Best-in-Class Workforce Management Software from Industry Experts
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The ATS Software-as-a-Service Time and Attendance is a powerful workforce management software application that provides real-time labour analytics. Deployment of this web-based solution is fast and does not require costly servers on which to host the application. Your IT department will be happy since they can focus on areas of the organization that need their attention. Since the product is web-based it is available 24/5, 365 days a year on any web browser including: Internet Explorer, Google Chrome, Safari, Firefox and Opera.

Over the last several months we have received numerous requests about our Hosted Time and Attendance. Below are the top 7 Frequently Asked Questions:

1. Which browsers will ATS time and attendance run on?
ATS time and attendance runs on any web browser, including: Google Chrome, FireFox, Safari, Internet Explorer and Opera.  

2. What choice of time clocks do I have with your system?
ATS employee time clocks include: biometric facescan, proximity readers, magnetic readers, barcode readers, biometric fingerprint terminals, hand punch terminals, mobile phones and online time sheets.

3. How fast can the system be implemented?

The software’s configuration is simple, yet robust enough to adapt to most complex environment. Faster implementation means you’re productive sooner.

4. What about data back up and security?

ATS time and attendance hosted environment is secure and readily available. Backups are maintained on a continuous basis, which means you are covered in the unlikely event of data loss.

5. Which payroll, HR and ERP applications can your system interface to?
ATS can interface to virtually any payroll, ERP and HR software. You can download a list from our website. Many third party software applications can import data. We have pre-built interfaces for many major software applications, and we can customize one for any application that you need.

6. Can your system handle shift premiums differentials?
Yes! ATS Software-as-a-Service system can handle multiple premiums and the calculation of shift differentials.

7. Can the software manage time costing? Accommodate job costing?
Yes! ATS hosted time and attendance allows you to track and attribute time and labour department, job, operation, task and employee.

Here is the crux of our argument. Instead of investing in a traditional on-premises time and attendance system there is a better way. ATS Hosted Time and Attendance solution is ideal for small businesses that do not have a full time IT person. Large companies will benefit from the flexibility of the application because of its ability to capture the most rigorous work rule policies.

To learn more go to our website. You can also follow us on Twitter or view and download our brochures through Slide Share. Log on to the ATS portal to join our workforce management software user group conference.

One of the hospitality industry’s biggest challenges apart from controlling costs is the ability to schedule the right people at the right to meet business volume. Whether it’s a quick serve chain, a large resort or urban hotel, the inherent challenges mirror each other. In a time of persistent economic uncertainty and intensifying competition, finding the right tools is essential to help control costs, increase revenue, and sustain customer satisfaction.

The ATS Time and Attendance Solution delivers real time activity based costing and helps to govern and automate the entire process from punch to pay. The pay rules library and flexibility allow for 100% automation of rules without costly changes to the core code. Hours and wage rule compliance is consistent and automated with alerts when a threshold for violation is approached – providing proactive reconciliation. The self-service capability of time and attendance increases productivity and managers will spend less time managing administrative tasks and more time focusing on customers.

The ATS Hospitality Workforce Management Software suite provides the following benefits:

  • Tracking of overtime, on-call shifts, premiums and tips
  • Labour forecasting and optimization
  • Employee scheduling by preferences, seniority and certifications
  • Tracking and managing split shifts and location of staff
  • Ability to configure and maintain various collective bargaining agreements through the software code
  • Schedule versus actual labour
  • Recognition of the real hours worked by individual employees
  • Elimination/reduction of manual processes e.g. timesheets and spreadsheets
  • Efficient processes through accurate transfer of data to payroll
  • On the spot human resources and labour reports
  • Accurate alignment of resources with the needs of the business

ATS Workforce Management Software for hospitality enables customers to accurately collect and report time and attendance data for payroll generation and benefits administration, produce enterprise-wide forecasts of upcoming business, calculate staffing requirements, automatically generate optimized schedules that meet forecasted workforce requirements, and extract key workforce and business data.

To read more about our hospitality time and attendance software suite or for a demo go to our website.

The National Payroll Week is held each year by one of Canada’s largest and most respected governing bodies The Canadian Payroll Association.

The association describes National Payroll Week with these words: “National Payroll Week (NPW) is the CPA’s largest annual public relations initiative. Now in its 17th year, NPW is designed to recognize the accomplishments of payroll professionals, the payroll community and the Association by building greater awareness of the size and scope of payroll and its impact on business, government and employees across Canada.”

Payroll Professionals from across the country, and in virtually every industry sector, participate in this annual event. The importance of payroll in a company should not be underestimated. After all, everyone who works for a living loves to get paid!

The Canadian Payroll Association goes on the say: “Canada’s 1.5 million employers count on payroll professionals to annually pay:

  • $810 billion in wages and taxable benefits
  • $250 billion in statutory remittances
  • $90 billion in health and retirement benefits
  • While complying with more than 191 federal and provincial regulatory requirements 
  • Payroll is mission-critical. Its size and scope impact business, government and employers across Canada from both a monetary and a business perspective.
  • Payroll professionals are the key communications point for employees and management on salaries and benefits.

Payroll professionals are responsible for paying employees accurately and on time while complying with more than 191 federal and provincial legislative acts”.

When you consider how important payroll professionals are to an organization, giving them all the tools, necessary to do their jobs will optimize the productivity of your company. ATS time and attendance accurately records: time worked, calculates vacation and sick time, and transfers data to your payroll software. Our hosted time and attendance system enables you to prepare your payroll more quickly and accurately, so you can spend more time on other important tasks.

Testimonial:

“Our time and attendance system continues to run smoothly and the ease of use is beyond my expectations. Your Company’s after sales support is both courteous and helpful. The prompt resolution of our problems and concerns keeps our system running smoothly and thus, the management and staff of our organization are extremely satisfied. Not only were we able to abandon the manual practice and move forth with technology, but you were able to customize the use of the software to meet our specific needs.  Please treat this letter as our solid support for your system and the Apex Time Solutions team. If any potential customer is interested in your products and services, I will be more than happy to provide a reference.

C Stone, Finance Manager, Community Health Services

To read more about our time and attendance system go to our website. To participate in our weekly webinar on time and attendance solutions and workforce management software join our LinkedIn group  and to speak one of our account executives, call us at 1.866.294.2467.

Although the terms Workforce Management Solutions and Workforce Management Software are relatively new, they came about when the integration of software with the time clock became a reality. Companies with a hundreds and in some case, thousands of employees could now access their employee’s time and attendance through an automated fashion.

The words, punch clock, employee time tracking, time keeping and time management solution can sometimes all refer to the same thing. Here is fascinating piece from Wikipedia on the evolution of the Time Clock or Time and Attendance as it is referred to, when it’s combined with software that calculates the time of employees.

“A time clock, sometimes known as a clock card machine or punch clock or time recorder, is a mechanical (or electronic) timepiece used to assist in tracking the hours an employee of a company worked. In regards to mechanical time clocks this was accomplished by inserting a heavy paper card, called a timesheet, into a slot on the time clock. When the time card hit a contact at the rear of the slot, the machine would print day and time information on the card. This allowed a timekeeper to have an official record of the hours an employee worked to calculate and pay an employee.”

Today’s choices in time clocks include: magnetic strip cards, proximity cards, key fobs, RFID tags, barcode time clocks and biometrics. In our previous blogs, we discussed the importance of taking time to discuss your environment with a vendor before deciding on a time clock. Some time clocks may not be suited for certain environments, so it’s important to understand the dynamics of your company and its corporate culture, before deploying a time and attendance system.

The advent of biometrics has evolved in the 21st century. Biometric technology recognizes a specific feature on an individual to confirm the person’s identity. These features can range from an individual’s facescan, to fingerprint or the image of their hand. The technology is most often used for security purposes and can be found at most airports in the world. Using an automated, biometric system to track employee time and attendance is beneficial to organizations in a number of ways.

Here is another article from Wikipedia on the use of biometrics in the world of time and attendance:

“Biometric time clocks are a feature of more advanced time and attendance systems. Rather then using a key, code or chip to identify the user, they rely on a unique attribute of the user, such as a hand print, finger print or retina. The user will have their attribute scanned into the system. Biometric readers are often used in conjunction with a access control system, granting the user access to a building, and at the same time clocking them in recording the time and date. These systems also attempt to cut down on fraud such a buddy punching. When combined with an access control system they can help prevent other types of fraud such as ghost employees where employees are actually at work to clock in but then leave for the day only to return after their shift to clock out.”

One of the pioneers of the practical time clock was Edward G. Watkins who went on to create Simplex Time Recording Company, one of the largest time clock companies of its time.  

It’s clear that the time clock has a long and storied history. Companies who deploy a time and attendance system can effectively control labour costs, maximize productivity and gain a competitive advantage over their counterparts.

 To obtain a white paper on “The advantages of using a Time and Attendance System” click here  or go to our website.

 

Surveys by leading organizations have consistently revealed that a large majority of organizations do not use any form of time and attendance to track employee hours. When you consider that labour is the largest expense for most organizations, this statistic leaves one to wonder why?

A company using a manual time sheet has to contend with the following:

  • Employees punching in/out for each other-Buddy Punching
  • Employees taking an extra 5 minutes for lunch
  • Arriving 5-10 minutes late once or twice a week
  • Manual calculation and keying of employees hours into a payroll software

Now it’s important to note that these studies revealed those using antiquated punch clocks, manual time sheets or “the honour system” included companies of various sizes. Theses companies ranged in size between 40-2000 employees. This is a staggering number when you consider the following benefits:

A time and attendance software will reduce the cost associated with creating and distributing paper timesheets. Cost savings result from:

  • Direct savings from reduced paper, printing, and distribution costs
  • Indirect savings from time spent handling paper timesheets
  • Elimination of duplicate data entry
  • History of dates when time off was taken
  • Fewer paycheque corrections
  • Fewer inquires to HR or payroll departments
  • Reduce the different levels of paper base tracking

How many employees complain if they get overpaid? If even a small number of employees keep their overpayments, it is costing plenty. And when employees get underpaid and complain, issuing a new pay cheque or adjustment is costly.

Without accurate information, you lose the ability to perform useful decision support. Pay is the biggest controllable expense in most organizations. You should have accurate information about hours worked, departments worked in, etc. for your decision support.

ATS customized time and attendance solutions help companies improve efficiency and reduce costs. To learn more about deploying a time and attendance system at your organization go to our website.

Can a Time and Attendance System Make a Difference?

Can a Time and Attendance System Make a Difference?