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The burden of proof for hours worked by its employees is the responsibility of an employer especially in organizations that do not have an automated system. However, many companies might have employee hand books that contain language, which states, in part, that employees are required to record and report time work, and submit their time cards, to their respective supervisors for review and approval.

How Ontario’s Bill 148: Employment Standards Act Reform Could Affect Employers

 

On June 1, 2017 Bill 148, was introduced. If you operate a business in the province of Ontario, here is summary of some of the changes you should prepare for in 2018.

Benefit Accruals, Vacation, Statutory Holiday and Overtime Pay

  • Personal Emergency Leave: Rather than limiting this leave to organizations with more than 50 employees, all workers will be given 10 personal emergency leave days per year – and a minimum of two days would be paid. Further, employees will not have to provide employers with a sick leave note when requesting personal leave.
  • Overtime: The Mixed Hourly Rate (a weighted average established for employees with multiple rates) would be eliminated in favour of paying overtime at the rate of the work performed after the weekly threshold is reached
  • Vacation Entitlement Increase: Minimum vacation entitlement for workers would rise from two to three weeks per year (after five years with the same employer)
  • Public Holiday Pay: Calculation changes for public holiday pay that refer to regular wages in the pay period before the holiday divided by the days worked (rather than a four-week period of regular wages divided by 20)

Employee Workforce Scheduling

  • Three-Hour Rule: Broader application – The rule would extend to unworked on-call situations and when shifts are cancelled within 48 hours of the scheduled start time.
  • Advance notice: Employers must offer employees advance notice of 96 hours or be subject to refusal.
  • Three-Hour Rule: Removal of minimum wage component – Rather than topping up shifts less than three hours to three times the minimum wage, as proposed, eligible employees would be entitled to three times the regular rate.

The reforms to the Bill148, Fair Workplaces, Better Jobs Act, 2017 will work in concert with the rise of the minimum wage that was also enacted into law as well. If your organization is still using an antiquated time tracking system or one that is no longer meeting your needs, it might be time to think about upgrading to a modern time and attendance solution- one that’s specifically, designed to comply with today’s ever changing regulatory and work-rule policies.

To learn more about ATS Time and Attendance Solution, go to our website, where you can download a pre-recorded demonstration, brochures or register for one of our upcoming live webinars.

To reach a representative, call 866.294.2467.

Infractions: Poor Record-Keeping, Unpaid Overtime and Holiday Pay

January 26th, 2016 | Posted by Apex Time Solutions in Benefit Accruals | Biometric Time Clocks | Collective Bargaining | Labour Analytics | Labour Costs | Leave Management | Overtime - (Comments Off on Infractions: Poor Record-Keeping, Unpaid Overtime and Holiday Pay)

A recent article in the Toronto Star newspaper, based, on a blitz by the Ontario Ministry of Labour into workplace violations by some companies, revealed, that a staggering number of these violations had to do with poor record-keeping, unpaid overtime and holiday pay. The issue of unpaid overtime is one that has lingered over some companies for the past several years. ATS cloud-based time and attendance was designed with built-in Canadian work-rules, can be deployed in only a matter of weeks and will help your company eradicate manual paper-based time tracking. And the best part, overtime is tracked and paid in accordance with jurisdictional pay policies.

If your company is considering deploying a time and attendance solution but remain ambivalent about its advantages, below, is a list of the three top benefits of an ATS time and attendance solution:

Infractions: Poor Record Keeping, Unpaid Overtime and Holiday Pay

Labour
Reducing costly calculation errors is just one reason to consider automating time and attendance management. Recent surveys from Aberdeen, Canadian Payroll (CPA) and American Payroll Association (APA), report that human error in manual time-card calculations is likely to cost a business between one and one-half to eight percent of its gross annual payroll. The manual calculation of employee time sheets takes an average of five minutes of administrative time per time sheet, equating to a loss of more than eight hours of productive time per pay period for an organization with 100 employees. These are alarming statistics, and frankly, not many companies would want to use valuable resources to track employee time manually, when this time could be spent with their customers, generating revenue.

Reduce Compliance Risk
ATS Time and Attendance has a set of built-in Canadian work rules to ensure pay compliance through automated wage and hour rules. ATS time and attendance will improve transaction times and information access through an intuitive user experience, thus, increasing profit margins while enhancing employee productivity. In other words, the tracking and paying of the appropriate; overtime, vacation, and other time-off request can be managed by our cloud-based time and attendance with ease.

Savings
An ATS time and attendance solution provides both direct and indirect investment returns. Automating your time and attendance process results in ongoing cost savings, such as a reduction in human-generated payroll errors, elimination of time theft from “buddy punching” through the use of biometric time clocks and overtime costs, as saved wages from enhanced productivity.

For example, when tracking time manually through spreadsheets or outdated methods, it’s not unusual to have employees claiming missed overtime and hours worked on their pay. Attempting to rectify this issue by counting hours collected on paper time-sheets can lead to additional errors. Perhaps the answer to this prevailing issue; is to automate the collection of employee hours, thereby gaining valuable data analytics, to help your organization, make effective business decisions that impacts, payroll cost and the bottom- line.

Infractions: Poor Record Keeping, Unpaid Overtime and Holiday Pay

Through the use of an ATS robust time and attendance solution, organizations are able to fully automate pay rules, work rules and benefit accrual rules as well as leave management, collective bargaining agreements (CBA), and exception-time (such as overtime) reporting. By having up-to-the-minute access to this information, organizations will gain complete and accurate visibility into their operations, thus, enabling them to meet production, forecasting and scheduling demands and stay compliant with the many federal and provincial, municipal and state laws, as well as company policies.

To learn how ATS time and attendance solution can help your organization keep accurate records of employee hours, pay overtime hours based on company’s pay policies and assign the requisite statutory holiday, you can download the white paper titled “Benefits of an ATS Automated Time and Attendance Solution”. And to view a demonstration, go to our website. To reach one of our account executives, call: (866) 294-2467.

 

Let’s Talk About Cloud Baby

June 16th, 2015 | Posted by Apex Time Solutions in Benefit Accruals | Cloud Based Time Management Solution | Forecasting | Labour Forecasting | Payroll - (Comments Off on Let’s Talk About Cloud Baby)

Unless you have been living off-the-grid on some remote island in the last 10 years, you are probably familiar with the cloud and most likely use it on a daily basis; to store documents, download music and stream TV shows. As the cloud-based applications begin to grow in popularity, businesses are investing time to understand its benefits and are gravitating towards it in record numbers. ATS Cloud-Based TimeWork OnDemand, is a secure, time and attendance solution that is backed by unwavering service and support, that is available 24/7, anywhere, anytime you need it.

Let’s Talk About Cloud Baby

Product solution by business size includes:

TimeWork OnDemand for Small Business -ATS TimeWork OnDemand for small businesses is easy-to-use, affordable and helps you with– things like accessing data in real-time, employee scheduling, wage and hour compliance and paid time off tracking. Small businesses looking for a cloud-based time and attendance solution that can help prevent buddy-punching will find ATS array of biometric time clocks the perfect choice for the modern workforce.

TimeWork OnDemand for Midsize Businesses – Just imagine no more paper timesheets, spreadsheets, punch timecards, and countless wasted hours manual repetitive time and attendance data entry and corrections. ATS TimeWork OnDemand automates the time collection process, applies work-rule and payroll policies, including; grace, breaks, rounding and overtime, and calculates and immediately sends data to your payroll software. And, you can do this from any tablet, mobile device or workstation that’s connected to the Internet-and, that’s the power of the cloud!

TimeWork OnDemand for Large Businesses- ATS understands that you must manage your business as a single globally integrated enterprise, rather than as a loose collection of independent businesses. You need a large and connected time and attendance solution that will increase your agility, and also enable you to instill consistent business processes to meet the twin challenges of size and complexity. ATS TimeWork OnDemand for large businesses is both flexible and robust enough, to replace, those aging, disparate manual systems that’s used throughout your different locations. Now, by using ATS TimeWork OnDemand you can proactively help control payroll costs, increase productivity, improve compliance and enhance revenue opportunities.

Now you can re-imagine your business. The best-of-breed applications in ATS cloud time and attendance is integrated with Payroll, ERP, Talent Management, HR, CRM and analytic capabilities to help you increase productivity, lower costs, and improve controls.

To explore ATS time and attendance solutions, you can download a live demonstration and to speak to an account executive, call us at; 1.866.294.2467.

Let’s Talk About Cloud Baby

The priority for every company is to grow. This means; grow sales, revenue, exports and, at the same time, optimize workforce productivity. The ultimate goal in all of this is to provide a solid return on investment to shareholders. Trying to accomplish all this requires investment in technology, innovation and updating product lines. It is therefore critical that today’s business have the right tools in place to eliminate inefficiencies. By getting rid of paper-timesheets and streamlining workflows across the business, you utilize resources in other areas and produce the capital necessary to re-invest and generate business growth.

How ATS TimeWork Workforce Management Solution Can Help Your Business Grow

ATS TimeWork Workforce Management Solution removes software road-blocks and offers companies a robust, yet easy-to-use, time and attendance system that will undoubtedly, increase business efficiency and reduce costs on all levels. Just imagine being able to extrapolate data whenever you need it, from any device, anywhere in the world?  And that’s not all, using the latest cloud-computing technology, ATS TimeWork Workforce Management Solution enables you to collect, manage and process employee attendance more effectively. This is your chance to move beyond manual paper-based time sheets and old fashion clunky time clocks to an updated time and attendance system that will keep your shareholders at bay.

Whether your company is growing exponentially or refining business processes, it’s never too late to take control of your company’s profitability. The many features of ATS TimeWork Workforce Management Solution includes; benefit accruals, workforce planning, budgeting and forecasting, employee self-service, business analytics, ERP, HR and payroll data integration-accompanied by a role based executive dashboard that complements a plethora of time and attendance features.

Ultimately businesses need to ensure that they are always on a upwards trajectory of growth and part of ensuring this is by having the right workforce management solution in place.

To learn more about ATS TimeWork Workforce Management Solution go to our website. You can also download a demonstration or contact an account executive at 866.294.2467.

How ATS TimeWork Workforce Management Solution Can Help Grow Your Business

 

In the current climate of global and competitive landscape your manual time sheets and outdated time and attendance system is not designed to handle your business requirements as your company evolves. And, therefore, in order to keep pace with your competitors, you need a modern, workforce management solution that can quickly adapt to increasing business demands of today and tomorrow. An ATS cloud-based time and attendance system can help your company grow smarter and without a large upfront cost with TimeWork On-Demand.

You can leverage the cloud through the use of ATS TimeWork On-Demand and reap the following benefits:

Flexibility
With ATS TimeWork On-Demand you choose the strategy the time clock that’s right for your business. Deploy specific time and attendance modules by starting with just the basics. As your needs evolve, you can add; business intelligence, overtime equalization, benefit accruals and other best-of-breed tools to gain productivity advances and cutting edge technologies.

Business Advantages
ATS TimeWork On-Demand delivers flexible and innovative time management solution that supports the standardization of company work and business processes. ATS cloud-based time and attendance will help propel your company’s growth, while maximizing the value of your IT investment. The return on investment (ROI) results includes insightful decision-making, lower payroll costs, and enhanced ability to business success.

Deployment
With our deep technical expertise, implementation specialist, and experience across multiple industries, we quickly and efficiently we deploy ATS time and attendance solutions to help you achieve your business objectives and put your organization on the path to success.

So, why move your business to ATS TimeWork On-Demand?

  • 21st century user experience supporting third party applications that include; Payroll, Enterprise Resource Planning (ERP), Customer Relationship Management (CRM), Human Resources Information Systems (HRIS), and business processes designed for anywhere, anytime hyper-connected, and mobile workforce.
  • Comprehensive workforce management solution, including, workforce planning and budgeting, job costing, employee scheduling, business intelligence, and workforce analytics, and vacation planning available for your organization to adopt as and when the need arises with minimal disruption to the business.
  • Innovation and robust workforce management software designed for organizations from mid-size to enterprise and global organizations encompassing multi-GAAP, and multi-subsidiary capabilities to rapidly support business expansion.When combined with our world-class service, ATS cloud-based time and attendance will help your organization achieve greater agility and gain a competitive advantage. To learn more, go to our website.

When combined with our world-class service, ATS cloud-based time and attendance will help your organization achieve greater agility and gain a competitive advantage. To learn more, go to our website.

Innovative, Proven and Accompanied by World-Class Service

The term “bite off more than you can chew” is as relevant in the world of business automation as it is in just about every area of life. And to quote one of ATS longest tenured and most senior internal programmers; “time and attendance was intended to be easy and not the overly complicated application it appears to be today. While I understand that times have changed, the fundamentals remains the same. The original intent was to track employees time through the use of a software.” If that’s the case, then why do some businesses insist on a myriad of bells and whistles when in fact, only a tiny portion of the application is used.

While ATS advocates the use of additional modules as your business grows, our approach has always been to use what comes with the system or take the simple approach when automating attendance. If it’s insufficient, by all means, add modules and expand the use of your system. Of course, some companies want to make sure they are “getting the best bang for their buck” hence, the inquiry for bells and whistles at the outset. If that’s the case, then by all means go ahead. So what should you do if you are either thinking of buying a workforce management solution for the first time or changing to a new one? Here are some things to look for:

Scalability-Does this new system has the ability to grow with your business? For example, what if you were to add locations in Saskatchewan, New York and Vancouver in the next two years? Is this new system capable of handling work rules in those different jurisdictions?

Integration-How flexible is this system? If, for example you were about to purchase a payroll system that does not allow for third-party integration, unless it’s with the vendor’s preferred partner, find a different vendor. No company should be tied to propriety software that does not allow for data integration. That’s a 1980s type of mentality by a tiny number of software vendors, who are slowly shrinking into oblivion. The best software companies, today allow for integration into their applications, whether its; CRM, ERP, HRIS, Time and Attendance or Payroll Software.

Keep it Simple-If you have determined that the company you are about to choose can meet your business requirements and grow with you, then that’s a good start. Hold off the desire to implement everything under the sun. If the original intent is to track employee time, get reports in real-time and have the data be sent to your payroll software electronically, start there. The 200 plus reports, benefit accruals, job costing, employee scheduling, business intelligence and bevy of software modules can be added later on.

Deployment of a time and attendance should, at the very least be simple to implement, use and understand. That said, it is important to not be complacent when understanding the long-term implications and risks of whatever path you may choose. A company with deep expertise will help ensure that these tradeoffs and risks are objectively considered as part of your time and attendance and implementation process. And that’s where ATS deep expertise comes in.

To learn about ATS follow us on LinkedIn, Twitter or through Google Plus. And for a demonstration of ATS TimeWork go to our website.

Don't Bite Off More Than You Can Chew

Unified Time and Attendance in the Cloud

March 19th, 2014 | Posted by Apex Time Solutions in Benefit Accruals | Web-Based Time and Attendance Software | Workforce Analytics - (Comments Off on Unified Time and Attendance in the Cloud)

The ever-quickening pace of change means modern businesses cannot afford to take a day off. ATS unified workforce management suite, encompasses; job costing, overtime equalization, HR benefit accruals, workforce planning, time and attendance, forecasting and budgeting and business intelligence.

ATS TimeWork On-Demand is a complete global solution with provincial, state and multi-country capabilities. ATS TimeWork On-Demand enables companies to streamline manual business processes, comply locally, and quickly adapt to organizational and legislative changes.

ATS time and attendance addresses the complexity of work-rule policies and multi-company needs of mid and large scale organizations. You can be rest assured of paying your workforce on time and according to global and local compensation rules.

You can easily handle both simple and complex payroll needs with these solution benefits within ATS TimeWork On-Demand:

Accelerate Implementation. ATS TimeWork On-Demand cab be implemented in a third to a half the time of a conventional on-premise system, which in turn, enables a company to realize a quicker return on investment.

Reduce Costs. Capital expenditures for an ATS cloud-based time and attendance solution is a fraction of those required for an application that’s installed on your Server, with lower ongoing maintenance and total cost of ownership.

Agile And Grows With Your Business. ATS TimeWork On-Demand supplies agility through real-time visibility, workforce analytics and operational metrics. The solution is configured to business needs without reliance on corporate IT, and provides the ability to scale anytime, anywhere.

Getting an accurate view of a data is at times, a challenge for growing businesses. Data is often fragmented across multiple systems and spreadsheets are time-consuming, error-prone and hard to maintain. ATS TimeWork On-Demand gives businesses the power of real-time reporting and analysis—integrated right into Payroll, ERP and HR application that managers use every day—to drive true operational insights.

 To hear what customers have to say about ATS go to our website. You can also join the live demonstration How a Cloud-Based Time and Attendance can Drive Business Growth on March 21st by registering on our website.

In an era of automating business processes that were previously done manually, many companies are taking advantage of recruitment and applicant tracking applications to help them filer resumes based on a set of criteria. These can include; years of experience, schools attended by the applicant, ability to travel etc. If you are not sure what kind of questions to ask, consult your HR department, an employment lawyer or the local Human Rights Commission in the state or province where you do business or hope to attract applicants. Questions that might be permissible in one state may not be permissible in another province or country and this could land a company in hot water.

Recruitment applications are not unlike workforce management solutions in that, what comes out correlates to the data that was keyed into the application. So before, before you post job vacancies, go over the criteria carefully and seek the advice of an HR person that understands the region where you are doing business, to make sure you avoid the topics that are illegal.   Based on several studies and in no particular order, here is a short list of questions should be avoided on online applications:

Race: Why this question is even an option on a recruitment application is mind boggling. Since it has no bearing on an applicant’s ability to perform the job, why ask it anyway? Sooner or later, prospective applicants will start turning down jobs when this question comes up. They will also start telling their friends on social media which companies to avoid based on their initial experience, and we all know how fast negative news can travel. Diversity is here to stay and the companies who embrace it will be sought after by bright candidates from all walks of life.  Avoid asking this question at all cost-it’s not worth the hassle.

Social Insurance /Security Number: If a candidate is eventually hired then this number is required for filing necessary taxes to the regulator tax agency. However, asking for this information on an online application is another question that should be avoided.

Political or Religious Affiliation: This also has no bearing on the applicant’s ability so avoid it and instead focus on the applicants’ reasons for applying for the particular position.

Gender, Marital Status, Family Status: Do not ask the candidate if he has plans for marriage or family, childcare. If these questions are part of your criteria on the application form-it shouldn’t be.

Sex of the Candidate: Does it really matter if it’s a man or woman who’s applying for the VP of Sales vacancy at your company? There is no justifiable reason to ask for the sex of the person on your application form. Trying to diversify a workforce should not amount to asking candidates about their sex or race on an online application.

The Alberta Government has a tip sheet  titled “Human Rights and You: What Can Employers Ask?” It can be used as tool for businesses that are unsure  about the questions that should be part of their criteria for posting jobs.

Once you have hired the right candidate, now it’s time to use cloud-based time and attendance,   employee scheduling and workforce management software to keep track of attendance. You might also want to automate benefit accruals, vacation planning and time-off request and that’s where ATS comes in. To learn more, go to our website.

 The Grey Areas Of Employee Recruitment

While there is no doubt that implementation and support tops the list for many companies who experience woes with their software, proper configuration should top that list as well.

Here are the top 5 items to pay attention to ahead of your implementation:

Documentation – Make a list your business challenges for your new workforce management system, including: overtime, benefit accruals, attendance management and these should all tie into your company’s corporate business objectives.

Easy does it- If a large portion of your employees are in production, start there first and keep it simple. A rapid return on investment (ROI) will come from your web-based time and attendance when the implementation is done in meaningful phases.

Review the implementation plan-Do not be discouraged if the pay categories and premiums are not working in accordance with your company’s policy. This is the perfect time to review and keep tweaking. Take the long view and remember the solution is designed to last for a many years.

Track and measure – If you are coming from a paper-based environment track the amount of time it takes to capture and calculate employee data against your previous manual process. Next measure the impact the solution has on the productivity of your business -you will be pleasantly surprised at the benefits.

Prepare operational managers for adoption of the application– while “train the trainer” is a good way to cut costs, training should never be underestimated. In fact, training is as important as implementation and after sales support. The best way to make full use of training is to use it in small blocks. In that way, information will be retained, resulting in higher user adoption of the system.

To learn about ATS Time and Attendance Software, visit us our website. You can also view a demonstration, join us on LinkedIn or follow us on Twitter.

 

Small and Mid-Size Businesses are Slowly Adopting Cloud-Based Time and Attendance

December 5th, 2013 | Posted by Apex Time Solutions in Benefit Accruals | Employee Scheduling | Labour Costs | Payroll | Web-Based Time and Attendance Software - (Comments Off on Small and Mid-Size Businesses are Slowly Adopting Cloud-Based Time and Attendance)

When cloud-based time and attendance made its foray into the marketplace, large organizations took advantage of its ability to improve their business process. On the other hand, small and mid-size organizations were not sure if this would be a viable and in some cases, affordable solution for them.

Today, more than ever, there are numerous employee time tracking solutions that small and mid-size enterprises (SME) can harness for, business intelligence, employee scheduling, benefit accruals, job costing, labour tracking and payroll and HR integration. Sometimes finding a scalable and affordable solution is like “looking for a needle in a haystack” By using ATS TimeWork On-Demand companies will streamline processes and up-to-minute data that senior executives can use to run their daily operations.

How A Hosted Time and Attendance Solution can help
ATS hosted time and attendance solution allow small and mid-size businesses to realize tremendous cost savings while improve production and payroll processing hours. ATS TimeWork On-Demand has been designed to be flexible and easy to use and that’s what we have been hearing from our customers over the years. The solution adapts to your needs with no unnecessary or expensive extras and you will see the immediate improvements in ROI and lower payroll costs.

Transition to the Cloud
As businesses understand the low cost of ownership, they are apt to transition employee time tracking operations to the cloud. With your time and attendance system hosted by ATS, you will need fewer IT personnel to provide support as the cloud allows for software to be automatically upgraded and checked 24/7, 365 days a year.

The Beauty of the Cloud
Small and mid-size enterprises (SME) can benefit from a range of features and functionality that can be combined at anytime during and/or after the initial implementation to create a solution that’s specific to your business. This type of flexibility means you get what you need when you need it.

To learn more, go to our website or call us at 866.294.2467