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Speak to any HR manager about the list of challenges they face each day and, hiring and retaining talent is likely to top that list. As an HR manager, have you thought of about introducing fingerprint technology as a tool to help with the recruiting process?

If your organization is interested in deploying a fingerprint solution to streamline the process of hiring, here are some suggestions from an article titled New Fingerprinting Tech Gives Hiring a Hand by Meghan M. Biro of Talent Culture:

“Check the requirements for your field. Depending on industry and state, you may be required to fingerprint your new hires. This includes a number of licenses, public, and private agencies.

For instance, fingerprints are required for those working with pari-mutuel betting and racing. Indian tribal governments may require fingerprinting for anyone who is going to have regular contact or control over Indian children. Private security officers, criminal transporters, adoption or foster-parent evaluators, and school employees may all be subject to fingerprinting. (Fingerprints are processed for a reduced fee for a number of organizations or firms whose employees will work with children.) Other common industries that may require fingerprinting include healthcare, insurance and financial services. Other dependencies include whether or not applicants are located in or out of state.

If You Are An HR Manager Add This Solution To Your Hiring Tool Kit

Don’t expect fingerprinting to do all the heavy lifting. If you think one fingerprint can magically produce everything you need to know about an applicant, think again. For example, a fingerprint may disclose an arrest record, but not a conviction. According to the U.S. Equal Employment Opportunity Commission (EEOC), it’s ill-advised to deny someone a position solely on the grounds of an arrest record. A summary of the EEOC’s guidance with regard to conviction record screening policies is provided in HireRight’s white paper, Checking in on Employment Background Checks: Are You in Compliance with the EEOC, FCRA, Federal and Local Requirements?

Keep in mind, the FBI database may not receive a record of all outcomes of all arrests, and in some cases, a state may have chosen not to fingerprint. Certain issues may not even appear on the database, which could cause problems later — including possible litigation.

Use fingerprinting to confirm the identity of your hire. Fingerprinting is the best way to confirm identity. It’s been called the gold standard of identity confirmation — and for a background check, this is the straight line between your potential hire and the FBI database. In terms of employee experience, there are plenty of complications involved in the hiring process already. You can eliminate one by making sure your new hires understand the purpose of fingerprinting. Now that identity confirmation is becoming a new normal, and technologies like biometrics are commonplace, you may be pleasantly surprised by younger generations who are comfortable with fingerprinting — many already protect their smartphones with their fingerprints, for example.”

Fingerprint technologies have been around for a while and are used across many industries to track and report on employee time and attendance. That being said, no two fingerprint technologies are the same-for example, biometric fingerprint technology used to track employee time is different from the ones used by law enforcement.

If you decide you want to use fingerprint technology for hiring employees, make sure you are using a reputable company. And, if your company is unionized, also be prepared to get challenged by either your shop steward or the local President of the union. When selecting a vendor, make sure you choose one that has deep industry expertise, and who is able to clearly espouse the virtues of fingerprint technology, discuss the pros and cons and ally the fears of all stakeholders.

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When biometrics was introduced as a way to avoid buddy punching, and thus, replace time and attendance swipe card technology, many thought these data collectors were part of a futurist Star Trek movie. Fast forward to some decades later and recent news that a company was about to microchip its entire workforce has privacy advocates scratching their heads in frustration.

Will Microchipping Employees Be The Biometrics Of The Future?

Here is a description from the company, who has decided to deploy the technology to throughout its workforce;

“Three Square Market (32M) is offering implanted chip technology to all of their employees on August 1st, 2017. Employees will be implanted with a RFID chip allowing them to make purchases in their break room micro market, open doors, login to computers, use the copy machine, etc.  This program, offered by 32M, is optional for all employees. The company is expecting over 50 staff members to be voluntarily chipped.  32M is partnering with BioHax International and Jowan Osterland, CEO, based out of Sweden.

RFID technology or Radio-Frequency Identification uses electromagnetic fields to identify electronically stored information. Often referred to as “chip” technology, this option has become very popular in the European marketplace. The chip implant uses near-field communications (NFC); the same technology used in contactless credit cards and mobile payments. A chip is implanted between the thumb and forefinger underneath the skin within seconds.”

The reaction to employees being microchipped has been swift with labour experts and lawmakers citing privacy concerns and appealing to HR professionals to proceed with caution. One lawmaker in the state of Nevada has introduced legislation to prevent companies forcing employees to get microchipped as condition of their employment.

So will the idea of microchipping employees gain widespread acceptance? Only time will tell.

Keep current with ATS:

5 Benefits Of A Biometric Time And Attendance Facial Recognition Solution

May 23rd, 2017 | Posted by ATS in ATS TimeWork OnDemand | Biometric FaceScan | Biometric Time Clock | Employee Productivity | ERP | Payroll | TimeWork OnDemand - (Comments Off on 5 Benefits Of A Biometric Time And Attendance Facial Recognition Solution)

Biometrics technology has gained in popularity in the last 10 years. Many of today’s technology companies including; Apple, Samsung and Google, have opted for biometric authentication with their hardware to prevent theft. ATS biometric time clocks are designed to recognize employees’ unique physiological characteristics-and these data collectors include; face shape, iris, fingerprint or hand shape. And, unlike card-based time and attendance systems, employees cannot punch in/out for each other.

When combined with ATS award-winning TimeWork OnDemand or On-premise solution for mid-to large enterprise; biometric facial recognition helps to increase payroll accuracy by eliminating errors associated with outdated manual data collection, reduce administrative time and eradicate employee time theft from tardiness and “buddy punching” (the practice of employees clock in and out for one another), and long  unexplained lunch breaks.

Here are the top 5 benefits of a biometric time and attendance facial recognition solution

Individual tracking: detect an employee based on their individual physiological characteristics

Eradicate time-theft: accurate tracking of employee time, by verifying the identity of those clocking in, thus creating a digital audit trail that cannot be altered. By automating the tracking of employee time an organization, has proof of hours worked.

Reliable and Accurate: Employee biometric templates cannot be duplicated. Managers can remain confident that they are tracking employee’s time and attendance accurately.

 Buddy Punching:  Since employees cannot use the face of their co-worker to punch in for them, you can now say good-bye to buddy punching!

Data Integration: Employee hours easily integrate with your Human Resources Information Systems (HRIS), Payroll and Enterprise Resource Planning (ERP), systems.

Today’s workforce is constantly evolving and keeping pace means using an advanced biometric technology solution to increase employee productivity. An ATS biometric face recognition solution will help to increase payroll accuracy by eliminating errors— associated with manual data collection thus, reducing administrative time and eradication of employee time theft.

To learn more about ATS TimeWork OnDemand, the wide array of biometric time clocks or to register for a bi-weekly webinar, go to our website. To reach an account executive, contact us by phone: 866.294.2467.

The continued rise of technology including; Internet of Things (IoT), robotics, cloud-computing technologies, and artificial intelligence has made the seemingly impossible from years ago now possible. An article by Charles Krome for TLNT HR titled ‘What Happens When Employees Work Out of Their Car?’ raise the eye browse, rightfully so, of many safety experts.

The article reads in part, “It was bound to happen, leveraging the Microsoft Exchange mail and calendar services, In Car Office “knows” about upcoming conference calls, for example, and if you’re in the vehicle, it can automatically dial you in at the appropriate time. Similarly, if other calls are on your calendar, the system also can recognize this and remind you a few minutes before. Or if you’re headed for a face-to-face meeting, the system can automatically set the destination in the car’s navigation system.”

Technology Will Continue To Dominate The Future Of Work

Chances are we are not too far away from this type of technology being deployed by some companies, and of importance is the safety, liability and work-life-balance comes that will feature into this type of technology. The article addresses those concerns with this:

“First off, helping to maintain a safe workplace can be a vital role for HR professionals, so if your employees’ vehicles become part of that workplace, they could become part of your responsibilities, too. Expecting people to be on the clock when they’re in their cars, however, would require resetting that balance — and perhaps rebalancing the company’s books. While it’s too early to know how this would play out, if the time folks spend in their in-car offices is considered “work time,” it could have a financial impact for employers who pay on an hourly basis.”

Will the in-car office ever come to fruition? Only time will tell. The introduction of biometrics some years ago at airports, and in workplaces, coupled with cloud computing technologies were seen as an intrusive tools that did not belong. Today, many companies are deploying cloud-based time and attendance solutions, in large part, to the inherent benefits of boosting workplace productivity and streamlining payroll costs. And, as for biometrics, at airports, they have become so common that consumers go through them without thinking twice.

We at ATS continually espouse the benefits of an automated time and attendance, but we have also stressed that it does not have to be a complicated process. And, while it’s true that an organization with multiple locations, different collective bargaining agreements, and its adherence to regional and federal work rules can increase the complexity and amount of time it takes to install such a system, sticking starting with the basics can make a world of difference.

removing-the-complications-out-of-employee-time-tracking

Here three simple rules to follow once you have decided to deploy a time and attendance:

Reports
Find out which reports are most important to you. For example, if you need a report that shows which or how many hours employees worked on a; daily, weekly and monthly basis, this should suffice as a starting point. Other simple reports may include; exceptions, overtime, daily time in and out and, a few payroll reports to ensure you have the proper information before exporting employee hours to your payroll, CRM, ERP, HR or talent management software. This, however, is not to suggest, you should not explore the full library of reports within a time and attendance system, or look for a solution that has the capability to provide analytics and Big Data tools to support your organizational growth.

Employee Time Clock
When deciding which time clock to use, think about your organizational philosophy and, more importantly, your actual work environment. Would biometric face recognition be better suited or would or a proximity or magnetic time clock avail itself as the better option? These are considerations that should be given once you decide which time and attendance to deploy.

Project Manager
Traditionally this role has fallen to the IT manager or consultant. But, in actuality, HR and/or the payroll practitioner and to some extent, finance personnel are responsible for the management of employee time tracking. So, would it not make sense that such a project be headed by one of these individuals? That’s not to say the role of IT is less important, it just means that the very people who manage the daily tracking of employee hours would know more, than anyone else, about your company’s time and attendance requirements. And, so, it stands to reason, that their role when choosing a solution should be elevated- in short, they are the ones that should be your project managers, with the understanding that they seek assistance and/or guidance from other departments including; IT and other operational managers.

Whether you are moving from paper time sheets to an automated time and attendance solution or merely upgrading to a new solution, removing the complications will help the deployment go a bit smoother.

To learn more about ATS Time and Attendance solutions, go to our website. And to register for one of our weekly webinars, contact us.

The title of this blog references the popular song of the 80’s”Who’s Watching Me” by Rockwell. which brings us to the subject at hand, biometrics in the workplace. It wasn’t too long ago that the mere mention of biometrics being deployed at an organization, evoked fears of “Big Brother” mentality to the point that some employees offered a variety of reasons why they could not use this type of time clock. And, while a biometric time and attendance solution is becoming somewhat of an accepted practice in the workplace, it continues to have detractors, in part, because of misconceptions or because it was deployed in an organization that was not prepared for it.

I’ve Got This Feeling, Somebody’s Watching Me, Really? Who’s Watching You?

An article by CBC Canada, that references Apple’s iPhone marketing campaign states in part; “Biometrics made a mainstream splash with the 2013 launch of the iPhone 5S, which featured a “Touch ID” that uses a person’s fingerprint to unlock the phone. But similar technology appeared in commercial gadgets a decade earlier when Sony introduced a thumb drive with a fingerprint scanner.” The article discusses fingerprint technology and FaceScan biometrics, among others.

If you are thinking about deploying a biometric time clock solution within your organization, we suggest talking to an experienced ATS time and attendance software engineer. Their dept of experience include; different industries with a multitude of pay policies, collective bargaining agreements, across several continents.

There are different types of biometrics and depending on your organization some work better than others. And unlike the biometrics mentioned in the cbc.ca article, ATS time and attendance biometric time clocks are solely, designed, to capture employee hours of work for the purposes of payroll.

To learn more about biometrics, download the white paper on the role biometric plays in the workplace. You can also join the conversation by following us on LinkedIn, Twitter or GooglePlus. And, to reach one of our account executives by phone call (866) 294-2467.

I’ve Got This Feeling, Somebody’s Watching Me. Really? Who’s Watching You?

 

Are you having a hard time get the proper data? Do you know your company’s true cost? By automating your manual time sheets, you empower employees to manage their time-related information on their mobile device of choice or any workstation with Internet access. Managers, in turn, can access employee time and attendance related data and approve time-off requests and other accrual based information With ATS time and attendance solutions companies can facilitate absence planning and time recordkeeping of their employees.

 ATS cloud-based time and attendance solution enables customers to achieve a single source for their employee records. ATS Timework is delivered with time management functionality that supports integration into third-party application.  ATS TimeWork Employee goes beyond basic automation to deliver a suite of applications for your most demanding business priorities. ATS next-generation Workforce Management Solution (WFM) is designed for the global enterprise workforce and delivered via the cloud, serving more than 21 thousand users.

With ATS TimeWork On-Demand, you get:

Comprehensive system of record: Get alerts through your smartphone for impending overtime conditions so you can make proactive scheduling changes before overtime hours gets to your payroll software.

Robust workforce planning: Plan employee schedules shifts weeks in advance while managing approvals in real time.

Powerful analytics: Correlate workforce data through seamless data integration with payroll, HR, ERP and other third-party applications for actionable insights.

Data capture options: Collect time tracking data online with web punching, on the road with mobile devices and geofencing capability, or through the use biometric time clocks, barcode time clocks– or through any combination of these options.

Employee Self-Service: turn over daily timekeeping tasks to your employees by allowing them to swap shifts, review personal time off (PTO) balances and make scheduling requests through the cloud.

With ATS TimeWork, you can re-imagine streamlined business processes, manage compliance risk pay and substantially increase workforce productivity.

To learn more visit the ATS website to view full program details, view a list of customers and explore our comprehensive resource center, with solution demos, support details, all the while, viewing the wonderful benefits of using an ATS time and attendance solution.

Unlock the Power of your Workforce with a Modern Time and Attendance Solution

The use of biometrics data collectors as a way to track employee attendance has become ubiquitous in virtually every industry, the world over. The popularity of biometrics is highlighted throughout the mission impossible franchise with iris, finger and face recognition technology. And, with this technology becoming the norm in 95% of ATS time and attendance deployments it’s an indication of just how far this technology has come. Biometrics however, has a long and storied history.

ATS Fingerscan Reader

This paragraph, from the website Wikipedia, describes the history of biometrics in this way “Biometric identifiers are the distinctive, measurable characteristics used to label and describe individuals. Biometric identifiers are often categorized as physiological versus behavioral characteristics. Physiological characteristics are related to the shape of the body. Examples include, but are not limited to fingerprint, palm veins, face recognition, DNA, palm print, hand geometry, iris recognition, retina and odour/scent. Behavioral characteristics are related to the pattern of behavior of a person, including but not limited to typing rhythm, gait, and voice. Some researchers have coined the term behaviometrics to describe the latter class of biometrics.”

If your company is considering deploying a biometric time and attendance solution, it’s important to note that while the capturing of data is similar, the difference is, at times, in the dissemination and data processing. For example, an ATS FaceScan time clock can be set up for “Look and Go”- in this scenario, an employee simply puts their face against the reader and once the image is recognized it registers their “In or Out Punch.” Whereas, a fingerscan reader will require an employee to key in a number on keypad that is attached to the unit in addition to placing their finger on the reader.

ATS HandGeometry Time Clock

The mention of biometrics conjures up a plethora of questions and concerns including; health, safety and privacy. And, there are well documented cases of companies having to explain to employees the convenience of a biometric time management system, after its installation as oppose to taking the time to give their workforce advanced notice. The implementation of biometric time and attendance system is made that much easier if everyone-especially the main users are included in the discussion process namely; Payroll Practitioner, HR Manager, and a member of the plant or production team. By the large, implementing biometric time clocks is simple if you have the right vendor. It’s also important to note that not all biometrics are suited for every environment and that’s where the expertise of vendor with deep industry expertise helps.

If you are considering implementing a biometric time and attendance solution and have questions, go to our website and download a list of FAQ or contact us by phone at: 866.294.2467.

ATS Multipurpose FingerScan Premium Time Clock

Simplify Your Company Data Capture Process

September 25th, 2014 | Posted by Apex Time Solutions in Biometric Time Clock | Business Intelligence | Collective Bargaining | Employee Time and Attendance - (Comments Off on Simplify Your Company Data Capture Process)

ATS TimeWork Time and Attendance is a complete solution that helps your company grow efficiently. The ATS time clocks records and sends accurate data, in real-time to payroll, thus, eliminating duplicate entry. ATS TimeWork is quick to implement, easy-to-use Workforce Management Solutions (WFM) software that helps thousands of companies across Canada and the US manage their payroll, HR, operations, finance and supply chain and grow their business.

ATS Time and Attendance solutions are in use across a broad section of industries, including; manufacturing, healthcare, retail, industrial machinery and oil & gas. Our customers include small, mid-size and enterprises across every vertical. ATS Time and Attendance solutions allow quick implementations, and provide cost-effective support for changing business demands.

Here are 5 industry segments that benefits through the use of an ATS Time and Attendance Solution:

Manufacturing-ATS Time and Attendance helps manufacturers reduce costs, expand profit margins, and increase reduce high payroll costs. ATS TimeWork addresses complexities like globalization, payroll compliance and collective bargaining agreements. ATS Time and attendance gives businesses the competitive edge by; improve efficiency, profitability, and sustainability, and access to a library of on-the-go reporting capability.

Healthcare- ATS Time and Attendance for healthcare enables organizations to achieve greater efficiency within their operations; collaborate to improve outcomes; and integrate employee scheduling for a more sustainable, personalized and patient-centric system focused on value.

Oil & Gas- ATS industrial solution automates your shop floor and increase business efficiency regardless of your company’s size. The system allows business processes to be efficient, responding quickly and effectively to events and requests by making timely information available at anytime. The ability to plan, manage and optimize the productivity and performance of your workforce, while being responsive to the external regulatory environment, becomes increasingly vital to the success of the industrial machinery industry.

Retail- Our time tracking solution propels retail operations with a flexible and integrated approach to workforce management that drive the benefits that go right to the bottom line. The ATS solution applies intelligent data analytics so senior management can discover fresh insights, captured in real-time to improve operations, finance, administration, HR, budgeting, IT and business management functions.

Public Sector- ATS Time and Attendance solutions can help you support environmental initiatives; improve city performance, and data collection process – with best-in-class workforce planning. Our flexible software solutions can help government effectively manage employee time through the use of biometric time clocks – and significantly reduce fraud, waste, and abuse. Designed for all levels of government, ATS TimeWork suite of tailored time management solutions supports defense, civilian agencies, education, healthcare institutions; and municipal, regional, provincial and federal governments.

Whether you represent the public or private sector ATS Time and Attendance is designed for improving business performance. To outpace the competition, you need new ways to streamline costs, while increasing productivity, all while staying globally compliant. ATS industry-leading time and attendance solution makes it easier for you to simplify processes, and drive business productivity.

To learn more, go to our website.

Simplify Your Company Data Capture Process

The introduction of time tracking biometric technology to companies in 1999 was a hard sell. Some of these companies felt that the use of this technology to track employee hours would give the appearance of “big brother” watching over them, or infringe on employees rights. Of course, that is no longer an issue since many of these companies have come to understand that biometrics for employee time and attendance matches the image of the user (hand, eye, face etc) to a number keyed in by the employee. Once the match is validated, a company has access to real time labour analytics. The concern that some companies and their employees have about privacy issues with the use of biometrics is a valid one. However, the data gathered through the use of an ATS employee time tracking system through biometrics cannot be used by law enforcement agencies. Data is used for the purpose of: tracking employee hours, vacation time and benefit accruals. Once this information is assimilated it is sent electronically to the payroll software to process employee pay.

Today, various types of biometric technology can be found at airports, healthcare institutions, and many border agencies. In fact, some laptop computers come equipped with a finger or eye scanner. To access the laptop the owner is prompted to have his/her eye scanned or put a finger on the scanner. If that laptop is lost or stolen, it cannot be accessed unless the owner is verified through the use of the biometric device. Biometrics has become ubiquitious in everyday society and most private and public institutions have embraced it to streamline their manual time keeping process. In a recent article titled “It’s possible to have both facial recognition and privacyall indications points to biometrics satisfying privacy concerns, while at the same time, it has helped companies reap its many benefits.

ATS’s scalable time and attendance system is designed for today’s businesses. As companies grow beyond their antiquated, spread sheet time tracking systems, they need a solution that ensures that they receive the most accurate information. ATS workforce management software helps companies collect, analyze and take immediate control of payroll costs, all online and in real time.

To learn more about employee biometric time clocks, go to our website.