Best-in-Class Workforce Management Software from Industry Experts
Header

In a recent conversation that one of our software representatives had with a potential customer, he revealed his disappointment with the way his company was keeping track of employee time. It turns out that they have been using paper timesheets since the inception of the company some 30 years ago, despite having in excess of 300 employees. Naturally our representative asked why his company had not automated the tracking of employee time and attendance before. The customer’s response, “Our corporate culture has been that we do not want to be seen as untrustworthy of our employees.”

The use of workforce management software is increasing as organizations seek to get an accurate handle on payroll costs while simultaneously improving productivity. Studies by industry giant Canadian Payroll Association have shown that companies who automate their business process with workforce management software have historically decreased the time it takes to prepare payroll by about 80% and have saved companies 3-5% on their net payroll costs.

Maximizing cost-effectiveness and productivity is the goal of a workforce management software, and ATS time attendance solutions provides businesses the tools to measure and monitor employee activities. Our application provides a range of real-time reporting and analysis. HR, payroll professionals and supervisors can perform data discovery by drilling down through the integrated dashboard and reports, which represent attendance-related analytics.

In summary, the ATS Workforce Management Software provides you with access to:

1)       An employee self-service portal for vacation and benefit accruals

2)       Visibility of multiple locations in real-time

3)       Seamless transfer of employee data to payroll, HRIS, Talent Management, ERP and other applications

4)       The ability to access the software from anywhere, anytime in the world

5)       A variety of employee data collectors

To learn more about our time and attendance solutions/workforce management software and how they can benefit your company, go to our website and join the conversation with an ATS Software representative.

Here at Apex Time Solutions, we often wax poetically about the advantages of cloud computing software solution and for good reason. When we launched this software model a few years ago, the plurality of our customer’s response was overwhelmingly positive. On-premises or client server solutions have been the choice of businesses for decades. With no substantial upfront fees, large and small organizations are finding that a SaaS time and attendance model are often easier for corporate budgets to absorb.

ATS SaaS time and attendance software has the ability to grow with the evolving needs of companies. The flexibility of our software solution allows it to integrate easily to Talent Management, HRIS, Payroll and ERP applications. ATS SaaS time and attendance saves on the server costs and IT personnel, both of which are typically required when deploying an on-premises solution.

Benefits of the ATS SaaS Time and Attendance:

  • Unlimited support
  • Rapid deployment and scalability
  • A lower cost of ownership reduces the complexity with the ATS SaaS time and attendance model
  • Our solution delivers embedded business intelligence that provides unparalleled access to labour analytics and reporting
    Free software updates are painless and transparent
  • Daily managed backups
  • Multiple models like employee self-service, human resources information system, forecasting and attendance management can be added with ease

The ATS integrated software solution helps you manage your workforce and track employee time and attendance more efficiently. When combined with employee data collectors, our solution delivers embedded business intelligence that provides unparalleled access to enhanced reporting and labour analytics.

To learn more, about our SaaS workforce management software, go to our website.

Over the years, a great deal of money and resources has been spent studying the challenges that daylight savings time presents, to the general public. While some argue the change affects shift workers more than others, the havoc it wreaks on the lives of many people who miss an hour’s sleep is undeniable.

 An article by the CanadianUnderwriters.ca says, “More than half of male drivers report getting enough sleep during the time change, which is good news, since they tend to have a higher crash risk.”

 A contributing psychologist to the article goes on to say, “The change in our sleep cycle can cause unique dangers on our roads as some drivers will feel more fatigued than usual,” said Dr. John Vavrik, a psychologist with ICBC.”

 The argument for and against daylight savings time in the 21st century will go on. The online petition by End Daylight Saving Time remains resolute in their claim that DST does more harm than good to humans biological system.

 Companies that operate in the non traditional 9-5 industries can opt for solutions that allow employees to punch in and out using their tablet PC, Smart phone or through a web browser. The use of these tools takes the place of employees having to report to the office on a daily basis. ATS software for tablet PCs, Smart phones and online time tracking is GPS enabled and tracks the location of the in and out punch by the employee.

 ATS Workforce Management Software is designed for organizations in a variety of industries. Our integrated time and attendance system delivers deep insight into all areas of an organization’s work rule policy promoting better efficiency and more fiscally sound labour decisions.

For more information or to download a copy of our time and attendance brochure, go to our go to our website.

Tracking complex employee leave requests through paper time sheets is costly and often results in errors. By automating this process, companies enhance the communication between employees and supervisors while simultaneously eliminating the manual process.

ATS Leave Management is a software module that allows employees to request time away from work.  Through a web portal, managers can grant or deny leave, based on a company’s overall work policies.

Our Leave Management software allows employees to make use of the employee self-service module and review the status of their leave requests.  They can also view personalized accrual balances through the application.

ATS uses a company’s existing policies to configure the rules for leave tracking validation and enforcement. ATS Leave Management module prevents the ability to enter accrual balances when it’s not applicable. The result is a system that accurately displays employees accrual balances in their respective web portal.

Benefits of ATS Leave Management Software:

  • Tracks attendance and leave policies consistently in order to streamline payroll costs and control unauthorized employee absences
  • Track and manages US Family Medical Leave Act (FMLA) and Canada’s Family Medical Leave (FML) that overlaps with provincial, federal and state leave laws
  • Supervisors have the ability to approve leave request through any web browser
  • Employees see approval messages from supervisors through employee self service
  • Gives employees more control of their time off and a greater sense of fairness through consistent policy enforcement

ATS Leave Management takes control of intermittent leave conditions.  The software tracks leave for: family day, jury duty, vacation, short term disability and parental leave. The solution comes equipped with audit trails, attendance records and leave-of-absence records. Companies can minimize risk of litigation, audits and employee grievances with this powerful tool.

To download a copy of our time and attendance leave management brochure, go to our website. To view an online demonstration, please contact one of our account executives.

 A blog by Cindy Waxer titled “A New Dawn for Time and Attendance Technology” encapsulates the importance of a time and attendance system in an organization. Here excerpts of the paragraphs we found most poignant:

“For years, time and attendance software has been the least sexy cousin of the work-force management family – a humdrum tool lacking payroll’s sense of urgency and analytics’ flair for number crunching. But that’s slowly changing.

“For years, time and attendance software has been the least sexy cousin of the work-force management family – a humdrum tool lacking payroll’s sense of urgency and analytics’ flair for number crunching. But that’s slowly changing.

These days, time and attendance software is quickly gaining a reputation for generating more accurate data, boosting revenue and cutting labor costs. In fact, according to “Evolving Time and Attendance,” a report by Aberdeen Group Inc., the best-in-class companies surveyed were able to improve the accuracy of time data by 65 percent and decrease overtime costs (as a percentage of payroll) by 59 percent by using time and attendance solutions.”

Here is another paragraph we felt pretty much sums up the evolution of time and attendance as we know it today.

“Corporate America’s rekindled interest in this age-old HR technology is understandable. More and more companies are now struggling to manage an increasingly mobile, culturally disparate and geographically scattered work force. “A lot of the renewed interest in time and attendance systems has to do with the changing demographics of the work force,” said David Weldon, an Aberdeen analyst and author of the “Evolving Time and Attendance” report. “Companies are trying to capture, analyze and measure data from a lot of different locations for a lot of different people. That’s getting harder and it takes more work to do it right.”

Apex Time Solutions product offerings are complemented by a portfolio of web-based software solutions. Our software suite represents years of investment in capturing our industry expertise and an ongoing commitment to add value to our customers’ business operations.

To learn more go our website or check us out on Twitter for product updates.

In our weekly blogs, we provide information that describes the benefit of a time and attendance solution in an organization. One of our recent interactions was with a prospect customer that reviewed 10 separate products over several months and had yet to find one that met their needs. During the conversation our account executive asked a series of questions with the hopes of understanding their specific requirements.

It turned out that this prospective customer had gone through a series of flashy demonstrations all espousing the virtues of a hosted time and attendance solution. While the ATS workforce management software suite includes a hosted option, the customer they felt that their company’s corporate culture did not subscribe to that model. All they wanted was software that could be installed on their network for time capture purposes.

The moral of the story is that despite the huge advantages of a cloud based time management solution, some businesses are not ready to take the plunge. Educating a customer is one thing, offering them a solution that’s congruent to their need is another. Invariably, when customer’s needs are placed first it becomes a win-win. In the end, our account executive recommended a networked time and attendance system to the customer.

To read more about ATS time and attendance solutions, go to our website. You can also contact us or download our workforce management software brochures.

In some of our earlier blogs we highlighted the difference between a legacy time and attendance solution that is installed on a company’s network versus a Software-as-a-Service (Saas) application. Today, many companies offering cloud computing and web-based technology products.

The inspiration behind this blog has to do with a recent conversation one of our support representatives had with a prospective customer. This company had been looking for an employee time tracking software for several months and could not decide on a solution that would meet their needs. While they were enamored with the idea of a hosted time and attendance application, they were concerned about privacy issues and downtime. In our view, these are legitimate concerns and should be discussed before deploying web-based workforce management software.

We recognize that some companies have reasons for choosing a legacy application over a Software-as-a-Service time management system and that’s fine. It should be noted that ATS espouses the virtues of web-based technologies because it quickly adapts to the needs of today’s modern enterprise and is also highly configurable.

Listed below are some differences between a time and attendance software installed on a company’s network or office PC versus accessing the application through an internet browser.

Software-as-a-Service Workforce Management Software:

  • Implementation is quicker because there is no software to install on a company’s network involving your IT department and more than likely the purchase of a new Server
  • There are no additional costs for maintenance agreements and software updates
  • Companies with multiple sites do not need to build remote access to an existing network. All that is required in a remote location is a computer with access to the Internet
  • Mobile workers can record their time and review accrual balances through any smart phone: Apple iPhone®, iPad®, and the iPod® Touch, BlackBerry® and Android Phones
  • Our hosted time and attendance can be deployed at a much smaller cost

Time and Attendance Installed on a Company’s Network:

  • Annual maintenance costs for the software is generally between 15%-20%
  • A company is prepared to undergo a 6 -12 month implementation process, depending on the size of the organization
  • Large out-of-pocket expenses for the initial investment
  • On going maintenance of a company’s network and the resources of an IT person or department to manage the software
  • Costs for software updates or upgrades

The ATS Software-as-a-Service time and attendance solution offers companies the ultimate in flexibility, a quick ROI and low total cost of ownership. However, we suggest a company evaluate and decide what’s best for their business.  For some companies, software installed on their network and managed by their IT personnel is more suited to their organizational structure. For others, their ability to access the software from any web browser without having to upgrade servers aligns with their corporate goals.

You can download a white paper on the difference between an On-Premise versus Software-as-a-Service Workforce Management Solution on our website. To speak to one of our account representatives call us at 1.866.294.2467.

Study after study is commissioned every year by a plethora of firms and institutions about the role women play in the world of business. These studies all arrive at the same conclusion; the executive branch of today’s workforce should be open to more women. It should be noted that today’s workplace is vastly different from that of 20 years ago. It is also important to recognize that while more women have “broken the glass ceiling” there is room for improvement on that front. 

One of the more recent studies we came across is by the Kauffman Foundation, titled “Untapped Potential for Expanding Women’s Entrepreneurship Holds Promise to Grow the U.S. Economy.” While the title references the US, it could apply to just about any country.

Here is an excerpt of that study:

“Research shows that startup companies – particularly high-growth startups – are the most fruitful source of new U.S. jobs and offer the economy’s best hope for recovery. However, despite the fact that about 46 percent of the workforce and more than 50 percent of college students are female, and that women have risen to top positions in corporate and university hierarchies, they represent only about 35 percent of startup business owners. Their firms also tend to experience less growth and prosperity than do firms started by men.

“Overcoming the Gender Gap: Women Entrepreneurs as Economic Drivers,” a new paper from the Ewing Marion Kauffman Foundation, explores the reasons behind lower business startup rates among women and proposes actions that would help to realize the promise of female entrepreneurs in escalating the economy.

“There are plenty of highly qualified women in science and technology – industries from which the majority of high-growth companies are born,” said Lesa Mitchell, Kauffman Foundation vice president, advancing innovation, and the paper’s author. “More women are entering these fields than ever before. However, while women have broken through the glass ceiling, they seem to encounter ‘glass walls’ that keep them from venturing out of big companies or structured academic settings to launch their own firms at the same rate men do.”

Studies like this one from the Kauffman Foundation and others will continue for many years. A diversified workforce with women in senior roles starts with cultural shift. Some corporations have elevated women to senior management roles and have been the beneficiary of growth and profits. In contrast, there others that “like things just the way they are”. Time has a way of catching up to those who abhor positive change.

Our blogs typically focus on the advantages of time and attendance software in an organization. However, we thought it would be a refreshing change to comment on a subject that is of great importance in today’s workforce.

To learn more about Apex Time Solutions, go to our website and to join our weekly workforce management software webinar visit us online.

A few years ago, one of our account representatives received a call from a prospective customer who wanted to upgrade their time and attendance system. Although their product was working, it was no longer supported and the company who they purchased from had sold their interest to another organization. As it turned out, the organization in question was offering an upgrade that was 50% over the customer’s budget.

During her conversation with the company she learned the following:

  • The software was installed on a computer with an outdated operating system that was no longer supported
  • Reports were archaic
  • It took upwards of 4-6 hours each pay period to verify employee records on their time sheets
  • The system was managed by one person who gave reports to supervisors for verification
  • Employee hours were keyed into their payroll software every pay period

Companies looking to upgrade from their legacy system can reap the benefits from an ATS Hosted Time and Attendance System:

Resources

The ATS Hosted Time Management Solution does not require servers, backup software, virus-protection programs, or redundancy utilities. That’s because it’s hosted by us. All that is required is a computer with a web browser. The software can be accessed 24/7, 365 days a year via Internet Explorer, Google Chrome, Opera, Firefox or Safari.

Support

Think about it, 10 year old software that sits on a single computer requires the resources of IT personnel. If that software sits on a company’s server (and depending on size of the database) that means dedicated server space and numerous hours of IT helpdesk support just to get the software up and running.

Implementation

The implementation of an ATS Hosted Time and Attendance Solution can be done in a week or less depending on the size of the company. Since we host the software, we also assume responsibility for product maintenance, software upgrades, performance and availability which dramatically lowers your maintenance costs.

Automating your time and labour management with Apex Time Solutions helps minimize compliance risk, frees time to focus on company’s overall objectives and improves employee morale and productivity.

To view a demo of our Software-as-a-Service (SaaS) solution visit us online. You can also follow us on Twitter or join our weekly webcast on LinkedIn.

The National Payroll Week is held each year by one of Canada’s largest and most respected governing bodies The Canadian Payroll Association.

The association describes National Payroll Week with these words: “National Payroll Week (NPW) is the CPA’s largest annual public relations initiative. Now in its 17th year, NPW is designed to recognize the accomplishments of payroll professionals, the payroll community and the Association by building greater awareness of the size and scope of payroll and its impact on business, government and employees across Canada.”

Payroll Professionals from across the country, and in virtually every industry sector, participate in this annual event. The importance of payroll in a company should not be underestimated. After all, everyone who works for a living loves to get paid!

The Canadian Payroll Association goes on the say: “Canada’s 1.5 million employers count on payroll professionals to annually pay:

  • $810 billion in wages and taxable benefits
  • $250 billion in statutory remittances
  • $90 billion in health and retirement benefits
  • While complying with more than 191 federal and provincial regulatory requirements 
  • Payroll is mission-critical. Its size and scope impact business, government and employers across Canada from both a monetary and a business perspective.
  • Payroll professionals are the key communications point for employees and management on salaries and benefits.

Payroll professionals are responsible for paying employees accurately and on time while complying with more than 191 federal and provincial legislative acts”.

When you consider how important payroll professionals are to an organization, giving them all the tools, necessary to do their jobs will optimize the productivity of your company. ATS time and attendance accurately records: time worked, calculates vacation and sick time, and transfers data to your payroll software. Our hosted time and attendance system enables you to prepare your payroll more quickly and accurately, so you can spend more time on other important tasks.

Testimonial:

“Our time and attendance system continues to run smoothly and the ease of use is beyond my expectations. Your Company’s after sales support is both courteous and helpful. The prompt resolution of our problems and concerns keeps our system running smoothly and thus, the management and staff of our organization are extremely satisfied. Not only were we able to abandon the manual practice and move forth with technology, but you were able to customize the use of the software to meet our specific needs.  Please treat this letter as our solid support for your system and the Apex Time Solutions team. If any potential customer is interested in your products and services, I will be more than happy to provide a reference.

C Stone, Finance Manager, Community Health Services

To read more about our time and attendance system go to our website. To participate in our weekly webinar on time and attendance solutions and workforce management software join our LinkedIn group  and to speak one of our account executives, call us at 1.866.294.2467.