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Should We Put A Policy In Place With Our Time And Attendance Solution?

July 23rd, 2015 | Posted by Apex Time Solutions in Absence Management | Benefit Accruals | Employee Self Service | Time and Attendance | Workforce Management Software - (Comments Off on Should We Put A Policy In Place With Our Time And Attendance Solution?)

ATS project managers often get asked this question during customer site-visits and prior to the implementation of our time and attendance solution. The answer to this question is always a resounding yes. Whether you are replacing your current time and attendance system or implementing one for the first time, a set of guidelines is a good way to achieve compliance. Here are some additional tips you can use in your company’s new policy:

Define and set expectations
Let employees know how much leeway they have with lateness and absenteeism and make sure this is configured within the system. Having a time and attendance system in place should not be viewed as “Big Brother” mentality and the more open you are about it the greater the compliance you can expect from employees.

Employee feedback
When crafting a time and attendance policy, your best ally are your employees. Get them involved by seeking feedback. You’d be surprised at how engaged employees can be when their suggestions are solicited by management prior to the deployment of the system.

Leave Management
It’s important to clarify terms and conditions for paid and unpaid time-off to include; leave of absence, vacation, jury duty, medical and family leave. ATS Self-Service portal is a good tool for employees and managers alike.

ATS team has deep industry experience have performed numerous deployments over the years and so, it’s likely some of our team members can provide your organizations with tips on what type of information to include in your policy.

To learn more register for one of our monthly webinars, download a demonstration or simply contact us by phone at; 866.294.2467.

Should We Put A Policy In Place With Our Time And Attendance Solution?

 

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Online Webinar On How To: Improve Efficiency by Streamlining the Payroll Process

February 10th, 2014 | Posted by Apex Time Solutions in HRIS | Time and Attendance Canada | Time and Attendance System | Time Card Editing | Workforce Management Software - (Comments Off on Online Webinar On How To: Improve Efficiency by Streamlining the Payroll Process)

Participants will learn how to reduce costs, boost productivity, and gain valuable insight into your business with ATS time and attendance system. This live webcast provides an overview of our easy-to-use navigation, workforce management software with built-in reporting tools. This affordable solution provides accurate, real-time employee data to help you make critical business decisions.

You will learn how to:

  • Track and manage employee time through a variety of time clock options
  • Reduce payroll costs with flexible work rule configurations
  • Manage exceptions with easy time card editing
  • Track employee time and reduced absenteeism
  • Comply with regulatory payroll and workforce compliance

Who Should Participate
CFOs, VP of Finance, Financial Controllers, HR and Payroll Managers

What is Required to Attend
Participants in the live webcast will need access to a computer connected to the Internet. ATS recommends you test your computer in advance of the webcasts.

Webinar Details:  Thursday, February 20, 2014 10:00 AM EST – 11:00 AM EST
Online

To register for the webinar, go to our website.

 

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Is Absenteeism Making a Dent in Your Company’s Profits?

October 15th, 2013 | Posted by Apex Time Solutions in Payroll | Time and Attendance Blog | Time Management Solutions | TimeWork | Workforce Management Software - (Comments Off on Is Absenteeism Making a Dent in Your Company’s Profits?)

A recent article by the Conference Board of Canada on the cost of absenteeism to companies, reads in part, “The average Canadian worker was absent the equivalent of almost two full work weeks in 2011.”  The article also goes on to say that “the direct annual cost of absenteeism is based on survey data provided by organizations to the Conference Board. Organizations estimated that the direct cost of absenteeism averaged 2.4 per cent of gross annual payroll – which translated to a loss of $16.6 billion in 2012.”

These numbers are staggering and beg the question, if absenteeism is such a problem in the workforce, why do some companies choose not to embrace advantages of a time and attendance system? The answer may lie not fully understanding its benefits.

Here are 5 ways your company can derive the benefits of an ATS time management solution:

Streamline Manual Time Tracking Processes and Increase Productivity
ATS workforce management software integrates all your payroll calculations and business processes within a single integrated database system. The application simplifies overtime, vacation tracking and other pay codes. All users share a common reference system and application interface, reducing the learning curve and enabling users to easily switch roles or take over functions without additional training. Once data in entered into the ATS time and attendance system, produces real time data analytics wherever it is needed throughout your company.  With ATS time and attendance solution, your company will achieve a consistent flow of information from data capture, payroll and human resources to business intelligence, employee scheduling and benefit accruals.

Activate Modules as you Expand
ATS TimeWork time and attendance evolves with your enterprise. Easily activate new functions when you need them, connect additional users to the system or quickly bring new sites on board without the need for custom interfaces. Keep your system constantly up to date with simple, secure update procedures; ATS time attendance ensures the distribution of modifications across all connected workstations.

Eliminate Costly Server Installations
ATS hosted time and attendance minimizes both costs and installation time eradicating the need to install software on servers or workstations. Avoid the cost of a large in-house IT team; the robust, intuitive design of ATS TimeWork ensures consistent, reliable day-to-day operations.

Combine Best-Of-Breed Functionality and Low Cost of Ownership
Provide your company with the best functionality in your industry while dramatically reducing your time tracking costs. Mid-size companies face the same issues as larger enterprises in managing complex, industry-specific processes and servicing their customers. ATS time and attendance provides comprehensive, integrated workforce management system without the need for costly custom developments and months of professional services. Industry-specific and scalable, ATS TimeWork is the best employee time management application aimed to meet your most elaborate business processes, while minimizing any associated costs of installing, operating, maintaining and growing the system.

Business Analytics for Informed Decision Making
Get the most value from your ATS time management solution with the least amount of effort. ATS TimeWork business analytics provides regular updates to relevant information to give you real-time visibility across your organization. The ATS TimeWork business analytics is a powerful, easy-to-use business tool that drives smarter decisions in every departmental area of your organization.

To learn how your company can track absenteeism and increase productivity download a whitepaper or an online demo.

 Is Absenteeism Making a Dent in your Company's Productivity?

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‘Tis the Season to Monitor Productivity and Labour Costs

November 21st, 2011 | Posted by Apex Time Solutions in Retail | Scheduling | Time and Attendance Solution - (0 Comments)

With the holiday season rapidly approaching, retailers are both hopeful and excited. Most retail operations increase their staffing levels in anticipation of business volume. The ATS time and attendance solution helps retail operations keep track of employee attendance, absenteeism and monitors productivity for optimal profitability.

This robust time and attendance solution supports an unlimited number of schedules, as well as, fixed, open and flexible shifts. Employee tracking options include: Online Time Sheets, Web-Time Clocks, Biometric Terminals, Barcode Time Clocks, Magnetic Swipe Clocks, Smart Phones and Tablet PCs which monitor employee time and compile a range of labour analytics reports. Retail operations utilizing the ATS time and attendance solution will easily avoid payroll errors and the inflationary costs associated with mistakes made through manual processes.

Solution Benefits:

Employee Scheduling

ATS integrated time and attendance scheduling application ensures your levels are aligned to business volume. The software helps supervisors schedule the right people in the right place at the right time. The application allows supervisors to schedule by: seniority, skills, certifications, preferences and availability. 

 Budgeting

The budgeting module provides supervisors with the tools to review projected vs. actual labour expenses in each department. A variety of intuitive reports help supervisors adjust staffing to align with budgeted hours.

 Forecasting

The ATS forecasting module helps retailers track the history of business volume and produce accurate forecasts of future business cycles while simultaneously providing detailed calculations of workforce management requirements. Departments can track data by defining forecast drivers to achieve a set of requirements specifically to that department. The ATS forecasting module provides businesses with technology to develop work schedules that meet business demands.

The ATS integrated time and attendance scheduling application can be set up in less than a week depending on the complexity of the business requirements. The solution is web-based and does not require a company to buy licenses and install software. Instead, companies pay an “as-needed” subscription fee and then access the software from a computer using any web browser.

To learn more, go to our website or REGISTER on to join our weekly time and attendance user group.

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