Best-in-Class Workforce Management Software from Industry Experts
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Most payroll and HR managers instinctively know that a time and attendance system is critical for eradicating manual tasks and will decrease the amount of time they spend each calculating employee hours. While it’s no surprise that some of the prospective customers we interact with are still using time sheets, what we find most surprising is even after these companies understand the benefits of automation we still see a lack of urgency to improve those systems?

Cloud-based time and attendance is no longer viewed as a “flash in the pan” and are now being deployed daily, in the market-place, with a high degree of success. Companies who previously did not see the need to automate, and are now using a time and attendance system with a great deal of success, have not only embraced its numerous benefits but are now spreading the word to their business counterparts in droves.

Here are 5 ways that adopting a time and attendance will help improve your business:

Employee Scheduling
ATS Workforce Scheduling helps companies connect qualified employees to the jobs that are aligned with their skill-set. The integrated scheduling module shows managers all relevant information while scheduling employees. Schedules can be changed on-the-fly to match the employee skills needed to each schedule, job or project. It’s an intuitive tool that will improve productivity and track employee availability.

Reduced Payroll Costs
ATS time and attendance integrates to all third-party applications including; Payroll, ERP, Accounting & Financial, Warehouse Management, Job Costing and Human Resources and Customer Relationship Management. One of the key advantages of a time and labour solution is that it can help managers to identify attendance patterns and can significantly reduce the costs involved in administrative errors and providing the real-time labor analytics you need to control payroll costs.

Accurate Collection of Data
ATS time tracking solution automates the time collection process and applies your company’s payroll policies including, premium pay, rounding and overtime. ATS TimeWork provides real-time alerts to instantly calculates hourly totals and with an embedded export facility for payroll processing.

Effective Workforce Analytics
ATS time and attendance software provides plethora of data analytics including, human resources reports, attendance reports timecard reports and payroll reports. This helps decision makers – to monitor key metrics and make informed decisions.

Employee Self-Service
With ATS employee self-service, you can initiate the workflow notification. Supervisors can easily stay on top of time off requests, reporting, attendance notifications, timecard approvals, and exceptions that require timely action.

Now that you are aware of the benefits of automating, wouldn’t it be nice to simply get rid of those spreadsheets? ATS TimeWork automates and facilitates the management of employee time, and since payroll is the single largest controllable expense of any company, it begs the question, why delay the implementation of a solution that can actually save your company money?

To learn more, go to our website. And to speak to an account executive, call us at 866.294.2467.

 The Cost Of Doing Nothing Can Have A Negative Impact On Your Business

In the current climate of global and competitive landscape your manual time sheets and outdated time and attendance system is not designed to handle your business requirements as your company evolves. And, therefore, in order to keep pace with your competitors, you need a modern, workforce management solution that can quickly adapt to increasing business demands of today and tomorrow. An ATS cloud-based time and attendance system can help your company grow smarter and without a large upfront cost with TimeWork On-Demand.

You can leverage the cloud through the use of ATS TimeWork On-Demand and reap the following benefits:

Flexibility
With ATS TimeWork On-Demand you choose the strategy the time clock that’s right for your business. Deploy specific time and attendance modules by starting with just the basics. As your needs evolve, you can add; business intelligence, overtime equalization, benefit accruals and other best-of-breed tools to gain productivity advances and cutting edge technologies.

Business Advantages
ATS TimeWork On-Demand delivers flexible and innovative time management solution that supports the standardization of company work and business processes. ATS cloud-based time and attendance will help propel your company’s growth, while maximizing the value of your IT investment. The return on investment (ROI) results includes insightful decision-making, lower payroll costs, and enhanced ability to business success.

Deployment
With our deep technical expertise, implementation specialist, and experience across multiple industries, we quickly and efficiently we deploy ATS time and attendance solutions to help you achieve your business objectives and put your organization on the path to success.

So, why move your business to ATS TimeWork On-Demand?

  • 21st century user experience supporting third party applications that include; Payroll, Enterprise Resource Planning (ERP), Customer Relationship Management (CRM), Human Resources Information Systems (HRIS), and business processes designed for anywhere, anytime hyper-connected, and mobile workforce.
  • Comprehensive workforce management solution, including, workforce planning and budgeting, job costing, employee scheduling, business intelligence, and workforce analytics, and vacation planning available for your organization to adopt as and when the need arises with minimal disruption to the business.
  • Innovation and robust workforce management software designed for organizations from mid-size to enterprise and global organizations encompassing multi-GAAP, and multi-subsidiary capabilities to rapidly support business expansion.When combined with our world-class service, ATS cloud-based time and attendance will help your organization achieve greater agility and gain a competitive advantage. To learn more, go to our website.

When combined with our world-class service, ATS cloud-based time and attendance will help your organization achieve greater agility and gain a competitive advantage. To learn more, go to our website.

Innovative, Proven and Accompanied by World-Class Service

We have espoused the virtues of time and attendance and its tremendous benefits numerous times on this space. We have also described our software solution as robust simple, powerful and affordable. The right time and attendance solution can help transform business operations. TimeWork On-Demand is such a cloud-based timeand attendance solution that provides broad functionality and is delivered in a manner that minimizes complexity.

With ATS TimeWork On-Demand, your managers can view employee attendance records online, receive alerts and respond to personal time off requests (PTO) all at the click of a button. And there’s more. With a plethora of workforce management software tools at your fingertips; you can forecast, plan and schedule employees according to business needs. ATS provides an implementation methodology that’s been used by thousands of customers over many years.

So What Should You Expect From Your Vendor?

Software Simplicity
A software application that’s difficult to navigate should not even be considered. If the intent of the software is to help streamline business process, then why should it be difficult to use? In actuality, this defeats the purpose. TimeWork On-Demand eliminates many of the barriers that prevent companies from implementing a time and attendance solution; moreover, TimeWork On-Demand has the tools that will help executives to remain focus on their core business while leaving the workforce analytics aspects to us.

Scalability
While we are proponents of easy to use software, we also believe your software should be able to grow with you. TimeWork On-Demand has leverages deep core functionality that has been in use for over 25 years and is installed at thousands of customer sites. With ATS TimeWork you have everything in one robust an integrated workforce management solution to manage your business and decrease operational costs. ATS time and attendance eliminates the need for paper-based time sheets.

Data Integration Your Way
Integrating to your existing payroll, CRM, ERP, or HR systems with ATS TimeWork On-Demand is an easy process.  ATS cloud-based data integration tools that allows companies to access data in formats that they are use to.

Exceptional Implementations
This is where the rubber meets the road.  You can expect a dedicated implementation specialist who will guide and coach you through the entire process.  This will include system configuration validation, data integration process execution, preparation of user-acceptance testing, execution and flawless deployment.

Unwavering Customer Experience
From the first time we talk, you will be in constant communication with employees who has deep knowledge our product and the industry. After sales assistance is handled by highly experienced technical support personnel who will always be available whenever you need them.

ATS TimeWork On-Demand was designed to help you reduce complexity, get up and running quickly, and decrease on-going operational costs. Over the years, we have talked to thousands of companies about their time and attendance needs. That is why TimeWork is fully configurable to meet the specific needs of your organization’s workforce management software strategy – allowing customers to match our solutions with specific business processes and workflows.

Want to automate your time and attendance business process? Go to our website or join our LinkedIn Business Group.

Here Is What You Should Expect From Your Time and Attendance Vendor

 

 

 

The whole notion of the 9:00am -5:00pm era is slowly being usurped by something bigger, employees desire to choose their schedules and flextime has resurfaced in many online conversations. Today’s workforce wants to have more time off to spend with newborns or care for an aging parent and in some cases telecommute. This phenomenon is popular among millennials many of whom saw their parents, work endless hours while missing out on their dance recitals and hockey practice. What is even more surprising is that some in the baby boom generation is embracing this trend.

So, what’s the cause of all this?  A new research by the Society for Human Resource Management (SHRM) and Families and Work Institute (FWI) found some contradictory reasons behind this new trend. Some of it has to do with the changing of the times and some of it may have to do with the fact, some in today’s, workforce do not define themselves by their salaries and titles. Many employers have also recognized the benefits of having a well-rested employee and to that end have created such things like reduced hours on a Fridays in the summer.

A recent report by the Sloan Center on Aging & Work at Boston College reads in part; “Employees report that they are more productive and more engaged in their work when there are able to balance the demands of work with other aspects of their lives. Improvements in physical and mental health are also associated with workplace flexibility. Below is evidence linking flexible work options to employee and family well-being.”

So, will this trend towards flexible working hours have staying power? So, far, it appears so.

The New Way Of Working

 

Soccer fans the world over are gearing up for one of the world’s biggest sporting event. The fact that it happens every 4 years makes the anticipation that much bigger. ATS customers and some of its staff have friendly wagers to see who is going take home the ultimate prize. ATS has a United Nations type staff and some are very passionate about their home teams.

The Beautiful Game

Some employees will either take extended vacations during that month or seek a leave of absence from their employers. Companies who are unfamiliar (and there are very few of them) or who do not understand how passionate some soccer fans can be about their favourite team, should take some time to watch a game or two. For some fans, soccer is their religion and many will take unprecedented steps to watch their team.

 

So, if hockey, basketball, golf, American football or baseball is your religion, try taking a peek at a game of soccer this month. As for the staff of ATS, we know many of them will be glued to the large screen TV in the staff cafeteria watching the beautiful game.

Brazil Fifa World Cup 2014-The Beautiful Game

 

The role of the HR manager has expanded even with the advancement of technology; from employee engagement to retention, annual evaluations, hiring and assessments.  And, while several organizations have embraced automation that can help HR managers, others have resisted, in a always on society where  some workers say they are now doing the job of two employees. So why not consider automating one of the most mundane and manual tasks that HR executive’s grapple with in our always-on society?

ATS Workforce Management Solution Can Help With:

Decision-making capability-ATS TimeWork enables strategic decision-making at all levels of your organization. With ATS time and attendance HR executives have business metrics tools at their finger tips to improve decision making. ATS time tracking solution helps companies stay in compliance andwith tools designed to address everything from; job costing, to benefit accruals and employee scheduling. Companies who choose to automate can review on-the-spot data and take the best course of action to serve their business and customers.

Business productivity-ATS TimeWork has an inherent and flexible approach to managing employee attendance. ATS TimeWork connects HR executives, supervisors and payroll practitioners with other areas of the business-and that can help make your people more productive.

Increasing the value of your investment-ATS TimeWork is fully backed by an uncompromising commitment to our customers. ATS offers flexible and reliable support for all stages of the time and attendance life-cycle, from; planning and implementation to operations and optimization. With ATS full range of support services customers can leverage the capability of our implementation team and thus, reduce total cost of ownership.

When you consider that HR professionals play a key role in employee engagement and retention, wouldn’t it be nice to give them the tools that will help make their jobs that much easier? A happy HR department can lead to a happy workforce. To learn more, go to our website.

3 Ways to Keep Human Resources Managers Happy

Are You Keeping Accurate Data To Handle Potential Issues Of Back-Wages?

May 13th, 2014 | Posted by Apex Time Solutions in Benefit Accruals | Employee Time Clock | Leave Management | Scheduling | Time and Attendance Blog, Workforce Management Software - (Comments Off on Are You Keeping Accurate Data To Handle Potential Issues Of Back-Wages?)

The issue of back-wages rears its ugly head from time to time when an employee either leaves a company voluntarily or otherwise. If that employee leaves unceremoniously said employee may seek back wages a few weeks or several months afterwards. The companies who have solid record keeping, in the form of a robust time and attendance system can access records of employment (ROE) at the click of a mouse. Those who rely on paper time cards or antiquated time tracking methods can find themselves spending an inordinate amount of time trying to locate those same records. And because, manual time tracking can be fraught with errors, it’s more likely that those records will not be accurate.

In Canada and the US, the amount of years that employers are required to keep records of employment (ROE) differs across provinces and jurisdictions. In the US  under the Fair Labor Standards Act (FLSA), and in Canada under Canada Labour Code employers are required to have proof of overtime wages paid, straight-time and overtime hours worked, payroll deductions and other wage-related materials. By deploying a time and attendance system, companies reduce the risk of missing work related data that is required by law in the event of a dispute.

Related Benefits Include:

Scheduling- Companies can assign shifts to their employees with our powerful and easy-to-use scheduling software. The application can create conflict-free schedules copy shifts and allows you to import schedules.

Track Absences- Keep track of attendance with a variety of employee time clocks. ATS has up to-the-minute reporting tools to let you easily track who is coming in late and/or who is missing shifts.

Leave Management- ATS TimeWork allows for automated calculation of benefit accruals and balances. The application provides unlimited attendance history and online viewing of real-time employee leave requests. Employees can register their time-off requests through any device (smart phone, tablet or workstation) that has Internet access. Managers get instant notification through an e-mail and can approve the requests online.

TimeWork On-Demand- eliminates need for paper time sheets and error prone manual processes and helps control overtime.  The ATS time and attendance solution takes the guess—work out of employee scheduling and payroll calculation.

Work and Pay Policies- ATS can configure user-defined business policies of an organization and grants you access to best-in-class workforce management reports. The database allows for policies such as; overtime, job costing, forecasting and budgeting, overtime equalization, lunch and break periods, rounding, holiday pay, shift differentials and weekend premiums.

Using an ATS time and attendance will help you stay in compliance, increase productivity and best of all, streamline payroll costs. As for those records of employment, you now have those at your fingertips from anywhere and at anytime.

To learn more about how ATS TimeWork can help you reduce payroll costs, contact us. You can also join us on Friday, May 23rd at 1:00pm for a free time and attendance webinar.

Are You Keeping Accurate Data To Handle Potential Issues Of Back-Wages

The term “bite off more than you can chew” is as relevant in the world of business automation as it is in just about every area of life. And to quote one of ATS longest tenured and most senior internal programmers; “time and attendance was intended to be easy and not the overly complicated application it appears to be today. While I understand that times have changed, the fundamentals remains the same. The original intent was to track employees time through the use of a software.” If that’s the case, then why do some businesses insist on a myriad of bells and whistles when in fact, only a tiny portion of the application is used.

While ATS advocates the use of additional modules as your business grows, our approach has always been to use what comes with the system or take the simple approach when automating attendance. If it’s insufficient, by all means, add modules and expand the use of your system. Of course, some companies want to make sure they are “getting the best bang for their buck” hence, the inquiry for bells and whistles at the outset. If that’s the case, then by all means go ahead. So what should you do if you are either thinking of buying a workforce management solution for the first time or changing to a new one? Here are some things to look for:

Scalability-Does this new system has the ability to grow with your business? For example, what if you were to add locations in Saskatchewan, New York and Vancouver in the next two years? Is this new system capable of handling work rules in those different jurisdictions?

Integration-How flexible is this system? If, for example you were about to purchase a payroll system that does not allow for third-party integration, unless it’s with the vendor’s preferred partner, find a different vendor. No company should be tied to propriety software that does not allow for data integration. That’s a 1980s type of mentality by a tiny number of software vendors, who are slowly shrinking into oblivion. The best software companies, today allow for integration into their applications, whether its; CRM, ERP, HRIS, Time and Attendance or Payroll Software.

Keep it Simple-If you have determined that the company you are about to choose can meet your business requirements and grow with you, then that’s a good start. Hold off the desire to implement everything under the sun. If the original intent is to track employee time, get reports in real-time and have the data be sent to your payroll software electronically, start there. The 200 plus reports, benefit accruals, job costing, employee scheduling, business intelligence and bevy of software modules can be added later on.

Deployment of a time and attendance should, at the very least be simple to implement, use and understand. That said, it is important to not be complacent when understanding the long-term implications and risks of whatever path you may choose. A company with deep expertise will help ensure that these tradeoffs and risks are objectively considered as part of your time and attendance and implementation process. And that’s where ATS deep expertise comes in.

To learn about ATS follow us on LinkedIn, Twitter or through Google Plus. And for a demonstration of ATS TimeWork go to our website.

Don't Bite Off More Than You Can Chew

Growing companies understand that to attract the best employees, they need to adapt to 21 century solutions. And adapting to the 21st, businesses need the right tools to help them management their productivity and streamline costs. ATS unified TimeWork On-Demand, helps companies meet this challenge with a combination of workforce accruals, forecasting, job costing, scheduling, time & attendance and employee self-service capabilities. The solution reduces administrative time and effort while producing real-time data and help improve regulatory compliance. ATS cloud-based solution is pre-built with today’s time and attendance industry expertise and best practices.

ATS Unified TimeWork On-Demand fully automates employee time and attendance tracking and helps companies to automate:

Employee Timecards- Changes to the employee time card can be made instantly –thereby enabling recalculate of totals and summaries. Exceptions are flagged automatically in the time card so the supervisor knows what needs attention right away. By using ATS TimeWork On-Demand to capture employee time your company will eliminate errors and will help your organization stay in compliance with local and federal labour laws.  

Data Collection-ATS time clocks are multilingual and designed with for the cloud. ATS employee time clocks connect directly to our time tracking software and the punches are transmitted in real-time. Time clock options include: Fingerscan, Facescan and Hand Punch Biometric Readers, Touch Screens, Magnetic, Proximity and Bar Code Readers. Web-Punch, Smart phone and Telephony time readers. ATS cloud-based time clocks communicate directly over the Internet with hosted time and attendance system.

Data Integration- ATS TimeWork On-Demand integrates seamlessly with CRM, HR, Talent Management, Payroll, ERP, and other third-party applications. The data integration helps with; Employee change data, new hires, paid time off balances, and rates can easily be imported. Paying employees accurately is no laughing matter and requires close collaboration between your ATS time and attendance system and your payroll application.

Leave Management-TimeWork On-Demand can be configured to automatically compute and pay employee benefits. TimeWork On-Demand is an agile cloud-based time and attendance system that contains flexible pay rules, workforce planning, forecasting, employee and manager self-service portals that can be accessed through the web.

Business Intelligence and Workforce Analytic Reporting- ATS Attendance On-Demand business intelligence reporting tool will help your company track and analyze HR, payroll report and other attendance data. Reports can be exported to Microsoft Excel, Adobe PDF and other data sources.

Incidents- ATS Absence Management Incident and Points module gives you control over your organization’s time-off processes, enabling you to track paid and unpaid time for your entire workforce. When combined with our Web-Based Incidents & Points module, the system manages accurate enforcement of absence management policies, and is designed to support a variety of management attendance policies in small and enterprise corporations alike.

Deployment- ATS TimeWork On-Demand can be implemented in as little as a few weeks. ATS deployment team unifies all your pay policies data, from various sources, providing answers to hundreds of workforce questions. From complex predictive analytics, like which location/s requires the most database configuration, ATS provides actionable insights on demand.

According to the Canadian Labour Standards, “such standards protect the rights of workers, foster positive workplace environments and proactive relationships between managers and employees and, ultimately, benefit the bottom line of any business.”

Many organizations are still using antiquated timekeeping systems. By, automating their employee time capture, this allows them to save time and have a better picture of their true costs and a positive effect on business results.

You Can Manage Your Company's Attendance On Demand

 

 

Should Employees Use Up Their Vacation Time During The Calendar Year?

March 20th, 2014 | Posted by Apex Time Solutions in Absence Management | Benefit Accruals | Time and Attendance System - (Comments Off on Should Employees Use Up Their Vacation Time During The Calendar Year?)

This issue largely depends on the company and its work-rule policies. Some of ATS’s larger customers have set policies in place that deals with vacation time and these policies clearly articulates what happens if and when benefit accruals  are carried over to the next year. On the other hand, small and mid-size companies, may have a verbal have understanding with their workforce regarding vacation and other leave requests.

An article written by Katie Johnson of The Boston Globe based on a recent survey states the following:

“A growing number of North American workers do not take all of their annual allotted days off, companies report. Although some of those days can be rolled over into the next year, workplace analysts estimate that more than half of employees lose at least some vacation every year.

With staffs reduced and workloads increased since the last recession, employees find it harder to get away. Technology has added to the expectation that employees are supposed to be on all the time — working evenings and weekends, checking in even when they finally do use some vacation time.”

Susan Krauss Whitbourne, PhD penned an article for Psychology Today that says, in part, “chronic stress takes its toll in part on our body’s ability to resist infection, maintain vital functions, and even ability to avoid injury. When you’re stressed out and tired, you are more likely to become ill, your arteries take a beating, and you’re more likely to have an accident. Your sleep will suffer, you won’t digest your food as well, and even the genetic material in the cells of your body may start to become altered in a bad way. Mentally, not only do you become more irritable, depressed, and anxious, but your memory will become worse and you’ll make poorer decisions. You’ll also be less fun to be with, causing you to become more isolated, lonely, and depressed.

It’s important for employees to stay on top of their allotted time-off and make the time to use them. An effective time and attendance system can help companies track vacation balances on-the-fly.  Studies show that when employees are well rested, they are productive and that in turn, can boost a company’s bottom-line.

 Should Employees Use Up Their Vacation Time During The Calendar Year