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Collecting and analyzing attendance data, reducing labour costs and improving compliance are strategies for industry leading companies today. Software as a Service (SaaS)-based time and attendance solutions offer strategic advantages to businesses in a variety of sectors.

ATS Time & Attendance is an integral part of our Workforce Management Software suite. This web-based solution captures time and labour and automates the most complex pay rules. With this hosted solution companies avoid costly server purchases on which to host the software, licenses and version upgrades. Instead, companies can free up internal resources to focus their time on the day to day operations of their business.

Web-Based Time and Attendance Solution Features:

  • Online time card captures employee time and management adjustments
  • Data integration to a variety of Payroll, HR and ERP application
  • Labour analytic reports cover all aspects of attendance, absence and overtime
  • Employee Self Service allows employees and managers access to data based on authorization levels
  • Overtime equalization calculates which employees are eligible for overtime and when
  • Tracking of attendance through time clocks such as: biometrics, smart phones and badge collectors
  • The automation of accruals accumulates; vacation, sick days, jury duty, etc.

ATS hosted Time and Attendance is an eco friendly solution that automates and tracks essential processes that include: work hours, overtime, sick leave, vacations attendance and absences.

To read more about ATS measures to reduce our impact on the environment go to our website. Follow us on Twitter or join our LinkedIn group for Eco-Time Management solution product updates.

“How much vacation time do I have left? How many hours did I work last week? “Was my vacation approved?”

These are just a few questions that HR managers get asked on a daily basis. In addition to screening, recruiting and a host of other duties, HR managers are often faced with employee questions about hours and benefits. Providing timely responses to these questions have never been easier.

The ATS Employee Self Service module gives employee access to their attendance, vacation balances and a host of other HR related functionality. Employees can access their information such as request time off through a web-browser with their own unique PIN number.

ATS Employee Self Service simplifies the automation of the request-and-response procedure. Employees request time off through the Employee Self Service portal- while supervisors receive a notification of the request, and can approve or deny the request. The time off request process is integrated within our time and attendance system, thereby eliminating paperwork and encouraging communication that can be tracked between employers and supervisors.

Companies using Employee Self Service can have configuration functions of this solution. For example, a company can determine the level of access it grants employees including how they enter their time or view available vacation. An HR or payroll practitioner interested in reducing administrative requests will find that the ATS Employee Self Service helps to streamline HR requests.

Solution Benefits:

  • Secure access and password protection
  • Allows employees to review their own benefit usage and benefit balances
  • Save time and reduce costs by putting employee information and HR processes on the web
  • Streamline HR processes, including benefits enrollment and vacation/sick time
  • Access employee information 24 hours-a-day, seven days-a-week
  • Reduce the number of phone calls received by HR
  • Employees can view and maintain personal information including, time off and review of schedules
  • The solution can accessed through a web browser such as: Internet Explorer, FireFox, Opera and Google Chrome
  • Eliminates the manual entry of timesheet information into the payroll system.
  • Reduces requests for historical time and attendance information by providing the information to employees online
  • Allows employees to review their own benefit usage and benefit balances

ATS Time & Attendance Employee Self Service empowers employees with 24/7 access to their benefit information. When paired with ATS Workforce Management Software, the Employee Self Service module provides the added convenience of performing a variety of timekeeping employee transactions.

To read more go to our website. To join the conversation on our weekly user conference, follow us on twitter and to get employee time tracking solution updates join our LinkedIn group.

3 Ways to Streamline Payroll Costs

October 12th, 2011 | Posted by Apex Time Solutions in Uncategorized - (0 Comments)

In today’s current economic climate, businesses are looking for ways to reduce their labour costs and remain productive. One of the most effective ways to curb labour expenses is with the help of an effective timekeeping system. A business can employ workforce software strategies as a way to control and lower labour-related administrative costs.

Our Time and Attendance Solution integrates human resources, payroll and ERP business data to deliver predictive analytics. The ATS workforce management software provides a strategic approach to business automation.

Here are three ways an effective time management solution can help your organization: 

1)       Real-time employee hours calculated with totals and pay summaries for accurate, real-time payroll reporting

2)       Two-way data integration updates to ERP, Payroll and HR system all at once- payroll and HR practitioners do not have to key information in separate systems

3)       Simple and intuitive supervisor interface provides an overview of employee hours for informed decision making.

The ATS time and attendance system calculates employees’ regular and overtime hours and provides real-time reporting functionality.

To view a demo visit us online and to download brochures of our solutions visit our website.

You have finally decided to replace your manual time sheet and equip your company with a 21st century time and attendance solution. Of course, you want to get the best bang for your buck! Before we continue, it is important to note, that the cheapest is not always the best. As the saying goes, “you get what you pay for”. At the same time we are not suggesting that you “give away the farm” but that you get a system that will meet your requirements.

Once you have compiled a list of requirements you are ready to start!

Do some research: Start by trying to find a solution that matches the requirements on your list. Ask your work associates and other companies within and outside your vertical, what system they are using.

Keep it simple: Over the years, time and attendance has grown to include HRMS, Overtime Equalization, Employee Self-Service, Job Costing, Labour Forecasting and a range of other modules. If you are deploying a time and attendance system for the first time, the basics will likely do. If you are switching vendors, it’s likely you are familiar with some core features as well as other workforce management modules. If that’s the case, a more comprehensive system may be needed and that will also depend on the size of your organization and work rule policies.

Data Integration: The Payroll, ERP or HRMS interface. Many of today’s applications have import files. Some vendors are still stuck with a 1980s mentality and they will tell customers that their payroll software cannot integrate to any other product unless it is certified by them or a partner of theirs. If companies are still selling software (Payroll, ERP and/or HRMS) that cannot be integrated with other applications, you should steer clear of them.

Timelines: If you think you have found the product and company, ask for timelines. Most experienced companies will be able to give you an approximate timeline.

Support: The length of time a company has been in business and the number of awards it has on its walls has no bearing on the quality of service it renders to its customers. Providing quality service is a corporate philosophy that’s either ingrained within an organization’s DNA or it’s not. When choosing a system that meets your needs, focus on this important aspect.

For example:

  • How long does it take to get a response when you call support?
  • What happens to sales person after you purchase the product?
  •  If you require additional training and/or configuration of your software, (several months after the implementation) will you be redirected to watch online videos?

There are a number of inherent factors that can contribute to cost savings of an automated Time and Attendance Solution. Some of these factors include: reducing payroll processing errors, eliminating manual data entry, and lost time or from long lunches and breaks, tardiness and early departures.

To determine how much your company can save with an ATS Time and Attendance Solution, go to our website. Download a copy of our white paper on “Finding the Right Time and Attendance for your Organization”.

Study after study is commissioned every year by a plethora of firms and institutions about the role women play in the world of business. These studies all arrive at the same conclusion; the executive branch of today’s workforce should be open to more women. It should be noted that today’s workplace is vastly different from that of 20 years ago. It is also important to recognize that while more women have “broken the glass ceiling” there is room for improvement on that front. 

One of the more recent studies we came across is by the Kauffman Foundation, titled “Untapped Potential for Expanding Women’s Entrepreneurship Holds Promise to Grow the U.S. Economy.” While the title references the US, it could apply to just about any country.

Here is an excerpt of that study:

“Research shows that startup companies – particularly high-growth startups – are the most fruitful source of new U.S. jobs and offer the economy’s best hope for recovery. However, despite the fact that about 46 percent of the workforce and more than 50 percent of college students are female, and that women have risen to top positions in corporate and university hierarchies, they represent only about 35 percent of startup business owners. Their firms also tend to experience less growth and prosperity than do firms started by men.

“Overcoming the Gender Gap: Women Entrepreneurs as Economic Drivers,” a new paper from the Ewing Marion Kauffman Foundation, explores the reasons behind lower business startup rates among women and proposes actions that would help to realize the promise of female entrepreneurs in escalating the economy.

“There are plenty of highly qualified women in science and technology – industries from which the majority of high-growth companies are born,” said Lesa Mitchell, Kauffman Foundation vice president, advancing innovation, and the paper’s author. “More women are entering these fields than ever before. However, while women have broken through the glass ceiling, they seem to encounter ‘glass walls’ that keep them from venturing out of big companies or structured academic settings to launch their own firms at the same rate men do.”

Studies like this one from the Kauffman Foundation and others will continue for many years. A diversified workforce with women in senior roles starts with cultural shift. Some corporations have elevated women to senior management roles and have been the beneficiary of growth and profits. In contrast, there others that “like things just the way they are”. Time has a way of catching up to those who abhor positive change.

Our blogs typically focus on the advantages of time and attendance software in an organization. However, we thought it would be a refreshing change to comment on a subject that is of great importance in today’s workforce.

To learn more about Apex Time Solutions, go to our website and to join our weekly workforce management software webinar visit us online.

Economists and financial experts are tripping over themselves on the state of the economy and thus far, many are unable or unwilling to predict whether we are headed for another global recession. Some are pointing fingers at countries loaded with debt and are asking if it’s going to flow in their back yards. At the same time, governments in many countries are telling citizens to watch their spending, while others are implementing austerity measures to curb a freefall in their economies.

Business executives do not like uncertainty in the market-place so when the economy slows, job loss tends to follow. There are many things that keep executives up at the night regardless of the health of the economy. Labour is the highest expense for most companies and the ability to trim that cost during an economic downturn is foremost on the minds of many businesses. One of the most effective tools for managing labour costs is a time and attendance system.

If one or more of the reasons below applies to your company, you need a time and attendance solution to help curb your payroll expenses.

Payroll:  If hours are manually keyed into your payroll software at the end of each pay period, chances are errors will occur. The ATS data integration is a seamless process and best of all, it saves time and money.

Reporting:   Your employees work on different projects during the course of a shift and you would like to know how many hours are spent on these projects. Using Excel spreadsheets and multiple hand written time sheets is a slow and frustrating process for supervisors and the payroll department. Instead of relying on employees to keep track of the jobs they worked why not switch to an automated time management solution? Our system creates precise records based on the hours that were actually worked.

Buddy Punching:   This is when an employee punches a time card for a friend of theirs. When this practice goes unnoticed it can costs a company thousands of dollars a year. The implementation of a biometric time and attendance solution is the answer.

Overtime: In addition to automatic tracking of overtime, an automated time and attendance solution will track: premiums, statutory holidays, multijurisdictional pay policies, vacation and personal time off.   

The large amount of evidence gleaned from years of studies, shows that companies who implement an employee time tracking solution receive an immediate cost savings on their annual payroll expense.

To learn more visit us online to view a demo of our time and attendance software.

A few years ago, one of our account representatives received a call from a prospective customer who wanted to upgrade their time and attendance system. Although their product was working, it was no longer supported and the company who they purchased from had sold their interest to another organization. As it turned out, the organization in question was offering an upgrade that was 50% over the customer’s budget.

During her conversation with the company she learned the following:

  • The software was installed on a computer with an outdated operating system that was no longer supported
  • Reports were archaic
  • It took upwards of 4-6 hours each pay period to verify employee records on their time sheets
  • The system was managed by one person who gave reports to supervisors for verification
  • Employee hours were keyed into their payroll software every pay period

Companies looking to upgrade from their legacy system can reap the benefits from an ATS Hosted Time and Attendance System:

Resources

The ATS Hosted Time Management Solution does not require servers, backup software, virus-protection programs, or redundancy utilities. That’s because it’s hosted by us. All that is required is a computer with a web browser. The software can be accessed 24/7, 365 days a year via Internet Explorer, Google Chrome, Opera, Firefox or Safari.

Support

Think about it, 10 year old software that sits on a single computer requires the resources of IT personnel. If that software sits on a company’s server (and depending on size of the database) that means dedicated server space and numerous hours of IT helpdesk support just to get the software up and running.

Implementation

The implementation of an ATS Hosted Time and Attendance Solution can be done in a week or less depending on the size of the company. Since we host the software, we also assume responsibility for product maintenance, software upgrades, performance and availability which dramatically lowers your maintenance costs.

Automating your time and labour management with Apex Time Solutions helps minimize compliance risk, frees time to focus on company’s overall objectives and improves employee morale and productivity.

To view a demo of our Software-as-a-Service (SaaS) solution visit us online. You can also follow us on Twitter or join our weekly webcast on LinkedIn.

 John Edwards, a contributor to CFO Magazine wrote an article titled “A Sense of  Validation” In this article, he espouses the virtue of a Software-as-a-Service (SaaS) model   and it many advantages. On a few occasions, members of our team have spoken to small and mid size businesses executives who cannot afford a full time IT person, yet express the need to  have an automated time and attendance system.

ATS web-based time and attendance and employee time clocks help businesses reduce costs and stay compliant with labour laws. Our workforce management software provides improves accuracy in data gathering and generates a quick return on investment.

Benefits of ATS web-based time and attendance software:

Cost Reduction: Our employee time tracking software solution reduces IT and maintenance costs. There is no hardware to purchase or maintain. The ATS time tracking solution protects data with disaster-recovery capabilities. Our time and attendance management solution streamlines data and provides managers with a consolidated reporting tool. With an ATS hosted solution, you don’t need an IT person or department to maintain hardware or software.

Compliance: Using an ATS time keeping system helps managers keep accurate records of hours worked by employees. Accurate records include: overtime and absenteeism and provides assurance that applicable employment policies are followed.

Workforce Data: The ATS time and attendance software provides a flexibility which allows executives to gain control of day to day employee activities. This data and the corresponding reports can be accessed 24/7 via any browser.

To learn how other companies have taken advantage our integrated time and attendance software solutions to streamline costs, go to our website. To arrange a demo visit us online.

Technology is moving at an unprecedented speed. Your company is diverse, and may be spread over multiple locations with different pay policies. This presents a challenge in controlling labour costs, maintaining high customer service levels, and complying with provincial, federal and/or, state regulations.

ATS Workforce Management Software automates employee time and attendance and record keeping and significantly reduces the costs of error-prone, paper-based time sheets. Our integrated time keeping software provides managers with an easy-to-use product that eliminates the frustration and drudgery of manual processes and completes the “time clock to paycheque” solution.

Our Workforce Management Software will help you with:

Workforce Accruals—Automate employee balance accruals and time off requests to produce an accurate labour analysis.

Employee Attendance Management—maintains detailed attendance and absence histories for employees or patterns to notify supervisors when necessary.

Overtime Equalization—Automate overtime distribution to employees based on established business rules.

ERP, HR and payroll interfacesIntegrate time and attendance data with human resources and payroll systems to produce accurate payrolls and keep records up to date.

Training and Support—Users gain knowledge with our in-depth onsite or online training classes.

Employee Self-Service —Employees gain access to their personal information so they can request job changes, request vacation and personal time off.

Data collectionCollect time, labour and job tracking metrics quickly and easily to enforce time and attendance, employee scheduling and job assignments.

If you are still using paper time sheets or worse, the “honour system”, find out how our Workforce Management Software can save your company time and money. ATS Time and Attendance solution helps companies simplify employee time collection with our automated time clocks.  

Follow us on Twitter for product updates and releases and to arrange a live demonstration go to our website.

The National Payroll Week is held each year by one of Canada’s largest and most respected governing bodies The Canadian Payroll Association.

The association describes National Payroll Week with these words: “National Payroll Week (NPW) is the CPA’s largest annual public relations initiative. Now in its 17th year, NPW is designed to recognize the accomplishments of payroll professionals, the payroll community and the Association by building greater awareness of the size and scope of payroll and its impact on business, government and employees across Canada.”

Payroll Professionals from across the country, and in virtually every industry sector, participate in this annual event. The importance of payroll in a company should not be underestimated. After all, everyone who works for a living loves to get paid!

The Canadian Payroll Association goes on the say: “Canada’s 1.5 million employers count on payroll professionals to annually pay:

  • $810 billion in wages and taxable benefits
  • $250 billion in statutory remittances
  • $90 billion in health and retirement benefits
  • While complying with more than 191 federal and provincial regulatory requirements 
  • Payroll is mission-critical. Its size and scope impact business, government and employers across Canada from both a monetary and a business perspective.
  • Payroll professionals are the key communications point for employees and management on salaries and benefits.

Payroll professionals are responsible for paying employees accurately and on time while complying with more than 191 federal and provincial legislative acts”.

When you consider how important payroll professionals are to an organization, giving them all the tools, necessary to do their jobs will optimize the productivity of your company. ATS time and attendance accurately records: time worked, calculates vacation and sick time, and transfers data to your payroll software. Our hosted time and attendance system enables you to prepare your payroll more quickly and accurately, so you can spend more time on other important tasks.

Testimonial:

“Our time and attendance system continues to run smoothly and the ease of use is beyond my expectations. Your Company’s after sales support is both courteous and helpful. The prompt resolution of our problems and concerns keeps our system running smoothly and thus, the management and staff of our organization are extremely satisfied. Not only were we able to abandon the manual practice and move forth with technology, but you were able to customize the use of the software to meet our specific needs.  Please treat this letter as our solid support for your system and the Apex Time Solutions team. If any potential customer is interested in your products and services, I will be more than happy to provide a reference.

C Stone, Finance Manager, Community Health Services

To read more about our time and attendance system go to our website. To participate in our weekly webinar on time and attendance solutions and workforce management software join our LinkedIn group  and to speak one of our account executives, call us at 1.866.294.2467.