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What If Parts Of Our Workforce Do Not Report To The Office?

March 11th, 2014 | Posted by Apex Time Solutions in Employee Self Service | Employee Time Tracking | Hosted Time and Attendance Software | Time and Attendance Blog, Workforce Management Software | Workforce Analytics - (Comments Off on What If Parts Of Our Workforce Do Not Report To The Office?)

We get this question from time to time from companies from various industries that can include: Visiting Healthcare Practitioners, Public Works, Engineers, EMS, Oil and Gas and Non-Profit Organizations.

ATS Cloud-Based Online timesheets track time more profitably while optimizing the flow of information including workforce planning, and workforce allocation. Your employees and contractors can access the software from any smart phone, tablet, or workstation with Internet access from anywhere.

Solution Benefits:

Flexibility
ATS Online timesheets scales easily to organizational requirements and adapts to your organization’s project structure and workflow. The application can be configured to work according to your company’s work rule policies with easily-defined feature sets such as definable workflow approval processes and e-mail notifications.

Workforce Analytics
ATS Online timesheets includes provides robust reporting and analytical tools that provide a real-time view into your services organization. ATS TimeWork On-Demand reporting solutions enable you to monitor, report and analyze overall project performance in real time, including resource utilization, schedule versus actual and more. Senior executives, HR, Payroll and operational managers can instantly see personalized reports with the metrics that matter most.

Eliminate Manual Time Tracking
With ATS Online timesheets you eliminate spreadsheet-based reporting with real-time cloud-based workforce management solution. Businesses will reduce the time spent hunting for key metrics with personalized role-based analytics at your fingertips.

Self-Service
Enables employees to create leave requests and view available leave balances. ATS Online timesheets also allows employees to see pending or approved requests. Managers have generic workflow approvals through a simple interface to approve or deny time-off requests.

Job Costing and Departmental Transfers
With ATS Online timesheets you can capture departmental transfers, projects or tasks at numerous levels of detail, including billing rates, making even the most complicated billing reports a breeze to create. Comprehensive and flexible reporting capabilities present a real-time snapshot of a project’s profitability, as well as resources utilized and time-to- completion.

ATS Online timesheets makes it simple and easy for employees to enter hours worked and supporting timesheet information. The more manageable the process, the more likely timesheets will be accurate and entered on time.

ATS Online timesheet software enables the anytime and anywhere collection of employee hours and status for tracking project effort, and supporting systems for payroll, and labour allocation and job costing.

To view a demonstration of ATS Online Timesheets go, to our website. To speak to an account representative, call us at 1.866.294.2467. You can also join workforce management solutions on LinkedIn, Face Book or Twitter.

 

 

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What Do Payroll And HR Want For The Holidays?

December 11th, 2013 | Posted by Apex Time Solutions in Business Intelligence | customer relationship management | Employee Self Service | Employee Time Tracking | Payroll | Time and Attendance System | Workforce Management Software - (Comments Off on What Do Payroll And HR Want For The Holidays?)

It’s almost the end of the year and your payroll and HR departments are budding with excitement at the prospect of finally get that brand new time and attendance system they have been promised. They went through the presentation, understand the return on investment (ROI) and have made their selection. All they need is senior management sign-off.

 Here is what your HR and Payroll departments can expect, when they deploy an ATS time and attendance solution:

ATS time and attendance was designed to capture real-time information about business processes and communicate that information to third party applications which include: Talent Management, Enterprise Resource Planning, (ERP), Payroll, Human Resources Information Systems (HRIS) and Customer Relationship Management (CRM) applications. At the same time, ATS time and attendance software has a set of pre- configured data tools for a variety of industries, enabling them to manage their business processes, while easing current regulatory reporting and compliance.

Currently, your company’s HR and payroll departments are gathering employee vacation requests and other personal information via a series of spreadsheets. In short, there is no standard way to enter, organize, and analyze data. In addition, these paper forms are stored in filing cabinets in one location and are susceptible to fire, flood, and other natural disasters. With ATS Employee Self-Service your employees can submit vacation and other personal time-off requests through a secure web portal on any mobile device or PC that has an Internet connection and the information is available 24/7.

Of course, one would expect any good time and attendance software to provide you with real-time business intelligence and great complementary support. But that’s not all, because in addition, we offer an employee time management solution with advanced capabilities that is unmatched.

At ATS we are more than just features and benefits. The ATS time and attendance software is a dynamic platform for running your business your way. As 2013 draws to a close, your HR and Payroll are still hoping to get that new solution that will eradicate the manual process.

To learn more, go to our website. You can also contact us at 1.866.294.2467.

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All Time and Attendance Systems are not Created Equal

August 27th, 2013 | Posted by Apex Time Solutions in Employee Time Tracking | Labour Analytics | Time and Attendance System | Time Management Solutions - (0 Comments)

While some of today’s time-tracking software applications have similar functions, there are significant differences between various products. To some degree many organizations have their own idiosyncrasies and what works well for one company might not fare as well for another company. At times there is too much emphasis on the up-front price which can derail the benefit of getting a good return on your investment.  Companies would be wise to choose a solution that can handle their specific challenges with the right labour analytics to support the software.

Taking the time to select a time and attendance solution that best fits a company’s particular requirements will go a long way in avoiding problems. With a slow rebounding economy, some companies are so eager to cut costs they end up selecting the cheapest solution based on the assumption that all software is created equal. When this happens, a company can end up with a time management system that does not have the capability to meet their requirements.

A time and attendance solution for a company with one location will be different from a company with a head office in Vancouver and multiple sites across Canada and the United States.ATS TimeWork can be deployed in companies with 50 employees and scaled to organizations with thousands employees while meeting the needs of divergent business models.

A thorough analysis of you company’s business practices will uncover areas for improvement and will also help in selecting the right employee time management system the first time. One of the best ways for a company to select the right solution is to define its requirements and create an implementation strategy.

To view a demonstration of ATS time and attendance system, go to our website. You can also follow up on Twitter or join the conversation on LinkedIn.

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All Time and Attendance Systems are not Created Equal

 

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How Do You Plan On Choosing Your Time and Attendance Solution?

June 11th, 2013 | Posted by Apex Time Solutions in Benefit Accruals | Business Intelligence | Employee Time Tracking | Overtime Equalization | Payroll | Time and Attendance | Web-Based Time and Attendance Software - (0 Comments)

Several months ago one of our account representatives received a request for quotation (RFQ) from a prospective customer. With the help of one of our pre-sales engineers, we pored over the requirements and discovered some inconsistencies with the list.  Upon discussing those findings with the prospect, we discovered that the list of requirements was generated from the quotation of another vendor. Of course, it’s not unusual to find requirements submitted by a prospective customer that were in fact, created by a vendor to sway the customer’s buying decision in their favour. However, what was unusual in this case, is that this particular prospect, had not taken the time to figure out their actual requirements. Without this important piece of information, they could not state what kind of time and attendance system would best fit their needs.

By carefully taking time to write down a list of requirements, customers stand a better chance of avoiding software problems. Choosing the right time and attendance requires a plan. It’s important to note, that despite what you might be told, not all time and attendance applications are created equal.  

Some companies are so caught up on the price that they end up selecting a time and attendance system that lacks the capability to address what they want out of the application. A thorough analysis, including probing questions about how an organization is currently working, can uncover areas for improvement. This is a good starting point that can help in selection of the right employee time and attendance system.

The right time and attendance software can facilitate things like: data integration, labour, employee data collection and business intelligence reports all of which can be extremely beneficial to companies that are looking to streamline business processes. One of the best ways for companies to go about choosing a time and attendance software is to define an implementation strategy.

If companies follow some of this advice in choosing an employee time tracking software, they will quickly realize a return on investment and reap the benefits of the system.

To learn more or to view a demonstration, go to our website. You can also follow us on Twitter or join our workforce management software group discussion on LinkedIn.

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How To Choose a Time and Attendance Solution
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Leading Companies Streamline Business Process with ATS Time Tracking Solution

March 21st, 2013 | Posted by Apex Time Solutions in Business Intelligence | Employee Scheduling | Employee Time Tracking | ERP | Labour Costs | Payroll | Time and Attendance | Time and Attendance Blog, Workforce Management Software | TimeWork | Workforce Management Software - (0 Comments)

ATS TimeWork is the industry’s leading workforce management software that integrates with various applications including: customer relationship management (CRM), human resources information system (HRIS), human capital management (HCM), enterprise resource planning (ERP) and payroll. When combined with data collectors, mobile devices, smart phones or tablets, it transforms the way organizations track employee time and attendance. ATS after-sales delivery model allows you to select the service that best suits your organizational needs, while delivering breakthrough performance.

The Industries We Serve:
ATS time and attendance provides highly focused capabilities to various industries by providing customers with a groupof certified personnel that are experts in their respective fields. This combination of business knowledge and technology expertise allows us to help our customers adapt to the changes within their industries. These industries include:

Manufacturing
Labour is the single most expensive resource for an organization, which makes improving the way people perform essential in maximizing efficiency and improving the bottom line. ATS delivers Workforce Management Software solutions that automate timekeeping tasks while reconciling labour data with production information.

Packaging
The ATS Solution is an integrated solution that enables business processes across multiple departments. This allows you to gain full visibility into areas including: operations, production, customers, suppliers, and finance.

Engineering & Construction
ATS time and attendance for engineering is a comprehensive set of solutions that provides a powerful software to manage engineering, construction, and operations, including plant contracting, home building, and shipbuilding.

Healthcare
The ATS healthcare solution combines the workforce management application for the entire enterprise.  Keeping track of wage changes and collective agreements is complicated, ATS time management solutions simplifies employee time tracking for the healthcare industry.

Retail
The future of retailing requires that businesses adapt to changing consumer needs and use labour analytic tools to drive repeat shoppers at each channel. With ATS time and attendance business intelligence, companies can make better staffing decisions based on current customer demand, seasonal fluctuation, and unforeseen absences.

Public Sector
Service expectations and public scrutiny are high while resources are typically scarce. To meet high-performance expectations, ATS offers a tailored time management solution to support defense, civilian agencies, education, healthcare institutions; and municipal, regional, provincial and federal governments.

Transportation & Logistics
The largest operating costs that transportation companies have result from the management, scheduling and administration of the labour workforce. By reducing labour costs even fractionally, transportation companies are able to realize tremendous improvements to profitability.

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An Integrated System can Improve Business Workflow

March 6th, 2013 | Posted by Apex Time Solutions in Business Intelligence | Cloud Time and Attendance | Employee Time Tracking | Time and Attendance Blog, Workforce Management Software | Time and Attendance Software - (0 Comments)

Our current digital age is moving at breathing taking speed. Blackberry one of the purveyors of emails through a smart phone and a dominate player in its halcyon days was once considered revolutionary. Today, some of its detractors call it yesterday’s story. Who would have predicted 15 years ago that Apple would be the dominant player with a bevy of integrated apps on its smart phones? In the current bacchanalian times of adopting the latest mobile phone or software with the coolest features, the one constant for many businesses is that their software solution must be fully integrated.

 ATS’s time and attendance software is a robust application with electronic workflows that provide seamless data integration across every department. Today’s companies will no longer adopt a software solution that lacks the ability to integrate to their third-party applications. These companies are expanding across city, provincial, state and international borders, delivering products to a higher number of customers than before.

ATS TimeWork is equipped with a powerful functionality including, integrated business intelligence, that provides companies with a 360 degree view across their departments and locations. The flexibility of our solution adapts to various business processes, with a simple cost-effective platform, that is easy to use and fast to implement. Some additional benefits of deploying our time tracking software results in stronger collaboration that enhances productivity and better business insight which, contributes to decreased operational costs.

 To join the conversation, follow us on Twitter. You can also download time and attendance brochures from our website.

 

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How will Time and Attendance Biometrics Change in 2103 and Beyond?

December 19th, 2012 | Posted by Apex Time Solutions in Biometric Time Clock | Employee Time and Attendance | Employee Time Tracking | Web-Based Time and Attendance | Workforce Management Software - (0 Comments)

The introduction of time tracking biometric technology to companies in 1999 was a hard sell. Some of these companies felt that the use of this technology to track employee hours would give the appearance of “big brother” watching over them, or infringe on employees rights. Of course, that is no longer an issue since many of these companies have come to understand that biometrics for employee time and attendance matches the image of the user (hand, eye, face etc) to a number keyed in by the employee. Once the match is validated, a company has access to real time labour analytics. The concern that some companies and their employees have about privacy issues with the use of biometrics is a valid one. However, the data gathered through the use of an ATS employee time tracking system through biometrics cannot be used by law enforcement agencies. Data is used for the purpose of: tracking employee hours, vacation time and benefit accruals. Once this information is assimilated it is sent electronically to the payroll software to process employee pay.

Today, various types of biometric technology can be found at airports, healthcare institutions, and many border agencies. In fact, some laptop computers come equipped with a finger or eye scanner. To access the laptop the owner is prompted to have his/her eye scanned or put a finger on the scanner. If that laptop is lost or stolen, it cannot be accessed unless the owner is verified through the use of the biometric device. Biometrics has become ubiquitious in everyday society and most private and public institutions have embraced it to streamline their manual time keeping process. In a recent article titled “It’s possible to have both facial recognition and privacy” all indications points to biometrics satisfying privacy concerns, while at the same time, it has helped companies reap its many benefits.

ATS’s scalable time and attendance system is designed for today’s businesses. As companies grow beyond their antiquated, spread sheet time tracking systems, they need a solution that ensures that they receive the most accurate information. ATS workforce management software helps companies collect, analyze and take immediate control of payroll costs, all online and in real time.

To learn more about employee biometric time clocks, go to our website.

 

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Spreadsheets: Can They Really Help Track Employees Time Effectively?

March 28th, 2012 | Posted by Apex Time Solutions in Employee Scheduling | Employee Self Service | Employee Time and Attendance | Employee Time Attendance | Employee Time Clock | Employee Time Tracking | Hosted Time and Attendance Software | Time and Attendance Blog, Workforce Management Software - (0 Comments)

Many companies track and maintain employee time, hours and other data with spreadsheets. Spreadsheets are also used for creation of pie charts, bar chart and line graphs. Spreadsheets do perform an important role and based on their history will not be going away anytime soon. However, we have noticed that too many businesses rely on this type of tool to track employees’ time and other data for payroll processing.  The problem with relying on spreadsheets to handle employee hours is that it comes with inherent risks. Manually keying employee hours into payroll, ERP or HRIS can lead to numerous unintended errors.

 Say good-bye to your spreadsheets! ATS SaaS Time & Workforce Management Solutions is a fully integrated software suite that does a great deal more than just track employee time. Our software helps organizations minimize payroll errors and automate time-consuming workforce management processes associated with time tracking, job costing, employee scheduling, attendance and labour distribution.

 Solution Benefits:

  • TimeWork is robust yet flexible enough to adapt to your company’s changing needs
  • System redundancy provides frequent backups and ensures complete data availability
  • ATS data terminals provide hours instantly and in real-time and allows managers to review relevant data
  • System updates at no additional charge to ensure you are in line with technological advances
  • TimeWork ensures compliance with necessary labour laws while accurately tracking time and attendance of employees
  • Forecasting and budgeting modules align with company’s objectives
  • Labour distribution captures activities performed by employees at various departments or jobsites
  • Absence requests facilitate adequate coverage
  • Labour analytics provides managers with a variety of workforce data

 ATS Software as-a-Service (SaaS) solution automates employee time, labour tracking and scheduling. Companies can access the data at anytime, anywhere and from any web browser.

To discuss the benefits of moving from a spreadsheet based time tracking to an automated solution, go to our website.

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Are Employee Time Clocks Keeping up with the Times?

March 7th, 2012 | Posted by Apex Time Solutions in Biometric Time and Attendance Facial Recognition System | Biometric Time Clocks | Employee Time Clock | Employee Time Tracking | Employee Time Tracking Software | Time and Attendance Blog, Workforce Management Software | Web-Based Time and Attendance - (0 Comments)

Since the invention of the mechanical time clock in 1888, companies have used various types of time clocks to track employee hours. While the changes in time clocks have not been as fast as smart phones and tablet PCs they have made significant strides.  There are still companies, today who use the traditional time clocks that come equipped with a paper time card. When these paper cards are inserted into the time clock, it punches a hole in the card that represents time in, out and other data that’s relevant to the company. Although the fundamentals of employee time tracking remain the same, time clocks have evolved.

Today, verifying employee record of work comes in several forms that include: barcode and proximity, hand geometry, fingerprint, facescan terminals, online/web timesheets, telephones and smart phones and magnetic badges. The functions performed by today’s time clocks range from job costing and schedule reviews to departmental transfers. When combined with labour management software, these clocks store data for the calculation of overtime, premiums and various work policies.

In some cases, time clocks may not be conducive to the needs of an organization.  For example, it might be easier for employees who travel frequently to punch in and out, check their schedules and request time off through their cell phone. A construction company might also find it easier to use a mobile time clock for employees that travel to different job sites.  Companies with remote health care workers might find it easier to use telephony. Phone punch or telephony allows employees to punch in and out from any telephone- all guided by voice prompts.

ATS time clocks facilitate complex attendance and job reporting, including hours worked, breaks, tardiness and absences. These time clocks provide real-time query capabilities and an accurate picture of your employees’ attendance and absences.

For more information on employee time clocks and workforce management software, visit our website.

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Software Implementation: Are All Users Onboard?

March 5th, 2012 | Posted by Apex Time Solutions in Employee Time Clock | Employee Time Tracking | Hosted Time and Attendance Solution | Labour cost | Overtime | Payroll | Time and Attendance Blog, Workforce Management Software | Time and Attendance Software - (0 Comments)

It is well documented that software projects fail for a variety of reasons. Sometimes the best laid plans go awry when circumstances beyond stakeholders control arise. Some of the reasons projects fail include: numerous changes during implementation, unrealistic expectations, unclear objectives, incomplete specifications and a lack of resources. Another reason projects fail is a lack of user acceptance. Gaining user acceptance at the start of the time and attendance project increases the likelihood of its success. End-user involvement can ease the difficulty that some organizations face when implementing a new workforce management system.

ATS TimeWork is the industry’s leading SaaS Time and Attendance solution. TimeWork is a robust, a flexible and easy-to-use employee time tracking software. Our solution has a plethora of modules that are scalable for companies from 50 to 100,000 employees. TimeWork streamlines payroll costs and helps companies manage their staffing levels and human resources activities for optimal efficiency.

 

Solution Benefits:

 

  • Save 2-5% on labour costs
  • Build automated schedules based on various preferences
  • Intuitive HRIS, ERP and Payroll interfacing allows you to export employee hours, vacation and other accrual benefit information
  • Employee Self –Service portal allows staff to view schedules and personal time off
  • Upgrades are done free of charge and will not disrupt your daily operation
  • Ensure the correct mix of employee skills is on the time clock at all times, making every shift run smoothly
  • Implement work management policies across multijurisdictional locations
  • Automatic calculation of overtime, premiums and statutory rules based on company’s specific needs
  • Manage human resource processes such as regular employee reviews, training and certification, vacation requests, pay increases, awards, and more
  • Access to vital labour information when you need it — anytime, anywhere
  • Implementation is done in days and weeks, not months or years

The success of a time and attendance implementation is enhanced when the participation of departments managers who will be impacted, are involved. Moreover, when support, communication, training and cooperation are exhibited they lend credence to influencing user acceptance.

To learn more about our Apex Time Solutions implementation methodology contact us at: 866.294.2467 or go to our website.


 

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