Best-in-Class Workforce Management Software from Industry Experts
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The shift to the cloud is here and there’s not stopping it. In fact, the perception of cloud computing applications has changed dramatically over the last several years. In short order, most of our software applications in the foreseeable future, will accessed only through the cloud.

However, solely relying on the technology to facilitate better day to day operations for your business might not yield the results you are expecting. There are, however, several factors involved in the deployment of software-as-a-service (SaaS) applications—that are sometimes overlooked, yet they play a vital role in the overall success within an organization.

There are numerous ways to improve the effectiveness of your cloud deployment. Here are three tips that will help you match your company’s reality vs perception.

Plan Accordingly-The amount of time it takes your workforce to adapt to the new solution might be longer than you think, so provide them with ample notice and do not expect a quick user adoption. Human beings, by nature, do not like change. Changing the habits of people, is no small undertaking. A well thought-out and executed project plan will minimize the change management hiccups, and help you maximize end-user adoption. 

Let the Experts Guide You-Successful time and attendance cloud deployment and training covers not only system-related topics, but also best-practices and business processes. It takes into consideration each function’s unique organization structure processes and training needs.  ATS deep industry expertise guides employees and users alike — at all levels of the organization — through new functions and processes.

Software Deployment is a Journey -ATS TimeWorkOnDemand is a journey, not a destination. Your organization will evolve as you begin to understand the product, and your processes should evolve along with it. On-going and post-live support is critical to your company’s enduring success, and accordingly, you should plan on spending several months fine-tuning your application with incremental changes. Having the resources to make small changes quickly helps drive faster end user adoption and will help to accelerate your return-on-investment (ROI).  

ATS TimeWorkOnDemand is the leading cloud-based time and attendance application that’s used by mid and large enterprises across Canada, the US and other parts of central and south America. ATS TimeWorkOnDemand helps businesses streamline payroll and increase workforce productivity.

ATS provides organizations a complete Workforce Management, HCM Cloud Computing Solution —that drives digital transformation and, improves business agility while meeting both current and future business requirements.

To learn more about ATS TimeWorkOnDemand, go to our website. You can also register for one of our bi-weekly webinars or download a demonstration. And to reach an account executive, call: 866.294.2467.

The use of biometrics at theme parks, airports and in the workplace, has become ubiquitous. However, facial recognition for the purpose of recording an employee time in/out at work, is different than what it is being used at an airport. For example, a biometric time clock, in a workplace will record (for the purpose of payroll) the time an employee clocked in for a day or week-whereas, the purpose of biometrics at an airport will be for security and a range of other purposes.

Installing biometrics in the workplace can help with HR related issues like time theft, buddy punching and payroll errors. However, it is important to let your employees know if you decide to install biometrics for the purpose of tracking time and attendance, especially if your company, have been using paper time sheets to track hours before that.

In a recent article titled, Workers push back as companies gather fingerprints, retina scans by Te-Ping Chen for The Wall Street Journal amoung other publications, an excerpt of the article reads in part;

“As more companies track their workers with fingerprint and facial scans, employees are increasingly challenging firms in court over how that biometric data gets used and stored.

Scores of lawsuits have been filed following a recent state Supreme Court ruling in Illinois, which has the most stringent privacy law protecting such information in the U.S. The suits assert that employees weren’t told what would happen to their biometric data and that it is being put at risk.

Some workers said they don’t see the need for biometrics in the workplace.

“It’s not a secretive place that we work in,” said one worker at a country club outside Detroit, whose employer uses fingerprints to take attendance. She said she was uncomfortable with the practice, adding that she hadn’t been told how her information would be used or stored.

From warehouses to restaurants, the use of biometric data is moving from a niche practice to become a more mainstream way to verify employee hours and check workers in and out of facilities for security reasons. Among companies in the U.S., Europe and Canada surveyed in 2018 by Gartner, 6 percent said they track employees by using biometric data. Europe and Canada surveyed in 2018 by Gartner, 6 percent said they track employees by using biometric data.”

Bottom line: If you decide to explore the many options that a biometric time clock system offers, let your employees know of your intention. Chances are they will be more accepting if they know in advance and you will avoid issues of them not being receptive to it. Afterall, employees are familiar with biometric technology and have likely used them at airports or with their current smartphone.

To learn about ATS Biometric Time Clocks, go to our website. You can also download a demo, or you can attend one of our bi-weekly webinars. And, to reach an account executive, call 866.294.2467.

For many Canadian business leaders and decision-makers who want to improve their business performance and employee experience, ATS HCM Workforce Management Suite was designed to handle that task and power full-service HR offered by our Workforce Optimization workflow solution. ATS HCM Workforce Management cloud computing application helps companies to reap the full benefits of these tools and —supports people-driven business objectives. So, whether your business has 50 or 3000 employees, here is what you can expect of ATS HCM Workforce Management Suite:

Employee Onboarding and Administration-An integrated and robust cloud application built from the ground-up that enables workflow into a single source, solution that will increase efficiency and productivity.

Online HR Tools- With HR tools like benefits administration and employee self-service, employee no longer have to hand in manual time-off requests, instead they can go online and submit their vacation, requests, view their working hours and overtime.

Management Dashboard-The management dashboard provides unparallel visibility into critical workforce management intelligence, allowing you to stay on top of workforce trends and make informed decisions. You are too busy to waste time with manual processes — now you can instantly view your data without the need to build reports or export data.

Time and Attendance- Just about had enough of these spreadsheets? We get it. With ATS TimeWorkOnDemand, you get employee data in real-time, using anyone of our data collectors that include: Face Recognition, Biometric Time Clock, Web Punch or through any mobile device 24/7 365 days a year.

ATS HCM Workforce Management Suite has bevy of new and enhanced features, functionality, and user experience that’s based on today’s most innovative technology.

Want to know more? You can download a demo and see it in action for yourself, or you can attend one of our bi-weekly webinars. And, to reach an account executive, call 866.294.2467.

Here Are Some Of The Reasons Why We Hate Change And What We Can Do About It

February 26th, 2019 | Posted by ATS in Change | Time and Attendance | Time and Attendance Blog, Workforce Management Software - (Comments Off on Here Are Some Of The Reasons Why We Hate Change And What We Can Do About It)

Change has and will always will be hard for some of us, for a variety of reasons. And, for some of us, we simply have to accept change when it happens despite our best efforts to avoid it. Gustavo Razzetti article in TLNT, titled, It’s Our ‘Schemas’ That Make Us Resist Change  raises, some important facts about our resistance to change and reads, in part;

“Assimilation is easy . The new information fits within existing experiences and preconceived ideas. But, when there’s no place for it, it challenges our beliefs, emotions, and confidence.

Accommodation is harder. It requires us to alter our existing schemas or create new ones. We have to put aside our schemas — the way we look at things — and be willing to analyze the new information, accepting it as potentially good before we adopt it. Once we recognize the benefit of a new initiative, it requires challenging our existing ideas  —  accommodation requires training our minds.

That’s why it’s essential for any team to understand how they deal with change. Assessing what drives resistance (FEAR) is the first step toward training everyone’s mind, not only to be more open but to thrive in change (DARE).”

But why is it, humans resist change so much when that change can lead to something better? Here are three of the most poignant take-aways from this article:

“I don’t want to change. I want all of you to change.”

FEAR: Fighting — Most of us are at war with reality. We fight what we can’t control or don’t understand. Our anxiety, emotions, and thoughts prevent us from fully understanding ourselves, others, and the context. Low self-awareness causes blindspots, clouding our judgment when making decisions.

DARE: Discovery We must pause and reflect to increase our self-awareness. We put the time and effort to discover who we really are and become compassionate enough to accept our entire self (flaws included). We don’t let our thoughts and emotions cloud our judgment — we discover reality as is. Self-aware teams make better decisions, interact better with each other, and manage conflicts more effectively. Discovery is an ongoing process. Self-awareness turns our blind-spots into bright spots.

Dare to change: To move from FEAR to DARE a framework is not enough  —  it requires training, coaching, tools, and regular practice. But, above all, you must provide a safe space for dialogue and feedback.

All too often when we encounter resistance to change, it’s simply the fear of the unknown. And, sometimes it’s the little things like—changes in work methods, in routine project assignments, in the location of a computer or a new time and attendance system, or just in personnel assignments.

Keep current with ATS:

 

Spreadsheets serve a good purpose. And several companies use them. In fact, some of ATS financial analysts and even some, in the professional service areas like; software engineers use spreadsheets to measure results. However, this data usually comes in from outside big data tools as oppose to being keyed in manually. The potential to run into errors when manually keying data into spreadsheets is real,especially, when you are dealing with things like leave management and employee attendance.

In a recent article by Courtney Blanchard, for TLNT titled, With Paid Leave Laws Expanding, You Need to Update Your Attendance Policies there are some worthwhile advice for HR and Payroll Practitioners on how to best navigate and keep accurate records of attendance policies. They read, in part:

  •  Review company attendance policies to ensure that any mandatory notice periods (i.e., 2 weeks’ notice for a planned doctor’s appointment) do not violate the sick leave law.
  • Update hiring notices and workplace posters.
  • Educate supervisors on how to spot fraud or abuse without inadvertently retaliating against employees for using paid leave. Most laws prevent employers from seeking any verification unless an employee has been absent three consecutive working days.
  • Review payroll practices to ensure employees are receiving the proper rate of pay for the use of sick leave, and that pay stubs include any required information.
  • Develop a consistent tracking method to ensure that employees accurately accrue time, and that any time used is properly credited and deducted from the balance.

And, while this article is specific to regions in the state of Minnesota, their impact will reverberate across other US states. Also, while labour laws and leave management tracking are different in Canada they could eventually make their way north of the border.

 So, if your company is tracking employee time and attendance including, vacation, and other leave management through paper time sheets, you don’t need to anymore.

With ATS TimeWork OnDemand you can:

 Automate Tracking of Management Policies: ATS TimeWorkOnDemand helps automate the administration and tracking of paid and unpaid federal, provincial, and otherregional employer-specific leave policies. ATS TimeWorkOnDemand can be configured to match the needs of your organization to maintain balances, reduce manual process errors, and control absence costs.

Simplify and Streamline Compliance: Federal regulations and provincial and/or state laws and union policies, often have overlapping eligibility rules, benefit accruals, and notice requirements. Which makes it all the more important that companies should a time and attendance system that allows to them to accurately track employee attendance and leave management policies. ATS TimeWorkOnDemand solution allows your organization to automate laws and policies in a single solution—simplifying compliance and reducing costs, while also freeing your HR team to focus on higher priority responsibilities.

Keep Accurate Attendance: ATS TimeWorkOnDemand will make sure your leave policies are enforced consistently and accurately across your entire company. With ATS leave management automation, your employees will have access to self-service capabilities through leave eligibility, and balance tracking — available24/7, 365 days a year from any Smartphone or tablet, anytime, anywhere.

To learn more about ATS TimeWorkOnDemand Leave Management solution, go to our website. You can also register for one of our bi-weekly webinars. And to reach an account executive,call: 866.294.2467.

Streamlining costs and increasing workforce productivity are golden words to CEOs, shareholders and other senior executives. And, in an era of market fluctuations and shrinking profits, chief decision makers need effective tools, to help them meet the demands of today’s face-paced business landscape.

In an article titled “Want To Reduce Business Costs? Here Are 10 Areas To Start With”
by Michael Evans on forbes.com it reads in part;

“One way to avoid this situation is to reduce and control non-strategic costs. Through technology and the emergence of the outsourcing industry, companies can reduce costs, increase efficiencies, and increase profits to be in a better position to deal with the inevitable cyclical economic downturn.”

How Businesses Can Streamline Costs And Increase Workforce Productivity

We chose 5 of out of the 10 that’s listed in the article:

Manufacturing
“The economics have changed substantially between producing goods in China and in the United States. A recent study indicated that offshore manufacturing companies are looking at a 15 to 20 percent average wage increases and will reach wage parity with the United States by 2017. Energy costs outside the country are growing quickly as conversions from coal to natural gas are implemented in China.

Finance and Accounting
The cloud simplifies outsourcing of accounting and makes cost reductions easier and to achieve. This makes a lot of sense if you are having to scale up, or if you do not have accountants on staff to improve reporting or make sure you are GAAP compliant.

Human Resources
A Professional Employee Organization (PEO) can help process your payroll and offer your employees a better offering of benefits. In addition, by pooling with other companies through a PEO, you can get significant pooling discounts on the cost of benefits.

Social Marketing
Your website, social networking, and LinkedIn usage can save you enormous sums for marketing your company. Look at the outbound marketing costs and see what you can substitute.

Selling to the right customer
Smart firms will not only rid themselves of loss-making customers but, by mapping the on-boarding sales prospect process, incorporate activities and incentives for salespeople to bring only profit-producing customers on board. Whether you are reducing the selling cost or diverting resources to attain more profitable sales, you are moving to increase the cash and the profitability of the firm.”

To read the article in its entirety, go to forbes.com. Reducing business costs is not rocket science if the right approach is taken; for example, ATS workforce management solution provides proven, comprehensive time and attendance capabilities which take your company beyond manual time sheets or antiquated punch clocks. And, with ATS TimeWork OnDemand you can streamline key business processes and gain the real-time visibility and efficiency you need to run, grow your business and, at the same time, streamline costs.

To learn more, you can register for our webinar “How To Use Time And Attendance Effectively With Big Data”  on Friday, August 14th at 1:00pm eastern. To download a demonstration, go to our website, and, to reach us by phone call; 1.866.294.2467.

How Businesses Can Streamline Costs And Increase Workforce Productivity

Should We Put A Policy In Place With Our Time And Attendance Solution?

July 23rd, 2015 | Posted by Apex Time Solutions in Absence Management | Benefit Accruals | Employee Self Service | Time and Attendance | Workforce Management Software - (Comments Off on Should We Put A Policy In Place With Our Time And Attendance Solution?)

ATS project managers often get asked this question during customer site-visits and prior to the implementation of our time and attendance solution. The answer to this question is always a resounding yes. Whether you are replacing your current time and attendance system or implementing one for the first time, a set of guidelines is a good way to achieve compliance. Here are some additional tips you can use in your company’s new policy:

Define and set expectations
Let employees know how much leeway they have with lateness and absenteeism and make sure this is configured within the system. Having a time and attendance system in place should not be viewed as “Big Brother” mentality and the more open you are about it the greater the compliance you can expect from employees.

Employee feedback
When crafting a time and attendance policy, your best ally are your employees. Get them involved by seeking feedback. You’d be surprised at how engaged employees can be when their suggestions are solicited by management prior to the deployment of the system.

Leave Management
It’s important to clarify terms and conditions for paid and unpaid time-off to include; leave of absence, vacation, jury duty, medical and family leave. ATS Self-Service portal is a good tool for employees and managers alike.

ATS team has deep industry experience have performed numerous deployments over the years and so, it’s likely some of our team members can provide your organizations with tips on what type of information to include in your policy.

To learn more register for one of our monthly webinars, download a demonstration or simply contact us by phone at; 866.294.2467.

Should We Put A Policy In Place With Our Time And Attendance Solution?

 

Practitioners in the field of psychiatry have been saying for years that most us are overworked and too stressed to enjoy life. The answer to this has been a proliferation of companies offering recognition and loyalty programs designed to help executives and employees better deal with the rigorous work schedules and achieve the much sort after, work-life-balance.

If you happen to be in a job that requires 11 hour (perhaps more) work days, here are some suggested books on meditation by David G Allan in an article, titled “Is this the answer to office stress.”

The list of recommended readings include:

Search Inside Yourself by Chade-Meng Tan. In his book on mindfulness and happiness, Meng offers meditation techniques he introduced at Google that range from basic to one (my personal favourite) that asks you to visualise yourself as a force multiplier for goodness, as if you are (my words) some kind of Buddhist superhero.

Stop, Breathe & Think. This app has a growing library of meditations. These all start the same, which is repetitive, and the narrator’s voice so soothing it threatened to put me to sleep. But guided meditations can be useful for beginners and the app tracks your progress, as if you were going to a transcendental gym.

The Miracle of Mindfulness by Thich Nhat Hahn. The renowned pacifist Buddhist monk has written many volumes, but this classic has a whole chapter of meditations, some as little as 10 breaths long. The narration contains others, so it’s worth reading the entire short book.

Whether the countless hours we spend working overtime at the office is by choice, or the subtle pressure we feel when we see our colleagues do it, the experts all agree, it takes a toll on our health. Hopefully, at some point, we will the take time to smell the roses.

About ATS:
ATS offers a broad portfolio of time and attendance solutions that streamlines the collection, calculation, and reporting of employee hours for workforce management and eliminates the manual tasks of payroll preparation, increasing efficiency and reducing errors in corporate payroll departments.

To learn more, download a demonstration and you can see why today’s leading organizations choose ATS.

Who Doesn’t Need A Little Relief From Work?

Let’s Hear It For The Cloud

July 7th, 2015 | Posted by Apex Time Solutions in Time and Attendance Blog, Workforce Management Software - (Comments Off on Let’s Hear It For The Cloud)

In previous blogs, we espoused the virtues of cloud-based business software and we are not about to stop anytime soon. The pace at which companies are now embracing cloud-solutions is at an all time record. This shift is as much to do with many companies finally realizing the benefits of adopting cloud computing and vendors adjusting the product to suit the marketplace.

ATS TimeWork OnDemand is our best-of-breed time and attendance solution that’s designed for mid-market and enterprise businesses. ATS TimeWork OnDemand is rich in functionality and supports multiple browsers with intuitive dashboards and, at the same time, allows companies to roll out a scalable solution with reduced timescales and hardware costs.

Let’s Hear It For The Cloud

 

ATS TimeWork OnDemand Include:

Real-Time Analytics
Analytics has proven to be a driving force for North America’s major leagues including: National Football Association (NFL), National Hockey League (NHL), Major League Baseball (MLB) and the National Basketball Association (NBA). Executives of these sports leagues use the power of analytics to help them devise the best way to construct and get the best of out of their teams. ATS time and attendance analytics provide senior level managers with a comprehensive platform for real-time analytics that delivers insight into key business information. And, through the use of ATS TimeWork OnDemand Analytics, you can ensure that your organization has access and visibility to accurate, real-time attendance data.

Anywhere Access
ATS TimeWork OnDemand allow managers to access data through any device that’s connected to the Internet so, they act on critical time & attendance information without being confined to a desk.

Speed Up Payroll Processing
ATS data collectors help to increase productivity by reducing employee lateness, unauthorized long breaks and early departures. ATS data collectors solutions help optimize your workforce for a direct and positive impact on your bottom line — no matter your industry.

ATS Time and attendance Solution automate processes to help engage employees and increase operational efficiencies. Learn how we can help your organization control labor costs, minimize compliance risk, and at the same time, improve workforce productivity.

To find out how ATS can help your business, take a product tour or call us at 866.294.2467.

Let's Hear It For The Cloud

In order to quantify the benefits of a time and attendance solution, you first have to know what to look for. ATS time and attendance solution can help your company cut payroll costs and, at the same time, enhanced employee productivity.

Benefit of an ATS Time and Attendance Solution

If your company is using paper punch clocks or paper time sheets, and you are interested in automating the process, here are some key benefits you can expect after implementing an ATS Time and Attendance Solution:

Reduction in the use of paper and fraud

  • ATS time and attendance solution will reduce the cost associated with creating and distributing paper timesheets
  • No more transferring of time sheets from employee to supervisor for review and then onto payroll and HR department for processing.
  • Employees can fraudulently increase the number of hours they get paid for by having a coworker punch them when they are late or not at the work site.

Improved Data Quality

  • Through the use of ATS time clocks, Employees can find out how much overtime they have accumulated during the week, review schedules and request time-off.
  • Employee hours can be sent automatically to your payroll software with the click of a mouse.
  • By eliminating the administrative tasks of paper time sheets you improve workforce productivity, and your employees are now free to focus on more value-added activities.

Let’s face it, how many employees complain if they get overpaid? If a small fraction, of your workforce is consistently getting over paid, it will affect your company’s revenue. And, when employees get underpaid they will complain, thus, resulting in the company having to make adjustments, and that in and of itself is costly.

Employee pay is one of the biggest controllable expenses in most organizations. As an organization, you should have accurate information about; employee attendance, vacation eligibility, the ability to schedule accurately to meet customer demands, the number of projects your company completed in the last two months, and access to real-time analytics to help you make informed decisions. Manual time sheets will not help you with those objectives and will waste time and take a bite out of your profits. In an ever increasing global and competitive business landscape, wouldn’t it be better to identify and eradicate manual time and attendance bottlenecks?

So why go with ATS? Because our time and attendance solution is easy-to-use and they deliver, up-to-the-minute and high-quality information you need to make better decisions

To explore our solutions, you can download brochures; sign up for one of live product demonstrations. You can also reach us by phone at; 1.866.294.2467.

Benefit of an ATS Time and Attendance Solution