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Do’s And Don’ts Of Office Email

July 31st, 2018 | Posted by ATS in Artificial Intelligence | Machine Learning | Workforce Analytics - (Comments Off on Do’s And Don’ts Of Office Email)

Texting has become the preferred method of correspondence with friends and family, over emails. And why not, texting is quicker. Email, however, still reigns supreme in the corporate world so make sure you reserve those quirky jokes and smiley faces for the people with whom you have personal relationships with, like friends and family. Your work colleagues and especially, your boss might not take kindly to the same writing style you use in your personal texts when you are communicating with them.

Do’s And Don’ts Of Office Email

Here are a few email tips from Dawn Rosenberg McKay from an article titled 6 Rules for Email Etiquette in the Workplace:

  1. Mind Your Manners

Even in a world where we are rushing to get things done as quickly as possible in order to move on to the next task, take the time to use good manners in your email. Don’t neglect to say “please” and “thank you.”

  1. Watch Your Tone

Tone is how you, as a writer, can express your attitude in an email message. It influences how it is received. You usually want to make sure to come across to the recipient as respectful, friendly, and approachable. You don’t want to sound curt or demanding. Reread your message several times before hitting send.

When writing to someone with whom you’ve communicated before, begin by saying something friendly like “I hope you are well.” While emojis may help you convey tone more easily, refrain from using them in professional email unless you are writing to someone with whom you have a very informal relationship. Never use them when writing to a prospective employer.

  1. Be Concise

Busy people have neither the time nor inclination, to spend more than a minute reading an individual email. If you want to allow your recipient to read your message quickly, and still understand it, you must keep it brief.

Don’t leave out pertinent details, however. Make sure your message clearly conveys your reason for writing it in the first place. Nobody saves time if you end up having a back and forth while you try to explain the details you omitted.

  1. Avoid Using Texting Abbreviations

Even though you want to save time, you shouldn’t use texting abbreviations in your professional email. If you text a lot, as many people do, you may be accustomed to using a sort of shorthand to speak to your friends. For example, you may use “u,” “ur,” and “plz” instead of “you,” “your,” and “please.” These abbreviations have no place in business correspondence, unless the recipient is someone with whom you have a casual relationship.

  1. Use a Professional Email Address

For messages related to your current job, always use the email address your employer assigned to you. However, you should never use it to send messages that are unrelated to your job, for example, if you are looking for a new one. Use a personal email account instead.

  1. Don’t Forget Spelling and Grammar Count

It is imperative that you proofread your email carefully. Never neglect this critical step, no matter how busy you are. The things you want to be attentive to are correct spelling and proper grammar. In addition to spelling common words correctly, you also want to spell people’s names right, including that of your recipient and the name of his or her company.

Bottom line
In the era of the Internet, artificial intelligence, machine learning, analytics, cool automated business software and access to a dizzying array of mobile apps, the corporate world is conservative, and, how you communicate in that setting has to remain professional, because you never know who may intercept your mail. After all, when your work emails are professional, it’s less likely to put your company at risk.

Keep current with ATS:

Today, on your mobile device, you can order food, pay for movie or concert tickets and even change the temperature on your house thermostat. And, if your phone has the right application installed, you can ask business related questions, specific, to your company, and have the system understand your requests and anticipate your questions based on self-learning. When morphed together, that’s machine learning and analytics, at its core and, that in and of itself, is part of the future.

Machine Learning and Analytics Applications Can Accelerate Your Business

 

Modern and data-savvy business executives with their eye on achieving operational excellence want, up to the minute information and, also want to ensure that their departmental managers are not tethered to rigid applications. And, with a fully embedded cloud analytic application, like ATS TimeWork OnDemand, your business can achieve these objectives and more, including:

  • Increase Workforce Productivity: so users can do their job more efficiently
  • Streamline Labour Costs: ATS TimeWork OnDemand advanced analytics, helps you gain access to real-time information
  • Open Data Integration Capabilities: This powerful application optimizes and integrates to any business application, whether its; ERP, HR, Talent Management, CRM or payroll insight to inform every decision, when and where it matters, and in context.

In the world of cloud analytics and time and attendance, not all applications, while similar in nature, are designed to accomplish the same objectives.

To learn more, go to our website, where you can also download a demonstration or register for one of our bi-monthly webinars. And to reach an account executive, call; 866.294.2467

 

Ease-of-use, intuitive and simple are the buzzwords applied to many of today’s applications by vendors in the; time and attendance, to enterprise resource planning (ERP), human resources information systems (HRIS), payroll and/or human capital management applications (HCM) space. However, with the pace of technology and all that it encompasses including; machine learning, artificial intelligence and cloud analytics–some of today’s software solutions are far from simple.

An Application That’s Easy To Use, Will Increase User Adoption

Is it possible to have a solution that has the best of what’s today’s advanced technology offers, and at the same time, is easy to use? Well, if you are using an ATS time and attendance solution, the simple answer is yes, you can get both. Whether you are an advanced user or a novice, ATS time and attendance solutions gives you the best of both worlds.

Benefits Include:

  1. Features: Are very important in order to make a solution easy to use without heavy customizations that create unwanted barriers to further innovation. ATS time and attendance is powerful, yet user-friendly, with real-time automated tasks, and gives you access to your workforce – wherever you are in the world.
  2. Cloud Computing: Built on a solid cloud platform, ATS time and attendance enables HR and payroll practitioners to streamline labour costs and enhance visibility, accuracy, and control over workforce costs. ATS time and attendance cloud updates, and intuitive compliance dashboards, makes it easy to comply with federal, provincial and state work-rules. And, the added flexibility, of the ATS cloud computing platform enables enterprises of all size to handle the most rigorous requirements around collective bargaining agreements.
  3. Analytics and Business Intelligence: ATS time and attendance supports the full HR and time tracking journey, from on boarding, to data migration, and

on-boarding, to analytics that will turn the tide of your business and will boost growth and productivity– all derived, from a modern user interface.

Want to know more? Go to our website and to get access to bi-monthly webinars, download a demonstration or contact us at 866.294.2467.

Market Intelligence leader International Data Corporation (IDC) is on the forefront of the cloud and the digital revolution and their evidence-based predictions and analytic reports are much sought-after items. Here are some predictions based on the ever increasing use of mobile devices, the cloud and the non-stop pace of the digital revolution that shaking and shaping today’s business landscape.

Growth of mobile connectivity and today’s workforce

“The U.S. mobile worker population will grow at a steady rate over the next five years, increasing from 96.2 million in 2015 to 105.4 million mobile workers in 2020. By the end of the forecast period, IDC expects mobile workers will account for nearly three quarters (72.3%) of the total U.S. workforce.

Embrace The Cloud And The Digital Revolution Or Go Home

Key drivers behind the growth in the U.S. mobile worker population include the increasing affordability of smartphones and tablets combined with the growing acceptance of corporate bring your own device (BYOD) programs. In addition, innovations in mobile technology such as biometric readers, wearables, voice control, near-field communications (NFC), and augmented reality are enabling workers in completely new ways, increasing productivity by enhancing communications and business workflows. In a recent IDC survey, 69.1% of enterprise mobility stakeholders polled saw a reduction in opex or capex costs as a result of implementing BYOD programs.”

There are many reasons why smart business leaders are adopting cloud-based solutions to propel their organizations. Many of them believe in the future of the cloud computing technology. And,the report by Eileen Smith of IDC reads, in part;

“Fueled by 3rd Platform technologies like mobile, social business, cloud, and Big Data and analytics (BDA), a new era is upon us where technologies and processes that businesses deploy are so tightly linked to their customers and markets that the boundary between the internal operations of the enterprise and its external ecosystem is rapidly disappearing. Business leaders are challenged to move their enterprises to the next level, that of digital business transformation, employing digital technologies like IoT, robotics, and artificial intelligence to create new ways of operating and growing businesses. IDC’s Worldwide Semiannual Digital Transformation Spending Guide sizes the technology and business dollars related to this transformation of business processes. Delivered via IDC’s Customer Insights query tool, users can easily extract meaningful information about technology markets and industries”.

Are you still in doubt about the power of the cloud? Go to our website and download free white papers on the benefit of adopting a cloud time and attendance solution. You can also read customer testimonials on the site and, to reach an account executive by phone call; 866.294.2467.

 

Whether you run a small, midsize or large organization, chances are, you will be impacted by the proposed minimum wage hike in Ontario and several other jurisdictions across Canada. And, similarly, US businesses are grappling with the same challenges.

How To Prepare Your Company For The Minimum Wage Hike

As an organization, you have several options at your disposal, and as such, get to decide how to handle a wage hike. For the purpose of this blog, we will discuss two options:

  1. Decrease your workforce: As a company, you might decide that in order to remain viable the simplest solution is to decrease your number of employees. Another possibility is to simply hire employees on a part-time basis, in the hopes that this will help you decrease payroll costs.
  2. Raise prices: When payroll and other operational expenses go up, businesses can choose to pass them onto their customers. And, depending on the market and product offered, this can sometimes be a tough pill for customers to swallow, and some of them may end up speaking with their dollars by going elsewhere.

What if instead of loosing sleep (and with good reason) over the wage hike, your company automates manual business processes, thus, enabling employees to work smarter and more efficiently, while keeping your profits intact?

ATS Workforce Management HCM Solution can streamline payroll costs and improve workforce productivity. Some of these solutions include:

ATS Workforce Scheduling for retail, hospitality and healthcare is a robust and powerful solution designed specifically for organizations with hourly paid employees across multiple jurisdictions. ATS Workforce Scheduling uses data from your core business to create real-time analytic reporting and on demand-based schedules avoiding any over or under-staffing.

With ATS Scheduling you can:

  • Accurately report key performance indicators (KPIs) such as labour costs, employee attendance and absences, and workforce compliance.
  • Align employee schedules to financial budgets, payroll and labour to-sales ratios and the allocation of hours for a single entity or across the organization.
  • Improve employee productivity through optimized resourcing, employee and supervisor self-service. Managers can create schedules and send it to employees through interactive dashboards and workflows.

ATS Time and Attendance simplifies the tedious tasks involved with monitoring employee time and attendance, labour tracking, and data collection. That means, if you are using paper timesheets, outdated tracking and spreadsheets, you will likely not save much money unless your time tracking is fully automated. ATS Time and Attendance System — works in tandem with our best-in-class time clock/data collection devices — to help your organization control labour costs, minimize compliance risk, and improve workforce productivity.

Manage overtime costs ATS Time and Attendance helps you account for hours accurately, and minimize overtime to protect your bottom-line. You will have immediate access to employee attendance and get reports, in real-time on overtime trends, tools to manage overtime requests and approvals, and time card review. In other words, this means less administrative burden and fewer errors.

Bottom-line:

The wage hike is coming and will be felt by organizations and employees alike. If you are looking to improve your employee efficiency, streamline payroll costs, and make better business decisions, ATS Time and Attendance could be the right tool for your organization.

To download a demonstration or learn more, go to our website. And to attend bi-weekly webinar or speak to time and attendance consultant, call 866.294.2467.

The growth prospects of cloud-based applications has surpassed all previous projections, and is finally is being realized by businesses the world over.  Traditional IT spending on heavy computing servers and software licenses has been usurped by businesses shifting to cloud computing solutions. According to a recent report by Gartner, the amount of money spent on cloud services in 2016 grew 25% over 2015 to $148 billion, and this is number is expected to grow to $216 billion in the year 2020.

The availability and user acceptance rate with cloud-based applications like ATS TimeWork OnDemand have exploded in recent years.

The Power Of The Cloud Makes The Choice Easy

Here is what you can expect from the power of ATS TimeWork OnDemand:

Flexible Deployment Options
ATS implementation team’s approach to our cloud-based time and attendance solution is unique. We offer a best-of-breed cloud deployment for ATS TimeWork OnDemand that encompasses multi-tenancy, single tenancy, and an industry-changing dedicated tenancy model that offers cost savings to our customers and is second to none in the cloud space. This provides our customers with unrivalled levels of choice and scalability on a platform that is specific to their industry.

Scalability
ATS TimeWork OnDemand opens up new capabilities for new and growing organizations. The solution can be scaled in accordance with an organization’s business demands, and financial agility. ATS TimeWork OnDemand provides companies with an opportunity to focus on the core aspects of their business, while knowing, that their time and attendance is always on, accessible 24/7, and always up to date.

Built-In Analytics
ATS TimeWork OnDemand is designed for modern businesses, enabling customers to streamline their mission-critical business processes. And, with real-time insights into key business performance indicators for a unified view of the organization, you will never go back to manual punch clocks or paper timesheets. That’s the power of the cloud.

To learn more about ATS TimeWork OnDemand, go to our website, where you can download a demonstration, or register for a bi-monthly webinar. To reach us by phone, call: 866.294.2467

Every business wants to achieve maximum productivity, streamline cost and improve its bottom-line. If your business is not using the right time and attendance solution, that can not only prevent it from achieving its operational goals, but lead to frustration by the people who are using the system.

Here are five signs that points to the frustration your company has with its current time and attendance system and some tools to help you figure out how to obtain the right system for your business:

5 Signs You Are Frustrated With Your Current Time And Attendance

 

  1. Real-Time Data

If you are pulling employee information from paper time sheets or an antiquated punch clock that resides on a wall, there is nothing real about this. It simply means, you are getting the information after it happens. What you need is a system that shows employee information as soon as they occur- in other words, a system that can provide you with real time analytics as you need it.

  1. Your System Lacks Integration Capabilities

This is tops the list of frustration for many companies. If your company’s current time and attendance system does not have the ability to interface to your other applications you need to rethink your strategy. No company should be stuck using outdated applications, the sole reason for deploying an automated time and attendance is to make your life easier.

  1. Basic Features Should be Included

Calculation of overtime and statutory holidays across various jurisdictions should be part of the everyday basic functions of the system.  If these necessary features for your company’s day-to-day life do not exist, you are using the wrong system and filled with frustration.

  1. Streamline Costs and Improve Productivity

If your company wishes to improve efficiency, you need a time and attendance solution that has this embedded into it-otherwise, the frustration of your HR or payroll practitioner will continue.

  1. Point the Blame at the Software

If your business executives are getting inaccurate data, it’s clear you have the wrong solution. And, if your employees pay are missing hours they worked, because the software cannot adjust to your business requirements, you should starting exploring for better option.

Bottom-Line: instead of asking your current provider to make customization changes that would simply add to the complexity—of an already ineffective solution, make the switch to an ATS time attendance solution. With ATS TimeWork OnDemand 21st century cloud computing technology gives you the agility to respond to changing business needs rapidly, improve productivity, streamline payroll costs and can adjust to the ebbs and flows of an organization.

To download a demonstration or attend one of our bi-weekly webinars go to our website. To speak to an account representative call: 866.294.2467.

 

 

Choosing the right time and attendance solution is like finding your perfect match, or in business terms, a solution that properly aligns with your company’s requirements. And, just as important, is to ensure you get the right results so that can enjoy many happy Valentines-anything short of that is a clear recipe for heartbreak.

So, in the spirit of Valentines Day, your time and attendance solution should be one that can;

Does Your Current Time and Attendance Solution Give You The Warm And Fuzzy?

Grow with you-who does not want a solution that’s going to scale with their business? As your business grows, you want a partner that understands the ebbs and flows of your organization, and can provide modules that matches with the growth.

Provide Enhanced Reporting and Analytics-It’s critical that your time and attendance solution can provide business intelligence data, how and when you need it. After all, your business is dependent on getting the right information at the right time.

Show Flexibility– If you want to transition from an on premise to the cloud, your time and attendance solution should have that ability. And from data migration to forecasting and budgeting, employee scheduling, job costing and benefit accruals-that’s flexibility at its core.

In short, your time and attendance should become an integral part of your business. And, that is what should give you the warm and fuzzes

Happy Valentines Day!

To learn more about ATS Time and Attendance call a representative at 866.294.2467. And to view a demonstration or attend one of our bi-weekly webinars register on our website.

 

It wasn’t too long ago that getting CEOs to adopt the cloud took a lot of work, and many of these executives who resisted adopting a time and attendance in the cloud had good reasons, some of which included; a general fear of the unknown, privacy and availability of their data to name a few. It’s also noteworthy that some of the initial fear that senior executives had, emanated, from some IT personnel who were not yet comfortable with the idea of having data stored outside of the company’s domain. Eventually, as it became clear that migrating to the cloud offered superior advantages and streamlined costs, many CEOs began to pay attention- and embrace the technology, along with their IT personnel.

CEOs Are Shifting Their Organizations Towards The Cloud

If you are still on the fence about a cloud time and attendance here, are five outstanding benefits that might just change your mind:

  1. Software Updates-Using a time and attendance that’s in the cloud means you no longer have to do software updates and patches. ATS applies updates to the application with no disruption to your daily operations. Your company can spend its time on other important matters, like growing the business.
  1. Access the Application from Anywhere-With ATS TimeWork OnDemand— whether users are on a desktop computer or mobile device, the cloud provides instant access to data anytime, anywhere there is an Internet connection, 24/7 365 days a year.
  1. Reduce Operating Costs –Adopting the cloud, means a company no longer have to worry about software equipment (like a Server), licensing and maintenance fees.
  1. Easy Integration to ERP, Payroll, HR, Talent Management and CRM-ATS TimeWork OnDemand has a built-in integrator that’s compatible to all third-party applications for the purpose of transferring data. So, if you currently key employee hours manually from a spreadsheet into a payroll application, you can breathe a little easier, ATS TimeWork OnDemand makes that a thing of the past.
  1. Cross-Functional Reporting and Business Intelligence-ATS TimeWork OnDemand allows you to align all levels of your organization with up-to-the-minute decision-making reporting. Senior executives, managers, and employees automatically see cross-functional analytics for historical, current, and forward-looking insights.  ATS TimeWork OnDemand reporting tools provides financial data for a deeper view into your business.

ATS TimeWork OnDemand provides organizations with a best-of-breed workforce management solution that leverages robust cloud infrastructure technology, to deliver solutions that address specific industry challenges.

To learn more about ATS TimeWork OnDemand, go to our website. You can also register one of our bi-weekly webinars and hear from existing customers how they managed the transition from spreadsheets to cloud computing TimeWork OnDemand.

 

Your Focus For The New Year Should Be, Improving Productivity And Streamlining Costs

January 11th, 2017 | Posted by ATS in Employee Scheduling | ERP | HRIS | Labour Costs | Payroll | Time and Attendance Blog, Workforce Management Software | Time and Attendance Canada | Workforce Management Software - (Comments Off on Your Focus For The New Year Should Be, Improving Productivity And Streamlining Costs)

At the end of the year, it’s helpful to look back and review all that has been accomplished throughout the last 12 months.  You review what you have done well and analyze what could go better.  Making plans for the New Year is always the easy part. However, if your plan is to continue using the same outdated technology and yet achieve maximum productivity, you should rethink those plans.

The benefits of a workforce management solution can have lasting effect on a company’s bottom-line. With ATS Workforce Management solution, access to real-time data is literally at your fingertips and you can monitor payroll and attendance metrics in ways, no spreadsheet can.

Your Focus For The New Year Should Be, Improving Productivity And Streamlining Costs

ATS Workforce Management Solution will make it easier for you to track absences, determine how to schedule employees, accurately manage personal time-off and give you access to up-to-the-minute analytics so, you can measure productivity.  And, with ATS Workforce Management Solution, you can integrate to any ERP, CRM, Payroll, Recruitment or HR Management application —and monitor, specific parts of your business from this single solution.

If your business is committed to dumping the spreadsheets and outdated workforce management sins of the past, then it can resolve to keep its New Year’s resolution, by investing in a solution that will streamline payroll and increase workforce productivity. ATS Workforce Management Solution is an award-winning, innovative suite of Time and Attendance solutions deployed as an on-premise or in the cloud to optimize your workforce across the entire employee life cycle. ATS gives corporate executives, payroll, and HR management leaders the right information at the right time in order to make better business decisions and develop a more productive workforce—ultimately impacting business outcomes.

To learn more, call 866.294.2467 and to view a demonstration, go to our website.