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Should We Put A Policy In Place With Our Time And Attendance Solution?

July 23rd, 2015 | Posted by Apex Time Solutions in Absence Management | Benefit Accruals | Employee Self Service | Time and Attendance | Workforce Management Software - (Comments Off on Should We Put A Policy In Place With Our Time And Attendance Solution?)

ATS project managers often get asked this question during customer site-visits and prior to the implementation of our time and attendance solution. The answer to this question is always a resounding yes. Whether you are replacing your current time and attendance system or implementing one for the first time, a set of guidelines is a good way to achieve compliance. Here are some additional tips you can use in your company’s new policy:

Define and set expectations
Let employees know how much leeway they have with lateness and absenteeism and make sure this is configured within the system. Having a time and attendance system in place should not be viewed as “Big Brother” mentality and the more open you are about it the greater the compliance you can expect from employees.

Employee feedback
When crafting a time and attendance policy, your best ally are your employees. Get them involved by seeking feedback. You’d be surprised at how engaged employees can be when their suggestions are solicited by management prior to the deployment of the system.

Leave Management
It’s important to clarify terms and conditions for paid and unpaid time-off to include; leave of absence, vacation, jury duty, medical and family leave. ATS Self-Service portal is a good tool for employees and managers alike.

ATS team has deep industry experience have performed numerous deployments over the years and so, it’s likely some of our team members can provide your organizations with tips on what type of information to include in your policy.

To learn more register for one of our monthly webinars, download a demonstration or simply contact us by phone at; 866.294.2467.

Should We Put A Policy In Place With Our Time And Attendance Solution?

 

The priority for every company is to grow. This means; grow sales, revenue, exports and, at the same time, optimize workforce productivity. The ultimate goal in all of this is to provide a solid return on investment to shareholders. Trying to accomplish all this requires investment in technology, innovation and updating product lines. It is therefore critical that today’s business have the right tools in place to eliminate inefficiencies. By getting rid of paper-timesheets and streamlining workflows across the business, you utilize resources in other areas and produce the capital necessary to re-invest and generate business growth.

How ATS TimeWork Workforce Management Solution Can Help Your Business Grow

ATS TimeWork Workforce Management Solution removes software road-blocks and offers companies a robust, yet easy-to-use, time and attendance system that will undoubtedly, increase business efficiency and reduce costs on all levels. Just imagine being able to extrapolate data whenever you need it, from any device, anywhere in the world?  And that’s not all, using the latest cloud-computing technology, ATS TimeWork Workforce Management Solution enables you to collect, manage and process employee attendance more effectively. This is your chance to move beyond manual paper-based time sheets and old fashion clunky time clocks to an updated time and attendance system that will keep your shareholders at bay.

Whether your company is growing exponentially or refining business processes, it’s never too late to take control of your company’s profitability. The many features of ATS TimeWork Workforce Management Solution includes; benefit accruals, workforce planning, budgeting and forecasting, employee self-service, business analytics, ERP, HR and payroll data integration-accompanied by a role based executive dashboard that complements a plethora of time and attendance features.

Ultimately businesses need to ensure that they are always on a upwards trajectory of growth and part of ensuring this is by having the right workforce management solution in place.

To learn more about ATS TimeWork Workforce Management Solution go to our website. You can also download a demonstration or contact an account executive at 866.294.2467.

How ATS TimeWork Workforce Management Solution Can Help Grow Your Business

 

Cloud-based apps are popular because they offer a superior advantage over computer-based software. Some of the benefits of cloud-based apps include; the accessing of information anywhere using any device with an Internet connection. And for many consumers who are proponents of everything cloud, the ability to store music, games, documents, photos and other files through the cloud is a dream come true. By contrast, the business world, cautious by nature was a little apprehensive about cloud computing. And some, rightfully so, questioned if the pros outweighed the cons in a cloud-based time and attendance. To answer the question about the pros and cons of cloud-computing, you don’t have to look took far to see that many of today’s businesses, are embracing cloud-based time and attendance like never before.

Benefits Of Cloud-Computing In The World Of Business

Benefits Of Cloud-Computing In The World Of Business

 

One of ATS largest customers, in manufacturing healthcare, with 7 locations across Canada and the United States said it best;

“I wish our company had a more open mind to using a web-based time tracking system before. It’s only after implementing the ATS TimeWork that we began to see the benefits. Our employees no longer bombard their supervisors and our HR department with questions about time-off requests, scheduling and confirmation of hours worked prior to be paid, because, they can now do it online. Our financial controller is happy, because she can access the reports she wants at anytime and the best part of this system, is that our payroll department is no longer taking 2 and a half days to complete payroll. With 1500 employees our payroll and benefits personnel was spending too much time with our old-fashioned time and attendance system that could not keep up with the times and to top it off, the support was dismal.” Leggatt, VP of Operations-Owens Health Manufacturing

Benefits and cost savings of ATS Cloud-Based Time and Attendance include:

Up-To-The-Minute Information
ATS TimeWork provides information for proactive decision-making in real-time. And, with real-time information at your fingertips, workforce decisions shift from reactive to proactive. If overtime is straining the budget, managers can now use up-to-the-second data to access and quickly identify the problem and take immediate steps to fix the situation.

Ease-Of-Use and Flexible
ATS Cloud-Based Time and Attendance is infinitely scalable — and highly configurable framework to easily manage and monitor workforce productivity and absenteeism. ATS Time and Attendance can be accessed via mobile, PC tablets and has an intuitive and user-friendly platform that encourages accountability and compliance.

Award-Winning
ATS Cloud-Based Time and Attendance system is built from the ground up and takes advantage of modern cloud computing technology. With our award-winning multi-tenant model, you can run your business operations on a 21st century, scalable and affordable platform that delivers continuous innovation.

Service
ATS delivers 99.9% uptime — in effect exceeding the service levels of our nearest competitor. Our 99.9% up and renewal rate demonstrates that we deliver both the reliability and availability that our customers demand.

Implementation
ATS Cloud-Based Time and Attendance reduces the cost of installing, maintaining, supporting a Server onsite. Our cloud-based solution will get you and running in a matter of weeks not months, thus, allowing you to focus on business decisions rather than technology. And, as an organization, your total cost of ownership is lower throughout the lifetime your use of ATS TimeWork Cloud-Based Time and Attendance.

So, isn’t it time you said good-bye to your antiquated system and lackluster provider and move to the cloud? With ATS Workforce Management Solution, you get a single, comprehensive platform for business operations. Whether you are  in Toronto, Calgary, New York, Kamloops, Philadephelia or in south and central America, you have access to a powerful cloud computing application that: lower costs, gives you infinite scalability and reliability you can trust.

To download a brochure, see a demonstration, or to request additional information about our cloud-based time and attendance, go to our website. 

Benefits Of Cloud-Computing In The World Of Business

Benefits Of Cloud-Computing In The World Of Business

 

 

With so much choice available in the cloud-based time and attendance industry, it’s very tempting to assume they all work the same way.  At first glance, all cloud providers promise to give your business all the benefits of real-time analytics, 90% plus uptime, a solid infrastructure and the list goes on. Bypass the glitz and glamour and drill down to the “nitty gritty”, your actual business requirements.

If you can remain focus on your actual business, chances are you will end with a good provider. With ATS TimeWork Attendance OnDemand, your company gets an intuitive and robust central system that automates, and simplifies employee attendance of all aspects of your business processes.

ATS TimeWork Attendance OnDemand helps your company manage its business requirement through:

Complete automation- ATS industry-leading TimeWork Attendance OnDemand, contain components that helps companies manage fewer discrepancies and errors through data capture and up-to-the-minute information.

Real-time reporting- management have instant access and visibility accurate alerts and dashboards analytics based on workforce activity, designed to provide business insight.

Self-service portal- Employees and managed become empowered with flexible, anytime-anywhere access to personalized data including, time-off requests, reviewing of schedules, overtime allotment from any smartphone, tablet PC or workstation.

ATS cloud-based time and attendance provides companies with a way to expand and data storage without worrying about internal IT resources, server capacity or expenditures. And with the use of ATS TimeWork OnDemand, you can scale accordingly, based on the needs and growth of your business.

To experience ATS TimeWork OnDemand, go to our website and request a demo.

How You Can Make Cloud Time And Attendance Work For Your Business

Are you having a hard time get the proper data? Do you know your company’s true cost? By automating your manual time sheets, you empower employees to manage their time-related information on their mobile device of choice or any workstation with Internet access. Managers, in turn, can access employee time and attendance related data and approve time-off requests and other accrual based information With ATS time and attendance solutions companies can facilitate absence planning and time recordkeeping of their employees.

 ATS cloud-based time and attendance solution enables customers to achieve a single source for their employee records. ATS Timework is delivered with time management functionality that supports integration into third-party application.  ATS TimeWork Employee goes beyond basic automation to deliver a suite of applications for your most demanding business priorities. ATS next-generation Workforce Management Solution (WFM) is designed for the global enterprise workforce and delivered via the cloud, serving more than 21 thousand users.

With ATS TimeWork On-Demand, you get:

Comprehensive system of record: Get alerts through your smartphone for impending overtime conditions so you can make proactive scheduling changes before overtime hours gets to your payroll software.

Robust workforce planning: Plan employee schedules shifts weeks in advance while managing approvals in real time.

Powerful analytics: Correlate workforce data through seamless data integration with payroll, HR, ERP and other third-party applications for actionable insights.

Data capture options: Collect time tracking data online with web punching, on the road with mobile devices and geofencing capability, or through the use biometric time clocks, barcode time clocks– or through any combination of these options.

Employee Self-Service: turn over daily timekeeping tasks to your employees by allowing them to swap shifts, review personal time off (PTO) balances and make scheduling requests through the cloud.

With ATS TimeWork, you can re-imagine streamlined business processes, manage compliance risk pay and substantially increase workforce productivity.

To learn more visit the ATS website to view full program details, view a list of customers and explore our comprehensive resource center, with solution demos, support details, all the while, viewing the wonderful benefits of using an ATS time and attendance solution.

Unlock the Power of your Workforce with a Modern Time and Attendance Solution

Get Growing – With ATS Scalable Business Software

February 4th, 2015 | Posted by Apex Time Solutions in Absence Management | Benefit Accruals | Business Intelligence | Cloud Time and Attendance | Employee Time Attendance - (Comments Off on Get Growing – With ATS Scalable Business Software)

ATS Time and Attendance solution is packaged with easy-to-use functionality that readily addressed the business challenges of today’s diverse industries. ATS TimeWork On-Demand requires limited IT resources and shorter implementation time-line.  For growing and established businesses, that means a rapid return on investment (ROI), and lower total cost of ownership. ATS TimeWork robust employee scheduling capabilities provide the latest in on demand data, but enabling you to achieve operational excellence and maximum profitability.

ATS TimeWork helps you improve the process of payroll and, at the same time and meet customer demand more quickly. ATS TimeWork Time and Attendance enables you to:

  • Generate employee schedules quickly and efficiently, including manual calculation of breaks dynamically controlled through work and payroll policies.
  • View in real-time how much time an employees spend on particular task and obtain up-to-the-minute access to pay adjustments and time edit card approvals.
  • Grant employees access to check their hours, schedules, request time-off and view accrual balances through our employee self-service dashboard.
  • Utilize geolocation functionality module for remote employees and contractors through the ATS time and attendance. Through the use of our geofencing capability organization can reduce and eliminate potential time and attendance theft by their mobile employees.
  • Real-time data helps managers make informed decisions by identifying attendance patterns to effect on-the-spot decisions. ATS time and attendance helps you to drill down into workforce data to identify and solve problems.

ATS TimeWork is available as Software as a Service (SaaS) hosted and subscription models. This provides businesses with the choice on how deploy and manage ATS TimeWork Time and Attendance.  With ATS cloud-based solution, organizations gain access to the same functionality available in an on-premises software, with the flexibility of on-demand access from one of North America’s leading workforce management companies.

In conclusion, ATS TimeWork On-Demand is flexible enough to let you shape your workforce management solution experience. You gain a best-in-class solution with powerful analytics and easy-to-use solution that works the way you do.

To learn more, download a demonstration. You can also contact us at 1.866.294.2467.

Get Growing – With ATS Scalable Business Software

All That Glitters

November 19th, 2014 | Posted by Apex Time Solutions in Labour Analytics | Leave Management | Payroll | Workforce Analytics | Workforce Management Solutions - (Comments Off on All That Glitters)

Trying to find the right business management solution for your company? Then ignore the dazzling demos with marketing personnel promising the moon. Organizations like yours are looking for ways to win new customers, increase profits, and eliminate inefficiencies. When you hear promises of gold-plated employee time management systems (they do not exist) accompanied by prices that are simply too good to be true- it’s time to start searching for an alternative.

At ATS, we have some of the leading experts in the time and attendance field and a solution that will help your company:

Access the type of labor analytics that your CFO has been asking for a long time. Now, with ATS time and attendance your company can access features for human resources, payroll and operations management. Additionally, the solution has industry capabilities for manufacturers, retailers, service industries, healthcare, and public sector organizations.

Empower employees with ATS Self-Service portal and give them access to request vacation and other time-off requests, view overtime hours and bid of shifts. By allowing managers and employees to access and manage information and transactions in a paperless environment, you can streamline business processes, decrease costs, and improve service to your customers.

ATS Implementation Specialist will build a recommended configuration that is central to our methodology and based on your specific business requirements to help you reach maximum effectiveness.  This holistic approach encompasses; system configuration testing, integration process execution, training and preparation of user-acceptance testing, execution and deployment.

While we do not promise glitter, we will deliver an award-winning product, backed by unwavering, gold-standard service unlike anything you have ever witnessed before.

Let’s start the conversation by phone at 866.294.2467 or, you can view a demonstration online for yourself.

All That Glitters

Implementing a time and attendance solution can at times be fraught with hesitation for some companies because of the unknown and investment costs. Sometimes, the hesitation is borne out of not understanding the benefits of the solution and as such, the deployment is deferred until a later date. The digital revolution has permeated every country and industry and thus, implementation of a time and attendance system no longer requires dedicated servers, IT experts and other infrastructure costs to realize its return on investment. In fact, companies are deploying cloud-based solutions in record numbers, because, they have come to realize that the absence of a system to manage employee attendance their growth aspirations and increase in profits are being held back. Why? Because while they have resisted deploying a time and attendance solution, their competitors, studied its advantages, when ahead and deployed it and are now reaping the very benefits.

Listed below are three steps businesses should ponder prior to the deployment of a time and attendance system:

Objectives
Stakeholders get excited, and with good reason, about the prospect of a system that’s going to streamline business operations, stop buddy punching and help them achieve operational excellence. Who wouldn’t be excited about this? However, its important to focus on the robustness of the solution and how it will blend in with your company’s objective to reduce the amount of time your HR Specialist spends each week processing payroll.

Implementation
Implementation of a time and attendance system should not take on a made dash to the finish line. View your implementation a marathon and not a sprint. Once you have determined your work-rules and pay policies which will be incorporated into the system go through a couple of trial runs. It’s better to implement your time and attendance right the first time. That being said, companies should have a realistic and flexible plan during implementation. Sure expectations can be set in advance but it’s also realistic to expect some slight hiccups in any software deployment. And, when these happen, if you are getting appropriate response from your vendor, that’s when you will know you have selected the right vendor.

Create a Business Strategy
Now that you have invested time and resources in deploying your time and attendance system, you should explore the solution and its other features. Make use of; employee-self-service for time-off requests, opt for job costing if your company bills by projects or utilize the benefits of business intelligence to give you up-to-the-minute updates, that’s valuable to your business operations. Last but not least, make full use of your time and attendance system and its many benefits including, access anywhere, anytime. Use its agility and integrate into your other systems and create a business process flow chart that provides data and information on demand.

To learn about more about ATS time and attendance system register for one of our live webinars. You can also contact us at 1.866.294.2467.

3 Simple Steps That Can Help Businesses Automate Effectively

 

Most payroll and HR managers instinctively know that a time and attendance system is critical for eradicating manual tasks and will decrease the amount of time they spend each calculating employee hours. While it’s no surprise that some of the prospective customers we interact with are still using time sheets, what we find most surprising is even after these companies understand the benefits of automation we still see a lack of urgency to improve those systems?

Cloud-based time and attendance is no longer viewed as a “flash in the pan” and are now being deployed daily, in the market-place, with a high degree of success. Companies who previously did not see the need to automate, and are now using a time and attendance system with a great deal of success, have not only embraced its numerous benefits but are now spreading the word to their business counterparts in droves.

Here are 5 ways that adopting a time and attendance will help improve your business:

Employee Scheduling
ATS Workforce Scheduling helps companies connect qualified employees to the jobs that are aligned with their skill-set. The integrated scheduling module shows managers all relevant information while scheduling employees. Schedules can be changed on-the-fly to match the employee skills needed to each schedule, job or project. It’s an intuitive tool that will improve productivity and track employee availability.

Reduced Payroll Costs
ATS time and attendance integrates to all third-party applications including; Payroll, ERP, Accounting & Financial, Warehouse Management, Job Costing and Human Resources and Customer Relationship Management. One of the key advantages of a time and labour solution is that it can help managers to identify attendance patterns and can significantly reduce the costs involved in administrative errors and providing the real-time labor analytics you need to control payroll costs.

Accurate Collection of Data
ATS time tracking solution automates the time collection process and applies your company’s payroll policies including, premium pay, rounding and overtime. ATS TimeWork provides real-time alerts to instantly calculates hourly totals and with an embedded export facility for payroll processing.

Effective Workforce Analytics
ATS time and attendance software provides plethora of data analytics including, human resources reports, attendance reports timecard reports and payroll reports. This helps decision makers – to monitor key metrics and make informed decisions.

Employee Self-Service
With ATS employee self-service, you can initiate the workflow notification. Supervisors can easily stay on top of time off requests, reporting, attendance notifications, timecard approvals, and exceptions that require timely action.

Now that you are aware of the benefits of automating, wouldn’t it be nice to simply get rid of those spreadsheets? ATS TimeWork automates and facilitates the management of employee time, and since payroll is the single largest controllable expense of any company, it begs the question, why delay the implementation of a solution that can actually save your company money?

To learn more, go to our website. And to speak to an account executive, call us at 866.294.2467.

 The Cost Of Doing Nothing Can Have A Negative Impact On Your Business

Talk to any payroll practitioner on a day they are processing employee pay and you might come away thinking that person was curt.  Now try to imagine manually calculating the hours of 175 employees and then keying that data into payroll software, you would be curt and with good reason. Through automation, that same payroll practitioner can process employee pay in quarter of the time. Now that’s the power of technology and how it can enable businesses to achieve more with less.

Today’s fast-paced corporate landscape leaves little room for error. And, when it comes to streamlining costs and increasing productivity, ATS TimeWork has it all; scheduling, overtime equalization, benefit accruals, job costing, employee self-service, workforce analytics, incidents and points and a great deal more.

ATS TimeWork benefits will benefit your business through:

Workforce Analytics
Real-time workforce reporting that ensures your company has the most up to date information on improving performance in all departments.

Cost Efficiency
The words “cost efficiencies” tends to bring a smile to faces of shareholders and senior executives alike. ATS TimeWork is scalable, will add value to your business operations and will also lower the costs of doing business through efficiency gains.

Data Collection
Our range of time clocks includes; hand punch readers, fingerprint readers, facescan biometric time clocks which all eliminates ‘buddy-punching’. Other data collection methods; web-time entry, smart-phone time tracking, proximity and bar code badge readers. When used with ATS TimeWork On-Demand, it enhances payroll processing, minimizes compliance risk and improves workforce productivity.

Rapid Deployment
Because ATS TimeWork On-Demand is cloud-based, there is no software to install or server to maintain. You can gain access to your employee attendance in weeks not months through any workstation with Internet access. Now, that’s the beauty of a cloud-based solution.

Reports at your Fingertips
ATS Attendance On-Demand will deliver superior departmental visibility while streamlining payroll costs. Real-time workforce reporting that ensures your company has the most up to date information on improving performance in all departments.

In closing, we advocate that companies should give strong consideration to the deployment of a time tracking solution, because the benefits far outweigh the manual process. Not convinced? Ask our customers. Now image your payroll practitioner using an automated time and attendance system instead of antiquated paper time sheets? You might get a smile instead of a frown next time you pay a visit to their office.

To download a return on investment calculator, go to our website. You can follow up on LinkedIn, Twitter or Google Plus.

Technology Can Be A Great Enabler For Payroll Practitioners