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5 Key Elements for a Successful Implementation

April 1st, 2014 | Posted by Apex Time Solutions in Time and Attendance Software | TimeWork | Workforce Management Software

Some time and attendance projects turn out to be more costly than foreseen because, they may take longer than anticipated or a company might opt for the cheapest solution-but end up paying more for things that were missed in the first place. There is also element of a company’s business requirements not being fulfilled. With this in mind, businesses should inform themselves of the factors contributing to successful employee time and attendance implementation.

While the list below is by no means exhaustive, it can serve as a benchmark for companies thinking about deploying an ATS time and attendance solution. An ATS project lead, will perform an analysis of your organization’s current and future business requirements and compare them to existing software capabilities of ATS workforce management solution.

Solution Benefits of an ATS Deployment:

The purpose of this phase is to provide initial planning and preparation for implementation. This includes technical issues as well as project management topics and expected commitment from your organization in terms of time and resources.

Solution Roadmap
A preliminary workshop provides the opportunity to fine-tune the original project and related objectives. The result is the solution roadmap, which documents in detail the results gathered during the data gathering requirements phase.

Project Actuality
The goal in this phase is to configure the business requirements and test against the information gathered during the preparation kick-off meeting. The ATS implementation analyst will validate and update the time and attendance configuration while the company’s project lead updates the work instructions.

Deployment and Training
The activities during this phase will focus on providing the customer with the tools for going live on preparing both the software and the customer for going live. In addition, we will ensure that the customer project leader and department managers are sufficiently trained on the use of TimeWork On-Demand. Conclusion of the system analysis will encompass time and attendance system tests, adjust pay policies as required and ensure all remaining critical open issues are resolved.

This phase is when your organization goes live with the software and starts analyzing employee punches that are update from the time clock. Go live, can be a stressful time if the project is not properly managed. At this point of the project cycle, a strong knowledge of the system functionality and the ability to quickly react to the unexpected is critical. Shortly thereafter, a review and optimization conference is scheduled and conducted.

ATS implementation methodology brings many benefits to customers. It provides customers with a clear understanding of the scope, structure, and duration of implementing ATS TimeWork On-Demand at the outset of the project to eliminate surprises and overruns in time or budget. In addition, ATS will provide best-practice implementation services based on our years of experience.

To learn more, join one of our webinars in the month of April, May or June, and to download a demonstration of ATS Time and Attendance solution, go to our website.

5 Key Elements for a Successful Implementation

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