroll, HR, Talent Management, ERP and CRM: Support an integrated and modern platform, that simplifies complex collective bargaining agreements (CBAs) – that includes Canada, US and other global agreements. The functionality of ATS TimeWorkOnDemand HCM encompasses core Time and Attendance, Benefits Accruals, Workforce Planning, HR, Budgeting & Forecasting, Payroll and Workforce Analytics

Are your ready to transform your HCM experience to one that benefits your organization? Go to our website and register for one of our bi-monthly webinars. You can also download a demo to see this revolutionary application in action and to reach us by phone, call: 866.294.2467.

Managing overtime is not an easy task, especially if your company is using manual time cards and spreadsheets — an archaic practice at best, although, several companies still track employee hours, overtime and leave policies using these tools

Tracking overtime does not have to be that hard, especially if you are using a modern time and attendance solutions. Here are excerpts from an article, on how to manage overtime, by Rob Press for online magazine TLNT titled; 6 Ways to Minimize the Impact of the New US Overtime Rules

Simplify complex policies: Review your overtime policy, reading it through the eyes of the employees. You may find that by simplifying your policy, you could actually minimize the amount of work that you need to do to approve each request.

Complex policies were actually at the root of a recent class action in California. At some company facilities, there was a flat “no overtime” policy. At others, the policy stated that prior approval for overtime must be given by two relevant managers; something that the employees stated was an “impossible task” when they were under pressure to get the job done. Ultimately, the company agreed to settle the case for $20 million.

This really shows just how many complex stages can often be involved in overtime policies, and begs the question: Could making policies more straightforward – and consistent — not only help businesses to achieve their goals, but also help to make HR and manager workloads more manageable?

Focus on organization: To manage overtime like a boss, we need to focus on overtime specifically, right? Well, maybe not. To properly manage overtime, it’s important to look at the bigger picture.

There was a very interesting study undertaken by the US Postal Service across the Northeastern states which found that managers who failed to effectively manage unscheduled leave ended up having to deal with more overtime. According to the report, “management did not effectively manage unscheduled leave, which contributed to overtime hours.” Makes sense, doesn’t it?

Track employee hours: It doesn’t matter whether you’ve been working in HR for years or you’re just starting out in your career, you know, or will quickly discover, that employees are bad — very bad — at tracking their time. With so many other tasks that need to be prioritized, filling in timesheets often ends up at the bottom of the list.

And the problem doesn’t end there. Even when employees do try to track their time, they’re often doing it days later, which means the hours they’re putting down probably aren’t all that accurate. According to studies of memory, people quickly forget what they learn. What did you have for lunch three days ago?

Analyze: One of the most vital aspects of good overtime management is what it can tell us about workforce practices. As an HR professional, you’re not only responsible for supporting employees, but also for supporting the business, and for raising concerns that can help it improve.

One of the other advantages that an automated tracking system offers is the ability to analyze time and attendance. You can do this with paper timesheets, but it’s much harder.

Minimize overtime: Of course, the absolute best way to manage overtime is to have less of it. Ha! Easier said than done right? Well, being able to reduce overtime isn’t something that’s guaranteed, but there are a few methods that can minimize the need for extra hours.

Although there are any number of reasons for overtime, when it becomes endemic that’s often a sign there are not enough resources to complete the necessary tasks within the time given.

Managing change: Understanding how to better manage overtime is a significant part of handling the big changes that are taking place within the HR industry right now. With HR professionals expected to receive more requests for overtime payments than ever before under the new rules, now is the perfect time to look at improving internal processes and honing management skills for efficient and effective working”.

So, to summarize; proactively managing your employees’ overtime, avoiding surprises and preparing for the future can reduce your expense, protect your organization from unwanted legal action, and improve morale across the company.

ATS TimeWorkOnDemand is a best-of-best 21st century human capital management (HCM) software provides an end-to-end employee lifecycle management solution. ATS TimeWorkOnDemand Workforce Management solutions help meet your workforce needs regardless of your industry or where you do business.

Interested in learning how you can curb overtime with ATS TimeWorkOnDemand? Go to our website and take a test drive. You can also reach an account executive at 866.294.2467.