Time and Attendance Blog, Workforce Management Software

Can Healthcare Providers Benefit from a Time and Attendance System?

The healthcare industry is very large and with its size comes complexity. For example, keeping track of wage changes and collective agreements is in a difficult task for healthcare administrators and managers alike. A time and attendance software will increase efficiencies and reduce the time it takes to process payroll. ATS TimeWork time and attendance gives healthcare operations, an efficient, centralized system with the power, flexibility, and scalability needed to improve productivity, control labour costs and enhance customer service.

Many healthcare professionals are aware of the benefits that come from implementing a time and attendance system. Even so, others remain reluctant to make the switch and in some cases cite concerns about confidentiality and security. ATS Software-as-a-Service (SaaS) Time and Attendance improves accuracy, increases productivity, and ensures regulatory compliance by streamlining the time entry, time approval, and accrual management processes. The application is hosted in a secure data environment and provides true integration between departmental managers and payroll personnel. The healthcare scheduling module of our SaaS time and attendance includes an actual budget versus dollars spent by cost center, service line, facility and enterprise.

Benefits of ATS Time and Attendance Healthcare Solution:

Improves accuracy through employee time collection, validation and payroll processing
Uses real-time labour analytics to maintain pay code policies, employee scheduling, overtime, premiums and collective bargaining agreements
Applies user-defined pay rules to automate time, data integration and payroll calculations
Provides employees with multiple self-service options
Ensures compliance with federal, provincial, state and municipal labour laws

ATS SaaS Time and Attendance Software can help healthcare professionals meet their employee scheduling, time tracking and payroll challenges while ensuring their patients receive the best care possible.

To join the conversation, connect with us on our LinkedIn page or follow us on Twitter.

Collective Bargaining Agreements, Employee Scheduling, Healthcare, Labour Analytics, Payroll, SaaS Time and Attendance, Time Tracking

Productivity Gains can be achieved by using an Automated Time Tracking Solution

Espousing the virtues an employee time tracking solution is one thing. Seeing it in action is another. Companies should use benchmarks to determine the value of an employee attendance solution versus the use of their hand written time sheets. Those benchmarks should include: return on investment (ROI), employee performance, labour costs and total cost of ownership (TCO) to name a few.

To say that streamlining payroll costs is of great concern to most companies is an understatement. ATS time and attendance provides up to minute, real-time visibility to key metrics such as efficiency and productivity throughout an organization. ATS TimeWork is an easy to use, robust and powerful time and attendance application.

One of the many ways that organizations can leverage the benefits of ATS TimeWork Time and Labour application is through its data integration with other applications. The application integrates to: HRIS, Talent Management, Payroll, Smart-Phones, tablets and ERP solutions. The intuitive dashboards allow mangers to quickly analyze data relevant to their departments. .

ATS TimeWork Time and Attendance solution provides organizations with labour analytics to determine key performance indicators (KPIs) that are impacted by time-related data. Its powerful rules engine enables you to manage rules for reporting, managing or processing time through local, regional or global locations.

Why ATS TimeWork?

Enforces consistent application of your company’s policies, government regulations, and union rules
Reduces time by automating the process of generating payroll
Reports choose from a variety of labour analytic data or create your own
Employee Self-Service gives employee access to review their hours, request time off or bid on vacation blocks
Real-time employee data collection through various data collectors
Pay code policies uses flexible pay codes based on company specific business policies at
Employee scheduling- simplifies the assignment and editing of fixed schedules to large groups of people. Repetitive or cyclical schedules may be created by an employee or by defined ‘schedule group’ for an indefinite period of time

ATS employee time and attendance helps companies with workload demand including; hours, absences, adherence to payroll rules and labour laws.

To learn more join the conversation on Twitter and LinkedIn. To view a demo go to our website.

Employee Scheduling, Employee Self Service, Employee Time and Attendance, ERP, HRIS, Key Performance Indicators (KPIs), Labour Analytics, Pay codes, Payroll, Smart-phones, Time and Labour

Does Your Business Have The Tools To Compete?

Businesses in various industries are under intense pressure to remain competitive while complying with vast array of regulatory requirements. Companies are faced with many challenges, from ISO certifications to HACCP compliance and rising operating costs. ATS time and attendance is robust and flexible aimed at managing the most complex business processes in a simple and efficient way, while complying with the most demanding industry specific certification requirements.

ATS TimeWork is a complete time tracking solution that provides a full analytic view of your business and maintains an audit trail, so your company will have a historical record of employee transactions for multiple years. Our time and attendance combines payroll, overtime equalization labour distribution, data collection and employee self-service functionality with features specifically designed for businesses, including:

Labour Forecasting
Employee Scheduling
Attendance Management
Workforce Accruals
Workforce Budgeting and Planning

ATS TimeWork helps companies comply by providing an efficient way to track, gather and monitor relevant data, thereby eliminating manual processes while saving on labour costs. Our time and attendance is a fully automated solution that is supported by multiple capabilities and helps you adapt to changing conditions on the fly. The solution’s built-in expertise reduces the need for customization and delivers rapid return on investment. ATS employee time tracking offers advanced functionality that helps companies remain competitive in the face of difficult challenges.

To register for a time and attendance webinar, go to our website. To have a representative contact you call us at 1.866.294.2467.

Powerful, Flexible and Cost-effective Time & Attendance Solution

Competition continues to increase in today’s business landscape. To stay ahead, companies need to get to market quicker, streamline business process and do a better job of matching up supply with demand. The elimination of manual tasks comes with the implementation of an employee time and attendance system. With an ATS time tracking solution managing your business processes, your organization can shift its focus on growing sales and retaining customers.

What Can ATS TimeWork Do For Your Organization?
TimeWork provides the foundation to improve business efficiency, payroll calculations, and overall productivity for a broad range of industries including: manufacturing, healthcare, oil & gas, transportation & logistics, industrial machinery and retail. The solution delivers the complete package, with fully embedded tools for data integration with:

Talent Management
Payroll
Human Resources Information Systems
Supply chain
Customer Relationship Management
Production and Job Costing
Employee Scheduling
Labour Analytics
Purchasing and Inventory
Financials
Business Intelligence

The application was developed by workforce management software experts with more than 25 years of experience. This type of expertise means that our customers can remain confident that our experienced support team is second to none. From labour distribution to employee self-service, overtime equalization, employee time clocks and business intelligence- TimeWork provides clear visibility across your organization, helping you to automate and manage key business processes.

Ultimately, ATS helps organizations improve their bottom line by adapting business processes to current market conditions. TimeWork is the most powerful and flexible employee time and attendance solution by ATS, for mid-sized and larger companies.

To join the conversation, go to our LinkedIn group. You can also follow us on Twitter or download a podcast.

You might like also like:
Are Payroll Days a Nightmare for your Company?
How will Time and Attendance Biometrics Change in 2013 and Beyond?
Avoid Fruits from the Low Hanging Tree When Making Your Selection

Business Intelligence, Customer Relationship Management, Employee Scheduling, Employee Time and Attendance, Employee Time Clocks, Human Resources Information Systems, Job Costing, Labour Analytics, Payroll, Talent Management, Time Tracking

Is there any value to Key Performance Indicators?

Some have argued recently, that the words, Key Performance Indicators (KPIs) are a much maligned and overused term. While there may be some credence to this argument, there is no denying the importance of KPIs as they relate to a company’s strategic goals and objectives. In a manual based environment of tracking employee time, companies have a hard time measuring the time it takes to analyze and key in data into various repositories.

The use of ATS workforce management software allows companies to manage risks while simultaneously optimizing their workforce with our employee time and attendance system. The ATS solution intuitive dashboard utilizes Utilizing Key Performance Indicators (KPIs), through a set of labour analytics that enables stakeholders to track an organization’s progress and take corrective steps as deemed necessary.

Benefits of ATS Workforce Management Software:
ATS Time and Attendance is robust and user-friendly and it tracks employee vacation time and integrates to HR and payroll applications. This module solution includes: Labour Forecasting, Employee Scheduling, Job Costing, Budgeting and Labour Analytics.

Reduction in Labour Costs- The solution streamlines manual processes and decrease labour costs through intelligent data capture. ATS workforce management software provides reductions in overtime while maintaining optimum staffing levels.

Comply with Multijurisdictional Work Policies- The ATS Time and Attendance Software automates the calculation and reporting of hours worked and paid time off based on your company’s pay policies, making it easier for you to manage labour costs, control overtime, and empower your workforce with self-service access to hours, schedules and vacation balances.

Process Flow-Through the use our solution, companies can no longer have to track tedious tasks manually. ATS time and attendance solution helps simplify employee scheduling by giving you the tools to ensure adequate staffing coverage, prevent employees from working outside scheduled hours, and avoid unnecessary overtime.

To speak to someone about our time and attendance system go to our website or click here to see a live demonstration.

Budgeting, Employee Scheduling, Job Costing, Labour Analytics, Labour Costs, Labour Foreasting, paid time off, Time and Attendance Software, Time and Attendance System, Work Policies, Workforce Management Software

Spreadsheets: Can They Really Help Track Employees Time Effectively?

Many companies track and maintain employee time, hours and other data with spreadsheets. Spreadsheets are also used for creation of pie charts, bar chart and line graphs. Spreadsheets do perform an important role and based on their history will not be going away anytime soon. However, we have noticed that too many businesses rely on this type of tool to track employees’ time and other data for payroll processing. The problem with relying on spreadsheets to handle employee hours is that it comes with inherent risks. Manually keying employee hours into payroll, ERP or HRIS can lead to numerous unintended errors.

Say good-bye to your spreadsheets! ATS SaaS Time & Workforce Management Solutions is a fully integrated software suite that does a great deal more than just track employee time. Our software helps organizations minimize payroll errors and automate time-consuming workforce management processes associated with time tracking, job costing, employee scheduling, attendance and labour distribution.

Solution Benefits:

TimeWork is robust yet flexible enough to adapt to your company’s changing needs
System redundancy provides frequent backups and ensures complete data availability
ATS data terminals provide hours instantly and in real-time and allows managers to review relevant data
System updates at no additional charge to ensure you are in line with technological advances
TimeWork ensures compliance with necessary labour laws while accurately tracking time and attendance of employees
Forecasting and budgeting modules align with company’s objectives
Labour distribution captures activities performed by employees at various departments or jobsites
Absence requests facilitate adequate coverage
Labour analytics provides managers with a variety of workforce data

ATS Software as-a-Service (SaaS) solution automates employee time, labour tracking and scheduling. Companies can access the data at anytime, anywhere and from any web browser.

To discuss the benefits of moving from a spreadsheet based time tracking to an automated solution, go to our website.

Absence Request, Employee Scheduling, ERP, HRIS, Job Costing, Labour Distribution, Payroll, SaaS Time & Workforce Management, Time and Attendance

The Evolution of Workforce Management Software

A blog by Cindy Waxer titled “A New Dawn for Time and Attendance Technology” encapsulates the importance of a time and attendance system in an organization. Here excerpts of the paragraphs we found most poignant:

“For years, time and attendance software has been the least sexy cousin of the work-force management family – a humdrum tool lacking payroll’s sense of urgency and analytics’ flair for number crunching. But that’s slowly changing.

These days, time and attendance software is quickly gaining a reputation for generating more accurate data, boosting revenue and cutting labor costs. In fact, according to “Evolving Time and Attendance,” a report by Aberdeen Group Inc., the best-in-class companies surveyed were able to improve the accuracy of time data by 65 percent and decrease overtime costs (as a percentage of payroll) by 59 percent by using time and attendance solutions.”

Here is another paragraph we felt pretty much sums up the evolution of time and attendance as we know it today.

“Corporate America’s rekindled interest in this age-old HR technology is understandable. More and more companies are now struggling to manage an increasingly mobile, culturally disparate and geographically scattered work force. “A lot of the renewed interest in time and attendance systems has to do with the changing demographics of the work force,” said David Weldon, an Aberdeen analyst and author of the “Evolving Time and Attendance” report. “Companies are trying to capture, analyze and measure data from a lot of different locations for a lot of different people. That’s getting harder and it takes more work to do it right.”

Apex Time Solutions product offerings are complemented by a portfolio of web-based software solutions. Our software suite represents years of investment in capturing our industry expertise and an ongoing commitment to add value to our customers’ business operations.

To learn more go our website or check us out on Twitter for product updates.

Employee Scheduling, Employee Time Management Software, Overtime Costs, Time & Attendance System, Time and Attendance, Time Tracking Software

Overtime Hours: Managing, Tracking and Paying

We came across a wonderful article by Frances Burks titled “Disadvantage of Overtime Work” and the issues associated with this phenomenon including: health problems, employee performance and the financial drawback.

In recent years, a wave of lawsuits have uncovered the fact that some employers did not have an effective tool to track and control employee overtime and other pay premiums. While there are some similarities with how overtime is paid in some jurisdictions, others vary significantly. These overtime class action suits demonstrate the need for workplace compliance.

The easiest way to improve compliance and protect your organization from wage and hour lawsuits is to implement the ATS time and attendance system. The ATS time and attendance will help your organization:

Apply multijurisdictional pay and work policies
Track, manage and pay daily, weekly and bi-weekly overtime, premiums, call- ins and collective bargaining agreement overtime pay
Provide accurate audit trails and records of hours worked in the event of wage and hour disputes
Automate employee pay and rate changes mandated by complex collective bargaining agreements
Ensure compliance with provincial, federal and state regulations such as FMLA and FLSA
Generate reports for wage and hour claims, wrongful termination litigation, and other legal inquiries
Provide audit trails and accurate records of hours worked in the event of a wage and hour audit

The ATS time and attendance system rules engine has enhanced flexibility that can determine specific types of pay. The system optimizes employee resources and reduces labour costs with employee scheduling, labour forecasting and benefit accruals. Our system helps you gain insight into the labour activities and achieve bottom-line results.

To learn more you can follow us on Twitter or download our brochures from our website. Our workforce management software user group is open for registration to current and potential customers.

Employee Scheduling, Overtime hours, Weekly Overtime

Can Workforce Management Software Solve Labour Costs Woes?

October 27th, 2011 | Posted by Apex Time Solutions in Employee Scheduling | Time and Attendance Software - (0 Comments)

The answer to this question is a resounding yes! We often hear of companies being sued by employees for not paying overtime or for work rule policies that are outdated. Multi-jurisdictional and flexible workforce management software alleviates headaches for employers and pays employees accurately for time worked. A Time and Labour solution that captures statutory holidays, overtime rules, tracks vacation and offers employee scheduling should be embraced. Best of all, it helps companies streamline payroll costs from 1%-5%, and improve productivity.

ATS Workforce Management Software provides a comprehensive solution to meet your labour and reporting needs. ATS delivers an integrated web-based technology solution set that includes: time and attendance data collection, absence management, employee self-service and reporting and analytics. Our solution helps organizations streamline workforce-related business processes, control labour costs, manage compliance risk and improve workforce productivity.

Solution Benefits

Highly Configurable and Adaptable – Collective bargaining agreements and work-rule policies can be incorporated with ease
Web-Based Technology – This hosted application can be accessed anytime, anywhere and from any web browser including FireFox, Internet Explorer, Chrome and Opera
Data Integration – The application can integrate to any Payroll, ERP or HRIS software application
Employee Self Service – Allow employees to the ability to: review hours worked, paid time off and request time off
Employee Scheduling – Schedule employees based on seniority, preferences, certifications and business volume

Still not sure if a Time and Attendance Software will cure your company’s overtime and labour woes? If your HR manager is spending time on any one of the following, chances are you need a Workforce Management Solution:

1) Managing payroll and manual calculation of time cards

2) Responding to employee questions about hours worked on a daily basis

3) Keying employee hours into a payroll software

Managers should be spending their time on other important company goals such as improving customer service and growing sales.

To learn more about ATS Web-Based Time Management Solution, visit our website. To arrange a demo call us at 1.866.294.2467.

Employee Scheduling, Employee Self Service, Overtime, Payroll Software, Time and Attendance Software, Web-Based Time Management Solution

How to save on Labour Costs in a Slow Economy

We are in an era of budget restraints, cost cutting and reduced work hours for employees. That’s a clear indication that many companies have not escaped the economic slow down.

When employees are asked to work reduced hours they want to be assured they are paid for every working hour. Meanwhile, employers want assurance that their labour costs are in line with expected business volume. Corporate culture notwithstanding, a manual time keeping system does not provide accurate attendance records. Manual collection and calculation of employee hours through time sheets is both cumbersome and time consuming.

Our Time and Attendance system helps you manage your workforce and track employee attendance more efficiently. ATS industry leading, integrated Workforce Management Software, takes into account your organization’s specific requirements, collective bargaining agreements, work rule policies, labour laws and shift patterns. Our software solution enables you to streamline payroll preparation, improve wage and hour compliance, and optimize your labour investment. That, in and of itself, is a tall order for any manual timekeeping system.

Benefits to using an Automated Timekeeping System:

Minimize employee inquiries to HR for attendance and accrual information with Employee Self Service
Track and maintain employee attendance records
Cost savings through the automatic tracking of attendance, overtime, and eliminating human errors
Eliminate payment for unapproved overtime
Accurate payroll calculations assure correct pay for actual hours worked
Minimal administrative tasks through the automation of processes
Identify exceptions such attendance and absenteeism

The ATS Time and Attendance solution helps simplify employee time tracking by giving you the tools to ensure workforce compliance and also helps streamline your labour costs. Our workforce suite includes tools to schedule employees based on skills, preferences, availability or other demands of your business.

To speak to an account representative call us at 1.866.294.2467. You can also join the conversation on our LinkedIn group for product updates.

Absence Management, Employee Scheduling, Employee Scheduling Software, Employee Self Service, Employee Time and Attendance, Employee Time Tracking, Hosted Time and Attendance Software, Human Resources Information Systems, Software-As-A-Service, Time and Attendance Scheduling, Web-Based Time and Attendance Software, Workforce Scheduling Software