Best-in-Class Workforce Management Software from Industry Experts
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Today, companies face rapid and unprecedented technological changes whose velocity and breadth will impact every area of their business. And, emerging technologies, like machine learning and artificial intelligence, means even your customers, are more connected than ever before- thus, staying with the status quo is no longer an option.

5 Tips For Launching ATS Time And Attendance

The cost of a poor time and attendance implementation isn’t just about underutilized investments and missed business goals. It’s about not being able to access meaningful data when you need it and figuring out if your people are being utilized properly. So, what are the ramifications of not having a successful implementation? Here are 5 tips:

Plan: Set out a reasonable implementation timeline and scope. Do you have a project leader? If not, assign one and give the person the requisite amount of time to see the project through completion. If, on the other hand, the project is another task on the ‘to do’ list, competing with other priorities, expect that your implementation may take more time. Make good use of the ATS Implementation Steps which encompasses; process – plan, education, testing, validate, deploy. Don’t underestimate the time and resources it will take to complete the project successfully.

Obtain Management Project Support: Identify an executive within your management ranks who can meets regularly with your internal project team. What are the team challenges? Your management executive may not need to know every minute detail, but they need to be aware of the challenges (if there are any) that are causing unnecessary delays to the project, and they need to help prioritize competing tasks.

Accurate Data: Are you coming from old data gathering processes? For example: spreadsheets, an antiquated punch clock and/or manual time sheets? If so, you may need to clean up your data and understand the importance of setup in your new system with your implementation analyst. Your time and attendance system is only as good as the data in it. Use this opportunity to decide what data conversions or interfaces you will need: ERP, CRM, HRIS, Payroll or two-way interfaces.

Customize Only If It’s Required: Customizations equates to higher costs. ATS TimeWork OnDemand contains a plethora of analytic reporting and business intelligence tools, and in most cases, does not require customizations. If you feel that you need the system to be customized, just remember that it needs to be scoped and tested prior to implementation.

Validate And Go-Live: Upon completing your validation and testing, you should conduct a ‘User Acceptance Test’ of the data configuration. Users (HR, Payroll and Operational Managers) should be able to demonstrate their system knowledge prior to system implementation. As soon as you go live, allow time for the system to ‘settle out,’ then tackle the important items that surface to continue your business process improvements.

At the beginning of every ATS time and attendance implementation, organizations typically start with a vision of how they see their organization utilizing ATS TimeWork OnDemand to its fullest potential. The vision is often focused on streamlining processes, ease of use and providing strategic value to increase employee engagement. During a time and attendance implementation, it is important to remain focused on the vision; however, many other key factors contribute to a successful implementation.

To learn more about ATS Time and Attendance, or to download a demonstration or attend a bi-monthly webinar, go to our website. To reach an account executive, call; 866.294.2467.

The right workforce management technology will streamline HR and payroll processes and, as result, this will improve operational goals. Yet, despite the availability of Workforce Management Cloud solutions, many businesses have not made the move to adopt them or are unaware of the benefits to their business.  For some organizations, the incentive to make changes is simply not part of their corporate policy, unless their current legacy dies- and for others, they do not feel it is worth the time and effort to implement a new system. Before deciding against a cloud-based workforce management solution, it is helpful to be aware of some of the benefits and significant return on investment (ROI) that comes with implementing such a system.

5 Reasons To Use Workforce Management Technology

Here are 5 reasons to use Workforce Management Technology:

Workforce Management technology is Cost-Effective
ATS Workforce Management in the Cloud reduces the need for IT support, Server upgrades or the purchase of software licenses, while providing access from any location, with any device 24/7. ATS Workforce Management in the Cloud allows multiple users to access the same application simultaneously.

Decreased Learning Curve for Managers and Employees
Navigating through ATS easy-to-use, Workforce Management in the Cloud dashboards consolidates numerous tasks, leaving more time to focus on vital HR and other business-related issues.  With ATS Workforce Management in the cloud, employees can access personal data to review; benefits information, requests time-off, review hours worked, thereby relieving HR from time-consuming data management.

Increased Performance
The intuitiveness, performance and flexibility of ATS Workforce Management in the Cloud is a vital tool for HR and payroll managers. Accessing the ATS cloud infrastructure allows each user to have the flexibility to work from any smart-phone, tablet or workstation.

Flexible Data Integration and Compatibility
ATS Workforce Management in the Cloud offers the ability to integrate different applications seamlessly and with minimal effort, which can save both time and money. And, whether its; payroll, ERP, or HRIS this compatibility allows the two systems to integrate with small increments, so users can use the new system without being overloaded with entirely new information.

Automatic Upgrades
With ATS Workforce Management in the Cloud, upgrades happen automatically. There are no additional costs associated with the upgrades, thus there is minimal employee involvement as upgrades or updates become available. ATS cloud architecture assures you of always working with the latest version. No more down time while updates are processing.

Switching to ATS Workforce Management in the cloud immediately will transform and increase the operational efficiency of the HR department of any organization. ATS Workforce Management in the Cloud allows your organization to streamline payroll costs, while improving workforce productivity.

To learn about ATS Workforce Management in the Cloud or to view a demonstration, go to our website. You can also register for one of our bi-monthly webinars. To reach us by phone, call 866.294.2467.

Here is the drill: Daylight saving time (DST) ended on Sunday, Nov. 5, 2017 at 2 a.m. ET. Most north Americans would have set their clocks back an hour. This makes for darker days, and for some people, it will take a few days to get used to, while for some others, it might take them a week or two to adjust to the time change.

The spring brings the arrival of daylight saving time in March 2018 and requires clocks to be moved forward one hour at 2 a.m. Employees who are shift workers and who are on duty at that time and who normally work an eight-hour shift will actually work only seven hours, unless of course, your company is using an automated time and attendance system that automatically adjusts with daylights savings time.

ATS TimeWork OnDemand Is Designed To Handle Daylight Savings Time

A blog titled As the clocks turn back this weekend, don’t forget FLSA rules authored by Pamela Deloacth for HRDive offers the following advice for companies:

“That extra hour of work can present several unanticipated challenges, in addition to an unpaid hour:

Overtime: If that additional hour puts an employee at more than 40 hours during that workweek, the Fair Labor Standards Act requires the employee be paid overtime. Employees who fall under the “8 and 80” system — or in states that require daily overtime — may be eligible for overtime for that day.

Collective Bargaining Agreements: Employers should ensure that they are following any provisions in a collective bargaining agreement that addresses wage and hour provisions for time change”.

If your company has in excess of 30 employees handling daylight savings time (DST) manually can be a challenge. Automating your time tracking system, instead of doing it manually, will make your payroll and HR managers happy and more productive, especially if they have to deal with sleep deprived employees, still adjusting to the daylight savings time.  ATS TimeWork OnDemand is a cloud-based time and attendance designed for; Payroll, Accrual Benefits, Enterprise Resource Planning (ERP), Talent Management, and Analytics integration. ATS TimeWork OnDemand provides organizations with access to real-time data of Workforce Management (WFM) capabilities, across all domains.

To learn more about ATS TimeWork OnDemand or to attend a bi-monthly webinar, go to our website where you  can also download a demonstration from our website or contact us by phone at: 866.294.2467 to discuss your business requirements.

5 Benefits Of A Biometric Time And Attendance Facial Recognition Solution

May 23rd, 2017 | Posted by ATS in ATS TimeWork OnDemand | Biometric FaceScan | Biometric Time Clock | Employee Productivity | ERP | Payroll | TimeWork OnDemand - (Comments Off on 5 Benefits Of A Biometric Time And Attendance Facial Recognition Solution)

Biometrics technology has gained in popularity in the last 10 years. Many of today’s technology companies including; Apple, Samsung and Google, have opted for biometric authentication with their hardware to prevent theft. ATS biometric time clocks are designed to recognize employees’ unique physiological characteristics-and these data collectors include; face shape, iris, fingerprint or hand shape. And, unlike card-based time and attendance systems, employees cannot punch in/out for each other.

When combined with ATS award-winning TimeWork OnDemand or On-premise solution for mid-to large enterprise; biometric facial recognition helps to increase payroll accuracy by eliminating errors associated with outdated manual data collection, reduce administrative time and eradicate employee time theft from tardiness and “buddy punching” (the practice of employees clock in and out for one another), and long  unexplained lunch breaks.

Here are the top 5 benefits of a biometric time and attendance facial recognition solution

Individual tracking: detect an employee based on their individual physiological characteristics

Eradicate time-theft: accurate tracking of employee time, by verifying the identity of those clocking in, thus creating a digital audit trail that cannot be altered. By automating the tracking of employee time an organization, has proof of hours worked.

Reliable and Accurate: Employee biometric templates cannot be duplicated. Managers can remain confident that they are tracking employee’s time and attendance accurately.

 Buddy Punching:  Since employees cannot use the face of their co-worker to punch in for them, you can now say good-bye to buddy punching!

Data Integration: Employee hours easily integrate with your Human Resources Information Systems (HRIS), Payroll and Enterprise Resource Planning (ERP), systems.

Today’s workforce is constantly evolving and keeping pace means using an advanced biometric technology solution to increase employee productivity. An ATS biometric face recognition solution will help to increase payroll accuracy by eliminating errors— associated with manual data collection thus, reducing administrative time and eradication of employee time theft.

To learn more about ATS TimeWork OnDemand, the wide array of biometric time clocks or to register for a bi-weekly webinar, go to our website. To reach an account executive, contact us by phone: 866.294.2467.

Most people would never buy a car without seeing it and taking it for a test drive. And, the reason for the test drive is to experience what it feels like when you are driving it. Perhaps, you might check the signals, the adjustability of the seats and, a host of other features during the test drive. Buying a business management solution for your company should not be any different.

Introducing the ATS Workforce Management Solution Test Drive – That’s right, it’s your chance to place your fingers on that keyboard, do the driving, and explore ATS TimeWork the most robust and mature business management time and attendance solution, on your own terms.

Test Drive ATS Workforce Management And Learn How To Increase Business Agility

During this test drive you will learn how ATS Workforce Management Solution can help your company:

  • Gain access to a bevy of up-to-minute reports, by country, site, employee and/or departments
  • Automate calculation and work-rule compliance of all; Federal, State, and Provincial pay rules, overtime and company specific shift premiums
  • Easily manage employee data through tablet-based device for capturing–  employee time and attendance information, by exception to minimize time card review
  • Access data integration to; Payroll, ERP, HR and other third-party databases
  • Navigate self-service portals for supervisors and employees for maintaining and reporting of vacation, sick and other accrual benefits

This unique kind of self-guided experience is an invaluable way for you to learn and explore the best-of-breed, a set rich features and broad-based capabilities of ATS Workforce Management Solution. So, on your mark, get set, now download your test drive!

To reach an account representative, call: 866.294.2467 or you can also register on our website to attend one of our weekly webinars.

The correct answer to a question of this nature is a whopping no! Claims of seamless deployment are just that, “claims”. Now with that being said, when an implementation is being planned out and both vendor and customer should take into account that there are going to be deployment gaps along the way. Without a doubt, every deployment will incur a small gap or two regardless of size or scope, however, when stakeholders and its partners, build contingency plans to mitigate the unforeseen, that’s when you the closest thing to a seamless deployment.

ATS Workforce Management Solutions has built-in accelerators designed to help companies implement more quickly and cost effectively. ATS deployment accelerators are pre-configured versions of our workforce management software, based on deep expertise and are industry specific.

Here are three benefits to ATS Workforce Management Solution Deployment Accelerator:

End-User Experience
ATS TimeWork offers pre-delivered configurability and thus, organizations can keep core payroll and HR functions (payroll, CRM, ERP, accrual benefits and talent management) while enhancing them to provide an easy-to-use, and mobile design that can blend with cloud-based applications. ATS Workforce Management Solution enables companies to deliver time and attendance functionality across any device while providing the same user experience.

Payroll, Finance and Workforce Analytics On Display
ATS award-winning Workforce Analytics can helps companies to manage and keep up-to-date on workforce and compliance issues, while creating value and rapid return on investment (ROI) for the business.  ATS Workforce Management Software Accelerator helps create a phased approach that provides enhanced and ready-to-use data, visualization, business analytics, and statistics.

Built-To-Use Data And Cloud Migration
Migrating from paper timesheets or other applications can be done with ease with ATS data migration (import and export) capability tools. ATS Workforce Management Software Accelerator helps organizations close the cloud and data migration gap with a solution that was built to work with today’s applications in an era of cloud computing and, at the same time, effectively addressing the key areas that extend the software implementation process.

Bottom Line- ATS Workforce Management Software Accelerator is an important and useful tool that can be used by companies who want a quick implementation, are not interested in fancy features, and have no need for software customizations. Note, we said “customization” and not “configuration.”  Companies are encouraged not to look for silver bullet implementations because they simply do not exist.

To learn about ATS Workforce Management Software Accelerators go to our website. You can also register for one of our weekly webinars or contact an account executive at 866.294.2467.

 Is There A Silver Bullet To Workforce Management Software Deployment?

Lean manufacturing is about a set of process that helps the elimination of waste. The fundamental principle of lean is adding value. The “value” is described by Wikepedia in this way “Working from the perspective of the client who consumes a product or service, “value” is any action or process that a customer would be willing to pay for”.

So, what’s the correlation between lean manufacturing and a cloud-based time and attendance? Using a cloud time and attendance solution means; a company does not have to purchase software licenses, or have a Server dedicated on which to host the application. While there are other similarities, it’s clear the adoption of cloud-based solution gives lean manufacturing companies-a distinct advantage over their competitors.

According to IDC Manufacturing Insights, more than 22% of surveyed manufacturers said they are running cloud services in their organizations and another 44% said they are currently implementing or intend to implement cloud computing to enable process optimization and cut cost. The survey also showed that the percentage of companies managing traditional infrastructure spending will fall to about 38% from 54.8%. Although the number of cloud adopters in recent years has increased, a significant portion of manufacturing companies are still missing the benefits of things like; workforce analytics and efficiency improvement that the adoption of cloud software can create.

Today’s lean manufacturing operations are also adopting cloud-based strategies for its 24/7 mobile access and its ability to provide seamless integration to; Talent Management, Payroll, ERP and CRM applications, thus optimizing workforce allocations across local, regional and global manufacturing centres.

Bottom Line:
The goals for implementing lean manufacturing standards and that of a cloud-based time and attendance are the same, value. That’s why many organizations are now adopting a cloud-based solution like ATS TimeWork OnDemand to streamline key areas of their business, and allowing management to focus on growth activities, not just operational tasks.

You might also like:

Ye Shall Practise And Embrace Lean Manufacturing

Manufacturing Companies Are Embracing AI, Robotics And Other Advanced Technologies

Are Today’s Manufacturing Companies Embracing Analytics? You Can Bet They Are!

Can Cloud Time And Attendance And Lean Manufacturing Work Hand In Hand?

We at ATS continually espouse the benefits of an automated time and attendance, but we have also stressed that it does not have to be a complicated process. And, while it’s true that an organization with multiple locations, different collective bargaining agreements, and its adherence to regional and federal work rules can increase the complexity and amount of time it takes to install such a system, sticking starting with the basics can make a world of difference.

removing-the-complications-out-of-employee-time-tracking

Here three simple rules to follow once you have decided to deploy a time and attendance:

Reports
Find out which reports are most important to you. For example, if you need a report that shows which or how many hours employees worked on a; daily, weekly and monthly basis, this should suffice as a starting point. Other simple reports may include; exceptions, overtime, daily time in and out and, a few payroll reports to ensure you have the proper information before exporting employee hours to your payroll, CRM, ERP, HR or talent management software. This, however, is not to suggest, you should not explore the full library of reports within a time and attendance system, or look for a solution that has the capability to provide analytics and Big Data tools to support your organizational growth.

Employee Time Clock
When deciding which time clock to use, think about your organizational philosophy and, more importantly, your actual work environment. Would biometric face recognition be better suited or would or a proximity or magnetic time clock avail itself as the better option? These are considerations that should be given once you decide which time and attendance to deploy.

Project Manager
Traditionally this role has fallen to the IT manager or consultant. But, in actuality, HR and/or the payroll practitioner and to some extent, finance personnel are responsible for the management of employee time tracking. So, would it not make sense that such a project be headed by one of these individuals? That’s not to say the role of IT is less important, it just means that the very people who manage the daily tracking of employee hours would know more, than anyone else, about your company’s time and attendance requirements. And, so, it stands to reason, that their role when choosing a solution should be elevated- in short, they are the ones that should be your project managers, with the understanding that they seek assistance and/or guidance from other departments including; IT and other operational managers.

Whether you are moving from paper time sheets to an automated time and attendance solution or merely upgrading to a new solution, removing the complications will help the deployment go a bit smoother.

To learn more about ATS Time and Attendance solutions, go to our website. And to register for one of our weekly webinars, contact us.

Recruitment Software And The Challenges It Presents For Job Seekers

June 9th, 2016 | Posted by Apex Time Solutions in Payroll | Talent Management | Time and Attendance System | Workforce Management Software | Workforce Management Solutions - (Comments Off on Recruitment Software And The Challenges It Presents For Job Seekers)

We, at ATS are users of recruitment software and, over they years, have had feedback from applicants, who have used application tracking systems to apply for various positions. Some have lamented about the inherent difficulties they have faced when sending their resumes through these systems, in the hope that it will somehow get to the top of the pile and/or noticed by the HR manager. A recent post by Lynda Spiegel for The Wall Street Journal titled “How Job Seekers Can Get Around Flaws in Hiring Software” might be the antidote that some job seekers need when navigating through the algorithmic world of recruitment software. She writes in part;

“Job hunting may be the one of the few instances where technology doesn’t improve our lives. That’s because most companies use Applicant Tracking System (ATS) software to parse the resumes they receive. This helps recruiters by simplifying the task of assessing resumes. But research indicates that the ATS rejects a startling 75% of resumes because of formatting, insufficient use of relevant keywords and other criteria that have nothing to do with candidate qualifications.”

In a tight job market, a 75% rejection rate will not be a comfort to many job seekers. However, Lynda Spiegel article provides some helpful tips, that might help combat the rejection rate. These tips include:

  • “Job seekers should avoid fancy resume formats because interpreting lines and boxes can flummox ATS software. A contemporary sans serif font and a pop of color for the headings is all that’s needed for the document to be ATS-friendly and still visually attractive for a human recruiter, if it gets that far.”
  • “Despite what many job seekers have heard, they shouldn’t upload a PDF resume; while ATS is getting better at reading PDFs, they don’t always process them well.”
  • “Job seekers should keep headings simple, such as Summary of Qualifications, Experience, Education, Achievements.”

Recruitment Software And The Challenges It Presents For Job Seekers

When using any software, whether it’s time and attendance, ERP, HR, payroll and or in this case, recruitment software, companies should ensure that their vendors, tailor the solution to suit their business requirements. For example, if the recruitment software is configured in accordance, to the type of candidates that a company is looking for, perhaps the rejection rates will decrease. In the end, however, it will require some initiative on the part of the job seeker to make sure their resume get noticed.

Improve Efficiency with ATS Award-Winning Time and Attendance Solution

March 1st, 2016 | Posted by Apex Time Solutions in Cloud Time and Attendance | ERP | Payroll | SaaS Time and Attendance | Time and Attendance Blog, Workforce Management Software - (Comments Off on Improve Efficiency with ATS Award-Winning Time and Attendance Solution)

Operating a business in the 21st century requires efficiency across all business processes – time and attendance and payroll included. When the tracking of employee hours is automated and integrated, there’s no need for HR and payroll practitioners to manually gather, input, and reconcile data located in disparate software. You avoid duplicate data entry and potential errors that are costly to the organization and which could also hinder employee productivity.

ATS Time and Attendance is available as Software-As-A-Solution (SaaS), or on-premise, solution. ATS Time and Attendance can be deployed to meet your organizational business requirements without compromising functionality or data integrity. To serve the needs of companies with multi-sites, ATS Time and Attendance configures data fields to reflect the appropriate format based on employee location, collective bargaining agreements (CBA), multiple work and holiday rules, as well as providing location-specific pay compliance with a set of embedded corporate and global standards.

Improve Efficiency with ATS Award-Winning Time and Attendance Solution

Using an ATS Time and Attendance will improve efficiency in three keys areas:

Employee Self-Service
Employees can request time off, manage their own goals and maintain competency profiles. Employers can track absences and hours worked and modify policies and budget from a single interface. ATS Employee Self-Service routes information based on user-defined business rules. ATS Employee Self-Service streamlines processes, remove bottlenecks, and reduce administrative costs.

Payroll, ERP, HR Data Integration
Who wants to key in employee job codes, hours, pay and pay rates from a spreadsheet to multiple software applications? ATS Workforce Management Data Integrator is a comprehensive data integration platform that covers all data integration requirements: from high-volume, high-performance batch loads, to event-driven, trickle-feed integration processes.

Workforce Analytics
With ATS Workforce Analytics, your company has access to real-time analytics to show productivity and profitability by department and per employee. The solution provides users with on-the-spot information, thus, allowing them to take action in the moment. ATS Workforce Analytics takes the guess-work out of the equation.

To download the white paper that contains a list of ten areas of your business that will see an improvement through the use of an ATS Time and Attendance solution, go to our website. To download a pre-recorded demonstration, and to attend a live webcast, register on ATS corporate website. To reach ATS by phone, call 866.294.2467.