Time and Attendance Blog, Workforce Management Software

HR Task: Ensure A Safe Return To Work In The New Normal

COVID-19 has taught the business world, that business strategies and plans should not be set in stone and instead they should adopt agility as the preferred business model. This means, HR professionals, in addition to their current workload, have to ensure the wellbeing of their workforce during the pandemic and help navigate the new normal.

As your employees return to work, companies must prioritize their well-being while adopting strategies— to meet the needs of the current working environment to keep operations running smoothly. ATSTimeWorkOnDemand Workforce Management Suite helps you create, and embody, a culture of caring while increasing productivity.

And, regardless of what your company’s “new normal” looks like, a safe and productive return to work—that includes pre-and-post-shift screenings, contactless time and attendance, and contact tracing—can safeguard your employees and give you the best opportunity to thrive in these unprecedented times.

ATSTimeWorkforce Management Suite will help you with:

Optimize Scheduling and Manage Absenteeism
Create a few what-if scenarios to determine when to re-open based on social distancing guidelines, and demand requirements.

Make use of updated federal, provincial and local payroll and labour compliance— within ATSTimeWorkOnDemand to give employees the freedom to manage personal responsibilities— while meeting their work obligations, through leave management.

Contactless Data Capture
To minimize risks associated with shared data collectors, ATSTimeWorkOnDemand Suite supports multiple contactless time clocks clocking, including; proximity, face and IRIS Scan and mobile technology.

Managing Remote Work
The current pandemic has forced many employees to work from home and companies across the world have transitioned their employees to work virtually to support physical distancing efforts. With ATS Employee Self-Service options, employees can request time-off and punch in/out from a mobile device or PC.

The world has changed, with the current pandemic and it’s going to keep changing. ATSTimeWorkOnDemand helps your workforce adapt, evolve, and win by working more effectively within it. Spend less time focused on tasks and more time focused on strategy. Turn data into smarter decision making, and use modern technology to create experiences your employees will love.

About ATS
ATS offers a broad portfolio of time and attendance solutions that streamlines the collection, calculation, and reporting of employee hours for workforce management and eliminates the manual tasks of payroll preparation, increasing efficiency and reducing errors in corporate payroll departments.

Thousands of organizations across North, Central and South America and Europe- including more than half of the Fortune 500 – use ATS TimeWork OnDemand, Workforce Planning, Employee Scheduling HR and payroll solutions to manage their workforce.

In addition, ATS provides modular analytic solutions that includes; workforce planning, benefits management, employee self-service, business intelligence, human resources, payroll, and advanced analytics based on a robust cloud computing platform for information and data needs. It also offers design, rapid deployment, support services, software updates, and enhancements; and consulting and training services.

ATSTimeWorkOnDemand, Contactless Time Clocks, Employee Self-Service, HR, IRIS Scan, Payroll, Social Distancing

How to Remain Compliant and Manage Pay During a Pandemic

Since the early days of COVID-19 pandemic several industries like grocery and retail jobs were deemed essential services while some others were furloughed or moved online. As some businesses slowly reopen it can be nerve-racking to head back into the office, while a global pandemic is still looming over everyone’s head.

Here are some useful tips, companies can take to help their employees adjust to the new conditions, and also ease their fears, as they slowly reopen:

Temperature Check Time Clocks
Some of ATS customers have migrated to a contactless and temperature check biometric time clocks. These data collectors offer an automatic, touch-free tool for accurate employee temperature screening. And, with real-time results, Payroll and HR leaders can create a policy for failed temperature checks to ensure a safe environment and a consistent experience for all employees at the point of entry to the workspace.

Pandemic Pay/Shift Differential
The high volume of shutdowns caused by the global corona virus pandemic has triggered organizations to consider salary continuance options to help employees through this difficult time and to retain their talent. While some industries, like grocery, healthcare and retail chains have eliminated pandemic pay, others have added shift differential to bolster employees pay. Whichever option you choose, ATSTimeWorkOnDemand will ease the burden for HR by seamlessly applying these pay codes through our software configuration.

Working from Home and Managing Childcare
The shut down of schools in response to the COVID-19 outbreak, had many parents working from home with their children-managing professional priorities, while helping their kids with school work. Some of ATS customers have made use of online timesheets and project tracking solutions for these remote workers.

Leave Management
While some parents are able to stay home with their kids, others are not so fortunate, and without access to childcare, like some of their colleagues, will likely find themselves in a stressful situation. HR can encourage these parents to request time-off by making use of existing vacation time they have accrued. This simple act, could alleviate some of the stress, these employees are trying to manage. And, don’t forget the employees who do not have children, they could also benefit from taking time-off, to deal with the stress of COVID-19.

ATS Workforce Planning
With COVID-19 showing no signs of abating, companies can make use of ATS Workforce Planning for employees who want some flexible options as they manage work and at life at home. ATS Workforce Planning gives managers a real-time schedule that changes with the organization’s needs. With ATS Workforce Planning managers gain immediate insight into how many staff members to schedule at any given time and optimizes planning breaks, setting vacations, adding time for training and addressing unplanned absences.

Bottomline; maintaining compliance, keeping track of employment agreements, and internal policies during these trying times can feel overwhelming, but it doesn’t have to be. ATSTimeWorkOnDemand HCM suite is a comprehensive workforce management application with a— future-ready platform that addresses the unique requirements of a company. In short, we have got your covered.

To learn more, you can download a demonstration of our product or to reach us by phone, call: 866.294.2467.

ATS Workforce Planning, ATSTimeWorkOnDemand, Covid-19, Grocery, HCM, Healthcare, Leave Management, Pandemic Pay, Payroll, Retail, Shift Differential

5 Ways to Curb the Challenges of a Remote Workforce, While Adhering to Labour Laws

The impact of COVID-19 has been felt by companies, of all sizes around the world. Today, many of these companies have pivoted to remote work, while we, all wait to see what will happen with the pandemic as time goes on. If your company, was using a physical time clock before COVID-19 where employees punched in/out at the start and end of their shift, and your workforce is now remote, don’t be disheartened. ATS has a range of solutions, that include; employee self-service, online timesheets and contactless time clocks that are designed for the remote workforce.

Here are excerpts from article by Elizabeth Arnold and Chester Hanvey titled Mitigating the Compliance Risks of a Remote Workforce . The excerpts espouse a list of solutions that companies can adopt as some of their employees are now working remotely.

Provide Clear Guidance to Employees: Supervisors play a critical role in guiding and enforcing employee time-management policies. The presence of sound internal policies can play an important role, as well. However, organizational researchers have found that policies alone are often insufficient mechanisms to ensure compliance. Direct involvement by supervisors can help achieve the organization’s compliance goals.
Explore Technological Solutions: A variety of tech options are available to help promote accurate time reporting. For example, you may want to create a mechanism that allows employees to quickly and easily record time spent on compensable activities outside of the work shift. The greater amount of effort required for employees to report time in these situations will likely contribute to employees underreporting time.
Another approach to maximize accuracy in tracking work time is to implement software that has a “timer function.” Employees can activate and stop the timer as they perform different activities. To increase detail and efficiency, “activity codes” can be created to reflect the activity the employee is performing. Tracking work at this level of detail and frequency can improve the accuracy of information recorded.
Scheduling Employees: Another strategy for driving compliance in some contexts is to create detailed schedules with specific time segments allocated to different activities, including meal and rest breaks. Schedules can be distributed through a shared calendar program, such as Outlook or Google, and can help to eliminate ambiguity about expectations concerning remote work.
Conduct Audits of Reported Time: Perhaps the best way to ensure that an employee is reporting time accurately is to perform an audit. Organizational researchers have concluded that monitoring of employees and administering visible consequences for noncompliance are often necessary for policies to be effective. Auditing time records provides a mechanism to evaluate compliance directly. It allows you to make corrections to reported time, which not only ensures that you pay employees properly for their work but also minimizes your organization’s legal exposure.
Driving Compliance Proactively: The rapid increase in the size of a remote workforce creates challenges related to compliance with labor laws. A variety of approaches exist to ensure that all work time is compensated for hourly employees and that the nature of the work is appropriate for exempt employees. The most effective strategy will depend on a number of factors, but you should be mindful and proactive about driving compliance.

While no one knows with absolute certainty what tomorrow might bring, we do know that change is sure to come. In order to truly pivot to a more digital organization, companies must be ready to adopt agile solutions that can easily shift gears, while adapting to new technology, and take on what’s yet to come.

You can explore ATS range of modern HCM solutions that include: ATSTimeWorkOnDemand, Payroll, HR, Employee Self-Service, Online Timesheets, ERP and analytics to help you drive productivity now and into the future.

To reach an account executive by phone; call 866.294.2467. You can also download a demonstration or a pre-recorded webinar from our website.

Analytics, ATSTimeWorkOnDemand, Covid-19, Employee Self-Service, Employee Time Clocks, ERP, HCM, HR, Online TimeSheets, Payroll

Tracking Leave Management During A Pandemic

During this ever-evolving challenging time, organizations should be prepared for additional leave requests from their employees. Federal, provincial and local governments, are quickly amending or passing laws in response to COVID-19 outbreak, to protect workers who need time off. And, as this pandemic drags on, with no end in sight, organizations can expect, from workers —additional stress, feelings of fear and uncertainty.

If you are using paper and pen to track your employee time-off requests, during this pandemic, there is a better way.

With ATSTimeWorkOnDemand, employees and supervisors can:

Employee Self-Service Portal

Employees can request time-off, view hours worked for the week or period.
Find out if their request for time-off was granted or denied by their supervisors
Key in their start and end time from any computer or mobile device

Supervisor Portal

HR, supervisors and operational managers can review time-off requests in real-time and respond accordingly.
Supervisors can enter time-off for themselves directly, without an approval process. However, if you want supervisors to submit their time-off, for approval, to the managers they report to, you can simply change their access rights.

Notifications

Supervisors, managers and super-users can push notifications from the dashboard to their mobile device. They can also select their preferred notification from their ATSTimeWorkOnDemand Dashboard.

Vacation and leave management Balances

Leave management balance are hours from existing edit time card that have been deducted.
Future benefit accruals have notbeen added.
Time-off hours in the edit time card that have not been deducted.

Available Benefit Accrual Balance

Time-off hours accrued between now and when the time-off occurs have been added.
All future time-off hours that have been deducted.
Any hours from existing time-off dashboard that have been deducted.

ATSTimeWorkOnDemand Payroll Ready

With ATSTimeWorkOnDemandHR ESS, you can integrate, automate, and streamline your entire payroll process while providing in-depth reporting options and ensuring accuracy.
Integrated payroll engine interface that simplifies your entire payroll process while providing in-depth reporting options.
Access and make amendments to compensation and Benefit Accruals

Companies that implement ATSTimeWorkOnDemandHR will be positioned to maximize efficiency and cost savings by —streamlining processes and freeing up the HR department from manually tracking and managing employee requests. The Employee Self-Service features of an ATSTimeWorkOnDemandHR can positively impact employee engagement by actively involving them in their own vacation planning, overtime requests and benefits decisions.

To learn more about ATS you can register for our next webinar Embracing The Future of Artificial Intelligence & Machine Learning. To download a demo of our time and attendance app or reach us by phone call; 866.294.2467.

You can also read:

Time and Attendance to Manage Your Remote Workforce

Here are a few Contactless Punching Options for your Organization

How To Maintain Employee Engagement During COVID-19

ATSTimeWorkOnDemand, Benefit Accruals, Covid-19, Employee Self-Service, HR, Leave Management, Payroll

Here Are A Few Contactless Punching Options For Your Organization

The COVID-19 pandemic, led many businesses to make challenging decisions most of which, necessitated the evaluation of staffing needs after provinces and states across Canada and the United States issued various orders aimed at curbing the spread of the coronavirus. And, in some instances, these decisions have resulted in businesses reducing employee hours or laying-off employees.

As officials slowly evaluate easing restrictions, some businesses are considering rehiring laid-off employees or returning furloughed employees to their previously held positions. And, for some of these businesses that have hourly employees who previously punched in/out at a time clock, the question becomes, how can this done in a way that does not expose employees to contracting the coronavirus.

ATS offers a variety of employee time clocks that your staff does not need to make direct contact with, to record their hours.

Backed by ATSTimeWorkOnDemand, cloud computing solution, here are a few options to choose to choose from:

MIFARE cards: With a MIFARE Card employees simply put the card up to time clock and it automatically records their time. The time clock will emit an audible beep to confirm that the employee successfully punched in or out. MIFARE cards encryption keys prevent data from being emitted until the MIFARE card and card reader mutually authenticate each other.

Face Recognition Terminals: With these terminals, employees only have to put their point their face towards the unit and it automatically records their start and end time. ATS Face Recognition contactless biometrics supports three modes of identification, including Face, card or face and card and– simply authenticates digital identity through facial recognition, thereby worker health and safety. ATS Face Recognition time clocks have proven to be one of the best biometrics because employees time can be recorded without touching or interacting with the unit.

Proximity cards, RFID cards and Keyfobs: Similar to MIFARE,proximity cards, RFID cards and keyfobs feature also feature encrypted, embedded metallic antenna coil that stores cardholder data. Data stored on a proximity card, key fob or tag can be detected by an ATS time clock, when the proximity card is passed within range.

As businesses slowly bring employees back to their offices with new health and safety measures, in place and whether you are in healthcare, manufacturing or grocery– ATS contactless biometric technologies can help you introduce a hygienic and safe time tracking experience.

To download a demonstration, or to learn more, go to our website. And, to reach an account representative, call 866.294.2467.

ATSTimeWorkOnDemand, Biometrics, Canada, Face Recognition, Key Fobs, MIFARE, Proximity Cards, Time Clocks

Solve Your Organization’s Business Challenges with ATS Cloud Software

Enhancing the profitability of your organizational challenges gets more difficult every year—thanks in part to aging legacy applications and manual time tracking solutions that can’t keep up with today’s technology. Case in point, disconnected systems can hinder decision-making and lead to wasted resources and high payroll costs.

ATSTimeWorkOnDemand automates time tracking for hourly and salaried workforce and provides senior management with on-the-spot analytic reporting. With ATSTimeWorkOnDemand you can run your entire business in a single system of record, including: Talent Management, Time and Attendance, Payroll, ERP and HR and— receive updates on, production control, supply chain management, and more so you can be more competitive, efficient, and responsive to your customers’ needs.

Here are 5 reasons to deploy ATSTimeWorkOnDemand:

Scalable- Your organization will not have to worry again about database capacity, user license needs, adding another location, or how much storage or computing power you will need as your employee capacity and/or the size of your company increases. ATSTimeWorkOnDemand Cloud Computing application is infinitely scalable — expanding as needed.

Cost-ATSTimeWorkOnDemand lowers your cost of installing, maintaining and supporting your Human Capital Management (HCM) system – year after year. ATSTimeWorkOnDemand significantly cuts the cost of installing, maintaining, supporting and upgrading your system not just in year one, but throughout the lifetime of your relationship with ATS.

Secure-With ATSTimeWorkOnDemand, you get enterprise-class security at a low, predictable cost. You can trust that your data is safe—from ironclad firewalls and automated security sniffers to concrete walls and biometric control systems, ATSTimeWorkOnDemand solution is designed to provide the highest level of security.

State-Of-The-Art Technology-ATSTimeWorkOnDemand is built from the ground up with HR, finance and payroll practitioners in mind, and takes maximum advantage of cloud computing. ATSTimeWorkOnDemand is designed for a “single instance, multi-tenant” implementation or across multiple sites across Canada, the US, Latin America or Europe. And, while the platform is shared among users and sites, security controls provide each tenant with sole access to its own data, in real-time, as well as full control over user and security administration.

Always-On-ATSTimeWorkOnDemand is available 24/7, 365 days a year— and promises to exceed the service levels and response time. Afterall, today’s businesses, simply cannot afford unscheduled downtime.

Tired of struggling with outdated and disparate software solutions? Discover the many benefits of ATSTimeWorkOnDemand by downloading a demonstration of the application and you can see how this cloud application delivers a single solution that streamlines payroll costs, improve productivity and efficiently runs your business.

To learn more, you can contact us by phone at 866.294.2467 and/or also register for one of our bi-monthly webinars.

ATSTimeWorkOnDemand, Biometric, Canada, Cloud Computing, ERP, HCM, HR, Payroll, Talent Management, Time and Attendance

How to Remain Compliant and Manage Pay During a Pandemic

5 Ways to Curb the Challenges of a Remote Workforce, While Adhering to Labour Laws

Tracking Leave Management During A Pandemic

Here Are A Few Contactless Punching Options For Your Organization

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