Best-in-Class Workforce Management Software from Industry Experts
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Will your Time and Attendance System work with our Payroll Software?

July 6th, 2011 | Posted by Apex Time Solutions in Employee Time Tracking Software | Time and Attendance Software | Time and Attendance System - (0 Comments)

One of the most common questions we get asked is “Can your system integrate with our payroll or ERP application”. Our answer is always the same. “Yes, it can.” Which is usually followed by, “What is the name of payroll software that you are using.” Most payroll software applications contain an import file that allows it to accept outside information from other databases. Propriety payroll applications are a thing of the past. However, if you are using propriety payroll software, it’s time to look for open source software that will not limit your chances of integrating to other software products

We have an integrated process through which our time and attendance system sends hours electronically (weekly, bi-weekly etc.) to the payroll software without having to key in those hours manually.

Our time and attendance software contains a flexible report integrator that can be used to modify standard reports.  Other data exports may include: General Ledgers, ERP, RFID, MS Applications, Access Control Software Packages, Bi-Directional Interfaces, HRIS, Recruitment, Warehouse and Leave Management Software Programs. Data may also be exported to many spreadsheets and database programs. Here are a few of the packages we currently support.

To find out if we have created an interface to your software application, click here or if you would like to speak to one of our account executives call; 1.866.294.2467.

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Time and Attendance Toronto, Workforce Management Software

July 4th, 2011 | Posted by Apex Time Solutions in Employee Time and Attendance | Employee Time Attendance | Employee Time Clock | Employee Time Tracking | Employee Time Tracking Software | Time and Attendance Blog | Time and Attendance Software | Time and Attendance System - (0 Comments)

Companies in Toronto and other parts of the Canadian business landscape are finding out that one sure way to improve the margin between income and expense is to reduce expenses. These companies know that using time sheets and antiquated punch clocks create inefficiencies that can cause extra expense.  

Small companies in Toronto strive to meet many of the same workforce objectives as large enterprises: deploying their people effectively and proactively, paying employees accurately and on time, and measuring and improving the effectiveness of their workforce. The automatic calculations of our time and attendance system is based upon pre-set rules  that can save processing time, creating a more efficient and more accurate reporting environment. Our employee time and attendance system results in reduced overtime pay and can potentially avoid wage theft situations.  

The manual process of reviewing time cards, adding it to spreadsheets and then keying those hours into payroll software is prone to human error and lost of productivity. Our time and attendance system has a built-in metrics that can highlight inconsistencies easily.

Small companies with 20-100 employees, in Toronto, see a return on investment a month after implementing the ATS time tracking software at their organization. Companies in Toronto, with employees between 100-5000 and more see their return on investment in about two weeks after implemention of our time and attendance software.

“Our management team loves the system. Our ATS rep is very professional. He trained and set up our supervisors quite easily. The hardware and software works seamlessly and are both very easy to use with our payroll software”.
N. Rizzo VP of Operations- Dewar Construction Group

Our customers have told us over the years, that the introduction of ATS time and attendance software has reduced employee absence, improve productivity and ultimately, saving their organizations money.

ATS Workforce Management Software suite includes:

Time and Attendance
Workforce Absence Management
Employee Time Clocks
Employee Scheduling
Benefits Accruals
Overtime Equalization
Employee Self-Service Time and Attendance
Time & Attendance Pay Policies
Time Allocation and Job Costing

To read what companies in Toronto and other parts of Canada have to say about our workforce management software solutions go to our website. To learn about our time and attendance return on investment solutions you can contact us by phone at 866.294.2467.

 

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The Integration of Overtime Equalization with Time and Attendance

June 29th, 2011 | Posted by Apex Time Solutions in Time and Attendance Software | Time and Attendance System | Workforce Management Software | Workforce Management Solutions - (0 Comments)

In the manufacturing industry, “Overtime Equalization” is quite common. Companies within this vertical need an automated tool to help them distribute overtime to employees based on established business rules. Businesses need to identify, and take advantage of, every opportunity to reduce time and money spent on administrative tasks. Improving employee time capture is an ideal place to focus your efforts in any organization. Our Time and Attendance System reduces the manual and error prone data collection via time sheets.

 ATS Overtime Equalization offers sophisticated business intelligence to provide a window into the areas of workforce performance that matter most to your organization. Our solution highlights the overtime offered, refused, accepted and actual hours worked. ATS Overtime Equalization functionality highlights the ‘next eligible’ employee for overtime allocation. With this module, supervisors and managers have a concrete and objective way to allocate overtime hours.

Our Overtime Equalization Module provides managers with timely visibility into key workforce performance indicators such as labour, overtime, and attendance. Real-time alerts notify managers when performance thresholds are breached. This helps prevent labour issues such as excess overtime, budget variances and compliance violations.

ATS Overtime Equalization can also be used as a reward for employees who honour rules for attendance, punctuality, and workplace behavior. The ATS Overtime Equalization tool takes away the burden of assigning overtime and provides a fair and equitable system for all employees.

To download a copy of our Overtime Equalization brochure, click here or to learn more about our time and attendance software go to our website.

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Is it Configuration or Customization of a Time and Attendance System?

June 27th, 2011 | Posted by Apex Time Solutions in Employee Time Tracking Software | Time and Attendance Software | Time and Attendance System | Time Management Solutions | Workforce Management Software - (0 Comments)

In the time and attendance industry, the words, configuration and customization are often used interchangeably.  

It is not uncommon to hear one vendor say, “We will customize our time and attendance solution to match your company’s need.” While another might say, “We will configure our time and attendance software to your specific requirements.” In short, both vendors may very well be saying the same thing.

That being said, customers should seek clarification since “Configuration” of the time and attendance software could mean configuring the system by using the existing business pay policy rules. On the other hand, “Customization” could mean adapting the time and attendance system to your business requirements. The words are used interchangeably and while some companies will charge for customization, others may not. The word “customization” can mean different things to different vendors.

Our time and attendance software provides the functionality and flexibility to support the time management requirements of your organization and delivers “On the Spot” information that helps managers and supervisors control overtime. Our employee time management system tracks labour activities through management leave requests, employee historical information, and employee scheduling.

You can download a copy of our newly created “Configuration or Customization of a Time and Attendance System” by clicking here or to learn more about Apex Time Solutions go to our website

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Time and Attendance Software Support

June 23rd, 2011 | Posted by Apex Time Solutions in Employee Time Tracking Software | Time and Attendance Software | Time and Attendance System | Time Management Solutions | Workforce Management Software | Workforce Management Solutions - (0 Comments)

There are a variety of terms used to describe a support agreement after the purchase of a product or service. At Apex Time Solutions, we provide an SLA (Service Level Agreement). SLA is a term often used to describe the contracted delivery time of the service or performance. It is a contract that describes what the service provider is guarantees to deliver to the customer. Our SLA provides a guideline for services, priorities, responsibilities, guarantees, warranties and specifies the levels of availability, service, performance and operation.

Apex Time Solutions’ integrated implementation support offers reliable response to technical disruptions and maintains system health and integrity. With this offering, you benefit from insights into ATS solutions and expertise to mitigate risk, while tapping the innovations that ATS continually introduces.

We have a variety of time and attendance software plans that include corporate support—from basic to the most advanced, depending on your needs. You can also upgrade a service plan through an ATS account executive.

 It is one thing to boast about how good you are, it’s another to hear it from one of your customers. As the saying goes, “the proof is in the pudding”.  Here is one of our many testimonials:

 “Recently, we ran into problems trying to open the scheduler in our system. Since we are a retail environment, we rely on the scheduling so we can make sure we have the right amount of people when we need them. I received a call at 9:00am from an ATS support representative on Saturday morning a day when ATS offices are usually closed, and in less than an hour, they had the scheduler working for us. I would recommend ATS to any customer looking for a new time management system. Their response time to service is unsurpassed.” E. Erlichman, General Manager-IGA

To learn more about our Service Level Agreements or for a demonstration of our time and attendance software click here.

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A Flexible Time and Attendance Software Revealed!

June 21st, 2011 | Posted by Apex Time Solutions in Employee Time Tracking Software | Time and Attendance Software | Time and Attendance System | Time Management Solutions | Workforce Management Software | Workforce Management Solutions - (0 Comments)

 Saint Jean Baptiste Day is a highly celebrated statutory holiday in the Province of Quebec. It is important for companies in Quebec that a time and attendance software can capture this holiday in its time and attendance software. The same holds true for companies with multiple locations. They also want a time and attendance software that is multijurisdictional with rules flexible enough to capture statutory holidays, complex labour laws and collective bargaining agreements, to name a few. Our time and attendance software uses a transaction-based engine that allows you to automatically handle complex HR, various labour laws and payroll policies.

ATS time and attendance systems provide time tracking and leave management capabilities including setting the break times, lunches, time off and overtime. Our workforce management software also tracks late punches and show and provides a graphical pattern of absenteeism.  If your organization has multiple locations and needs the flexibility of a time and attendance software to track statutory holidays and various pay policies, go to our website. 

Apex Time Solutions business knowledge and technology expertise allows us to help our customers adapt as their industries change, and in the process, allows us to evolve with the industries in which we operate.

 To download a white paper on our “multijurisdictional time and attendance software” application click here.

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How Popular is a Hosted Time and Attendance Software?

June 20th, 2011 | Posted by Apex Time Solutions in Time and Attendance Software | Time and Attendance System | Time Management Solutions | Web-Based Time and Attendance | Workforce Management Software | Workforce Management Solutions - (0 Comments)

So you have been thinking about implementing a time and attendance software and would like a hosted solution but, you are still not sure how wide spread the phenomenon is? Well, hosted workforce management software has been on the rise, exponentially for the last several years. Recent studies have shown that businesses are not as cautious when it comes to having a fully hosted workforce management solution. Here are some great examples of two companies who advocate hosted solutions to their customers:

Google® has an amazing application called “Google Wallet” here is an overview of its features and benefits as described by the company:

“Because Google Wallet is a mobile app, it will do more than a regular wallet ever could. You’ll be able to store your credit cards, offers, loyalty cards and gift cards, but without the bulk. When you tap to pay, your phone will also automatically redeem offers and earn loyalty points for you. Someday, even things like boarding passes, tickets, ID and keys could be stored in Google Wallet.”

Apple® has its cloud version here is their description:

“iCloud is cloud service done right. It stores your music, photos, apps, calendars, documents, and more. And wirelessly pushes them to all your devices.”

Our hosted hosted Software as a Service (SaaS) time and attendance utilizes a Browser based technology, allowing you to track your time and labour on virtually any browser, Internet Explorer, Google Chrome, Opera, Mozilla/FireFox and Safari.. All you need is a connection to the Internet and a browser.

The ATS employee time and attendance system streamlines the payroll process and increases productivity. Our workforce software modules include: labour allocation, project tracking, data collection, employee scheduling, and labour analytics.

To download a brochure of our hosted time and attendance solution go to our website.

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Seamless Workforce Management Software Integration

June 15th, 2011 | Posted by Apex Time Solutions in Time and Attendance Software | Time and Attendance System | Web-Based Time and Attendance - (0 Comments)

During the customer surveys that we conduct each year, the importance of data    integration with other applications comes up quite often. Integrating your Payroll, ERP and HRIS systems with ATS time and attendance software makes for seamless data integration. Best of all, you do not have to key information in three separate systems.

An integration data flow helps streamline processes and avoid errors. Some of the applications that ATS can interface to include: Oracle, Ceridian, Microsoft Dynamics, SAP, ADP and Quick Books, to name a few. In addition, we provide a two-way interface which allows for the free flowing of data from one or several apps. Whether you are processing payroll in-house or through a service bureau, our

time and attendance software is designed to enable you to concentrate on the core aspects of your business while leaving mission-critical technology tasks to us. The ATS time and attendance system gives managers full control over their entire workforce’s working hours while ensuring compliance with labour regulations regarding proof of attendance. With our time and attendance solution, organizations can control costs by eliminating the risk of buddy punching and providing managers and employee a peace of mind.

To learn more about our integrated time and attendance system go to our website, or to download a white paper click here.

Seamless Workforce Management Software Integration

 

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On-Premises Or Cloud-Based Time And Attendance, Which One Is Better?

June 13th, 2011 | Posted by Apex Time Solutions in Employee Time and Attendance | Employee Time Tracking | Employee Time Tracking Software | Hosted Time and Attendance Software | Time and Attendance | Time and Attendance Blog, Workforce Management Software | Time and Attendance On-Demand | Time and Attendance Software | Time and Attendance System | Time Management Solutions | Web-Based Time and Attendance | Web-Based Time and Attendance Software | Workforce Management Software | Workforce Management Solutions - (0 Comments)

We often get asked this question. Should we implement your time and attendance on our Server or should we let you host it? Our response is often the same. Let us first understand your environment, your specific needs and how you plan to use our time and attendance system. Once these have been established, we will then provide you with a solution that best suits your needs. Depending on your company each solution serves its purpose.

The right time and attendance software can help transform a business and operations. That’s why we think it’s important to take time to first understand your needs before offering a suggestion.

Our hosted time and attendance solution provides broad functionality, is priced affordably, and is delivered in a manner that minimizes complexity.  The robust features of our on-premises time management solution mirrors our SaaS time and attendance.

Benefits of On-Premises and Hosted Time and Attendance:

On-Premises Time and Attendance Software

  • Control over all systems/data
  • Data is handled internally, by your company
  • Control over the maintenance windows, issue resolution, security and when patches are applied, etc.
  • All components of an on-premises time management solution is housed internally and is overseen by the customer
  • The flexibility of an on-premise time and attendance system provides deeper customization capabilities

Time and Attendance hosted by Apex Time Solutions

  • Low cost for services
  • No need to worry about the technical support of the application, applying patches, etc.
  • No need to have a dedicated IT infrastructure to maintain the software
  • You don’t need to invest in expensive hardware
  • Accelerated deployment – in most cases, access can be granted almost immediately once the contract is finalized

Whether you opt for an on-premises or hosted solution, the ATS time and attendance software enables you to reduce labour costs and manage your labour resources more effectively. With ATS workforce management software you could reduce labour costs by streamlining your payroll process and optimizing your workforce, allowing your organization to save on labour costs.
The ATS time and attendance solution enables you to reduce labour costs and manage your labour resources more effectively. By automating routine business processes, eliminating administrative tasks, and monitoring labour activities as they happen, you can make better business decisions that save your company money.

The bottom line… hosted time and attendance is gaining in popularity. However, many companies still prefer to purchase an on-premise time management solution. Download a copy of our white paper on “On-Premises or Hosted Time and Attendance” here or go to our website to learn more.

 

On-Premises Or Cloud-Based Time And Attendance, Which One Is Better?

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Is Biometrics Right for your Organization?

June 8th, 2011 | Posted by Apex Time Solutions in Employee Time and Attendance | Employee Time Tracking | Employee Time Tracking Software | Time and Attendance | Time and Attendance Blog, Workforce Management Software | Time and Attendance On-Demand | Time and Attendance Software | Time and Attendance System | Time Management Solutions | Web-Based Time and Attendance | Workforce Management Software - (0 Comments)

Biometric Time and Attendance System

The word biometrics heads the topic of conversation with 9 out of every 10 customers who contact us about our time and attendance system. Despite its popularity,  some still think of biometrics as a futuristic type of device that belongs in the movies.

Biometrics, or the use of biological properties (e.g., fingerprints, retina scans, voice recognition) to identify individuals, are increasingly popular methods of identification. They are no longer confined to criminal law enforcement and the imagination of science fiction writers dreaming of hand-recognition as an automatic door opener and remote eye-scanning while entering a shopping mall. Businesses now use biometrics to regulate access to buildings and information. Governments are contemplating the inclusion of biometric identifiers in passports, driver’s licenses, and possibly a future national ID card. Digital video surveillance is spreading in private and public places.

However, biometric technologies incite fears of constant supervision, profiling and control, leading to a loss of individuality, privacy and freedom. Many people feel uneasy being scanned and are alarmed about having their bodily data digitally stored in large databases along with sensitive personal information. Many questions arise: Can we trust the accuracy of biometric technology? Who controls the collection of biometric data? And who has access to the databases and for what purpose?

The hallmark of an ATS Biometric Time and Attendance System   will help your organization streamline payroll costs , eliminate “buddy punching” and ensure compliance with labour tracking laws. In addition, it offers many benefits including a strong return on your investment.

 To find out if biometrics is right for your organization, download a copy of our “Guide to Deploying Biometrics”  or click on our website to learn more.

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