Best-in-Class Workforce Management Software from Industry Experts
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The tracking of overtime or lack thereof has become a hot button issue for many companies in recent years. Litigators and employment lawyers alike have been scratching their heads in disbelief that some companies either have no policy or could not be bothered to track the overtime hours of employees. In Canada, the HRSDC has created pamphlets of information on “Hours of Work and Overtime Pay” for employers. Many municipalities and provinces have their own set of labour laws which range from banking overtime, overtime averaging and overtime equalization. In the United States, the department of labor has the Fair Labor Standards Act (FLSA)  to help guide employers.

So, is it easy to track overtime hours of employees and avoid a disgruntled workforce? If you are using a paper and pencil, or the antiquated punch clock system the answer is no. An effective time and attendance system is one that automates the manual tasks of employee attendance tracking. In addition, the time and attendance software tracks: vacation, rate of pay, statutory holidays, overtime hours and also serves as a scheduling tool for your workforce analytics and reporting functions. The time and attendance system should also be easy to use for both employees and management.

In addition to tracking employee overtime hours, our system includes the following benefits: 

  • Eliminates payroll errors and reduces payroll preparation time through automation
  • Accurately track attendance, absences and vacations
  • Automate the calculation of time cards and calculate employee hours
  • Reduce the costs associated with purchasing time cards for each pay period
  • Track and pay premiums
  • Optional automatic lunch deductions
  • Provide customized reports to aid decision making
  • Track time against departments, work orders, or other fields
  • Automate the equitable distribution of available overtime to qualified employees in accordance with configurable business rules

Read more about tracking employee overtime with our time and attendance system.

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Many people are aware of Sarbanes-Oxley Act of 2002 or its commonly referred to acronym, SOX. The Sarbanes-Oxley Act is an eleven-part document covering all the requirements for registrants of the US Securities and Exchange Commission. Important parts of this report include sections 302 and 404, which impose new rules and responsibilities intended to ensure that financial reports are materially and accurate present a fair and true picture of a company’s condition. 

Section 302 requires CEO’s and CFO’s to sign off on the accuracy of their financial statements, obligating them to accept personal liability for those statements; a new and frightening responsibility.

Canada, Europe and other parts of the world have their own brand of Sarbanes-Oxley. The purpose of this is to prevent the type of corporate scandals that have made shareholders of public companies, see their stock lose value, because of the lack of oversight by a few greedy tycoons.

Our Hosted Time and Attendance Software provides rudimentary SOX Compliance initiatives that include:

  • Multiple highly secure facilities with redundant fault tolerant environment
  • Crucial scheduled database backups
  • Flexible reporting from a secure database structure

Sarbanes–Oxley requires that controls are in place to ensure a secure environment for sensitive and financially related data for organizations. Our Web-Based Time and Attendance Software is hosted at a secure server facility. Apex Time Solutions will assist with SOX Compliance by ensuring secured access to mandated reporting is made available when required.

 With ATS Cloud-Based Hosted Time and Attendance you eliminate expensive hardware purchases, license renewals, and any other fees required to maintain your IT system. Avoid all the heartaches that come with manual time sheets by automating your time clocks. The ATS Hosted Time and Attendance System solves this problem by accurately recording your employee’s time punches, and automating your rules and regulations resulting in a precise payroll process.

 Our Workforce Management Solutions include activities, processes, and tools needed to manage a workforce. There is a wide variety of configurable time and attendance solutions that can meet the demand of any business segment, which include:

  • Time and Attendance – labour tracking, data collection, time tracking
  • Absence Planning – managed leaves, unmanaged leaves, productivity
  • Workforce Planning – long term forecasting, variance management
  • Scheduling – optimizing, short term forecasting, shift tracking

 You can save thousands of dollars but still run your business like a world-class infrastructure. We offer a very flexible per-user/per-month pricing structure for our hosted time and attendance software. With Apex Time Solutions, you only pay for what you need.

 To download a copy of our Hosted Time and Attendance brochure click here. To view a demo or to speak to one of our account executives contact us here.

In today’s competitive landscape, service above all, is often the distinguishing factor in customer retention. Employees at all levels contribute effectively to corporate financial and service goals. However, all too often, managing a cohesive system within an organization, with conflicting goals can present a challenge. Apex Time Solutions can solve these issues with our enterprise time and attendance system across multi jurisdictional operations.

In a somewhat frail economy means companies will be looking for ways to streamline costs and at the same time remain productive. Here are 5 reasons to deploy a time and attendance system:

 Elimination of Manual Process

Our time and attendance makes it easier for supervisors. No more fumbling with paper time cards or relying on the “honour system”. The time and attendance provides early notification of absenteeism and tardiness, allowing corrections to be done early, while events are still fresh in peoples’ minds.

 Workforce Management Software Integration

Our time and attendance monitors the time worked by employees and provides a seamless interface to an ERP or Payroll application. In addition, the time and attendance software includes job costing and the added functionality of online timesheets for remote workers.

Intuitive Time and Attendance Reports include:

Attendance Report, Hours Worked Detail Report, Hours Worked Summary Report, Exceptions Report, Timecard Report, Audit Punch Report, Audit Trail Report, Labour Schedule Report, Schedule vs Actual Report, Labor Summary Report, Payroll Transfer Report, Overtime Report, Labour Report, Payroll Summary Report

Employee Self Service

The ATS time and attendance Software includes employee self-service capabilities. Employees are able to check schedules and hours worked, as well as submit time off requests and provide approvals of hours worked.

Optimize Investment with a Time and Attendance System

We automate all of your workforce management business processes, which means you’ve got end-to-end, full functionality. You can eliminate the manual process, that’s expensive to implement and maintain. It’s a great way to minimize complexity and service costs.

Collecting and analyzing accurate data, reducing labour costs and improving compliance are the key time and attendance strategies for companies today. The ATS time and attendance software is designed to enable you to concentrate on the core aspects of your business while leaving mission-critical technology tasks to us.

Apex Time Solutions workforce management software reduces labour costs by streamlining your payroll process and optimizing your workforce, including scalability, energy efficiency, powerful performance, and low total cost of ownership.

Download a copy of our “Time and Attendance Return on Investment Tool Kit”. Read about Time and Attendance and Workforce Management Software on our website.

You can also follow up on follow us on Twitter and join our Linkedin group for the news about our latest software releases on Time and Attendance.

Although the terms Workforce Management Solutions and Workforce Management Software are relatively new, they came about when the integration of software with the time clock became a reality. Companies with a hundreds and in some case, thousands of employees could now access their employee’s time and attendance through an automated fashion.

The words, punch clock, employee time tracking, time keeping and time management solution can sometimes all refer to the same thing. Here is fascinating piece from Wikipedia on the evolution of the Time Clock or Time and Attendance as it is referred to, when it’s combined with software that calculates the time of employees.

“A time clock, sometimes known as a clock card machine or punch clock or time recorder, is a mechanical (or electronic) timepiece used to assist in tracking the hours an employee of a company worked. In regards to mechanical time clocks this was accomplished by inserting a heavy paper card, called a timesheet, into a slot on the time clock. When the time card hit a contact at the rear of the slot, the machine would print day and time information on the card. This allowed a timekeeper to have an official record of the hours an employee worked to calculate and pay an employee.”

Today’s choices in time clocks include: magnetic strip cards, proximity cards, key fobs, RFID tags, barcode time clocks and biometrics. In our previous blogs, we discussed the importance of taking time to discuss your environment with a vendor before deciding on a time clock. Some time clocks may not be suited for certain environments, so it’s important to understand the dynamics of your company and its corporate culture, before deploying a time and attendance system.

The advent of biometrics has evolved in the 21st century. Biometric technology recognizes a specific feature on an individual to confirm the person’s identity. These features can range from an individual’s facescan, to fingerprint or the image of their hand. The technology is most often used for security purposes and can be found at most airports in the world. Using an automated, biometric system to track employee time and attendance is beneficial to organizations in a number of ways.

Here is another article from Wikipedia on the use of biometrics in the world of time and attendance:

“Biometric time clocks are a feature of more advanced time and attendance systems. Rather then using a key, code or chip to identify the user, they rely on a unique attribute of the user, such as a hand print, finger print or retina. The user will have their attribute scanned into the system. Biometric readers are often used in conjunction with a access control system, granting the user access to a building, and at the same time clocking them in recording the time and date. These systems also attempt to cut down on fraud such a buddy punching. When combined with an access control system they can help prevent other types of fraud such as ghost employees where employees are actually at work to clock in but then leave for the day only to return after their shift to clock out.”

One of the pioneers of the practical time clock was Edward G. Watkins who went on to create Simplex Time Recording Company, one of the largest time clock companies of its time.  

It’s clear that the time clock has a long and storied history. Companies who deploy a time and attendance system can effectively control labour costs, maximize productivity and gain a competitive advantage over their counterparts.

 To obtain a white paper on “The advantages of using a Time and Attendance System” click here  or go to our website.

 

This is a hard question to answer without knowing more about a company’s culture and their environment. Some companies feel it is unnecessary to track their employee’s time since it might be misconstrued as a lack of trust by management. A few years ago, we received a call from the Director of HR of a 500 employee capacity company that was looking to replace their current system. Their current time and attendance system had been in place for a year. Naturally, we asked why. Their response “we installed several finger print readers across our plant and it has been nothing but a nightmare.” It turns out, the plant was a foundry and they had assurances from their vendor that the hardware would work quite well. In fact, the dust in this particular environment was not conducive to the sensitivity of the fingerprint readers.

Apex Time Solutions typically goes through a series of questions to understand which of our employee time clocks will best suit your company’s environment. During the site survey, our hardware technician further validates which time and attendance data collector will work best at the location in question.

Our workforce management software complements: Bar Code, Magnetic Swipe, Hand Punch, Fingerprint Readers and Facescan Time Clocks. Our time and attendance software provides detailed reports that reveal the number of hours spent on each absence type. The ATS time and attendance reporting allows administrative personnel to help resolve absenteeism by enabling companies to take a proactive stance in dealing with attendance.

Workforce Management Solutions by ATS include time and attendance, absence management, scheduling and labour analytics. To download a report on “Recommended Time Clocks” by industry type Click here. To learn more about Apex Time Solutions go to our website.

Deploying a Web-Based Time and Attendance Software is a simple step that companies can take to make sure they stay relevant in today’s rapidly expanding market. ATS time and attendance solution provides companies with an advanced platform that captures collective bargaining agreement work-rules and automates pay policies while maintaining historical work records. Our Web-Based Time Management System streamlines operational business processes and reduces exposure to the risks of non-compliance. 

As work place legal regulations continue to become more prevalent and complex – an investment in Web-Based Time and Attendance Software provides a quick return on investment.

The benefits of our Time and Attendance include:

Employee time cards capture employee punches, departmental transfers and job costing information.

Overtime Equalization provides managers with timely visibility into key workforce performance indicators such as labour, overtime, and attendance.

Scheduling to meet forecast business demand by department and job for all employees. Schedules honour complex rule sets involving variables that include: skills, shift rules, minor rules and employee preferences.

Benefit Accruals provide employees and managers with access to real-time balances, which help ensure accuracy across your entire organization with minimal supervision.

Data Integration ability to integrate to multiple systems (ERP and Payroll Applications) with advanced technologies helping to reduce time and manual data entry.

Workforce Absence Request reduces lost time and leave policy abuse by fully automating and integrating leave management policies.

Compliance and reporting functionality that provides workforce management reports with the option of customizing both content and appearance. Our Web-Based Time and Attendance Software makes it easy to create and automate a broad range of reports.

With our Hosted Time Management System, managers can log in to view and edit employee hours from anywhere in the world, from any computer that has an internet connection.

For more  information about our employee time tracking solutions, visit our website.

Oscar Wilde famously said, “The price of everything, the value of nothing” This quote has been used in many sectors of society to help us understand, that some things which are considered free, cheap or very inexpensive are not worth much in terms of their value. Now, we readily admit that you might find some things in this world that are free or very inexpensive but, there is no guarantee of value.

Raj Patel wrote a great book called “The Value of Nothing”. In this fragile economic climate, customers want to find the best value for their dollar, and so, they should. Some are lured by ads that espouse the virtue of a free time and attendance system, and in some cases, get teaser prices that eventually end up with a system that does not work in accordance their specific needs. More often than not, these inexpensive or very cheap time and attendance solutions barely last a year. We are not suggesting one should go out and break the bank in an effort to deploy their time and attendance solution. What we are merely saying is, if the system is going to meet your needs based on assurances from your potential vendor, (not withstanding due diligence was performed) you should be well on your way to deploying a robust time and attendance system.

 Our time and attendance system is used by a variety of companies, in different industries to record the working hours of employees. Some of our customers, record the number of hours spent on specific tasks by employees for the purpose of labour distribution.  Our time and attendance system enables companies to have full control of employee hours at the supervisor and payroll practitioner’s fingertips.

The ATS Workforce Management Software protects companies from payroll fraud and provides employees with confidence in the accuracy of their paycheques on pay day.

 To learn more about our time and attendance solutions go to our website and to download our time and attendance implementation methodology click here.

In the manufacturing sector and related verticals, overtime equalization is quite prevalent. In essence, it is the allocation of overtime hours spread equally to employees in an organization. In companies whose workforce is governed by a collective bargaining agreement, the employee with the most seniority gets to pick overtime hours first. Employees with less seniority get to pick next and so on. Imagine trying to allocate overtime hours in a company with one hundred employees? Next, imagine trying to do it for a company with employees in excess of 500 or more? Attempting to do an equitable distribution of overtime hours using a manual process can be a headache for payroll practitioners, finance and HR management personnel.

The ATS Overtime Equalization module improves the equal allocation of overtime hours, by matching employee availability with overtime needs. ATS Overtime Equalization offers sophisticated business intelligence to provide a window into the areas of workforce performance that matter most to your organization. Our solution highlights overtime offered, refused, accepted, and actual hours worked. ATS Time and Attendance Overtime Equalization functionality highlights the ‘next eligible’ employee for overtime allocation. With this module, supervisors and managers have a concrete and objective way to allocate overtime hours.

ATS Overtime Equalization can also be used as a reward for employees who honour rules for attendance, punctuality, and workplace behavior. When used in conjunction with our time and attendance solution, the ATS Overtime Equalization tool takes away the burden of assigning overtime and provides a fair and equal system for all employees.

To speak to someone about our integrated overtime equalization and time and attendance system go to our website or click here to request a live demonstration.

In previous time and attendance blogs, we talked about the importance of companies having an employee time tracking system. On the odd occasion, we have spoken to a company or two who have developed their own time and attendance system. When asked why, the reasons range from, “Someone in our IT department said it was a very easy program to create” so they did it, to “We downloaded a free program online that walked us through the process of tracking our employee time and attendance”. Now, do clothing designers try to make cars as well? If they do, we have not heard of them. In today’s economy, companies are focused on cost containment, employee productivity and profit margins. Deploying a time and attendance system from experts in the field saves money in the short and long term.

The ATS employee time and attendance solution can save companies hundreds of thousands of dollars each year. Even for small companies, time and attendance systems pay for themselves after the first few months. Our time and attendance systems reduce time sheet auditing and eliminate employee overpayment because employees will not be paid when they take a long break or show-up late to work.

To speak to someone about our time and attendance system go to our website or click here to see a live demonstration.

In surveys conducted by Aberdeen Group, Canadian Payroll Association, American Payroll Association (APA) employee time entry and the maintenance of accurate time and attendance and payroll records remain top priorities for companies of all sizes. The introduction of workforce management software streamlines the payroll process with other key functions such as payroll, business rules and customer satisfaction initiatives. These studies consistently reveal that companies using an automated time and attendance system report significant savings on their labour costs.

Some companies have a remote workforce and need to track the hours and projects that employees work on. ATS Online Time-Sheets is completely web-enabled time and attendance system and utilizes state of the art technology. This web-based solution, allows employees to punch in/out from any computer on the local network or remotely via the internet. The Web-Time system will eliminate the need for a physical time clock, allowing employees the flexibility of punching from their desktop or a remote location, rather than from a fixed time clock location. 

Our Online Time-Sheets allows for supervisors and employees to access the same system with different access privileges.  A supervisor can login to view detailed system information and configuration rules while an employee logs in only with the ability to punch in or out.  These access levels are all user defined, giving the system customizable flexibility depending on your needs. A messaging system also exists within Web-Time to allow supervisors to send messages to employees. 

To learn more about our employee time tracking online time sheets, go to our website or to speak to one of our account executives call: 1.866.294.2467