For many Canadian business
leaders and decision-makers who want to improve their business performance and
employee experience, ATS HCM Workforce Management Suite was designed to handle
that task and power full-service HR offered by our Workforce Optimization workflow
solution. ATS HCM Workforce Management cloud computing
application helps companies to reap the full benefits of these tools and —supports people-driven
business objectives. So, whether your business has 50 or 3000 employees, here
is what you can expect of ATS HCM Workforce Management Suite:
Onboarding and Administration-An integrated and
robust cloud application built from the ground-up that enables workflow into a
single source, solution that will increase efficiency and productivity.
Online HR Tools- With HR
tools like benefits administration and employee
self-service, employee no longer have to hand in manual time-off requests,
instead they can go online and submit their vacation, requests, view their
working hours and overtime.
Management Dashboard-The management
dashboard provides unparallel visibility into critical workforce management
intelligence, allowing you to stay on top of workforce
trends and make informed decisions. You are too busy to waste time with manual
processes — now you can instantly view your data without the need to build
reports or export data.
Time and Attendance- Just
about had enough of these spreadsheets? We get it. With ATS TimeWorkOnDemand,
you get employee data in real-time, using anyone of our data collectors that
Recognition, Biometric Time Clock, Web Punch or through any mobile device
24/7 365 days a year.
ATS HCM Workforce Management
Suite has bevy of new and enhanced features,
functionality, and user experience that’s based on today’s most innovative
Want to know more? You can download a demo and see it in action
for yourself, or you can attend one of our bi-weekly webinars.
And, to reach an account executive, call 866.294.2467.
Change has and
will always will be hard for some of us, for a variety of reasons. And, for
some of us, we simply have to accept change when it happens despite our best
efforts to avoid it. Gustavo Razzetti article in TLNT,
Our ‘Schemas’ That Make Us Resist Changeraises, some important
facts about our resistance to change and reads, in part;
“Assimilation is easy . The new
information fits within existing experiences and preconceived ideas. But, when
there’s no place for it, it challenges our beliefs, emotions, and confidence.
Accommodation is harder. It requires
us to alter our existing schemas or create new ones. We have to
put aside our schemas — the way we look at things — and be willing to analyze
the new information, accepting it as potentially good before we adopt it. Once
we recognize the benefit of a new initiative, it requires challenging our
existing ideas — accommodation requires training our minds.
That’s why it’s essential for any team to understand how they deal with change. Assessing what drives
resistance (FEAR) is the first step toward training everyone’s mind, not only
to be more open but to thrive in change (DARE).”
But why is it, humans resist change so much when that change can lead to something better? Here are three of the most poignant take-aways from this article:
FEAR: Fighting — Most of us are at war with reality. We fight what we can’t control or don’t understand. Our anxiety, emotions, and thoughts prevent us from fully understanding ourselves, others, and the context. Low self-awareness causes blindspots, clouding our judgment when making decisions.
DARE: Discovery — We must pause and reflect to increase our self-awareness. We put the time and effort to discover who we really are and become compassionate enough to accept our entire self (flaws included). We don’t let our thoughts and emotions cloud our judgment — we discover reality as is. Self-aware teams make better decisions, interact better with each other, and manage conflicts more effectively. Discovery is an ongoing process. Self-awareness turns our blind-spots into bright spots.
Dare to change: To move from FEAR to DARE a framework is not enough — it requires training, coaching, tools, and regular practice. But, above all, you must provide a safe space for dialogue and feedback.
All too often when
we encounter resistance to change, it’s simply the fear of the unknown. And,
sometimes it’s the little things like—changes in work methods, in routine project
assignments, in the location of a computer or a new time and attendance system,
or just in personnel assignments.
from traditional licensed, on-premise to cloud-based application can appear formidable,
if not well throughout. However, the transition might not be as difficult as
you think. In fact, with the right vendor, and mindset the transition can be
one much smoother than you originally thought. So, with this in mind, here are 6
reasons to move to the cloud with ATS TimeWorkOnDemand cloud application:
The speed of cloud adoption has been surprisingly rapid across all sizes of
customers. Traditional barriers to moving to the cloud such as security and
data privacy issues have slowly dissipated.
HR Analytics: It’s at your fingertips. Analytics for HR, payroll and finance-translates to no longer have to wait for someone to tell you what’s happening. Data extrapolation takes place in real-time, which means, you have access to the latest information.
Automation Your Way: The automation capabilities built into ATS TimeWorkOnDemand reduces payroll transactional processes and tasks. Those in the department will spend less time re-keying things like employee punch in out times data. In fact, they will now have, more accuracy and visibility, and will be able to deliver what employees really need. Employees, too, will benefit from better insights into their status, through employee self-service to see, their; time-off requests, schedules and hours worked.
An End-To-End System:
ATS TimeWorkOnDemand covers the complete workforce
management journey, upon deployment of your solution. You and your organization
can experience immediate
real-time visibility of information, and work
with updates and changes that take place seamlessly and quickly. In addition, our solution is
delivered via cloud platform,
built from the ground up. You know it’s, compliant and easy to introduce into different provinces across
Canada and throughout North America and beyond.
Reduced IT Workload: By
eliminating the need for hardware and software purchases, your IT department or
consultant can focus on other initiatives of your business.
Rapid Deployment and Easy Integration:
With ATS TimeWorkOnDemand, employees can be set up within weeks rather than months. Built on a robust cloud
computing platform, ATS TimeWorkOnDemand relies on simple user configuration. This
helps our customers achieve their objectives without
going through lengthy discovery and deployment processes.
ATS TimeWorkOnDemand allows for fast, easy and powerful integration. Data can seamlessly move
between ATS TimeWorkOnDemand and other third-party applications, such as payroll. This cuts down on re-keying
data, and reduces the risk of
data duplication. As a result, it significantly increases
accuracy and efficiency, and gives you a single source
of truth for all your people data
More and more customers are seeking the benefits of cloud computing, and ATS is delivering the experience and service they expect. We host and manage your workforce management system in the cloud, where users can securely access the application(s) over the web — at any time, from anywhere — using mobile devices, tablets, laptops, and desktops.
TimeWorkOnDemand will transform your organization into a streamlined and cost-saving
and productive business. Not only will this help boost the strategic value of
your HR department, it will go
a long way toward unlocking future business growth
To learn more about ATS TimeWorkOnDemand, go to our website. You can also register for one of our bi-weekly webinars. And to reach an account executive, call: 866.294.2467.
Eliminating stress from your
work entirely is a nice goal, but of course, we all know that’s not really
possible. Some stress is good because, it propels us to complete projects that
might otherwise, go unfinished.
There are also a number of ways one can decrease stress at work, some of which might include; taking the occasional break, not working 10 hours or more a day, taking vacation time, and not responding to work emails after hours or on weekends.
Vikki Ledbetter article, article titled 3 steps to a work detoxoffers some tips on the importance of taking a break from the everyday grind. These steps include:
“1. Prepare: Look at your calendar and move meetings.
Think about commitments the week following your time out and alert relevant
people that you’ll be unavailable. And, of course, communicate your time off as
early as possible so your team isn’t caught off guard.
Planning can also illuminate opportunities to train
others and give them a chance to try something new, as well as highlight holes
in documentation for how you do what you do. Developing tutorials or even
one-pagers on your work processes can serve you and your team well long term.
2. Set boundaries: With a physical detox, there are
some strict no-nos to your diet, right? Likewise, with a work detox you’ll have
to ensure you’re not welcoming stimulants that cause you unrest. There aren’t a
lot of occasions where you truly can’t be reached, despite what your out of
office message may say. But that doesn’t mean you should be available at all times.
3. Take in the good stuff: Now it’s time to focus on what you can do during your break to kickstart your work detox and leave you feeling refreshed. Make time for hobbies and people that make you happy, and the earlier the better. If you love hiking, schedule it for the first half of your day so you are, in some ways, forced to disconnect from work. If you enjoy writing, set aside time to take yourself on a coffee date for just you and your journal.”
If you have included things
like working less and not taking on too many projects as part your New Year
goals, good for you. And, if not perhaps this might be something you can add to
your list of goals. Hopefully, we still have not abandoned those New Year
Now that all the shopping, eating and family festivities are all done, here comes the tradition of New Year resolutions that we will hear a lot about in the first few weeks of 2019. And, in the world of business, increasing sales, will likely top the list of things that most businesses, both small and large will have on their to-do list.
1.Spend more time on the not-to-do list Strategy is the art of sacrifice. That’s why you may consider creating a larger clearing for what really matters by first identifying, and then avoiding, what matters the least. Your time is a treasure to be invested. Creating a list of things that you are not going to do, allows you to invest more of your treasured time on the few things that matter the most.
2. Essential first, email second What’s the first thing you do in the morning? For many of us, it is looking at email. We wake up with a renewed mind and spirit, ready to take on the world, and then we immediately allow ourselves to be distracted by an insignificant email. Instead, wake up,take on the most important task of the day, and then (and only then) hit the email
3.Resolve to think about “Who” instead of “What” Do you work for a “What” business or for a “Who” business? Successful companies run the risk of focusing too much on their current products and distributors thus—the “What”—losing sight of the constant and dramatically changing needs of their customer base. (The “Who.”) Insurance, pharma, health care, higher education often listen too much to their agents, doctors and professors. The real innovation starts with the end consumer.
4. Resolve to find your purpose As my friend Simon Sinek will tell you: People don’t buy what you do, they buy why you do it. Starting a career, a company or any kind of journey that is based firmly on your purpose is foundational to success and happiness. If you don’t know your company’s purpose or even your own, finding one is the worthiest of resolutions.
5. Resolve to support a cause If you’re reading this, chances are you are one of the rare people who know how to start things. Fortunately, there are people like you who have already started causes that make the world better—they feed the hungry; they save the rain forest; they fight cancer; they do good things. There is virtually a cause for everyone, and contributing will make your year happier. Promise.
6. Resolve to invent more choices Here’s a secret that happy people know that I learned from my friend Dr. Dan Baker: You can’t feel grateful and fearful at the same time. And one certain way to become afraid is to feel trapped by any situation. The remedy is choice. The more choices you feel you have, the less trapped—and happier—you will feel. So this year, resolve to do a bit of brainstorming every time you feel unhappy.
7. Resolve to find a Yin for your Yang Walt Disney had Roy Disney, Steve Jobs had Steve Wozniak and Orville Wright had Wilbur Wright. Wherever there is great innovation, there is a Dreamer and an Operator; an Idea Monkey and a (Ring) leader. First, determine where your passions lie, then go find an equally passionate partner, then go change the world.
8. Resolve to get outside your jar You can’t read the label when you are sitting inside the jar. The sad irony of being an expert is that it keeps you from seeing possibility. After all, you know what works, what doesn’t, what you can afford, what’s been tried in the past. Instead of relying only on your expertise, learn how to find other experts solving similar challenges to the ones you are facing. Go ask them what you may be missing.
9. Resolve to be the creator What is the outcome you want? What stands in your way? How do you overcome these obstacles? These three simple questions will keep you from being victimized by any situation. Creators change the world. Victims just bitch about stuff.
10. Plan vacations (now) You have probably heard the saying, “Life is what happens when you are not paying attention.” Unfortunately for many of us, we let this become true. Do yourself a favor and plan your vacations for the next year today. I promise you that the days around your vacation will fill in nicely. I also promise you that you’ll have something to look forward to and the life that happens during your vacations will be precious.
The stats on how often people keep up with New Year’s resolutions are dismal, at best. Part of the reason why most people don’t live up to their New Year’s goals, are because, those goals are too unrealistic to begin. So, perhaps part of New Year’s resolution list should include a step, by step guide on how to reach each goal or target?
Your company made it through another year together,and it’s time to let your employees relax, have some fun and enjoy themselves.And, when it’s done right, the annual Christmas party can be great opportunity for managers to get to know their employees on a personal level.
Don’t encourage binge drinking To avoid behavioural issues, don’t encourage mass consumption of alcohol intake and don’t offer employees a free bar. This will decrease the chances of accidents, fights or issues that usually happen as a result of drinking. If needed, be prepared to tell individuals to stop drinking if they start to appear too drunk or rowdy.
Social media is a powerful tool, used for many different aspects of both personal and business life. However, it is important to remember that when your employees are posting selfies and other various photos at the office party, they are still representing your company, so brand awareness is vital.
Ensure employees use social media in a positive way It could be a good idea to have one person act as a photographer for the night and only take appropriate photos. The next working day, everyone can choose certain photos they prefer and you could even choose a couple for company social media.
It is highly recommended that you create a general social media policy in your workplace. Informing staff of this new disciplinary policy will make them aware of the rules and hopefully avoid any possible problems.
Be considerate to all employees Be sensitive to the fact that some employees may not celebrate the Christmas holiday. There are some religions that don’t consume alcohol, so it’s very important to make sure there are options to cater to them. This will show your awareness and consideration of your employees, making them feel valued.
Don’t make any promises that you can’t keep and avoid discussions about salary, promotions etc at the party. The reason for this isthat words of encouragement are sometimes misinterpreted and may cause issues in the workplace.
For most, unless the party is on a Friday night, the working week will continue the next day as normal. Despite guidance on what is considered acceptable and what is not, unfortunate events may occur or certain things may be said. In such situations, it’s important that any information given to you by employees stay anonymous, unless said otherwise.
Spreadsheets serve a good purpose. And several companies use them. In fact, some of ATS financial analysts and even some, in the professional service areas like; software engineers use spreadsheets to measure results. However, this data usually comes in from outside big data tools as oppose to being keyed in manually. The potential to run into errors when manually keying data into spreadsheets is real,especially, when you are dealing with things like leave management and employee attendance.
Review company attendance policies to ensure that any mandatory notice periods (i.e., 2 weeks’ notice for a planned doctor’s appointment) do not violate the sick leave law.
Update hiring notices and workplace posters.
Educate supervisors on how to spot fraud or abuse without inadvertently retaliating against employees for using paid leave. Most laws prevent employers from seeking any verification unless an employee has been absent three consecutive working days.
Review payroll practices to ensure employees are receiving the proper rate of pay for the use of sick leave, and that pay stubs include any required information.
Develop a consistent tracking method to ensure that employees accurately accrue time, and that any time used is properly credited and deducted from the balance.
And, while this article is specific to regions in the state of Minnesota, their impact will reverberate across other US states. Also, while labour laws and leave management tracking are different in Canada they could eventually make their way north of the border.
So, if your company is tracking employee time and attendance including, vacation, and other leave management through paper time sheets, you don’t need to anymore.
With ATS TimeWork OnDemand you can:
Automate Tracking of Management Policies: ATS TimeWorkOnDemand helps automate the administration and tracking of paid and unpaid federal, provincial, and otherregional employer-specific leave policies. ATS TimeWorkOnDemand can be configured to match the needs of your organization to maintain balances, reduce manual process errors, and control absence costs.
Simplify and Streamline Compliance: Federal regulations and provincial and/or state laws and union policies, often have overlapping eligibility rules, benefit accruals, and notice requirements. Which makes it all the more important that companies should a time and attendance system that allows to them to accurately track employee attendance and leave management policies. ATS TimeWorkOnDemand solution allows your organization to automate laws and policies in a single solution—simplifying compliance and reducing costs, while also freeing your HR team to focus on higher priority responsibilities.
Keep Accurate Attendance: ATS TimeWorkOnDemand will make sure your leave policies are enforced consistently and accurately across your entire company. With ATS leave management automation, your employees will have access to self-service capabilities through leave eligibility, and balance tracking — available24/7, 365 days a year from any Smartphone or tablet, anytime, anywhere.
To learn more about ATS TimeWorkOnDemand Leave Management solution, go to our website. You can also register for one of our bi-weekly webinars. And to reach an account executive,call: 866.294.2467.
Now that we’re into the month of December and the holiday season has kicked into full gear, here’s a question just about every manager probably has on their mind: Just how much work am I getting out of my employees this month, anyway?
Well, regardless of your
religious affiliation the end-of-the-year holiday season impacts every
workplace, and every worker, whether it’s retail, manufacturing, or healthcare.
And, as someone who manages people, you probably only too well, that your
employees will likely be distracted and stressed at this time of the year.
1. Plan in advance: Many industrial businesses have their holiday schedule planned well in advance, and there’s no reason any type of business can’t do that either. According to Brian Koniuk, a principal at the HackettGroup, manufacturers typically require employees to plan out their vacation for the coming year so they know in January who is working what holiday and who is off for the entire year. In other industries, like health care, Koniuk says schedules are made three to five months in advance.
2. First come, first served: If you are running a business that is busy during the holidays or needs to be staffed 24/7 year-round, one way to prevent employees from taking off in large numbers is to limit the amount and give workers off on a first come, first served basis, says Pat Sweeney, human resource manager at Old Colony Hospice and Palliative Care. “If they know they are going to want to be off over the holidays they know they have to ask for the time off way in advance,” says Sweeney. She says that starting as early as September supervisors can notify the staff that requests for time off have to be made as soon as possible. Hand in hand with a first come, first served policy is capping the number of people that can take off during the holidays.
3. Stagger the schedule: You may not be able to keep a full staff during the holidays, but that doesn’t mean you have to close early or provide a reduced level of service. To combat that, Kathy Harris, managing director of recruiting firm Harris Allied, says to stagger your employee vacation scheduling. For instance, you can have someone work in the morning during the holidays and another worker take the afternoon shift. Another option: have one employee work Monday and Tuesday and another Wednesday, Thursday and Friday. The idea behind a staggered employee vacation schedule is to always have coverage, and at the same time, give employees time off during the holidays.
4. Keep a pool of part-timers: If you are operating a business that picks up during the holiday season, or you know a lot of your staff will be gone during that time, it’s a good idea to keep a pool of part-timers that you can tap when you need extra help, says Gary Should is, a small business consultant, coach and owner of a gymnastics center. “We have a pool of part-timers that we know can work the holidays,” says Should is. “Whenever we hit the holiday period or periods where we lose part of our staff they come on.” According to Should is, it’s a good idea to keep in contact with these part-timers year-round so you’ll know their availability ahead of time. Another option is to post a job in anticipation for holiday hiring.
5. Offer a holiday pay differential: For some people money talks even if it means they won’t be with their family during the holidays, which is why offering a holiday pay differential can keep your business staffed. According to Sweeney, it should be something that is part of the company’s structure and not something you offer just to entice an employee not to take off. “If you’re in a business you know there are a lot of requests for time off you can have some differential built in,” she says.
6. Institute a vacation blackout period: For some businesses, particularly retail, the holidays are the busiest time for them, which means they need a full staff if not more. If your business falls into this category, a way to prevent employees from taking off is to have a blackout period where no one can take off, says Tanios. If an employee wants off during a blackout period he or she would need to ask well in advance, and it would be at the manager’s discretion, says Tanios. It’s a good idea to inform employees from the beginning of the blackout policy so they aren’t blindsided come holiday time.
7. Let employees work at home: These days pretty much everybody has a laptop, iPad or smartphone that enables them to work remotely. If your staff doesn’t have to be on site, letting them work at home during the holidays can be a productive way to get things done without having to bring in additional staff. Working at home is a viable option only if the business lends itself to it and there’s away to ensure the employees are actually working. “In this day and age working from a virtual office anywhere is possible,” says Sweeney.
Bottom-line: During the holiday season, employees are likely dreaming of cozying up in Christmas sweaters with their egg-nogs or just dreading that visit from relatives that they see only once a year. Employees will be stressed out enough as it is, anything you can do as their manager to bring joy, could increase productivity and yes, profit to the bottom line.
It was not too long ago, (in the opinion of some anyway,) that in order to sound smart, one had to use fancy words. And, if the recipient on the other end of that conversation could not or chose not to respond in kind, it meant they were not as smart. In 2018, such an approach would come across as being pompous and out of touch. In other words, times have change and so, should our way of speaking.
Priyansha Mistry, article in The HR Digest Big Words Make You Sound Stupid offers some simple tips that can be used for everyday conversations and reads in part;
To help you on your quest to sound intelligent, here are phrases that won’t strengthen your vocabulary, but might make you carry the sound of your intellect more effectively.
“Good point, but” People who want to be heard begin by acknowledging what’s already been said before contributing to the conversation. Instead of saying “I don’t agree,” a more influential speaker might say, “You make a good point. I’d like to chip it another perspective on the table.”
“In your situation…” When you want your colleagues to follow your suggestions, the last phrase you should use is, “This is how I’d do it.” Giving people direct advice, even when they’ve asked for it, can be off-putting when not told in the right manner. Something along the lines of “In your situation…” can work wonders!
“Yes, and…” The magic behind “Yes, and…” is that it eliminates defensive phrases such as “actually,” “but,” or “sorry, but…” from your diction. When you want to make sure your listeners keep an open mind, you rely on this phrase to deliver unwelcome news.
Bottom-line, one does not need fancy words to convey their message, even if you want to impress your co-workers, the use of simple words will do. In short, if colleagues know you are smart, you should not have to work so hard to prove it with big words.
Most companies know that technology alone does not drive world-class performance. To get the most business value from your ATS workforce management application implementation, your technology deployment should be conducted a set of guidelines and milestones to measure success. And, to get the best results, it’s important to ensure that your processes meet best practice standards before completing your ATS workforce management implementation. If not, your company could inadvertently, automate inefficient processes that leave you short of the streamlined business processes and cost optimization you were looking for when you decided to deploy the solution.
Here are a few reasons why companies across various industries, implement ATS workforce management:
Expertise and Best-Practice Processes: ATS implementation is based on the experience we have gained from years of numerous projects. We continually maintain the latest ATS TimeWorkOnDemand version for continuous improvement and long-term scalability.
Unrivalled Support: ATS team supports all phases of implementation including process benchmarking and gap analysis; the ATS deployment package, includes; configuration, deployment and integration; and post-deployment diagnostics.
Lower Total Cost of Ownership: With ATS Implementation, your workforce management solution can be less costly, less risky, and deliver faster time to benefit.
Bottom-line: Our team will work to ensure the implementation of your ATS workforce management solution is perfectly attuned to your technical infrastructure, as well as, configure the solution, to your specific business goals. The team will provide you with best practices in relation to data integration, data analytics and configuration building blocks to jumpstart your deployment. Our project methodology, reduces time to value, and helps you get the most out of your ATS workforce management investments.
To learn more about ATS Workforce Management Solution implementation methodology, or to attend one of our weekly webinars, go to our website. And, to speak to an account executive, call 866.294.2467.