Best-in-Class Workforce Management Software from Industry Experts
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The National Payroll Week is held each year by one of Canada’s largest and most respected governing bodies The Canadian Payroll Association.

The association describes National Payroll Week with these words: “National Payroll Week (NPW) is the CPA’s largest annual public relations initiative. Now in its 17th year, NPW is designed to recognize the accomplishments of payroll professionals, the payroll community and the Association by building greater awareness of the size and scope of payroll and its impact on business, government and employees across Canada.”

Payroll Professionals from across the country, and in virtually every industry sector, participate in this annual event. The importance of payroll in a company should not be underestimated. After all, everyone who works for a living loves to get paid!

The Canadian Payroll Association goes on the say: “Canada’s 1.5 million employers count on payroll professionals to annually pay:

  • $810 billion in wages and taxable benefits
  • $250 billion in statutory remittances
  • $90 billion in health and retirement benefits
  • While complying with more than 191 federal and provincial regulatory requirements 
  • Payroll is mission-critical. Its size and scope impact business, government and employers across Canada from both a monetary and a business perspective.
  • Payroll professionals are the key communications point for employees and management on salaries and benefits.

Payroll professionals are responsible for paying employees accurately and on time while complying with more than 191 federal and provincial legislative acts”.

When you consider how important payroll professionals are to an organization, giving them all the tools, necessary to do their jobs will optimize the productivity of your company. ATS time and attendance accurately records: time worked, calculates vacation and sick time, and transfers data to your payroll software. Our hosted time and attendance system enables you to prepare your payroll more quickly and accurately, so you can spend more time on other important tasks.

Testimonial:

“Our time and attendance system continues to run smoothly and the ease of use is beyond my expectations. Your Company’s after sales support is both courteous and helpful. The prompt resolution of our problems and concerns keeps our system running smoothly and thus, the management and staff of our organization are extremely satisfied. Not only were we able to abandon the manual practice and move forth with technology, but you were able to customize the use of the software to meet our specific needs.  Please treat this letter as our solid support for your system and the Apex Time Solutions team. If any potential customer is interested in your products and services, I will be more than happy to provide a reference.

C Stone, Finance Manager, Community Health Services

To read more about our time and attendance system go to our website. To participate in our weekly webinar on time and attendance solutions and workforce management software join our LinkedIn group  and to speak one of our account executives, call us at 1.866.294.2467.

Not all time and attendance solutions are created equal.  When shopping for workforce management software, one should not assume that they all look alike. While there may be small similarities in the fundamentals, there are enough differences in the functionality to warrant broadening your search. To quote a line from a TV ad from ING Bank, “Look out for bad apples masquerading as oranges.” Some important factors that should not be overlooked include: project management; service level and the expertise that will be facilitated during and after deployment. If you are merely comparing prices and that’s your only focus, chances you are you will end up with a “bargain basement price” solution that is riddled with problems. We often hear of cases in which a time and attendance solution is shipped to the customer in a box with tutorials, very limited support and at a price they simply could not turn down.

Here are 7 ways to tell if the price was too good to be true:

1)       You have to navigate through several screens to add a new employee

2)       The system requires frequent maintenance and upgrades

3)       Your payroll manager spends a tremendous amount of time manually calculating time cards and responding to employee inquiries

4)       Supervisors cannot produce meaningful reports because of rigid predefined templates

5)       You cannot track your mobile workforce

6)       Response time for support queries exceeds an hour

7)       Managers are frequently entering employee hours in the system

The ATS Workforce Management Software includes the following benefits:

Labour analytics: a variety of employee time clocks to improve job costing, employee and labor tracking

No software to buy: avoid capital expenses of purchasing and maintaining a software license

Invoicing is done on a monthly basis: you only pay for what you use and nothing more

Save time: allow payroll practitioners and HR managers to run payroll and get back to other responsibilities

Reduce manual errors: automatically calculates overtime pay, premiums, absenteeism, statutory holidays and hours worked

Buddy punching: eliminate the practice of employees punching in/out for each other with the use of our biometric time clocks

Absence request: the use of our absence request module allows employees to request personal time off via any web browser. The approval process from managers to employees is instantaneous

The ATS employee time and attendance system (Software-as-a-Service) automates time tracking. Our technical support team provides uncompromising service that is simply unmatched.

To learn more, contact Apex Time Solutions follow us on Twitter and join our LinkedIn group for updates on time and attendance solutions and workforce management software.

BBQ season is just about over. The cottage will be closed in a few weeks, and we will be putting away our summer clothes in preparation for fall and of course, winter. Over the last several years the words “work-life balance” has entered the vernacular of today’s workforce. An article by Elizabeth Landau, “why your brain needs vacations” pretty much sums up the health benefits to taking time off. HR managers have been trying to find an effective tool that allows their company to track employee absence request.

ATS integrated cloud-based workforce management software might be just the answer. Our time and attendance solution helps streamline the cumbersome attendance process to bring about an efficient and time-saving practice. Our powerful employee time tracking solution includes the absence request module.

Some of the benefits that numerous companies enjoy from this solution include:

Employee Absence Requests: through a web browser employees can submit their absence requests. The absence request is instantly sent to the appropriate supervisors for action. Employee receives the absence request status: approved, denied, or pending, is displayed on the employee’s page.

Flexible Functionality: the employee interface makes it easy for employees to request a partial day off, full day off, or a range of days.

Accruals and Balances: employees can view time taken and the remaining balance for benefit hours (sick time, vacation, and soon) at their leisure, without asking for HR assistance.

The ATS time and attendance solution absence request process is configured based on company rules. The processing of Excel and manual time sheets is error prone, takes time and is unsatisfactory for both the company and the employee. Costs associated with this manual processing will be reduced with the ATS automated absence request module. The workforce absence request module is a great example of ATS workforce management software capabilities to automate the eligibility and approval process, manage external information and track activities, deadlines and timeframes.

To read more about the ATS workforce absence request module, download a free copy on our site. To join our weekly time and attendance solutions webinar, go to our website.

We all know that time is not static and so, metaphorically speaking, sticking your head in the sand will not stop change. In today’s rapidly changing world almost every process is automated. In fact, most businesses would be hard pressed if they had to resort to paper and pen for all of their daily operations. It is still surprising to find a significant number of companies using paper based time sheets to track employee hours. Today’s technological advancements allow business executives, HR managers and financial controllers to be more productive and efficient. In a recent conversation with a business executive, he confessed that to change from the punch clock system, to an automated time and attendance solution would be a cultural shock to his entire organization. Change, in this instance, was just too painful to bear, despite the fact, the cost of tracking employees hours manually were insurmountable to their bottom line.

Managing your workforce’s labour should be the least of your worries. ATS Time and Attendance Canada offers industry-leading software solutions that provide the knowledge, tools and support needed to optimize the deployment of your workforce.

If your business is still using paper-based time sheets, chances are you have not been introduced to the advantages of an automated time management system.

Cost savings and benefits of an ATS time and attendance solution include:

Track and Manage Labour Costs
ATS web hosted time and attendance, measures labour ratios and reduces unnecessary costs.

Vacation/Personal Time Off
Personal Time Off with our TimeWork software synchronizes requests and approvals and ensures adequate coverage.

ERP, Payroll and HRIS Data Integration
ATS hosted time and attendance seamlessly integrates to any ERP, Payroll and HR system.

Data Synchronization
Employee time clock synchronizes in real time, with the ATS workforce management software. No more adding up of employee hours using a calculator.

Stop Employee Time Theft
Using paper-based time sheets or an antiquated punch clock can cost a company thousands of dollars a year in productivity and human error.

Notifications
Alert notifications trigger in real time to alert managers of issues requiring immediate attention.

Human Resources Information
TimeWork can be used to track employee information such as: certifications, uniforms, asset tracking, training and next of kin contact information.

ATS integrated workforce management software saves time, cuts costs and aligns employee performance with your operational business goals.

The ATS time management solution automates and integrates ERP, payroll, HR, scheduling, forecasting and labour analytics. Even the most cost-conscience organization can find ways to use their workforce more efficiently. Our time and attendance system helps you plan, deploy and track your employees and their performance on one single platform. The result is enhanced productivity, and better, more informed decision-making.

Here is what one of our many customers had to say:
“Once again I must commend the work and dedication of your support department. Jackie was waiting at 8:00 am today to help fix the problem in the system. She worked for a good 2 hours to get everything back on track and had me test it to make sure from my end. I do not know what I would do without her. I assume you must have other clients that feel the same. Please add my name to that list for anyone who is interested in discussing ATS commitment to servicing its clients”.
Sheila P, Director of Payroll Operations- L Building Supplies

To read more about our time and attendance and workforce management software go to our website. To join our weekly user group session register online.

That’s an important question that most businesses cannot answer. Study after study has shown that most businesses cannot remember the last time they backed up their files. As companies are becoming comfortable with cloud computing software it has become paramount that businesses have a way to back up their important data. One of the most useful ways an organization can use cloud computing is for online data back up and storage. ATS cloud-based time and attendance storage offers companies many benefits, not the least of which is instantaneous data back up—a service that provides companies with both convenience and peace of mind.

Vendors like Apple® icloud, IBM® cloud and many others who offer Software-as-a-Service with a secure way to back up your data, support the prevailing theory of its importance.

ATS Software-as-a-Service (SaaS) delivery model allows companies to reap the benefits of enterprise class software without the burden and extra cost of servers and an IT department to manage software. The end result, customers appreciate several key advantages from the SaaS delivery model and at the click of a button, can back up their own data.

An online demo of our cloud computing software is also available on our website. For additional information, register online to attend our weekly webinar.

You don’t have to look very far to be inundated with back to school items that are on sale (We are not sure what large screen 46” TVs have to do with back to school but that’s for another blog) during the summer and through the fall.  To understand how big the back to school bonanza has become, just turn on your TV, radio or mobile device.  For example, the Yorkdale Mall has a column completely devoted to back to school items that are on sale. Cynthia Nellis, of About.com has a great article titled “Back to School Blog” in which she touches on the media hype that surrounds us on this very topic.

It should also be noted that many parents (some of whom are decision makers in their companies) returning to work are confronted with their own set of business challenges. These challenges include finding ways to increase profits and productivity while streamlining labour costs. There are many factors that drive business executives to consider maximizing their business efficiency with software like the product offerings from Apex Time Solutions. The benefits offered by our time and attendance system are many: streamlined business processes, increased profits, efficiency across the organization, and the elimination of double data entry are just a few that springs to mind.

ATS time and attendance solutions enable you to reduce labour costs and manage your workforce more effectively. Our biometric time clocks offer an effective means of addressing the buddy-punching dilemma by directly linking an individual worker to a personal labour record. ATS software solutions streamline your payroll process and helps companies raise efficiency and reduce costs.

If you are a prospective customer, we invite you to take a tour of our website and read more about this powerful time and attendance tracking software.

Deploying a Time and Attendance, Human Resources Information Systems (HRIS), Enterprise Resource Planning (ERP) and Payroll modules at the same time can be a recipe for disaster. Companies should instead take a methodical approach by implementing one module at a time. Too often projects get derailed due to lack of resources, end users were not properly trained and underestimating the amount of time it take to implement various modules of a business automation software. Whether the software resides on the same platform or involves different vendors, implementation should always be carefully planned. It has been said and has been proven true, that the best laid plans can run amuck. So, with this in mind contingencies should be laid out in the event that the project does not go as planned.

A recent article by The Toronto Star “Huge IT projects can be hazardous to your firm”, brings home the point that the size of your project requires careful planning and the allocation of appropriate resources.

Here is an excerpt from this article;

“In 2003, Levi Strauss wanted to put in place a single computer system, budgeted at less than $5 million. But it quickly encountered a slew of problems, including the failure to sync with Walmart’s computers. During the switchover, it couldn’t fill orders, and three U.S. distribution centres had to close for a week. In 2008, the company had to write off $192.5 million against earnings to compensate for the botch-up, and the chief information officer was forced to resign. Kmart filed for bankruptcy in part over an IT disaster. Hershey’s chocolates couldn’t ship $100 million worth of candy in time for Halloween for one year. In the public sector, debacles in Canada include the federal gun registry and Ontario’s eHealth agency, which was assigned to computerize patient health records. In Germany, the Toll Collect consortium was supposed to bring in new technology to collect road tolls from heavy trucks, but repeated delays cost the government more than $10 billion in lost revenue. Flyvbjerg said they were staggered by the magnitude of the overruns and the sheer number of “out-of control projects that go over budget and over schedule.” Too often, managers assume these disasters won’t happen to them, but if a project goes past 30 months, the odds increase that it will happen. He suggests breaking projects down into smaller, more manageable chunks, with firm deadlines of six to eight weeks, with constant testing of new systems.”

Of course it should be noted that not all time and attendance and other large IT projects go awry. If they do, it is important that all stakeholders meet and regroup. Sometimes the best projects are the ones that almost fell off the rails and were saved by a commitment from both sides.

To learn more, contact Apex Time Solutions about our implementation methodology and workforce management software, best-practice strategies.

Follow us on Twitter and join our LinkedIn group for updates on Time and Attendance and Workforce Management Software.

When bidding on projects many companies seek for better control over how their labour dollars and hours are allocated to those projects.  The ATS job costing module was designed to collect and analyze labour distribution and job allocation information.

The ATS job costing module provides an integrated and seamless method to collect, process and report on job costing data in addition to the standard time and attendance information. Job costing data collection is performed in the same manner as time and attendance data collection. The employee presses the desired function key, scans their badge and then scans the job number and project being worked on.

Functionality and benefits of Apex Time Solutions job costing module include:

The real-time visibility saves money through more efficient monitoring and administration, but also allows supervisors to anticipate and eliminate production bottlenecks.

Our system calculates the hours and costs of payroll in environments with complex business rules, including incentive pay policies. It is extremely configurable and is affectivity date-driven. When policies change, the software is flexible enough accommodate these changes.

Job Tracking Terminals uses input devices such as barcode and laser scanners for on-floor data collection. The job costing report allows sorting on all grouping levels, producing thousands of possible report combinations.

Job transfers can be tracked to many different levels. This job module can be set to several different configurations, allowing for single and/or multiple jobs at any period.

Time and Attendance reports can be combined with job costing reports. Writer module available for user defined reports.

 The ATS job costing module is great for tracking specific jobs for billing purposes, or when employees are paid for working in different departments or locations within an organization.

You can go online and read more about the ATS Job costing and Labour Distribution module.

Follow us on Twitter and join our LinkedIn group for updates on Time and Attendance Solutions and Workforce Management Software.

Recent talk of a double dip recession is the new norm among the so called financial experts. Many of these experts were the same ones back in late 2006 and the early part of 2007 who said there were no signs of a recession.  What has become apparent since our “Great Recession” is that businesses are becoming more vigilant with their expenditures. In that same vein, controlling labour costs is one of the greatest concerns for many businesses, regardless of their size. When productivity and labour costs are aligned with a company’s objectives, rosy forecasts and profits tend to follow. And so, as your business grows beyond manual time tracking and paper time cards, you need a time tracking software designed to ensure you receive the most accurate information. ATS workforce management software enables you to collect, analyze and take immediate control of your labour data – all online and in real time.

 At times, the business case for a time and attendance system, does not become apparent until a company’s paper time cards or antiquated punch clock show their inherent flaws. The question then becomes, can you really save time and money and see a return on your investment?

 Here are some benefits to using our employee time capture system:

 Elimination of paper time card costs

The costs associated with paper time cards include: storing them, distributing them, manually collecting them, routing them for exception checking and, for organizations with multiple locations, shipping them to central locations.

 Preparation of Employee Time Cards

When using a manual system, it takes an average of three to five minutes for an employee to fill out a time card for each pay period. When the preparation of these time cards is processed very quickly, employees are more likely to have inaccuracies. In contrast, it takes mere seconds to make an edit when using an ATS time management system.

 Reduction in the Payment of Unproductive Time

When using a manual time tracking system, it is difficult to track employees who leave early, come in late or take extended breaks. The use of a time management system shows the employees who have punched in or out. Companies that automate their time keeping business process reduce data entry errors.

 We have only scratched the surface you can get by automating your time tracking methods. The evolution of a 21st century time and attendance system is a distinct advantage for many businesses. By carefully examining your company’s employee data collection, you are likely to find other areas where you can improve the efficiency of your time collection process.

 Follow us on Twitter and join our LinkedIn group for updates on Time and Attendance Solutions and Workforce Management Software.

Download your free copy of “Benefits of using an ATS Time Management System.” To learn more about our software solutions visit our website.

Despite the best efforts of HR management, payroll practitioners and departmental supervisors, employee scheduling has become a constant headache. When asked what would make life easier in your department, the answer invariably amounts to, “I would like a system that can capture our work rule policies and allow me to schedule employees for the right shifts depending on preference and/or business volume. “It is important to note that not all scheduling software is created equal or serves the same verticals. The type of scheduling functionality required by a manufacturing plant will be different from that of a hospital that operates 24/7.

Our employee time and attendance scheduling module empowers managers to accurately create schedules that align labour with anticipated demand, while adhering to all company and regulatory scheduling policies consistently.

The ATS scheduling module meets the needs of the various sectors:

 The technology of our scheduling module allows the master scheduler or department manager to quickly identify qualified substitutes and select one to fill the shift.  ATS scheduling software significantly reduces the amount of time, resources and overall cost associated with employee scheduling.

Here are some benefits to using our scheduling software:

  • Produce any schedule for any time frame in minutes to save time
  • Make schedule changes quickly and effortlessly to better utilize staff
  • Pre-assign shifts and time-off to better plan your schedules
  • Print schedules, send them via e-mail, or post schedules online to keep your staff up-to-date
  • Automatically copy schedule patterns and rotations to cut time needed to create reoccurring schedules
  • Display staffing levels to eliminate time-consuming and error-prone calculations
  • Instantly view your shift coverage to assure all shifts remain properly covered and to avoid being under-scheduled
  • See the number of hours scheduled per employee to avoid overtime
  • View available personnel and their contact information to find replacement or assign additional shifts in no time
  • Track staff skills, credentials, and training to find immediately qualified personnel for open shifts
  • Access historical scheduling data to better forecast your staffing needs

The ATS Scheduling module is part of our time and attendance software suite, which gives you complete workforce management control.

You can read more about our time and attendance scheduling or visit our website to learn about scheduling automation for your workforce.

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