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There was a time when biometrics was seen as futuristic and, too intrusive to ever be accepted by the general public. Many of today’s smart phones, tablets and laptops are equipped with biometrics. As part of its security protocols airports around the world, have installed fingerprint readers and voice recognition technologies and Disney World have installed biometrics that enables its visitors to gain access to theme parks.

Biometric Technology Is Shaping The Future Of Time And Attendance

If your company is an early adopter of biometric time and attendance, you are likely the beneficiary of a productive workforce, and at the same time are saving hundreds of dollars on payroll costs.

If you are considering a biometric time and attendance system to enhance your company’s HR process and workflows, here are three types of the most common biometric technologies for recording and tracking employee time.

Hand Geometry: Hand recognition is the most common employee biometric time clock technology. The method uses 3D analysis of the hand for tracking and identification purposes. An individual places their hand (palm down) onto a special plate. A camera takes a picture of it and analyzes the length, width, thickness and surface area of the hand. This recorded biostatistics information is then stored for future use. Companies have used this type of biometrics for attendance tracking and accessing secure entrances.

Facial Recognition: ATS FaceScan Time Clocks, uses algorithms to analyze features. These include the position/size/shape of the eyes, nose, cheekbones and jaw line. Initially, this process was known as 2D facial recognition. The 2D images were typically taken from security cameras that have integrated facial recognition technology. For the best results, face images needed to be looking directly at the camera with enough lighting. After analysis, they could be compared to other face images for identification purposes. Employee Time clocks that use facial recognition are growing in popularity— it’s as simple as snapping a photo; the time clocks are equipped with HD cameras. This type of technology is now readily available on ATS TimeWork OnDemand mobile time tracking apps as well.

Fingerprint Identification:This type of biometrics compares either one or two fingerprints (depending on the type of time clock selected) to determine identification. It analyzes the ridges and valleys patterns on the fingertip for differences. The process involves measuring and comparing employee fingerprints against data stored in the time and attendance system. It is fast and easy to use— the employee simply presses a fingertip against the time clock screen for a moment as part of the clock in/out process. Some laptop computers and smart phones, utilize fingerprint biometrics for authorizations purposes such as logging in and entering website passwords.

Other biometrics include voice authentication, which is the analysis of vocal behavior by matching it to a voice model template (that was previously recorded). Since every voice is unique, the physical characteristics of the speaker’s voice can be measured. Retinal and iris scanning is employed by different industries.

Bottom-line:

Companies deploy biometric time and attendance systems to ensure the person/s clocking in, are who they say they are. Biometric time clocks helps prevent employee time theft, ensures workforce compliance, and helps employers collect accurate time and attendance information. In short, it makes life easier for payroll and HR practitioners.

To arrange a demonstration of ATS TimeWork OnDemand and our array of biometric time clocks, go to our website or call, 866.294.2467.

Small and mid-size companies that use the cloud spend 40 percent less on the need for a fulltime IT person. Deploying a time and attendance solution to the cloud is much faster and don’t need as much of an investment in upgrading infrastructure and as a result, this frees up expenses that would otherwise, be used for upgrading server licenses-thus making more capital available to support business growth.

3 Great Reasons To Move Your Employee Time Tracking To The Cloud

So, if you happen to be one of those companies that are still sitting on the fence, when it comes to embracing the cloud, here are some compelling reasons to take note.

  1. The Cloud is simple to use: A cloud-based time and attendance is easier to implement, and use when compared to the traditional on-premise solutions. With a cloud-based time and attendance– commonly referred to as software-as-a-service (SaaS) – you only pay for what you use. For example, a large hotel chain will have a high number of employees during the summer months, as this tends to be the busiest time of the year for that industry – but during the fall and winter months, those numbers will decrease. A company using ATS TimeWork OnDemand can scale easily, thus paying for only the employees who are working during this slow period.
  1. Mobile: With a application like ATS TimeWork OnDemand employee self-service (ESS),  a company can now give its employees the ability to request time-off, switch shifts and review hours worked at anytime, from anywhere instead of using paper time cards or spreadsheets. In the cloud, employees only need an Internet connection and they can tap into the power of mobility.
  1. Efficient and compliant: A growing body of evidence highlights the efficiencies and return on investment (ROI) that many businesses are experiencing by moving to the cloud.  Companies are required to comply with ever changing payroll and other workforce related rules- a cloud-based time and attendance like ATS TimeWork OnDemand can help businesses keep with these rules and other compliance matters, while driving business growth.

To learn about ATS Cloud-Based Time and Attendance, go to our website. You can download brochures, pre-recorded demonstrations or register for one of our bi-monthly webinars.

Whether you are implementing an Enterprise Resource Planning (ERP), Workforce Management, Payroll or Human Resources Information System (HRIS), you need a plan and someone project manager to lead it. And with the advent of cloud-based solutions gaining momentum in the world of business, deploying a software solution has becoming easier for companies.

If You Follow These Implementation Tips Your Rate Of Success Will Improve

If you are considering automating your business process this article, 6 Tips for Full HR Automation That Will Dramatically Increase Efficiency written by Carlie Bush, for HR Daily Advisor, is a useful guide for any business.

  1. Step into employees’ shoes. It is important to consider the transition from the perspective of the employees.  Too often, we discuss the potential changes with the leaders of the various departments, but to do the transition right, employee input should be prioritized and included in the discussion.  Employees are often resistant to change, so including them in the discussions, answering their questions, and using their ideas will go a long way in reassuring them throughout the transition.
  2. Consider a consultant. From start to finish, a third-party expert can help companies transition to automation.  As an external consultant, they can provide unbiased advice including how to get support from the top-level executives, what to look for in a provider, how to help employees through the transition, and many other critical parts of the transition process.
  3. Collaborate with Information Technology (IT). IT plays an invaluable role in the transition to automation.  From the beginning, collaborate and plan alongside IT.  Their knowledge and vision for how things should work will help HR departments consider the options available to them as well as provide a backdrop for a well thought out transition.
  4. Have a robust communications plan. Before starting the transition, have a formal communication plan in place that outlines for employees what to expect, a timeline of when things are going to change, and information on training and where they can get help.  Remember to give them adequate time to prepare.  The more transparent you are with employees the higher the chances of a smooth transition.
  5. Get executive support and buy-in. From the top down, there needs to be support for the transition.  Employees need to know the leaders of the company understand and fully support the change.  By being part of the change and talking openly about the benefits to employees, company executives can have a huge impact on how the transition is received.
  6. Help employees along the way. Employees will need help throughout the transition.  It is important that they feel supported through training and communication.

It’s also useful to note, that every implementation is different and some will go smoother than others. However, the best implementations are the ones where both sides (vendor and customer) are flexible in their approach and have contingency plans, should the implementation not go as planned. In other words, a contingency plan should be part of any implementation.

To learn more about ATS Workforce Management Solution and our implementation methodology or to download a pre-recorded demonstration go, to our website, where you can also register for one of our bi-monthly webinars. And, to reach an account executive by phone, call; 866.294.2467.

Here is the drill: Daylight saving time (DST) ended on Sunday, Nov. 5, 2017 at 2 a.m. ET. Most north Americans would have set their clocks back an hour. This makes for darker days, and for some people, it will take a few days to get used to, while for some others, it might take them a week or two to adjust to the time change.

The spring brings the arrival of daylight saving time in March 2018 and requires clocks to be moved forward one hour at 2 a.m. Employees who are shift workers and who are on duty at that time and who normally work an eight-hour shift will actually work only seven hours, unless of course, your company is using an automated time and attendance system that automatically adjusts with daylights savings time.

ATS TimeWork OnDemand Is Designed To Handle Daylight Savings Time

A blog titled As the clocks turn back this weekend, don’t forget FLSA rules authored by Pamela Deloacth for HRDive offers the following advice for companies:

“That extra hour of work can present several unanticipated challenges, in addition to an unpaid hour:

Overtime: If that additional hour puts an employee at more than 40 hours during that workweek, the Fair Labor Standards Act requires the employee be paid overtime. Employees who fall under the “8 and 80” system — or in states that require daily overtime — may be eligible for overtime for that day.

Collective Bargaining Agreements: Employers should ensure that they are following any provisions in a collective bargaining agreement that addresses wage and hour provisions for time change”.

If your company has in excess of 30 employees handling daylight savings time (DST) manually can be a challenge. Automating your time tracking system, instead of doing it manually, will make your payroll and HR managers happy and more productive, especially if they have to deal with sleep deprived employees, still adjusting to the daylight savings time.  ATS TimeWork OnDemand is a cloud-based time and attendance designed for; Payroll, Accrual Benefits, Enterprise Resource Planning (ERP), Talent Management, and Analytics integration. ATS TimeWork OnDemand provides organizations with access to real-time data of Workforce Management (WFM) capabilities, across all domains.

To learn more about ATS TimeWork OnDemand or to attend a bi-monthly webinar, go to our website where you  can also download a demonstration from our website or contact us by phone at: 866.294.2467 to discuss your business requirements.

Today’s HR practitioners have a symbiotic relationship with technology. And why shouldn’t they? When you consider the old ways of calculating and managing employee time and attendance was relegated to paper time sheets. In other words, a time-consuming task, that resulted in numerous errors, it’s no wonder many in HR are giving a warm embrace to technology.

Technology Has Become A Great Resource For HR Departments

A brief summary of an article titled World-class HR departments do more but spend less, thanks to technology written by Valerie Bolden-Barrett, for HR Dive reads, in part:

  • World-class HR organizations spend 25% less than average HR organizations and function with 30% less staff, but are more effective, according to a report from The Hackett Group. The consulting firm’s benchmark analysis​ also found that, should an average company with $10 billion in revenue gain world-class HR status, it could save up to $15 million a year. The Hackett Group defines world-class HR operations as those which maintain a level of performance in the top quartile in effectiveness and efficiency.
  • The analysis also showed that world-class HR operations spend more of their budgets on cloud-based technology and selective outsourcing compared to other HR staffs. Top-ranked departments have also reduced the amount of staff performing transactional tasks with error rates for those tasks two to fives times lower that of traditional HR operations.
  • The Hackett Group’s research also found that, through digital technology, HR organizations can improve their efficiency and effectiveness in delivering services, boost customer experience, place additional resources on high-value activities and use sophisticated analytics for better decision-making.

Bottom line: Technology has created remarkable new opportunities to eliminate administrative overhead and, at the same time, give HR departments access to advanced technology tools like, workforce analytics, real-time employee dashboard review, employee self-self service and hosts of other workforce management tools available 24/7 365 days a year.

Do you think your HR department will want to turn their backs on tools that helps them streamline payroll costs and improve productivity? We are guessing the answer is no.

To learn about ATS Workforce Management Solutions go to our website. You can also register for a bi-monthly webinar or call us at 866.294.2467 to arrange a demonstration.

So, you’ve finally decided that it’s time get rid of the outdated time and attendance system you have been using for the last 15 plus years. Whether that system is a combination of spreadsheets and paper time cards, the people that are commonly involved in managing it tends to be payroll, HR and, some in cases, the finance. More often than not, some companies see this as a IT project and so, the very people who are involved in the everyday process of adding up time cards (if your process is manual) are left out entirely or get introduced to system after IT has seen a demonstration or your company has selected its vendor of choice. Make no mistake IT is critically important to the deployment of a time and attendance solution-but to leave out the very people (stakeholders) who will be managing the system on a day to day basis is a recipe for disaster. In short, all stakeholders should be involved when deploying a solution that is designed to automate and enhanced business process.

Going To Deploy A Time And Attendance Solution? Don’t Forget HR And Payroll

Scott Span penned an article for TLNT titled 7 Steps to Successful Technology Adoption. It’s a good guide for any company who is going to deploy a cloud or onpremise time and attendance, talent management, CRM, ERP or HR application. Here is a condensed version of the article which reads, in part:

  1. Align technology and strategy

The purpose of introducing new technology to a business is to improve performance. Start with the goals you want to achieve, and then plan backwards, finding a technology that best supports improved performance. People are more likely to adopt new technology if they can see how it helps them to achieve their goals and objectives.

  1. Communicate for buy-in and engagement

Achieving user adoption for new technology requires communicating with stakeholders early and often. Before you can communicate with stakeholders you need to have all your stakeholder groups identified. The way each currently performs their work, processes, should be documented. The impacts the new technology will have on them needs to be identified and communicated. Ways in which your organization will mitigate any negative impacts for stakeholders also needs to be communicated.

  1. Perform a current systems analysis

Technology upgrades or introducing new technologies carries a huge compatibility risk – what if the new systems turn out not to be compatible with those you already have or integration requires more build time than was anticipated.

  1. Develop training approach early

One of the biggest risks to user adoption is lack of sufficient and customized training. Many vendors offer training options as part of your technology purchase, however, most of this training is standardized off the shelf and not specific to your business processes or culture. Training should not just be screenshots and PowerPoint. People need to see and play in the system, prior to go-live, in the context of their specific work processes.

  1. Integrate technology deployment with change management

Many organizations are so focused on deployment and conversion, schedules and criteria, that they fail to deploy and integrate a change management process for helping stakeholders adapt and adopt to technology. This is often one of the biggest reasons for rocky deployments, low adoption, and project failure. Technology only achieves desired goals if the people adopt it, if they don’t, technology is just wasted money.

  1. Create an effective governance structure

Many technology deployments fail to establish an effective governance structure to lead and manage the deployment. Often project management and technology resources are assigned to govern the implementation, but the voice of impacted stakeholders and even customers, is not represented. Effective governance can’t exist in a silo or a vacuum.

  1. Monitor and course correct

Introducing new technology is likely to cause a major disruption to workflow. Monitor your deployment and consider whether the implementation schedule may need to be revised into smaller more manageable stages. Provide stakeholders opportunities to offer feedback. New technology impacts everyone, so listening to stakeholder opinions and concerns and adjusting your deployment as needed, is important for achieving adoption.”

Deploying a time and attendance should not be a difficult undertaking. Once you have checked all the boxes of the above mentioned steps, the next important step is to assign a project manager. While that person does not (although this would be nice) need deep implementation expertise, they need to have the authority and capability to bring all parties together at any given time to ensure the success of your deployment.

Finding a time and attendance solution that meets your business goals and can be deployed on time and on budget can be overwhelming and frustrating exercise. But it doesn’t have to be. And, that’s why ATS created a helpful guide, based on the real-life experience of our customers who, like you, converted from manual and out-dated business practices and spreadsheets to a best-class time and attendance solution.

How do we do it? First, we cut through the hype select the solution that meets your business goals fits your needs of your operation.  It all begins with scoping interviews, where we get an in-depth view of what you need from the ATS Time and Attendance Solution. Once this is complete, we can start to plan for implementation, testing, training, and support. From there, we initiate the ATS Time and Attendance as an integrated solution

To download an ATS Time and Attendance Implementation Guide, go to our website. You can also review a demonstration of ATS TimeWork OnDemand or attend a bi-weekly webinar, while browsing through our site. And, to reach one of our solution consultants by phone, call 866.294.2467.

 

 

Here Are Some Of The Reasons Why ATS Employee Self-Service Can Boost Productivity

August 3rd, 2017 | Posted by ATS in Absence Management | ATS TimeWork OnDemand | Benefit Accruals | Employee Self Service | Payroll | Time and Attendance Canada | Time and Attendance Toronto - (Comments Off on Here Are Some Of The Reasons Why ATS Employee Self-Service Can Boost Productivity)

Proposed hikes to the minimum wage in several jurisdictions, tight margins and increased global competition across all business sectors are just a few reasons why, many of today’s companies are trying to find ways to streamline payroll costs. And, many of these companies — have also discovered that by adopting employee self-service applications they can reduce human resources paperwork— thus, allowing them to focus on more strategic objectives.

Here Are Some Of The Reasons Why ATS Employee Self-Service Can Boost Productivity

ATS TimeWork OnDemand Employee Self-Service automates administrative human resource management processes. The application, when combined with ATS Benefit Accruals, provides your HR team with easy access to the information they need — all in a single employee record — to reduce errors and consistently enforce policies. Improve HR productivity, engage employees, control costs, and reduce compliance risk with automation that reduces tedious tasks and lets employees focus on what they do best.

ATS TimeWork OnDemand Employee Self-Service will help your company:

Boost Productivity
ATS Employee Self-service, integrated into the ATS TimeWork OnDemand solution, and provides seamless mobile access to both benefits and pay information. It’s a wonderful way to connect employees to managers — and connect managers to employees. Employees can update profiles and benefits, review shifts and overtime data, and request time-off. This means your HR and payroll team recovers valuable time to focus on larger goals.

Automate with Consistency and Adhere to Workforce Compliance
ATS TimeWork OnDemand robust data engine can be configured to comply with various legislative requirements, including the Canadian Family Medical Leave and Affordable Care Act. Automation of rules, policies, and regulations are applied consistently across the board, simplifying complex processes and helping you manage compliance with Employment Standards Act (ESA), FMLA and other employment acts across North America.

Streamline Data for HR and Payroll Practitioners
Recruiting, hiring and managing talent is a complex, but with ATS TimeWork OnDemand Employee Self-Service it should not be. If, however, your company is tracking employee time-off requests and hours worked on paper — you are likely giving yourself an unnecessary headache. ATS Employee Self-Service reduces errors consistently enforce policies, and helps you build the type of workforce you envision.

To learn about ATS Employee Self-Service, Benefit Accruals or Time and Attendance, go to our website. You can also download a demonstration,  and to reach us by phone call, 866.294.2467.

 

Every company wants to maintain its competitive edge by making sure its payroll costs is not too high while always looking for ways to increase its profits. Sometimes, that’s easier said than done. For example, a drastic cut to a company’s workforce or outsourcing of a department, might lead to decrease customer satisfaction and low employee morale. In other words, while it’s not impossible to achieve both objectives, it is sometimes easier on paper than in reality.

If your company is using a cloud-based business management software, the possibilities are endless. Today’s workforce is different from yesteryear and successful companies regardless of size or industry, know only too well, that in order to keep their position at the top they must find ways to improve productivity and streamline payroll costs. And, with the right cloud-based time and attendance solution, companies can do a whole lot more.

Want To Remain Nimble And Increase Profits? Cloud Is The Way To Go

Here are 3 ways companies can remain nimble and increase productivity and profits:

24/7 365 Days A Year-Availability:
In today’s every increasing competitive business landscape, not having access to data whenever you need it, equals lost decreased productivity and profits. The right cloud computing application is available no matter where your finance, payroll and HR managers are. As long as their device is connected to the Internet, they can gain access to data in real-time, respond to employee vacation and other leave management requests.

Adhere to compliance needs:
Changes in compliance and other workforce regulations continues to shift and companies need to ensure they are using a software application that is update all the time and meet the complexity of these changes as they occur. In a world of Big Data, cloud computing, using an application like ATS TimeWork OnDemand you get immediate compliance updates that’s pushed out automatically to the entire organization- as soon as they’re available. In short, this simplifies the process of keeping your time and attendance solution up-to-date and it also ensures that all users has access to the most current information and tools to do their jobs effectively.

The Cloud Propels Productivity:
When IT resources are focused on maintaining and fixing old Servers with existing antiquated solutions, they are essentially always playing defense. By deploying ATS cloud-based time and attendance your IT resource can focus on spending their time on other important initiatives.

In closing, when compared to on-premise solutions, cloud computing applications like ATS TimeWork OnDemand will help to grow your business profitably, and will provide your compare with more reliable information all in -real-time, drive faster decision-making, and thus, enabling you to quickly meet changing market demands to stay ahead of all your competitors.

To learn about ATS TimeWork OnDemand, go to our website. You can also register for a bi-weekly webinar or download a demonstration.

Simply put “Cloud” simply means that your software/application, or data, (as it is commonly referred to) is hosted remotely via the Internet, by ATS Team. ATS Workforce Management in the Cloud helps lowers payroll and operational costs, while remaining seamlessly scalable. In other words, your organization only pays for what it needs, and can expand or change services based on business demand—with no capital outlay.

ATS Workforce Management in the Cloud is a robust, best-of-breed time and attendance application, with a 99.9% service level that ensures best-in-class uptime— that’s readily to your business anytime and anywhere you need it.

The benefit to your organization when you deploy ATS Workforce Management in the Cloud includes; control labour costs, reduction of  manual processes, and simplify compliance for all of your employees, locally, regionally and globally.

Here are some additional benefits to deploying this solution for your business:

Capture Employee’s Time
ATS Workforce Management In The cloud will capture the time in/out of employees: Flex-time, full-time, non-exempt, and part-time as well.

Easy to Use
Payroll, HR and operational managers will love the modern, intuitive user interface, accessible from any workstation or mobile device that’s connected to the Internet.

How Can ATS Workforce Management In The Cloud Help Our Business?

Always Current Cloud Application
Your company can take advantage of advanced technology—as they become available. Think about this, you never have to go through a tedious and disruptive process in order to get an upgrade to your system.

Manage Employee Time and Hours by Exception
Instead of going through each employee time card, your users can manage by exception. For example, who is approaching overtime, scheduled to receive a premium or stat holiday pay.

Easily Adhere to Payroll Compliance Rules
ATS Workforce Management In The Cloud can be easily configured to adhere to collective bargaining agreements, and will support the needs of local and global workforce rules.

ATS Workforce Management In The Cloud purpose-built for your industry to help drive business outcomes by engaging your employees, streamlining payroll costs, increasing productivity, and minimizing compliance risk. You can manage your workforce with this powerful and a proven cloud platform that is secure, scalable, and mobile — allowing you to do business when or where you choose to access its power.

To learn more, you can download the app, or demonstration. And, to connect with ATS, you can find us on Twitter, Pinterest or Google+

How long should your organization keep employee attendance records? This will depend on the province or state in which a company operates. For example, on the website of the province of Manitoba, reads in part; “Employers and employees need to keep accurate records of the hours worked and the amount paid for those hours. Employers must pay employees for all hours they work and explain how the pay was calculated. Employment Standards requires employers to keep pay records for three years”.

How Long Should Payroll And HR Practitioners Keep Attendance Records?

Here is another example from the province of Ontario website “Employee and Retention Records, must be kept for three years after the day or week of work. If an employee receives a fixed salary for each pay period and the salary does not change (except if the employee works overtime) the employer is only required to record:

  • The employee’s hours in excess of those hours in the employee’s regular work week

And

  • The number of hours in excess of eight per day (or in excess of the hours in the employee’s regular work day, if it is more than eight hours).

Employers are not required to record the hours of work for employees who are exempt from overtime pay and the provisions for maximum hours of work.”

If you are small or mid-size business with 50-200 plus employees and tracking employee time and vacation pay with spreadsheets, it will take you an awfully long time going through paper records to verify hours worked in the unlikely event, you are audited. Your HR and payroll managers are the key to helping you solve these issues and are more than likely up to date on work-rule compliance.

So, what’s the best way to solve this issue? Help your payroll and HR staff by automating employee time keeping with ATS TimeWork OnDemand, that’s fully powered by the cloud. With ATS TimeWork OnDemand, you can:

 

Access Employee Attendance Records Anytime, Anywhere:
With ATS TimeWork OnDemand, all you need is an internet connection, and you can access ATS cloud services using any device.

Flexibility
CIOs and IT Directors marvel at the ease of use in accessing ATS TimeWork OnDemand through the web. ATS TimeWork OnDemand is ideal for businesses with growing or fluctuating bandwidth demands.

Capital-expenditure Free
ATS TimeWork OnDemand cuts out the high cost of hardware. You simply pay as you go and enjoy a subscription-based model that’s kind to your cash flow. And best of all, you no longer have to shift through paper records to find employees record, it’s always readily available when you need it.

So, how do you get started? Simply, download a demonstration to see the solution in action for yourself-afterwards, you contact us by phone at 866.294.2467 to discuss your requirements in more detail.