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Infractions: Poor Record-Keeping, Unpaid Overtime and Holiday Pay

January 26th, 2016 | Posted by Apex Time Solutions in Benefit Accruals | Biometric Time Clocks | Collective Bargaining | Labour Analytics | Labour Costs | Leave Management | Overtime - (Comments Off on Infractions: Poor Record-Keeping, Unpaid Overtime and Holiday Pay)

A recent article in the Toronto Star newspaper, based, on a blitz by the Ontario Ministry of Labour into workplace violations by some companies, revealed, that a staggering number of these violations had to do with poor record-keeping, unpaid overtime and holiday pay. The issue of unpaid overtime is one that has lingered over some companies for the past several years. ATS cloud-based time and attendance was designed with built-in Canadian work-rules, can be deployed in only a matter of weeks and will help your company eradicate manual paper-based time tracking. And the best part, overtime is tracked and paid in accordance with jurisdictional pay policies.

If your company is considering deploying a time and attendance solution but remain ambivalent about its advantages, below, is a list of the three top benefits of an ATS time and attendance solution:

Infractions: Poor Record Keeping, Unpaid Overtime and Holiday Pay

Reducing costly calculation errors is just one reason to consider automating time and attendance management. Recent surveys from Aberdeen, Canadian Payroll (CPA) and American Payroll Association (APA), report that human error in manual time-card calculations is likely to cost a business between one and one-half to eight percent of its gross annual payroll. The manual calculation of employee time sheets takes an average of five minutes of administrative time per time sheet, equating to a loss of more than eight hours of productive time per pay period for an organization with 100 employees. These are alarming statistics, and frankly, not many companies would want to use valuable resources to track employee time manually, when this time could be spent with their customers, generating revenue.

Reduce Compliance Risk
ATS Time and Attendance has a set of built-in Canadian work rules to ensure pay compliance through automated wage and hour rules. ATS time and attendance will improve transaction times and information access through an intuitive user experience, thus, increasing profit margins while enhancing employee productivity. In other words, the tracking and paying of the appropriate; overtime, vacation, and other time-off request can be managed by our cloud-based time and attendance with ease.

An ATS time and attendance solution provides both direct and indirect investment returns. Automating your time and attendance process results in ongoing cost savings, such as a reduction in human-generated payroll errors, elimination of time theft from “buddy punching” through the use of biometric time clocks and overtime costs, as saved wages from enhanced productivity.

For example, when tracking time manually through spreadsheets or outdated methods, it’s not unusual to have employees claiming missed overtime and hours worked on their pay. Attempting to rectify this issue by counting hours collected on paper time-sheets can lead to additional errors. Perhaps the answer to this prevailing issue; is to automate the collection of employee hours, thereby gaining valuable data analytics, to help your organization, make effective business decisions that impacts, payroll cost and the bottom- line.

Infractions: Poor Record Keeping, Unpaid Overtime and Holiday Pay

Through the use of an ATS robust time and attendance solution, organizations are able to fully automate pay rules, work rules and benefit accrual rules as well as leave management, collective bargaining agreements (CBA), and exception-time (such as overtime) reporting. By having up-to-the-minute access to this information, organizations will gain complete and accurate visibility into their operations, thus, enabling them to meet production, forecasting and scheduling demands and stay compliant with the many federal and provincial, municipal and state laws, as well as company policies.

To learn how ATS time and attendance solution can help your organization keep accurate records of employee hours, pay overtime hours based on company’s pay policies and assign the requisite statutory holiday, you can download the white paper titled “Benefits of an ATS Automated Time and Attendance Solution”. And to view a demonstration, go to our website. To reach one of our account executives, call: (866) 294-2467.


Why Implement a Time and Attendance System? Lower Payroll Costs, That’s Why

September 8th, 2015 | Posted by Apex Time Solutions in Cloud Based Time Management Solution | Employee Self Service | ERP | Forecasting | Time and Attendance Blog, Workforce Management Software - (Comments Off on Why Implement a Time and Attendance System? Lower Payroll Costs, That’s Why)

Studies conducted by industry giants IDC, Gartner, Aberdeen and others have consistently revealed that most executives do not have an effective time and attendance solution with the capabilities for; forecasting, data integration, workforce planning, job costing, and up-to-the-minute reporting. So what kind of benefits can these executives derive from implementing an effective time and attendance solution?

They include:

 Greater understanding of employee overtime, absenteeism and payroll costs.
 Uncover patterns, trends and analyze labour costs, and identify areas of potential risk.
 Improve the speed and quality of decision making gained from instant business intelligence capabilities.
 Giving employees the freedom to view their hours, request vacation and other approvals via any workstation or mobile device.
 An integrated workforce management solution that encompasses; talent management, payroll, enterprise resource planning (ERP), human resources information system (HRIS), and customer relationship management (CRM).

Companies that deploy a time and attendance solution say they have increased their net profit margins, often by 10% to 30%, while reducing payroll costs, and increasing workforce productivity. And, these same companies say that a few months after the deployment, they noticed improved employee relations—and morale. Maybe this has something to do the eradication of the time-consuming paper time-sheets.

To learn more about ATS Time and Attendance, register for one of our monthly webinars, or you can download a prerecorded demonstration from our website. And to reach us by phone call; 866.294.2467.

Why Implement a Time and Attendance System? Lower Payroll Costs, That's Why


It is a well established fact that conducting your business processes on paper will lead to lost in revenue. In fact, blue chip organizations like Aberdeen Group and the Canadian Payroll Association have cited the overwhelming benefits over the years that can be achieved when a company implements a time management solution. ATS TimeWork Time and Attendance enables you to map your various business processes within the system, thereby increasing the productivity of your organization.


The new economy of today demands that rapidly growing businesses adhere to efficient processes – with no room for information gaps. ATS automated time and reduces labour costs by enforcing appropriate paycodes in accordance to a company’s work rule policy. ATS TimeWork Time and Attendance provides a complete integration into your company’s management processes and enable department managers, HR and payroll personnel to access this information within a standardized system.

ATS employee time and attendance can streamline your company’s payroll. By choosing ATS Time and Attendance software, you ensure that your company’s future and existing business processes will never have to rely on antiquated punch clocks and paper time sheets.


ATS Time and Attendance management allows payroll and HR staff to know who is present or absent for their shifts with the use of employee time clocks. Automating your business process helps reduces the administrative time associated with attendance exceptions and employee inquiries — all while minimizing overpayments and compliance risk.

Interested in learning more? Download the white paper on streamlining payroll costs on our website.