Best-in-Class Workforce Management Software from Industry Experts
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The tracking of overtime or lack thereof has become a hot button issue for many companies in recent years. Litigators and employment lawyers alike have been scratching their heads in disbelief that some companies either have no policy or could not be bothered to track the overtime hours of employees. In Canada, the HRSDC has created pamphlets of information on “Hours of Work and Overtime Pay” for employers. Many municipalities and provinces have their own set of labour laws which range from banking overtime, overtime averaging and overtime equalization. In the United States, the department of labor has the Fair Labor Standards Act (FLSA)  to help guide employers.

So, is it easy to track overtime hours of employees and avoid a disgruntled workforce? If you are using a paper and pencil, or the antiquated punch clock system the answer is no. An effective time and attendance system is one that automates the manual tasks of employee attendance tracking. In addition, the time and attendance software tracks: vacation, rate of pay, statutory holidays, overtime hours and also serves as a scheduling tool for your workforce analytics and reporting functions. The time and attendance system should also be easy to use for both employees and management.

In addition to tracking employee overtime hours, our system includes the following benefits: 

  • Eliminates payroll errors and reduces payroll preparation time through automation
  • Accurately track attendance, absences and vacations
  • Automate the calculation of time cards and calculate employee hours
  • Reduce the costs associated with purchasing time cards for each pay period
  • Track and pay premiums
  • Optional automatic lunch deductions
  • Provide customized reports to aid decision making
  • Track time against departments, work orders, or other fields
  • Automate the equitable distribution of available overtime to qualified employees in accordance with configurable business rules

Read more about tracking employee overtime with our time and attendance system.

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In today’s competitive landscape, service above all, is often the distinguishing factor in customer retention. Employees at all levels contribute effectively to corporate financial and service goals. However, all too often, managing a cohesive system within an organization, with conflicting goals can present a challenge. Apex Time Solutions can solve these issues with our enterprise time and attendance system across multi jurisdictional operations.

In a somewhat frail economy means companies will be looking for ways to streamline costs and at the same time remain productive. Here are 5 reasons to deploy a time and attendance system:

 Elimination of Manual Process

Our time and attendance makes it easier for supervisors. No more fumbling with paper time cards or relying on the “honour system”. The time and attendance provides early notification of absenteeism and tardiness, allowing corrections to be done early, while events are still fresh in peoples’ minds.

 Workforce Management Software Integration

Our time and attendance monitors the time worked by employees and provides a seamless interface to an ERP or Payroll application. In addition, the time and attendance software includes job costing and the added functionality of online timesheets for remote workers.

Intuitive Time and Attendance Reports include:

Attendance Report, Hours Worked Detail Report, Hours Worked Summary Report, Exceptions Report, Timecard Report, Audit Punch Report, Audit Trail Report, Labour Schedule Report, Schedule vs Actual Report, Labor Summary Report, Payroll Transfer Report, Overtime Report, Labour Report, Payroll Summary Report

Employee Self Service

The ATS time and attendance Software includes employee self-service capabilities. Employees are able to check schedules and hours worked, as well as submit time off requests and provide approvals of hours worked.

Optimize Investment with a Time and Attendance System

We automate all of your workforce management business processes, which means you’ve got end-to-end, full functionality. You can eliminate the manual process, that’s expensive to implement and maintain. It’s a great way to minimize complexity and service costs.

Collecting and analyzing accurate data, reducing labour costs and improving compliance are the key time and attendance strategies for companies today. The ATS time and attendance software is designed to enable you to concentrate on the core aspects of your business while leaving mission-critical technology tasks to us.

Apex Time Solutions workforce management software reduces labour costs by streamlining your payroll process and optimizing your workforce, including scalability, energy efficiency, powerful performance, and low total cost of ownership.

Download a copy of our “Time and Attendance Return on Investment Tool Kit”. Read about Time and Attendance and Workforce Management Software on our website.

You can also follow up on follow us on Twitter and join our Linkedin group for the news about our latest software releases on Time and Attendance.

Although the terms Workforce Management Solutions and Workforce Management Software are relatively new, they came about when the integration of software with the time clock became a reality. Companies with a hundreds and in some case, thousands of employees could now access their employee’s time and attendance through an automated fashion.

The words, punch clock, employee time tracking, time keeping and time management solution can sometimes all refer to the same thing. Here is fascinating piece from Wikipedia on the evolution of the Time Clock or Time and Attendance as it is referred to, when it’s combined with software that calculates the time of employees.

“A time clock, sometimes known as a clock card machine or punch clock or time recorder, is a mechanical (or electronic) timepiece used to assist in tracking the hours an employee of a company worked. In regards to mechanical time clocks this was accomplished by inserting a heavy paper card, called a timesheet, into a slot on the time clock. When the time card hit a contact at the rear of the slot, the machine would print day and time information on the card. This allowed a timekeeper to have an official record of the hours an employee worked to calculate and pay an employee.”

Today’s choices in time clocks include: magnetic strip cards, proximity cards, key fobs, RFID tags, barcode time clocks and biometrics. In our previous blogs, we discussed the importance of taking time to discuss your environment with a vendor before deciding on a time clock. Some time clocks may not be suited for certain environments, so it’s important to understand the dynamics of your company and its corporate culture, before deploying a time and attendance system.

The advent of biometrics has evolved in the 21st century. Biometric technology recognizes a specific feature on an individual to confirm the person’s identity. These features can range from an individual’s facescan, to fingerprint or the image of their hand. The technology is most often used for security purposes and can be found at most airports in the world. Using an automated, biometric system to track employee time and attendance is beneficial to organizations in a number of ways.

Here is another article from Wikipedia on the use of biometrics in the world of time and attendance:

“Biometric time clocks are a feature of more advanced time and attendance systems. Rather then using a key, code or chip to identify the user, they rely on a unique attribute of the user, such as a hand print, finger print or retina. The user will have their attribute scanned into the system. Biometric readers are often used in conjunction with a access control system, granting the user access to a building, and at the same time clocking them in recording the time and date. These systems also attempt to cut down on fraud such a buddy punching. When combined with an access control system they can help prevent other types of fraud such as ghost employees where employees are actually at work to clock in but then leave for the day only to return after their shift to clock out.”

One of the pioneers of the practical time clock was Edward G. Watkins who went on to create Simplex Time Recording Company, one of the largest time clock companies of its time.  

It’s clear that the time clock has a long and storied history. Companies who deploy a time and attendance system can effectively control labour costs, maximize productivity and gain a competitive advantage over their counterparts.

 To obtain a white paper on “The advantages of using a Time and Attendance System” click here  or go to our website.

 

This is a hard question to answer without knowing more about a company’s culture and their environment. Some companies feel it is unnecessary to track their employee’s time since it might be misconstrued as a lack of trust by management. A few years ago, we received a call from the Director of HR of a 500 employee capacity company that was looking to replace their current system. Their current time and attendance system had been in place for a year. Naturally, we asked why. Their response “we installed several finger print readers across our plant and it has been nothing but a nightmare.” It turns out, the plant was a foundry and they had assurances from their vendor that the hardware would work quite well. In fact, the dust in this particular environment was not conducive to the sensitivity of the fingerprint readers.

Apex Time Solutions typically goes through a series of questions to understand which of our employee time clocks will best suit your company’s environment. During the site survey, our hardware technician further validates which time and attendance data collector will work best at the location in question.

Our workforce management software complements: Bar Code, Magnetic Swipe, Hand Punch, Fingerprint Readers and Facescan Time Clocks. Our time and attendance software provides detailed reports that reveal the number of hours spent on each absence type. The ATS time and attendance reporting allows administrative personnel to help resolve absenteeism by enabling companies to take a proactive stance in dealing with attendance.

Workforce Management Solutions by ATS include time and attendance, absence management, scheduling and labour analytics. To download a report on “Recommended Time Clocks” by industry type Click here. To learn more about Apex Time Solutions go to our website.

In previous time and attendance blogs, we talked about the importance of companies having an employee time tracking system. On the odd occasion, we have spoken to a company or two who have developed their own time and attendance system. When asked why, the reasons range from, “Someone in our IT department said it was a very easy program to create” so they did it, to “We downloaded a free program online that walked us through the process of tracking our employee time and attendance”. Now, do clothing designers try to make cars as well? If they do, we have not heard of them. In today’s economy, companies are focused on cost containment, employee productivity and profit margins. Deploying a time and attendance system from experts in the field saves money in the short and long term.

The ATS employee time and attendance solution can save companies hundreds of thousands of dollars each year. Even for small companies, time and attendance systems pay for themselves after the first few months. Our time and attendance systems reduce time sheet auditing and eliminate employee overpayment because employees will not be paid when they take a long break or show-up late to work.

To speak to someone about our time and attendance system go to our website or click here to see a live demonstration.

In surveys conducted by Aberdeen Group, Canadian Payroll Association, American Payroll Association (APA) employee time entry and the maintenance of accurate time and attendance and payroll records remain top priorities for companies of all sizes. The introduction of workforce management software streamlines the payroll process with other key functions such as payroll, business rules and customer satisfaction initiatives. These studies consistently reveal that companies using an automated time and attendance system report significant savings on their labour costs.

Some companies have a remote workforce and need to track the hours and projects that employees work on. ATS Online Time-Sheets is completely web-enabled time and attendance system and utilizes state of the art technology. This web-based solution, allows employees to punch in/out from any computer on the local network or remotely via the internet. The Web-Time system will eliminate the need for a physical time clock, allowing employees the flexibility of punching from their desktop or a remote location, rather than from a fixed time clock location. 

Our Online Time-Sheets allows for supervisors and employees to access the same system with different access privileges.  A supervisor can login to view detailed system information and configuration rules while an employee logs in only with the ability to punch in or out.  These access levels are all user defined, giving the system customizable flexibility depending on your needs. A messaging system also exists within Web-Time to allow supervisors to send messages to employees. 

To learn more about our employee time tracking online time sheets, go to our website or to speak to one of our account executives call: 1.866.294.2467

In the manufacturing industry, “Overtime Equalization” is quite common. Companies within this vertical need an automated tool to help them distribute overtime to employees based on established business rules. Businesses need to identify, and take advantage of, every opportunity to reduce time and money spent on administrative tasks. Improving employee time capture is an ideal place to focus your efforts in any organization. Our Time and Attendance System reduces the manual and error prone data collection via time sheets.

 ATS Overtime Equalization offers sophisticated business intelligence to provide a window into the areas of workforce performance that matter most to your organization. Our solution highlights the overtime offered, refused, accepted and actual hours worked. ATS Overtime Equalization functionality highlights the ‘next eligible’ employee for overtime allocation. With this module, supervisors and managers have a concrete and objective way to allocate overtime hours.

Our Overtime Equalization Module provides managers with timely visibility into key workforce performance indicators such as labour, overtime, and attendance. Real-time alerts notify managers when performance thresholds are breached. This helps prevent labour issues such as excess overtime, budget variances and compliance violations.

ATS Overtime Equalization can also be used as a reward for employees who honour rules for attendance, punctuality, and workplace behavior. The ATS Overtime Equalization tool takes away the burden of assigning overtime and provides a fair and equitable system for all employees.

To download a copy of our Overtime Equalization brochure, click here or to learn more about our time and attendance software go to our website.

In the time and attendance industry, the words, configuration and customization are often used interchangeably.  

It is not uncommon to hear one vendor say, “We will customize our time and attendance solution to match your company’s need.” While another might say, “We will configure our time and attendance software to your specific requirements.” In short, both vendors may very well be saying the same thing.

That being said, customers should seek clarification since “Configuration” of the time and attendance software could mean configuring the system by using the existing business pay policy rules. On the other hand, “Customization” could mean adapting the time and attendance system to your business requirements. The words are used interchangeably and while some companies will charge for customization, others may not. The word “customization” can mean different things to different vendors.

Our time and attendance software provides the functionality and flexibility to support the time management requirements of your organization and delivers “On the Spot” information that helps managers and supervisors control overtime. Our employee time management system tracks labour activities through management leave requests, employee historical information, and employee scheduling.

You can download a copy of our newly created “Configuration or Customization of a Time and Attendance System” by clicking here or to learn more about Apex Time Solutions go to our website

There are a variety of terms used to describe a support agreement after the purchase of a product or service. At Apex Time Solutions, we provide an SLA (Service Level Agreement). SLA is a term often used to describe the contracted delivery time of the service or performance. It is a contract that describes what the service provider is guarantees to deliver to the customer. Our SLA provides a guideline for services, priorities, responsibilities, guarantees, warranties and specifies the levels of availability, service, performance and operation.

Apex Time Solutions’ integrated implementation support offers reliable response to technical disruptions and maintains system health and integrity. With this offering, you benefit from insights into ATS solutions and expertise to mitigate risk, while tapping the innovations that ATS continually introduces.

We have a variety of time and attendance software plans that include corporate support—from basic to the most advanced, depending on your needs. You can also upgrade a service plan through an ATS account executive.

 It is one thing to boast about how good you are, it’s another to hear it from one of your customers. As the saying goes, “the proof is in the pudding”.  Here is one of our many testimonials:

 “Recently, we ran into problems trying to open the scheduler in our system. Since we are a retail environment, we rely on the scheduling so we can make sure we have the right amount of people when we need them. I received a call at 9:00am from an ATS support representative on Saturday morning a day when ATS offices are usually closed, and in less than an hour, they had the scheduler working for us. I would recommend ATS to any customer looking for a new time management system. Their response time to service is unsurpassed.” E. Erlichman, General Manager-IGA

To learn more about our Service Level Agreements or for a demonstration of our time and attendance software click here.

 Saint Jean Baptiste Day is a highly celebrated statutory holiday in the Province of Quebec. It is important for companies in Quebec that a time and attendance software can capture this holiday in its time and attendance software. The same holds true for companies with multiple locations. They also want a time and attendance software that is multijurisdictional with rules flexible enough to capture statutory holidays, complex labour laws and collective bargaining agreements, to name a few. Our time and attendance software uses a transaction-based engine that allows you to automatically handle complex HR, various labour laws and payroll policies.

ATS time and attendance systems provide time tracking and leave management capabilities including setting the break times, lunches, time off and overtime. Our workforce management software also tracks late punches and show and provides a graphical pattern of absenteeism.  If your organization has multiple locations and needs the flexibility of a time and attendance software to track statutory holidays and various pay policies, go to our website

Apex Time Solutions business knowledge and technology expertise allows us to help our customers adapt as their industries change, and in the process, allows us to evolve with the industries in which we operate.

 To download a white paper on our “multijurisdictional time and attendance software” application click here.