Time and Attendance Blog, Workforce Management Software

Why Should We Choose A Cloud-Based Time And Attendance Instead Of An On-Premise?

Software as a service (SaaS) or cloud-based (as it’s also referred to) time and attendance is on par with today’s transformative technology. It was just a few years ago that many companies were deploying customer relationship management applications (CRM), payroll and HR software on servers. And, while some still do, SaaS has simply disrupted the traditional method of deploying business management software.

Here are some of benefits that our customers have gained by deploying ATS SaaS time and attendance:

Cost- ATS SaaS time and attendance is a ‘pay as you go’ which means you only for services that you need. If you are looking to implement a brand new time and attendance solution – it can be summed up as an operational expense whereas on-premises would be considered a capital cost. The scalability of ATS time and attendance is designed to give our customers a clear idea of what their monthly costs will be. This allows for much more accurate budgeting.

Data integration-ATS SaaS time and attendance was designed to allow application programming interface (API) connections to talent management, job costing, human resources software, ERP, and CRM applications. No more keying employee hours, labour and job codes manually in to an accounting or payroll software. After all, who wants to anyway?

Deployment- Implementation that takes years still exists in the world of on-premises software, although that can mitigated in companies that have a project leader. If the implementation of your time and attendance requires the purchase of a sizeable investment in a server, you are better off, with the SaaS option.

We realize that every company is unique, and in some cases, a cloud-based solution may simply not work in your business environment. That being said, when you consider the advantages, we think it’s worth serious consideration. To learn more or to download the full copy of “cloud-based time and attendance vs. on-premises” contact us.

Cloud Based Time and Attendance, CRM, Human Resources Software, Job Costing, Software-as-a-Service

Are You Using A Cloud-Based Solution?

There is no denying that cloud-based services have proliferated the market in a way some of its detractors thought would not be possible and while, there are still some doubters that number is slowly diminishing. A recent study by IDC states, in part, “the growing focus on cloud services as a business innovation platform will help to drive spending on public IT cloud services to new levels throughout the forecast period. By 2017, IDC expects public IT cloud services will drive 17% of IT product spending and nearly half of all growth across five technology categories: applications, system infrastructure software, platform as a service (PaaS), servers, and basic storage. Software as a service (SaaS) will remain the largest public IT cloud services category throughout the forecast, capturing 59.7% of revenues in 2017. The fastest growing categories will be PaaS and Infrastructure as a service (IaaS), with CAGRs of 29.7% and 27.2%, respectively.”

Just a few years ago some businesses were a little wary cloud-based solutions and how it could positively impact their organizations. However, most recently, many of those same businesses have come to the realization that, in addition, to cost savings, the adopting of a cloud-based solution also brings with it innovation and scalability.

Now does this mean companies will run en masse and deploy a cloud-based time and attendance system? Probably not, however, the growing number of requests we receive on a daily basis about ATS cloud-based workforce management solution lends credence to cloud technology’s popularity. And, the feedback we have been receiving from some of our current customers-who were previously using a paper-based or some antiquated punch clock system solidifies that an ATS software-as-a-service is the wave of the future.

So why now and more importantly, what’s driving the demand for cloud technology? Among other things, today’s companies want to reduce the total cost of ownership (TCO) of a time and attendance system and, have access to a broad range of powerful benefits, with an eye on gaining a competitive advantage in an ever changing global economy. To learn more, you can download a demonstration.

Cloud Based Time and Attendance, Software-as-a-Service, Workforce Management Solution

Propel your Organization Into The Future With A Scalable And Flexible Cloud-Based Solution

A cloud-based time and attendance should not require large financial outlay. ATS hosted time and attendance solution is easy to use, cost effective and fast to implement. ATS cloud-based time and attendance integrates to virtually any business management application to provide seamless data across your organization. ATS time and attendance provides a comprehensive view of employee attendance and payroll records in real-time.

ATS Cloud-Based Time and Attendance includes the following benefits:

Industry-Leading robust time and attendance rules engine –Designed and built to supports Canadian pay policies and work-rules, thereby, eradicating costly customization.

Seamless Integration to; HR, Enterprise Resource Planning (ERP), Payroll, Customer Relationship Management (CRM), and Human Capital Management (HCM) systems with standard and bi-directional data integration to help reduce time spent on the manual keying of data.

Just imagine, you can access employee attendance from anywhere and at anytime from any device with access to the Internet 365 days a year 24/7. Now’s that’s 21^st Century time and attendance at its best!

Best-in-Class employee time clocks- ATS time clocks include: proximity, magnetic stripe and barcode readers, FaceScan biometrics, fingerscan, hand punch, and mobile/wireless time tracking methodologies.

Deploy with ease and scalable TimeWork has a highly intuitive user experience that can help to reduce training times and increase user adoption. With ATS cloud-based time and attendance, you can easily add modules as your business evolves without disrupting the daily operations.

Want to learn more? Join us on Friday, October 17^th 2014 for a live demonstration on how to Maximize Business Value with a Workforce Management Software. To discuss a time and attendance solution for your organization, call us at 866.294.2467.

Cloud Based Time and Attendance, Human Capital Management, Workforce Management Software

The Cost Of Doing Nothing Can Have A Negative Impact On Your Business

July 9th, 2014 | Posted by Apex Time Solutions in Benefit Accruals | Cloud Based Time Management Solution | Software-as-a-Service (saas) Workforce Management Software | Time and Attendance Blog, Workforce Management Software | Workforce Analytics - (Comments Off)

Most payroll and HR managers instinctively know that a time and attendance system is critical for eradicating manual tasks and will decrease the amount of time they spend each calculating employee hours. While it’s no surprise that some of the prospective customers we interact with are still using time sheets, what we find most surprising is even after these companies understand the benefits of automation we still see a lack of urgency to improve those systems?

Cloud-based time and attendance is no longer viewed as a “flash in the pan” and are now being deployed daily, in the market-place, with a high degree of success. Companies who previously did not see the need to automate, and are now using a time and attendance system with a great deal of success, have not only embraced its numerous benefits but are now spreading the word to their business counterparts in droves.

Here are 5 ways that adopting a time and attendance will help improve your business:

Employee Scheduling
ATS Workforce Scheduling helps companies connect qualified employees to the jobs that are aligned with their skill-set. The integrated scheduling module shows managers all relevant information while scheduling employees. Schedules can be changed on-the-fly to match the employee skills needed to each schedule, job or project. It’s an intuitive tool that will improve productivity and track employee availability.

Reduced Payroll Costs
ATS time and attendance integrates to all third-party applications including; Payroll, ERP, Accounting & Financial, Warehouse Management, Job Costing and Human Resources and Customer Relationship Management. One of the key advantages of a time and labour solution is that it can help managers to identify attendance patterns and can significantly reduce the costs involved in administrative errors and providing the real-time labor analytics you need to control payroll costs.

Accurate Collection of Data
ATS time tracking solution automates the time collection process and applies your company’s payroll policies including, premium pay, rounding and overtime. ATS TimeWork provides real-time alerts to instantly calculates hourly totals and with an embedded export facility for payroll processing.

Effective Workforce Analytics
ATS time and attendance software provides plethora of data analytics including, human resources reports, attendance reports timecard reports and payroll reports. This helps decision makers – to monitor key metrics and make informed decisions.

Employee Self-Service
With ATS employee self-service, you can initiate the workflow notification. Supervisors can easily stay on top of time off requests, reporting, attendance notifications, timecard approvals, and exceptions that require timely action.

Now that you are aware of the benefits of automating, wouldn’t it be nice to simply get rid of those spreadsheets? ATS TimeWork automates and facilitates the management of employee time, and since payroll is the single largest controllable expense of any company, it begs the question, why delay the implementation of a solution that can actually save your company money?

To learn more, go to our website. And to speak to an account executive, call us at 866.294.2467.

The Cost Of Doing Nothing Can Have A Negative Impact On Your Business

Cloud Based Time and Attendance, Employee Self Service, ERP, Human Resources, Overtime

CFO’s See The Value In Cloud-Based Time And Attendance

CFOs are just as responsible for profitability of the organizations that they work as is the CEO. Some might even argue, a great deal of responsibility is thrust upon their shoulders since of their main objectives is to ensure that costs are aligned with operational expenses. Cloud-based time and attendance solution is becoming the norm and even risk-averse CFO’s, are now seriously considering that option as way of helping their overworked HR and payroll managers cope with attendance in real-time.

ATS cloud-based time and attendance system is flexible and helps companies avoid fixed capital investments during periods of corporate or economic uncertainty and timely access to the latest TimeWork On-Demand software capabilities.

So, what do CFO’s want from their time and attendance solution?

Information at their fingertips
To start, analytic reporting tools that contains the right information. CFOs need information that helps them extrapolate the right data whenever and whenever they need it. Financial managers want the ability to see exactly what is coming into and out of the business, where and when – allowing them to budget and forecast accordingly.

A solution that offers value
There is no question that economic slow-down of 2008 had made many companies more very prudent when it comes to spending on time and attendance software. And financial managers are taking a cautious approach to spending after having seen so many companies run into difficulties over the last few years, due in part to the financial crisis. These financial executives are keeping a closer eye on the bottom line.

Service and support
Service and support will never go out of style and although financial executives look for good value and a solid product, they also want service and support to go along with the product. ATS portfolio of services is designed to help you resolve problems more quickly—or even prevent problems before they occur—and to protect your investment. Whether you want to upgrade your service or extend your post-warranty technical support coverage, we offer highly support services and contracts with remote or onsite support with a single point of contact.

Whether you are dealing with manual timesheets or antiquated punch clocks, today’s organizations are looking to trusted time and attendance providers to help reduce cost, manage complexity, and provide real-time support. And that’s where ATS comes in.

To learn more, go to our website. You can also sign up for our next webinar on Friday, June 20^th at 1:00pm ET.

CFO’s See The Value In Cloud-Based Time And Attendance

Cloud Based Time and Attendance, Human Resources, Payroll, Punch Clocks, Time Sheets

Improve Productivity and Business Growth With ATS TimeWork On-Demand

The responsibility of financial executives includes, among others; capital structure, planning, budgeting, audit and compliance. Today, more than ever, the role of a financial manager has increased exponentially to include areas of human resources and payroll.

ATS time and attendance enables you to manage your core business processes with a single, fully integrated system while allowing flexibility in a changing business environment. Financial executives need confidence that their organizations are keeping their numbers in line, streamlining payroll costs, managing risks, and managing compliance – which in turn, will allow their company to grow.

ATS TimeWork On-Demand provides the following benefits:

Financial Reporting Capabilities
ATS forecasting and budgeting tool offers unprecedented efficiency and accuracy for meeting audit and reporting requirements.

Growth Alignment
ATS TimeWork On-Demand and is designed for growing businesses. ATS time tracking solutions include rapid implementation tools, and services, to help organizations quickly implement and adopt enterprise-class applications.

Low Cost of Ownership
Our cloud-based time and attendance solution eliminates the need for expensive servers, databases, backups and IT infrastructure. TimeWork fits the needs of your business today, with the flexibility and scalability to grow with your business.

Business Processes and Decisions
ATS real-time workforce reporting and analytics helps companies make faster, and better decisions. By leveraging our workforce management software business process, you can focus on your core business challenges, instead of day-to-day manual tracking methodologies.

Manage Risk, Compliance and Governance
ATS business intelligence helps improve workforce productivity through reliable reporting tools. Through proper configuration of collective bargaining agreements and pay policies, ATS time and attendance unifies time keeping business requirements while helping to improve the certainty of their business results.

The businesses using ATS time and attendance system, quickly realize the benefits of being able to collect, extrapolate and process data in real-time and on a continuous basis. ATS delivers improved business results while optimizing time tracking processes to improve efficiencies, reduce costs, and streamline day-to-day time collection operations.

To learn more, download a demo of our best-in-class software-as-a-service (SaaS) time and attendance solutions with the enterprise-grade security, availability and elasticity you can expect from ATS.

Business Intelligence, Cloud Based Time and Attendance, Human Resources, Payroll, Workforce Analytics

Webinar| How a Cloud-Based Time and Attendance can Drive Business Growth

Topic: How a Cloud-Based Time and Attendance can Drive Business Growth
Date: Friday, March 21, 2014
Time: 1:00 p.m.-2:00 p.m. Eastern Standard Time (10:00a.m.-11:00 a.m. Pacific Time)

Getting an accurate view of the business is often a challenge for growing businesses. Data is often fragmented across multiple systems and spreadsheets are time-consuming, error-prone and hard to maintain. ATS TimeWork time and attendance, gives manufacturers the power of real-time reporting and analysis—integrated right into Payroll, ERP and HR applications that managers use every day—to drive true operational insights.

In this live product demo, you will learn how to ATS TimeWork manages the complexities of job tracking, providing anytime anywhere visibility into all aspects of the business.

You will learn how to:

Obtain real-time reporting analytics
Track employee time against jobs
Power of an automated workforce management software vs spreadsheets

Who Should Participate
Plant Managers, VPs of Finance, Financial Controllers, HR and Payroll Managers

To register, go to our website.

Cloud Based Time and Attendance, ERP, Job Tracking, Payroll, Workforce Management Software

The Grey Areas Of Employee Recruitment

In an era of automating business processes that were previously done manually, many companies are taking advantage of recruitment and applicant tracking applications to help them filer resumes based on a set of criteria. These can include; years of experience, schools attended by the applicant, ability to travel etc. If you are not sure what kind of questions to ask, consult your HR department, an employment lawyer or the local Human Rights Commission in the state or province where you do business or hope to attract applicants. Questions that might be permissible in one state may not be permissible in another province or country and this could land a company in hot water.

Recruitment applications are not unlike workforce management solutions in that, what comes out correlates to the data that was keyed into the application. So before, before you post job vacancies, go over the criteria carefully and seek the advice of an HR person that understands the region where you are doing business, to make sure you avoid the topics that are illegal. Based on several studies and in no particular order, here is a short list of questions should be avoided on online applications:

Race: Why this question is even an option on a recruitment application is mind boggling. Since it has no bearing on an applicant’s ability to perform the job, why ask it anyway? Sooner or later, prospective applicants will start turning down jobs when this question comes up. They will also start telling their friends on social media which companies to avoid based on their initial experience, and we all know how fast negative news can travel. Diversity is here to stay and the companies who embrace it will be sought after by bright candidates from all walks of life. Avoid asking this question at all cost-it’s not worth the hassle.

Social Insurance /Security Number: If a candidate is eventually hired then this number is required for filing necessary taxes to the regulator tax agency. However, asking for this information on an online application is another question that should be avoided.

Political or Religious Affiliation: This also has no bearing on the applicant’s ability so avoid it and instead focus on the applicants’ reasons for applying for the particular position.

Gender, Marital Status, Family Status: Do not ask the candidate if he has plans for marriage or family, childcare. If these questions are part of your criteria on the application form-it shouldn’t be.

Sex of the Candidate: Does it really matter if it’s a man or woman who’s applying for the VP of Sales vacancy at your company? There is no justifiable reason to ask for the sex of the person on your application form. Trying to diversify a workforce should not amount to asking candidates about their sex or race on an online application.

The Alberta Government has a tip sheet titled “Human Rights and You: What Can Employers Ask?” It can be used as tool for businesses that are unsure about the questions that should be part of their criteria for posting jobs.

Once you have hired the right candidate, now it’s time to use cloud-based time and attendance, employee scheduling and workforce management software to keep track of attendance. You might also want to automate benefit accruals, vacation planning and time-off request and that’s where ATS comes in. To learn more, go to our website.

Benefit Accruals, Cloud Based Time and Attendance, Employee Scheduling, Social Media, Workforce Management Software

Dedicated To The Improvement Of Workforce Productivity

Regardless of what type of company you run and in which industry, businesses are run by people. Forward-thinking organizations empower their people to utilize technology to automate and streamline your business processes.

ATS time and labour provides organizations with a unified and scalable workforce management solution, complete with operational functionality, intuitive reporting. ATS time and attendance connects multi-sites, departments and regions all on a single platform.

With ATS TimeWork you get increased productivity, reduced downtime and an overall improvement in your business. The integrated workforce management solution can run your entire enterprise – benefit accruals, employee self-service, employee scheduling, workforce planning, and employee time capture allowing you to do the following:

Reduce your initial investment
ATS Cloud-Based Time and attendance helps reduce your startup costs by avoiding software and hardware purchases. Streamline your business process by utilizing ATS implementation team. ATS Cloud-Based time and attendance software architecture is designed from the ground up for maximum network performance, which can mean better application availability than traditional on-premises time and attendance systems.

Rapid deployment
ATS Software-As-A-Service (SaaS) Cloud-Based Time and Attendance solutions offer faster deployment. This affordable, scalable package includes preconfigured software and implementation services to get you up and running in a matter of weeks. And with a defined project scope and predictable cost, there are no surprises.

Flexible payment plans to stay on budget
ATS Financial Services software supports your business with low and predictable costs that scale with actual use of your solution. Cover the total cost of your time and attendance solution for small and medium enterprises (SMEs) with affordable financing options. Companies can bundle their time and attendance software, time clocks, and services – into fixed or variable monthly payments, with no hidden fees.

Integrate to Human Capital Management (HCM), Payroll, ERP and HR Applications
ATS TimeWork allows for integration to other applications eliminates manual data reentry between different functional areas, saving time and reducing the risk of mistakes. ATS time and attendance solutions include features that are designed to maximize productivity and ease of use.

Add modules as your business grows
ATS workforce management solutions offer scalability that fits to your organization’s exact needs and can be adjusted as your needs change. To support your business growth, ATS unified time and attendance management solution contains inherent flexibility to adapt as requirements change. With built-in support for best practices, our industry-specific employee time and attendance system is designed for companies seeking to integrate processes company-wide.

ATS cloud-based time and attendance system is easy to scale, giving you the flexibility to add more users as your business grows.

To learn more about deploying a cloud-based time and attendance solution, go to our website and download a demo. You can also check us out on LinkedIn, Google Plus or join the conversation on Twitter.

Cloud Based Time and Attendance, ERP, HCM, Payroll, Software-as-a-Service

Cloud-Based Solutions Is Changing The Business Landscape

Today’s workforce is rapidly changing with the advent of web-based technologies. Employees are no longer interested in being tethered to a desk when most of the work can be done with tablets or smart phones. At the same time, companies want workers to be informed and remained connected. Deploying ATS cloud-based workforce management solution makes it that much easier.

The 1990’s and early 2000s approach to time and attendance, in large part, meant installing software on a company’s server and other workstations. These workers would then be tied to their desk to access the data and print reports. Now managers and employees alike want instant access to their related information via any workstation or mobile device with access to their Internet.

ATS approach to 21 century time and attendance means:

Employees can review their schedules, overtime, accrual benefits and request time off through a mobile device
Managers can get instant alerts to their e-mails when an employee request time-off
Companies can stay informed with up-to-the minute workforce analytics
Payroll and HR managers can navigate payroll and other HR related reports to understand attendance trends
Senior executives can access real-time business intelligence on-the-fly

ATS transforms the way you access your cloud-based time and attendance. The solution allows you to implement your business goals faster, increases user adoption and provides a rapid return on your investment.

To learn more, go to our website or call: 866.294.2467.

Accrual Benefits, Cloud Based Time and Attendance, Employee Scheduling, Overtime, Payroll

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