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‘Tis The Season To Automate Holiday Pay and Hours of Work

December 17th, 2013 | Posted by Apex Time Solutions in Absence Management | Overtime | Scheduling | Time and Attendance On-Demand | TimeWork - (Comments Off on ‘Tis The Season To Automate Holiday Pay and Hours of Work)

If you are in the food manufacturing, retail or hospitality industry, chances are, it’s the busiest time of the year for your company. And with the busy holiday season many employees are asked to work extended shifts, extra weekends and overtime. This can be a win-win both employee and employer. However, trying to remember which employee exchanged shifts or how much overtime pay employees have accumulated is sufficient to drive any business executive bonkers.

Here are 5 ways ATS TimeWork On-Demand can help your company automate holiday pay:

Workforce Management Software-ATS TimeWork On-Demand is a leading time and attendance solution that helps companies reduce payroll costs, automate overtime and premium pay, minimize compliance risks and increase workforce productivity.

TimeWork Absence Management- ATS absence management allows you to manage time-off requests and absence policies through employee self-service automation.  Companies can improve the time tracking and reporting of time-off requests,  view balances, accrued overtime, employees schedules and accruals in real-time with seamless unification to ATS TimeWork On-Demand.

ATS Human Resources Management- helps you manage employee information including:  training & skills inventory, benefits information, performance administration, occupational health and safety. ATS HR management is designed to help you organize and maintain your workforce.

Workforce Analytics-ATS TimeWork analytics empowers companies to make more informed decisions on critical business issues. ATS forecasting and budgeting module contains predictive models to help companies understand business trends.

Data Integration- ATS TimeWork is a proven integrated platform, designed for building integrations to and from our time and attendance software solution. All integrations are deployed and managed in the ATS cloud based solution.

To learn more, go to our website or call 866.294.2467.

 'Tis the Seaon to Automate Holiday Pay and Hours of Work

As the world slowly emerges from the great recession of 2008, many businesses continue to grapple with thin margins and tough competition. These companies need tools to help them forecast, budget and manage costs while improving productivity. In short order, this is no small task. In a tough competitive landscape how can businesses achieve productivity gains and stay within budget when they do not have the tools to analyze the true nature of their workforce?

ATS TimeWork time and attendance workforce analytics provides companies with an intuitive and easy-to use real-time monitoring of their business data. The workforce analytics dashboards are part of ATS workforce management business intelligence capabilities that delivers up-to-the-minute key statistical data. ATS workforce analytics is fully integrated with Microsoft® Office and allows users to export data while maintaining data accuracy and consistency.

ATS time and attendance workforce analytics continually updates information to give you real-time visibility across your organization. ATS workforce analytics is a powerful, easy-to-use business intelligence tool that drives smarter decisions across your business operations.

 To experience this on-demand analytic tool download the demo. To learn more follow up on Twitter or join our LinkedIn business group.

Hoiw Workforce Analytics Can Help Growing Businesses 

Yes, it can!  Over the years we have been asked this question many times.  After the implementation of our solution, our customers realize a return on their investment in matter of months. TimeWork is a hosted time and attendance software that allows companies to track overtime, employee attendance, vacations and sick days and calculate work and pay policies.

Our workforce management software offers companies the option to collect employee time and attendance information through data collectors. These include: biometric time clocks (hand punch, facescan and fingerprint readers), online timesheets, barcode, proximity and magnetic time clocks.

There is no software to install
You can access the software from any computer that has Internet access to manage employee hours. TimeWork can be accessed through any of the following web browsers: Internet Explorer, Google Chrome, Firefox, Safari and Opera.

Payroll Calculation
Once configured, the software automatically calculates overtime and works in compliance with work rule policies. In addition, our open database interfaces to a variety of payroll, HR and ERP applications.

Return on Investment
We conducted recent survey of our customers and it was revealed that most companies see a return on their investment in two months or less.

Reports
The choices are endless and allow for exporting of report to Excel, PDF, or HTML. Generating a report is a easy with TimeWork.

Modules
TimeWork has a range of modules to suit small and midsize businesses as well as enterprise organizations. Our time and attendance software modules include: employee self-service, forecasting, budgeting, job costing, scheduling, benefit accruals and labour analytics.

 Our solutions are designed to help businesses improve compliance and manage their workforce effectively. To read more, go to our website.

Overtime, premium hours, statutory holidays, vacations, shift rotation and tracking employee time spent on different jobs. These are just a few of the things that payroll professionals and HR managers have to handle in an organization. In many cases, the larger the organization, the more complex these work rule policies tend to be.

Business executives are stretched for time, and cost containment heads the list of their priorities. Controlling labour costs and improving productivity is paramount to most organizations. A reliable Workforce Management Software will help companies with the following:

Accurate Record Keeping
ATS Workforce Management Software automates the calculation and reporting of hours worked and provides a full range of tools to help deploy and track employees and their performance using real-time labour analytics. The result is enhanced productivity, increased profitability and better short, and long-term decision making.

Labour Analytics
ATS Workforce Management Software helps you to accurately manage attendance and leave policies more consistently. The ATS Time and Attendance Solution provides organizations with a suite of management reports that include: Time Costing, Forecasting, Schedule versus Actual, Overtime Equalization, Payroll, Absenteeism and Summary Detail Reports to name a few. Our system contains an inherent flexibility that is configured to the needs of organizations of every size in virtually any industry.

Return on Investment
The ATS Workforce Management Software helps you lower labour expenses, anticipate workforce demands and comply with provincial, federal and state labour laws. Another huge cost saver is the elimination of paper time sheets. A growing body of evidence has shown that using a time and attendance solution has historically decreased the time it takes to prepare your time cards and payroll by about 80% and has saved companies 1-5% on their net payroll costs.

To learn more, follow us on Twitter and SlideShare for updates. You can also download brochures from our website.

Many of today’s businesses and governments have embraced the importance of the environment and the compelling science behind it. At Apex Time Solutions, we are proponents of green technology and its many advantages. Our Web-Based Time and Attendance solution provides customers with the ability to access their data on any web browser. With an ATS hosted time management solution this means you no longer need time sheets to track employee hours.

The ATS Workforce Management Software is a powerful suite and provides broad-based capabilities to help companies better manage their business and their labour force.

This solution was designed to meet the challenges of today’s complex and ever-changing business environments. By using the ATS Web-Based Time and Attendance in their workforce management operations, customers will be able to:

  • Accurately collect and report time and attendance data for payroll and other data integration
  • Produce accurate business forecasts to calculate staffing requirements
  • Extract key workforce and business data to create management reports that provide comprehensive feedback

The ATS Web-Based Time and Attendance Solution have the power to optimize your workforce and:  reduce labour costs, improve employee productivity and provide low total cost of ownership. With an ATS hosted time management solution you will no longer need to track employee hours with time sheets and that will save some trees.

To read more about our Software-as-a-Service Solution go to our website. You can also follow us on Twitter or LinkedIn for news and other software product updates.

With all the hustle and bustle around here, we have not had the chance to let our customers and prospects know that Apex Time Solutions has updated its website!

Our blog page is also new and allows us to share updates about our software and other business intelligence with everyone. We intend to add more functionality to the site with the help of our creative team in the next several months.

The new ATS website contains user friendly content, and provides a better experience for our visitors. It is also easier to get information about our workforce management software and select solutions that match your requirements.

With the new design, we placed an emphasis on specific areas such as, the “contact us” page. We want prospects to be able to reach us quickly, and once they have completed their review of our labour analytics and absence management products.

ATS integrated time and attendance suite saves time, cuts costs and aligns employee performance with a company’s goals. Companies of all sizes are increasingly implementing employee time tracking solutions. It helps you plan, deploy and track your employees and their performance. The result is enhanced productivity and more informed decision-making.

So on behalf of all of us at Apex Time Solutions, we wish you a belated welcome to our new website. Stay tuned!

We are in an era of budget restraints, cost cutting and reduced work hours for employees. That’s a clear indication that many companies have not escaped the economic slow down.

When employees are asked to work reduced hours they want to be assured they are paid for every working hour. Meanwhile, employers want assurance that their labour costs are in line with expected business volume. Corporate culture notwithstanding, a manual time keeping system does not provide accurate attendance records. Manual collection and calculation of employee hours through time sheets is both cumbersome and time consuming.

Our Time and Attendance system helps you manage your workforce and track employee attendance more efficiently. ATS industry leading, integrated Workforce Management Software, takes into account your organization’s specific requirements, collective bargaining agreements, work rule policies, labour laws and shift patterns. Our software solution enables you to streamline payroll preparation, improve wage and hour compliance, and optimize your labour investment. That, in and of itself, is a tall order for any manual timekeeping system. 

Benefits to using an Automated Timekeeping System:

  • Minimize employee inquiries to HR for attendance and accrual information with Employee Self Service
  • Track and maintain employee attendance records
  • Cost savings through the automatic tracking of attendance,  overtime, and eliminating human errors
  • Eliminate payment for unapproved overtime
  • Accurate payroll calculations assure correct pay for actual hours worked
  • Minimal administrative tasks through the automation of processes
  • Identify exceptions such attendance and absenteeism

The ATS Time and Attendance solution helps simplify employee time tracking by giving you the tools to ensure workforce compliance and also helps streamline your labour costs.  Our workforce suite includes tools to schedule employees based on skills, preferences, availability or other demands of your business. 

To speak to an account representative call us at 1.866.294.2467. You can also join the conversation on our LinkedIn group for product updates.

Study after study is commissioned every year by a plethora of firms and institutions about the role women play in the world of business. These studies all arrive at the same conclusion; the executive branch of today’s workforce should be open to more women. It should be noted that today’s workplace is vastly different from that of 20 years ago. It is also important to recognize that while more women have “broken the glass ceiling” there is room for improvement on that front. 

One of the more recent studies we came across is by the Kauffman Foundation, titled “Untapped Potential for Expanding Women’s Entrepreneurship Holds Promise to Grow the U.S. Economy.” While the title references the US, it could apply to just about any country.

Here is an excerpt of that study:

“Research shows that startup companies – particularly high-growth startups – are the most fruitful source of new U.S. jobs and offer the economy’s best hope for recovery. However, despite the fact that about 46 percent of the workforce and more than 50 percent of college students are female, and that women have risen to top positions in corporate and university hierarchies, they represent only about 35 percent of startup business owners. Their firms also tend to experience less growth and prosperity than do firms started by men.

“Overcoming the Gender Gap: Women Entrepreneurs as Economic Drivers,” a new paper from the Ewing Marion Kauffman Foundation, explores the reasons behind lower business startup rates among women and proposes actions that would help to realize the promise of female entrepreneurs in escalating the economy.

“There are plenty of highly qualified women in science and technology – industries from which the majority of high-growth companies are born,” said Lesa Mitchell, Kauffman Foundation vice president, advancing innovation, and the paper’s author. “More women are entering these fields than ever before. However, while women have broken through the glass ceiling, they seem to encounter ‘glass walls’ that keep them from venturing out of big companies or structured academic settings to launch their own firms at the same rate men do.”

Studies like this one from the Kauffman Foundation and others will continue for many years. A diversified workforce with women in senior roles starts with cultural shift. Some corporations have elevated women to senior management roles and have been the beneficiary of growth and profits. In contrast, there others that “like things just the way they are”. Time has a way of catching up to those who abhor positive change.

Our blogs typically focus on the advantages of time and attendance software in an organization. However, we thought it would be a refreshing change to comment on a subject that is of great importance in today’s workforce.

To learn more about Apex Time Solutions, go to our website and to join our weekly workforce management software webinar visit us online.

A few years ago, one of our account representatives received a call from a prospective customer who wanted to upgrade their time and attendance system. Although their product was working, it was no longer supported and the company who they purchased from had sold their interest to another organization. As it turned out, the organization in question was offering an upgrade that was 50% over the customer’s budget.

During her conversation with the company she learned the following:

  • The software was installed on a computer with an outdated operating system that was no longer supported
  • Reports were archaic
  • It took upwards of 4-6 hours each pay period to verify employee records on their time sheets
  • The system was managed by one person who gave reports to supervisors for verification
  • Employee hours were keyed into their payroll software every pay period

Companies looking to upgrade from their legacy system can reap the benefits from an ATS Hosted Time and Attendance System:

Resources

The ATS Hosted Time Management Solution does not require servers, backup software, virus-protection programs, or redundancy utilities. That’s because it’s hosted by us. All that is required is a computer with a web browser. The software can be accessed 24/7, 365 days a year via Internet Explorer, Google Chrome, Opera, Firefox or Safari.

Support

Think about it, 10 year old software that sits on a single computer requires the resources of IT personnel. If that software sits on a company’s server (and depending on size of the database) that means dedicated server space and numerous hours of IT helpdesk support just to get the software up and running.

Implementation

The implementation of an ATS Hosted Time and Attendance Solution can be done in a week or less depending on the size of the company. Since we host the software, we also assume responsibility for product maintenance, software upgrades, performance and availability which dramatically lowers your maintenance costs.

Automating your time and labour management with Apex Time Solutions helps minimize compliance risk, frees time to focus on company’s overall objectives and improves employee morale and productivity.

To view a demo of our Software-as-a-Service (SaaS) solution visit us online. You can also follow us on Twitter or join our weekly webcast on LinkedIn.

 John Edwards, a contributor to CFO Magazine wrote an article titled “A Sense of  Validation” In this article, he espouses the virtue of a Software-as-a-Service (SaaS) model   and it many advantages. On a few occasions, members of our team have spoken to small and mid size businesses executives who cannot afford a full time IT person, yet express the need to  have an automated time and attendance system.

ATS web-based time and attendance and employee time clocks help businesses reduce costs and stay compliant with labour laws. Our workforce management software provides improves accuracy in data gathering and generates a quick return on investment.

Benefits of ATS web-based time and attendance software:

Cost Reduction: Our employee time tracking software solution reduces IT and maintenance costs. There is no hardware to purchase or maintain. The ATS time tracking solution protects data with disaster-recovery capabilities. Our time and attendance management solution streamlines data and provides managers with a consolidated reporting tool. With an ATS hosted solution, you don’t need an IT person or department to maintain hardware or software.

Compliance: Using an ATS time keeping system helps managers keep accurate records of hours worked by employees. Accurate records include: overtime and absenteeism and provides assurance that applicable employment policies are followed.

Workforce Data: The ATS time and attendance software provides a flexibility which allows executives to gain control of day to day employee activities. This data and the corresponding reports can be accessed 24/7 via any browser.

To learn how other companies have taken advantage our integrated time and attendance software solutions to streamline costs, go to our website. To arrange a demo visit us online.