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Today, companies face rapid and unprecedented technological changes whose velocity and breadth will impact every area of their business. And, emerging technologies, like machine learning and artificial intelligence, means even your customers, are more connected than ever before- thus, staying with the status quo is no longer an option.

5 Tips For Launching ATS Time And Attendance

The cost of a poor time and attendance implementation isn’t just about underutilized investments and missed business goals. It’s about not being able to access meaningful data when you need it and figuring out if your people are being utilized properly. So, what are the ramifications of not having a successful implementation? Here are 5 tips:

Plan: Set out a reasonable implementation timeline and scope. Do you have a project leader? If not, assign one and give the person the requisite amount of time to see the project through completion. If, on the other hand, the project is another task on the ‘to do’ list, competing with other priorities, expect that your implementation may take more time. Make good use of the ATS Implementation Steps which encompasses; process – plan, education, testing, validate, deploy. Don’t underestimate the time and resources it will take to complete the project successfully.

Obtain Management Project Support: Identify an executive within your management ranks who can meets regularly with your internal project team. What are the team challenges? Your management executive may not need to know every minute detail, but they need to be aware of the challenges (if there are any) that are causing unnecessary delays to the project, and they need to help prioritize competing tasks.

Accurate Data: Are you coming from old data gathering processes? For example: spreadsheets, an antiquated punch clock and/or manual time sheets? If so, you may need to clean up your data and understand the importance of setup in your new system with your implementation analyst. Your time and attendance system is only as good as the data in it. Use this opportunity to decide what data conversions or interfaces you will need: ERP, CRM, HRIS, Payroll or two-way interfaces.

Customize Only If It’s Required: Customizations equates to higher costs. ATS TimeWork OnDemand contains a plethora of analytic reporting and business intelligence tools, and in most cases, does not require customizations. If you feel that you need the system to be customized, just remember that it needs to be scoped and tested prior to implementation.

Validate And Go-Live: Upon completing your validation and testing, you should conduct a ‘User Acceptance Test’ of the data configuration. Users (HR, Payroll and Operational Managers) should be able to demonstrate their system knowledge prior to system implementation. As soon as you go live, allow time for the system to ‘settle out,’ then tackle the important items that surface to continue your business process improvements.

At the beginning of every ATS time and attendance implementation, organizations typically start with a vision of how they see their organization utilizing ATS TimeWork OnDemand to its fullest potential. The vision is often focused on streamlining processes, ease of use and providing strategic value to increase employee engagement. During a time and attendance implementation, it is important to remain focused on the vision; however, many other key factors contribute to a successful implementation.

To learn more about ATS Time and Attendance, or to download a demonstration or attend a bi-monthly webinar, go to our website. To reach an account executive, call; 866.294.2467.

5 Benefits Of A Biometric Time And Attendance Facial Recognition Solution

May 23rd, 2017 | Posted by ATS in ATS TimeWork OnDemand | Biometric FaceScan | Biometric Time Clock | Employee Productivity | ERP | Payroll | TimeWork OnDemand - (Comments Off on 5 Benefits Of A Biometric Time And Attendance Facial Recognition Solution)

Biometrics technology has gained in popularity in the last 10 years. Many of today’s technology companies including; Apple, Samsung and Google, have opted for biometric authentication with their hardware to prevent theft. ATS biometric time clocks are designed to recognize employees’ unique physiological characteristics-and these data collectors include; face shape, iris, fingerprint or hand shape. And, unlike card-based time and attendance systems, employees cannot punch in/out for each other.

When combined with ATS award-winning TimeWork OnDemand or On-premise solution for mid-to large enterprise; biometric facial recognition helps to increase payroll accuracy by eliminating errors associated with outdated manual data collection, reduce administrative time and eradicate employee time theft from tardiness and “buddy punching” (the practice of employees clock in and out for one another), and long  unexplained lunch breaks.

Here are the top 5 benefits of a biometric time and attendance facial recognition solution

Individual tracking: detect an employee based on their individual physiological characteristics

Eradicate time-theft: accurate tracking of employee time, by verifying the identity of those clocking in, thus creating a digital audit trail that cannot be altered. By automating the tracking of employee time an organization, has proof of hours worked.

Reliable and Accurate: Employee biometric templates cannot be duplicated. Managers can remain confident that they are tracking employee’s time and attendance accurately.

 Buddy Punching:  Since employees cannot use the face of their co-worker to punch in for them, you can now say good-bye to buddy punching!

Data Integration: Employee hours easily integrate with your Human Resources Information Systems (HRIS), Payroll and Enterprise Resource Planning (ERP), systems.

Today’s workforce is constantly evolving and keeping pace means using an advanced biometric technology solution to increase employee productivity. An ATS biometric face recognition solution will help to increase payroll accuracy by eliminating errors— associated with manual data collection thus, reducing administrative time and eradication of employee time theft.

To learn more about ATS TimeWork OnDemand, the wide array of biometric time clocks or to register for a bi-weekly webinar, go to our website. To reach an account executive, contact us by phone: 866.294.2467.

You would not buy a pair of shoes after trying on one shoe. The same principle applies in choosing a time tracking software. At the very least, figure out whether your requirements can be met by asking questions about the hardware as well as software. The market-place is fraught with time and attendance solutions. And different vendors offer different solutions; some offer integration to CRM, HRIS, Payroll, ERP and Talent Management applications, while others offer different deployment options and a bevy of modules that can meet the needs of the largest companies. While all these applications serve a purpose and there may be some similarities with their functionalities, there will be differences in the way they operate.

Once you find the time and attendance solution that will fit your organizational needs, you can look for scalability. Don’t fall in love with a solution based purely on price or on a set of bells and whistles that you will probably never use. At the heart of your employee time and attendance software should be its ease-of-use and instant user base statistical data analysis. Who wants to go through five or more steps to access one report? By the same token, the application should be scalable enough to grow with your business.

Choosing the right time and attendance system to meet your business needs, is like choosing which shoe to buy.  You want to give those pair of shoes several glances, put them and then walk in them and see how they feel.  Your company’s chosen time tracking solution should manage your company’s specific business operations, complete with, real-time reporting capability and the ability to give you the control and insight you need to grow now and into the future.

To learn more, join ATS product team on Friday, June 20th at 1:00pm eastern for a live webinar on how to “Automate to Supercharge your Business”.

Did You Try The Pair Or Only One Shoe?

Outpace The Competition By Adopting Cloud-Based Time and Attendance

March 26th, 2014 | Posted by Apex Time Solutions in ERP | Time and Attendance On-Demand | Time Management Solutions - (Comments Off on Outpace The Competition By Adopting Cloud-Based Time and Attendance)

The foundation of a time and attendance system is in its ability to accurately capture employee data thereby, providing efficiency. More importantly, the data needs to be assimilated and allow functional users across departments or locations to share information in a common, standardized way. But the time it takes and the vastly different approaches can sometimes leave decision-makers bamboozled, when it comes to time and attendance. In the world of heavy competition, companies are looking to increase profits, streamline payroll costs and stay ahead or at the very least, inline with their competitors. And, what better way to do that than to deploy a cloud-based solution.

Cloud computing staying power has defied even its most ardent detractors. And now, decision makers are quickly realizing the benefits of deploying a cloud-based time and attendance system, backed by unwavering support just makes good business sense.

An ATS Cloud-Based Time and Attendance provides the following benefits to give you that competitive edge:

Faster deployment: ATS TimeWork On-Demand is progressively faster to deploy. There is no need for expensive Servers or installing patches on your workstation. You can access the software from any device that has an Internet access.

Data Integration:  ATS TimeWork has the built in flexibility to integrated with applications that include: Talent Management, HRIS, Payroll, ERP and CRM. Part of our ability to integrate with just about any software comes from ATS TimeWork On-Demand robust technology so third-party applications can connect and integrate with our ever evolving cloud platform.

Unified Solution: Our time and attendance promotes business innovation. The solution automates the entire lifecycle from process to pay cheque. In addition, ATS cloud-based time management solution allows you to manage all your time capture in real-time.

If you are ready to deploy a time and attendance application, that’s steeped in innovation, go to our website and take a test drive. To arrange a personalized demonstration, call us at 1.866.294.2467.

 Outpace The Competition By Adopting Cloud-Based Time and Attendance

Espousing the virtues an employee time tracking solution is one thing. Seeing it in action is another. Companies should use benchmarks to determine the value of an employee attendance solution versus the use of their hand written time sheets. Those benchmarks should include: return on investment (ROI), employee performance, labour costs and total cost of ownership (TCO) to name a few.

To say that streamlining payroll costs is of great concern to most companies is an understatement. ATS time and attendance provides up to minute, real-time visibility to key metrics such as efficiency and productivity throughout an organization. ATS TimeWork is an easy to use, robust and powerful time and attendance application.

One of the many ways that organizations can leverage the benefits of ATS TimeWork Time and Labour application is through its data integration with other applications. The application integrates to: HRIS, Talent Management, Payroll, Smart-Phones, tablets and ERP solutions. The intuitive dashboards allow mangers to quickly analyze data relevant to their departments.  .

ATS TimeWork Time and Attendance solution provides organizations with labour analytics to determine key performance indicators (KPIs) that are impacted by time-related data. Its powerful rules engine enables you to manage rules for reporting, managing or processing time through local, regional or global locations.

Why ATS TimeWork?

Enforces consistent application of your company’s policies, government regulations, and union rules
Reduces time
by automating the process of generating payroll
Reports
choose from a variety of labour analytic data or create your own
Employee Self-Service
gives employee access to review their hours, request time off or bid on vacation blocks
Real-time employee data collection
through various data collectors
Pay code policies uses
flexible pay codes based on company specific business policies at
Employee scheduling-
simplifies the assignment and editing of fixed schedules to large groups of people. Repetitive or cyclical schedules may be created by an employee or by defined ‘schedule group’ for an indefinite period of time

ATS employee time and attendance helps companies with workload demand including; hours, absences, adherence to payroll rules and labour laws.

To learn more join the conversation on Twitter and LinkedIn. To view a demo go to our website.

 

During a recent tradeshow in which ATS participated, we were approached by several companies who showed an interest in exploratory discussions about automating their operations. What became obvious is that while many of these companies automated some parts of their businesses, payroll seemed to be one that was given the least attention. In a world that has seen an economy that refuses to abate, it was surprising to see that labour, the largest expense within a company, was the last to be automated.

 ATS time and attendance system streamlines business operations to minimize payroll costs. By connecting our workforce management software to your existing; Payroll, HRIS, ERP applications efficiencies are gained by eliminating the need to rekey data. Productivity and customer service is improved by through better management throughout your organization.

ATS employee data collectors capture real-time information to maximize and improve processes flows.  The collecting and analyzing of employee hours, reducing labour costs and improving compliance are the key time and attendance strategies for today’s leading industries. Our software application integrates with various input sources that helps companies streamline business operations, manage schedules, track benefits accruals, perform job costing and administer employee self service.

To learn how, time and attendance software can become part of your overall workforce management program, join our LinkedIn Group. You can also follow us on Twitter and download white papers and brochures from our website.

“We used paper time sheets for years and mistakenly thought it was effective when we had 50 employees. As our company grew over the years, we could no longer keep up with the daily adding up of employee hours, calculating vacation and overtime. The ATS time and attendance system is one of the best investments we have done in the last 10 years. Our departmental managers are happy because they are no longer spending time verifying hours on a daily basis. ATS support team is one of the best our group has ever dealt with.”

Jespite Manfuacturing Inc.
S. Mason, CGA-Chief Financial Officer

Cloud computing services have become ubiquitous in recent years, yet there is nothing new about cloud computing. Some businesses have been slow to adopt it, in part because it was new to them and there were concerns regarding data security. These are both valid concerns; but as companies began to understand the advantages of a cloud based solution it has slowly gained traction in the business community.

 A 2011 study by AMD revealed that “Cloud computing is maturing rapidly, with 70 percent of respondents indicating they are either using or currently investigating cloud computing for remotely hosted applications or to store data.”  

When you consider the power of an ATS cloud based workforce management software in terms of its quick deployment, it is no wonder this model is fast becoming a staple for small and large organizations alike. IBM also found out in its own study that “More than 3,000 global CIOs of organizations are ready to embrace cloud computing over the next five years as a means of growing their businesses and achieving competitive advantage. The figure nearly doubles the number of CIOs who said they would utilize cloud in IBM’s 2009 CIO study, and is one of dozens of new insights and trends learned from CIOs worldwide in businesses of all sizes.”

ATS Software-as-a-Service (SaaS) time and attendance is a subscription based solution that changes the way you acquire and use business automation solutions. Our intuitive product provides your company with the flexibility to innovate your business while paying for only what you need. The ATS workforce management software suite, is designed for rapid installation so you can adapt to changing business needs as they evolve. Our solution streamlines the payroll process and provides an ROI in a matter of weeks with this SaaS integrated workforce management suite.

If you are still on the fence about using a cloud based time and attendance here is what you should know. The ATS SaaS time and attendance is cost-effective and easy to deploy. Our integrated solutions can grow with your business and seamlessly integrate with: Payroll Software Solutions, ERP, HRIS, Talent Management, CRM and other business applications. In addition, our application can be used with all smart phones and PC tablets.

To learn more, go to our website or contact one of our software representatives.

 

In a recent conversation that one of our software representatives had with a potential customer, he revealed his disappointment with the way his company was keeping track of employee time. It turns out that they have been using paper timesheets since the inception of the company some 30 years ago, despite having in excess of 300 employees. Naturally our representative asked why his company had not automated the tracking of employee time and attendance before. The customer’s response, “Our corporate culture has been that we do not want to be seen as untrustworthy of our employees.”

The use of workforce management software is increasing as organizations seek to get an accurate handle on payroll costs while simultaneously improving productivity. Studies by industry giant Canadian Payroll Association have shown that companies who automate their business process with workforce management software have historically decreased the time it takes to prepare payroll by about 80% and have saved companies 3-5% on their net payroll costs.

Maximizing cost-effectiveness and productivity is the goal of a workforce management software, and ATS time attendance solutions provides businesses the tools to measure and monitor employee activities. Our application provides a range of real-time reporting and analysis. HR, payroll professionals and supervisors can perform data discovery by drilling down through the integrated dashboard and reports, which represent attendance-related analytics.

In summary, the ATS Workforce Management Software provides you with access to:

1)       An employee self-service portal for vacation and benefit accruals

2)       Visibility of multiple locations in real-time

3)       Seamless transfer of employee data to payroll, HRIS, Talent Management, ERP and other applications

4)       The ability to access the software from anywhere, anytime in the world

5)       A variety of employee data collectors

To learn more about our time and attendance solutions/workforce management software and how they can benefit your company, go to our website and join the conversation with an ATS Software representative.

Here at Apex Time Solutions, we often wax poetically about the advantages of cloud computing software solution and for good reason. When we launched this software model a few years ago, the plurality of our customer’s response was overwhelmingly positive. On-premises or client server solutions have been the choice of businesses for decades. With no substantial upfront fees, large and small organizations are finding that a SaaS time and attendance model are often easier for corporate budgets to absorb.

ATS SaaS time and attendance software has the ability to grow with the evolving needs of companies. The flexibility of our software solution allows it to integrate easily to Talent Management, HRIS, Payroll and ERP applications. ATS SaaS time and attendance saves on the server costs and IT personnel, both of which are typically required when deploying an on-premises solution.

Benefits of the ATS SaaS Time and Attendance:

  • Unlimited support
  • Rapid deployment and scalability
  • A lower cost of ownership reduces the complexity with the ATS SaaS time and attendance model
  • Our solution delivers embedded business intelligence that provides unparalleled access to labour analytics and reporting
    Free software updates are painless and transparent
  • Daily managed backups
  • Multiple models like employee self-service, human resources information system, forecasting and attendance management can be added with ease

The ATS integrated software solution helps you manage your workforce and track employee time and attendance more efficiently. When combined with employee data collectors, our solution delivers embedded business intelligence that provides unparalleled access to enhanced reporting and labour analytics.

To learn more, about our SaaS workforce management software, go to our website.

Many companies track and maintain employee time, hours and other data with spreadsheets. Spreadsheets are also used for creation of pie charts, bar chart and line graphs. Spreadsheets do perform an important role and based on their history will not be going away anytime soon. However, we have noticed that too many businesses rely on this type of tool to track employees’ time and other data for payroll processing.  The problem with relying on spreadsheets to handle employee hours is that it comes with inherent risks. Manually keying employee hours into payroll, ERP or HRIS can lead to numerous unintended errors.

 Say good-bye to your spreadsheets! ATS SaaS Time & Workforce Management Solutions is a fully integrated software suite that does a great deal more than just track employee time. Our software helps organizations minimize payroll errors and automate time-consuming workforce management processes associated with time tracking, job costing, employee scheduling, attendance and labour distribution.

 Solution Benefits:

  • TimeWork is robust yet flexible enough to adapt to your company’s changing needs
  • System redundancy provides frequent backups and ensures complete data availability
  • ATS data terminals provide hours instantly and in real-time and allows managers to review relevant data
  • System updates at no additional charge to ensure you are in line with technological advances
  • TimeWork ensures compliance with necessary labour laws while accurately tracking time and attendance of employees
  • Forecasting and budgeting modules align with company’s objectives
  • Labour distribution captures activities performed by employees at various departments or jobsites
  • Absence requests facilitate adequate coverage
  • Labour analytics provides managers with a variety of workforce data

 ATS Software as-a-Service (SaaS) solution automates employee time, labour tracking and scheduling. Companies can access the data at anytime, anywhere and from any web browser.

To discuss the benefits of moving from a spreadsheet based time tracking to an automated solution, go to our website.