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Speak to any HR manager about the list of challenges they face each day and, hiring and retaining talent is likely to top that list. As an HR manager, have you thought of about introducing fingerprint technology as a tool to help with the recruiting process?

If your organization is interested in deploying a fingerprint solution to streamline the process of hiring, here are some suggestions from an article titled New Fingerprinting Tech Gives Hiring a Hand by Meghan M. Biro of Talent Culture:

“Check the requirements for your field. Depending on industry and state, you may be required to fingerprint your new hires. This includes a number of licenses, public, and private agencies.

For instance, fingerprints are required for those working with pari-mutuel betting and racing. Indian tribal governments may require fingerprinting for anyone who is going to have regular contact or control over Indian children. Private security officers, criminal transporters, adoption or foster-parent evaluators, and school employees may all be subject to fingerprinting. (Fingerprints are processed for a reduced fee for a number of organizations or firms whose employees will work with children.) Other common industries that may require fingerprinting include healthcare, insurance and financial services. Other dependencies include whether or not applicants are located in or out of state.

If You Are An HR Manager Add This Solution To Your Hiring Tool Kit

Don’t expect fingerprinting to do all the heavy lifting. If you think one fingerprint can magically produce everything you need to know about an applicant, think again. For example, a fingerprint may disclose an arrest record, but not a conviction. According to the U.S. Equal Employment Opportunity Commission (EEOC), it’s ill-advised to deny someone a position solely on the grounds of an arrest record. A summary of the EEOC’s guidance with regard to conviction record screening policies is provided in HireRight’s white paper, Checking in on Employment Background Checks: Are You in Compliance with the EEOC, FCRA, Federal and Local Requirements?

Keep in mind, the FBI database may not receive a record of all outcomes of all arrests, and in some cases, a state may have chosen not to fingerprint. Certain issues may not even appear on the database, which could cause problems later — including possible litigation.

Use fingerprinting to confirm the identity of your hire. Fingerprinting is the best way to confirm identity. It’s been called the gold standard of identity confirmation — and for a background check, this is the straight line between your potential hire and the FBI database. In terms of employee experience, there are plenty of complications involved in the hiring process already. You can eliminate one by making sure your new hires understand the purpose of fingerprinting. Now that identity confirmation is becoming a new normal, and technologies like biometrics are commonplace, you may be pleasantly surprised by younger generations who are comfortable with fingerprinting — many already protect their smartphones with their fingerprints, for example.”

Fingerprint technologies have been around for a while and are used across many industries to track and report on employee time and attendance. That being said, no two fingerprint technologies are the same-for example, biometric fingerprint technology used to track employee time is different from the ones used by law enforcement.

If you decide you want to use fingerprint technology for hiring employees, make sure you are using a reputable company. And, if your company is unionized, also be prepared to get challenged by either your shop steward or the local President of the union. When selecting a vendor, make sure you choose one that has deep industry expertise, and who is able to clearly espouse the virtues of fingerprint technology, discuss the pros and cons and ally the fears of all stakeholders.

Keep current with ATS:

Does Your Corporate Culture Hinder Efforts To Optimize Workforce Management?

March 13th, 2014 | Posted by Apex Time Solutions in Employee Time Attendance | Payroll | Workforce Management Solutions - (Comments Off on Does Your Corporate Culture Hinder Efforts To Optimize Workforce Management?)

Whether you’re a CEO, VP of Finance, VP of Operations, VP of HR or Director of Payroll Operations you are measured, in large part, by the effect the operational effectiveness of your department and the people who report to you, has on the  bottom line. It is important, that senior executives and managers alike, figure out how the effectiveness and a variety of areas up to and including; technology change, business process change and/or employee culture change can impact their operations. Management should prepare by arming themselves with tools that will help their companies grow in an ever increasing global and competitive market.

ATS workforce management solution can help companies sustain continual business improvement, while increasing productivity gains.  If your company has not taken advantage of the benefits of a workforce management solution, it’s not too late to assess its potential. ATS workforce management solution has a decisive and positive impact on the long term viability of an organization

ATS workforce management solution addresses critical business requirements by aligning HR and payroll related activities to organizational business goals.

Businesses using ATS employee time and attendance solution can gain strategic insight into the strength of the workforce anomalies, to determine where change is needed, which positively impacts the bottom line.  The ability to track employee attendance in real-time get up-to-the-minute labour analytics to support strategic initiatives is the key to business success.

To learn more, join one of our monthly webinars go to our website. You can also view a demonstration or download a product brochure.

 Does your corporate culture hinder efforts to optimize workforce management

Automate and Grow Your Business

February 25th, 2014 | Posted by Apex Time Solutions in Employee Self Service | Employee Time Attendance | ERP | Labour Costs | Talent Management - (Comments Off on Automate and Grow Your Business)

Small and medium sized businesses are confronted by different challenges each day, chief among them is, growing their businesses and staying profitable. Studies have shown that companies who automate their business processes have seen an increase in productivity and revenue. ATS unified time and attendance solutions for small and growing businesses improves business performance with real-time workforce analytics and role-based dashboards.

If you are tired of struggling with paper time cards from the old punch clock that’s hanging on the wall, it’s time to make the switch.

Solution benefits for your small or mid-size business:

Employee Time and Attendance
Collect, analyze, and take immediate control of your employees’ attendance and labour allocation in real-time through the cloud. ATS time and attendance eliminates the burden of manual processes, saves time and money, and minimizes your compliance risk.

Workforce Analytics at your fingertips
ATS workforce analytics improves your business capabilities, is easy to use, and provides the insights and tools you need to take action.

Employee Self-Service
Enable your employees to request time off, review schedules, update contact information. ATS employee self-service is delivered via the cloud and designed for today’s workforce. The easy-to-use tools empower employees and managers, whether in the office or on the move. No more calling to your HR department, employees can access and review information regarding time off, current benefits, and current job details—anytime, anyplace from any device with Internet access.

Employee Data Collection
ATS offers a range of employee time tracking data collection devices designed to improve accuracy and integrate seamlessly with ATS time and attendance software. Your company’s choice of data collectors include:  biometric time clocks, badge-based readers, smart phone data collection, telephony and web-punching.

Payroll, CRM, ERP and Talent Management Data Integration
Extract, transform, and load data from applications, databases, and other data stores – for a complete view of structured and unstructured data across your enterprise. Our data integration software can help you build an agile, trusted data foundation that meets your organization’s complex information needs.

If you are ready to manage your business with an integrated workforce management system-that will lower costs and streamline business process, view a demo on our website. To speak to an account executive, call us at 1.866.294.2467.

Automate and Grow your business

ATS Time and Attendance Software business intelligence tool is an up to the minute data directory of information that gives you real-time visibility across your organization. This data driven directory uses 21st century business intelligence and it is fully integrated within ATS Time and Attendance. This application is a powerful, easy-to-use business intelligence tools that drives smarter decisions across single or multi-site locations.

ATS Time and Attendance business intelligence application provides companies with user-defined portals for real-time monitoring of their most relevant business indicators. The employee time management dashboard provides comprehensive capabilities to deliver actionable, representations of key employee and labour analytic reports and statistical data.

Companies can use data driven business intelligence tools to identify predictive patterns in employee attendance and track such things as overtime, personal time off (PTO) and benefit accruals. Having instant access to data through ATS cloud-based time and attendance helps companies view attendance anomalies and quickly react to changing business conditions

The employee time and attendance dashboard information can be accessed 24/7 from any smartphone, tablet or computer with Internet access. ATS user-friendly employee time and attendance dashboards were designed so companies could get the most up to date information that they use every day, helping them to make smarter decisions faster

To learn more about ATS integrated Time and Attendance Business Intelligence designed for today’s businesses, go to our website.

Several months ago one of our account representatives received a request for quotation (RFQ) from a prospective customer. With the help of one of our pre-sales engineers, we pored over the requirements and discovered some inconsistencies with the list.  Upon discussing those findings with the prospect, we discovered that the list of requirements was generated from the quotation of another vendor. Of course, it’s not unusual to find requirements submitted by a prospective customer that were in fact, created by a vendor to sway the customer’s buying decision in their favour. However, what was unusual in this case, is that this particular prospect, had not taken the time to figure out their actual requirements. Without this important piece of information, they could not state what kind of time and attendance system would best fit their needs.

By carefully taking time to write down a list of requirements, customers stand a better chance of avoiding software problems. Choosing the right time and attendance requires a plan. It’s important to note, that despite what you might be told, not all time and attendance applications are created equal.  

Some companies are so caught up on the price that they end up selecting a time and attendance system that lacks the capability to address what they want out of the application. A thorough analysis, including probing questions about how an organization is currently working, can uncover areas for improvement. This is a good starting point that can help in selection of the right employee time and attendance system.

The right time and attendance software can facilitate things like: data integration, labour, employee data collection and business intelligence reports all of which can be extremely beneficial to companies that are looking to streamline business processes. One of the best ways for companies to go about choosing a time and attendance software is to define an implementation strategy.

If companies follow some of this advice in choosing an employee time tracking software, they will quickly realize a return on investment and reap the benefits of the system.

To learn more or to view a demonstration, go to our website. You can also follow us on Twitter or join our workforce management software group discussion on LinkedIn.

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Espousing the virtues an employee time tracking solution is one thing. Seeing it in action is another. Companies should use benchmarks to determine the value of an employee attendance solution versus the use of their hand written time sheets. Those benchmarks should include: return on investment (ROI), employee performance, labour costs and total cost of ownership (TCO) to name a few.

To say that streamlining payroll costs is of great concern to most companies is an understatement. ATS time and attendance provides up to minute, real-time visibility to key metrics such as efficiency and productivity throughout an organization. ATS TimeWork is an easy to use, robust and powerful time and attendance application.

One of the many ways that organizations can leverage the benefits of ATS TimeWork Time and Labour application is through its data integration with other applications. The application integrates to: HRIS, Talent Management, Payroll, Smart-Phones, tablets and ERP solutions. The intuitive dashboards allow mangers to quickly analyze data relevant to their departments.  .

ATS TimeWork Time and Attendance solution provides organizations with labour analytics to determine key performance indicators (KPIs) that are impacted by time-related data. Its powerful rules engine enables you to manage rules for reporting, managing or processing time through local, regional or global locations.

Why ATS TimeWork?

Enforces consistent application of your company’s policies, government regulations, and union rules
Reduces time
by automating the process of generating payroll
Reports
choose from a variety of labour analytic data or create your own
Employee Self-Service
gives employee access to review their hours, request time off or bid on vacation blocks
Real-time employee data collection
through various data collectors
Pay code policies uses
flexible pay codes based on company specific business policies at
Employee scheduling-
simplifies the assignment and editing of fixed schedules to large groups of people. Repetitive or cyclical schedules may be created by an employee or by defined ‘schedule group’ for an indefinite period of time

ATS employee time and attendance helps companies with workload demand including; hours, absences, adherence to payroll rules and labour laws.

To learn more join the conversation on Twitter and LinkedIn. To view a demo go to our website.

 

ATS TimeWork is the industry’s leading workforce management software that integrates with various applications including: customer relationship management (CRM), human resources information system (HRIS), human capital management (HCM), enterprise resource planning (ERP) and payroll. When combined with data collectors, mobile devices, smart phones or tablets, it transforms the way organizations track employee time and attendance. ATS after-sales delivery model allows you to select the service that best suits your organizational needs, while delivering breakthrough performance.

The Industries We Serve:
ATS time and attendance provides highly focused capabilities to various industries by providing customers with a groupof certified personnel that are experts in their respective fields. This combination of business knowledge and technology expertise allows us to help our customers adapt to the changes within their industries. These industries include:

Manufacturing
Labour is the single most expensive resource for an organization, which makes improving the way people perform essential in maximizing efficiency and improving the bottom line. ATS delivers Workforce Management Software solutions that automate timekeeping tasks while reconciling labour data with production information.

Packaging
The ATS Solution is an integrated solution that enables business processes across multiple departments. This allows you to gain full visibility into areas including: operations, production, customers, suppliers, and finance.

Engineering & Construction
ATS time and attendance for engineering is a comprehensive set of solutions that provides a powerful software to manage engineering, construction, and operations, including plant contracting, home building, and shipbuilding.

Healthcare
The ATS healthcare solution combines the workforce management application for the entire enterprise.  Keeping track of wage changes and collective agreements is complicated, ATS time management solutions simplifies employee time tracking for the healthcare industry.

Retail
The future of retailing requires that businesses adapt to changing consumer needs and use labour analytic tools to drive repeat shoppers at each channel. With ATS time and attendance business intelligence, companies can make better staffing decisions based on current customer demand, seasonal fluctuation, and unforeseen absences.

Public Sector
Service expectations and public scrutiny are high while resources are typically scarce. To meet high-performance expectations, ATS offers a tailored time management solution to support defense, civilian agencies, education, healthcare institutions; and municipal, regional, provincial and federal governments.

Transportation & Logistics
The largest operating costs that transportation companies have result from the management, scheduling and administration of the labour workforce. By reducing labour costs even fractionally, transportation companies are able to realize tremendous improvements to profitability.

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Competition continues to increase in today’s business landscape.  To stay ahead, companies need to get to market quicker, streamline business process and do a better job of matching up supply with demand. The elimination of manual tasks comes with the implementation of an employee time and attendance system. With an ATS time tracking solution managing your business processes, your organization can shift its focus on growing sales and retaining customers.

What Can ATS TimeWork Do For Your Organization?
TimeWork provides the foundation to improve business efficiency, payroll calculations, and overall productivity for a broad range of industries including: manufacturing, healthcare, oil & gas, transportation & logistics, industrial machinery and retail.  The solution delivers the complete package, with fully embedded tools for data integration with:

  • Talent Management
  • Payroll
  • Human Resources Information Systems
  • Supply chain
  • Customer Relationship Management
  • Production and Job Costing
  • Employee Scheduling
  • Labour Analytics
  • Purchasing and Inventory
  • Financials
  • Business Intelligence

The application was developed by workforce management software experts with more than 25 years of experience. This type of expertise means that our customers can remain confident that our experienced support team is second to none. From labour distribution to employee self-service, overtime equalization, employee time clocks and business intelligence- TimeWork provides clear visibility across your organization, helping you to automate and manage key business processes.

Ultimately, ATS helps organizations improve their bottom line by adapting business processes to current market conditions. TimeWork is the most powerful and flexible employee time and attendance solution by ATS, for mid-sized and larger companies.

To join the conversation, go to our LinkedIn group. You can also follow us on Twitter or download a podcast.

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How will Time and Attendance Biometrics Change in 2013 and Beyond?
Avoid Fruits from the Low Hanging Tree When Making Your Selection

The introduction of time tracking biometric technology to companies in 1999 was a hard sell. Some of these companies felt that the use of this technology to track employee hours would give the appearance of “big brother” watching over them, or infringe on employees rights. Of course, that is no longer an issue since many of these companies have come to understand that biometrics for employee time and attendance matches the image of the user (hand, eye, face etc) to a number keyed in by the employee. Once the match is validated, a company has access to real time labour analytics. The concern that some companies and their employees have about privacy issues with the use of biometrics is a valid one. However, the data gathered through the use of an ATS employee time tracking system through biometrics cannot be used by law enforcement agencies. Data is used for the purpose of: tracking employee hours, vacation time and benefit accruals. Once this information is assimilated it is sent electronically to the payroll software to process employee pay.

Today, various types of biometric technology can be found at airports, healthcare institutions, and many border agencies. In fact, some laptop computers come equipped with a finger or eye scanner. To access the laptop the owner is prompted to have his/her eye scanned or put a finger on the scanner. If that laptop is lost or stolen, it cannot be accessed unless the owner is verified through the use of the biometric device. Biometrics has become ubiquitious in everyday society and most private and public institutions have embraced it to streamline their manual time keeping process. In a recent article titled “It’s possible to have both facial recognition and privacyall indications points to biometrics satisfying privacy concerns, while at the same time, it has helped companies reap its many benefits.

ATS’s scalable time and attendance system is designed for today’s businesses. As companies grow beyond their antiquated, spread sheet time tracking systems, they need a solution that ensures that they receive the most accurate information. ATS workforce management software helps companies collect, analyze and take immediate control of payroll costs, all online and in real time.

To learn more about employee biometric time clocks, go to our website.

 

In our weekly blogs, we provide information that describes the benefit of a time and attendance solution in an organization. One of our recent interactions was with a prospect customer that reviewed 10 separate products over several months and had yet to find one that met their needs. During the conversation our account executive asked a series of questions with the hopes of understanding their specific requirements.

It turned out that this prospective customer had gone through a series of flashy demonstrations all espousing the virtues of a hosted time and attendance solution. While the ATS workforce management software suite includes a hosted option, the customer they felt that their company’s corporate culture did not subscribe to that model. All they wanted was software that could be installed on their network for time capture purposes.

The moral of the story is that despite the huge advantages of a cloud based time management solution, some businesses are not ready to take the plunge. Educating a customer is one thing, offering them a solution that’s congruent to their need is another. Invariably, when customer’s needs are placed first it becomes a win-win. In the end, our account executive recommended a networked time and attendance system to the customer.

To read more about ATS time and attendance solutions, go to our website. You can also contact us or download our workforce management software brochures.