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Small and mid-size companies that use the cloud spend 40 percent less on the need for a fulltime IT person. Deploying a time and attendance solution to the cloud is much faster and don’t need as much of an investment in upgrading infrastructure and as a result, this frees up expenses that would otherwise, be used for upgrading server licenses-thus making more capital available to support business growth.

3 Great Reasons To Move Your Employee Time Tracking To The Cloud

So, if you happen to be one of those companies that are still sitting on the fence, when it comes to embracing the cloud, here are some compelling reasons to take note.

  1. The Cloud is simple to use: A cloud-based time and attendance is easier to implement, and use when compared to the traditional on-premise solutions. With a cloud-based time and attendance– commonly referred to as software-as-a-service (SaaS) – you only pay for what you use. For example, a large hotel chain will have a high number of employees during the summer months, as this tends to be the busiest time of the year for that industry – but during the fall and winter months, those numbers will decrease. A company using ATS TimeWork OnDemand can scale easily, thus paying for only the employees who are working during this slow period.
  1. Mobile: With a application like ATS TimeWork OnDemand employee self-service (ESS),  a company can now give its employees the ability to request time-off, switch shifts and review hours worked at anytime, from anywhere instead of using paper time cards or spreadsheets. In the cloud, employees only need an Internet connection and they can tap into the power of mobility.
  1. Efficient and compliant: A growing body of evidence highlights the efficiencies and return on investment (ROI) that many businesses are experiencing by moving to the cloud.  Companies are required to comply with ever changing payroll and other workforce related rules- a cloud-based time and attendance like ATS TimeWork OnDemand can help businesses keep with these rules and other compliance matters, while driving business growth.

To learn about ATS Cloud-Based Time and Attendance, go to our website. You can download brochures, pre-recorded demonstrations or register for one of our bi-monthly webinars.

We Want ‘Cultural Fit’ So, If You Question The Status Quo Don’t Bother To Apply

May 24th, 2017 | Posted by ATS in Time and Attendance Blog, Workforce Management Software | Time and Attendance Canada | Time and Attendance On-Demand - (Comments Off on We Want ‘Cultural Fit’ So, If You Question The Status Quo Don’t Bother To Apply)

Today, the words ‘cultural fit’ have become ubiquitous in online job boards and Applicant Tracking Systems (ATS), designed, to weed out those are not like us and/or use the same vernacular in every day conversations. In other words, if you do not dress, look or act like the rest of us then, don’t bother applying. Of course, these words are never actually spelt out. Instead, the much malign words of ‘cultural fit’ are used instead to the turn down applicants. Some companies advertise that they are looking for people who “think outside the box” again, another set of words that belies their true intentions, when in actuality; what they are looking for is the ‘frat mentality’.

We Want ‘Cultural Fit’ So, If You Question The Status Quo Don’t Bother To Apply

But what if you are ambitious, hard-working, and non-conformist type of person who has a lot to offer a company? You can either keep trying to find a job with a company that embraces a diverse range of views, that has employees with different experiences or create your own. You can take a page from many of today’s millennials some of whom are so fed up with the status quo that they are creating their own companies. So, why not you?

If your company fears non-conformists or rebels as some of them are called, below, you will find some wonderful tips for dealing with these types of individuals taken from an article titled ‘What Rebels Want From Their Boss’ by rebelsatwork.com. The article was recently revived by Tanmay Vora for Human Resources Today and it comes complete with a set of images to relay its point. In no particular order, we have selected five tips from the list;

  1. We need a work environment where it is safe to disagree and ask questions that challenge the status quo.
  2. The more diverse a team mindsets and experiences, the more creative the team. We may not be like you and that is a good thing. Love our differences and quirks.
  3. We are not trouble makers. We are motivated to make our organization better than it is.
  4. Challenge us. Give us the thorniest problems. Let us prove that our “wild ideas” can work. We want to be stretched, not do work as usual.
  5. We care about work than most people. That is why we are willing to engage in controversy.

Now, in fairness, not all businesses purport to the guise of a “cultural fit”.  In fact, many successful corporations hire a mix of people with different educational backgrounds, cultures and experiences and are thriving because of it. And, as for the non-conformists in your company, you would surprised at how little effort it takes to win them over, by correctly channeling their energy and creativity instead of wasting time and energy trying to rein them in so, they can follow like sheep.

To learn about ATS and our solutions, go to our website and download a demonstration or register for one of our bi-monthly webinars. To reach us by phone, call; 866.294.2467.

If your organization is a believer in having business management software installed on its network as opposed utilizing the cloud, you are not alone. Some companies, for various reasons, like the idea having their software in-house. And, if your company, falls into that category, be assured that ATS offers, a robust, on premise workforce management solution—that’s used by small, mid and fortune500 companies—across every industry.

If, however, you are still wondering what this cloud fuss is all about, here are 7 reasons why you might want to take a peek at some of the benefits:

 

Not A Fan Of Cloud Computing? Here Are 7 Reasons To Reconsider

Better performance
Because ATS cloud reduces the need for you to install a multitude of unnecessary features, your computer has more free memory to work faster at other things.

You will always have the latest version
By virtue of accessing your own secure ATS time and attendance, company specific app or URL, the latest version of your time and attendance application will always be readily available. And, those updates come without disruption to your business operations.

Flexible costs
ATS cloud computing solution is more flexible than traditional methods. Organizations utilize our subscription-based services – and pay for – server and infrastructure capacity as/when it is needed.

Total and complete independence
Your company can access the ATS time and attendance application from any Smartphone, tablet or computer that’s connected to the Internet 24/7. This means, you are no longer tied to your computer to get what you need.

Sharing with others is now easier
Sharing work, sending reports to other managers or your direct supervisor is so much easier, including the ability to work on an employee online time card at the same time and, see updates and revisions in real-time.

Hardware costs is significantly reduced
When installing software on a company’s server, you have to factor in the cost of maintaining that Server including updates. Software hosted in the cloud does not require that kind of costs-in fact, all you need is a computer with reasonable Internet speed.

Data backup
Because your data are stored securely in the cloud, if you spill coffee on your laptop or lose your smart phone while taking the train to work, your data is still safe.

ATS cloud time and attendance offers your business a degree of agility and path to rapid growth that was simply unattainable in the past. ATS Cloud gives customers a complete, end-to-end cloud solution—a rich and comprehensive platform to—ensure their businesses get the best value for their investment.

Need more reasons to reconsider an ATS cloud solution? Go to our website and you can download the demonstration or register for one for a bi-weekly webinar.

Every business wants to achieve maximum productivity, streamline cost and improve its bottom-line. If your business is not using the right time and attendance solution, that can not only prevent it from achieving its operational goals, but lead to frustration by the people who are using the system.

Here are five signs that points to the frustration your company has with its current time and attendance system and some tools to help you figure out how to obtain the right system for your business:

5 Signs You Are Frustrated With Your Current Time And Attendance

 

  1. Real-Time Data

If you are pulling employee information from paper time sheets or an antiquated punch clock that resides on a wall, there is nothing real about this. It simply means, you are getting the information after it happens. What you need is a system that shows employee information as soon as they occur- in other words, a system that can provide you with real time analytics as you need it.

  1. Your System Lacks Integration Capabilities

This is tops the list of frustration for many companies. If your company’s current time and attendance system does not have the ability to interface to your other applications you need to rethink your strategy. No company should be stuck using outdated applications, the sole reason for deploying an automated time and attendance is to make your life easier.

  1. Basic Features Should be Included

Calculation of overtime and statutory holidays across various jurisdictions should be part of the everyday basic functions of the system.  If these necessary features for your company’s day-to-day life do not exist, you are using the wrong system and filled with frustration.

  1. Streamline Costs and Improve Productivity

If your company wishes to improve efficiency, you need a time and attendance solution that has this embedded into it-otherwise, the frustration of your HR or payroll practitioner will continue.

  1. Point the Blame at the Software

If your business executives are getting inaccurate data, it’s clear you have the wrong solution. And, if your employees pay are missing hours they worked, because the software cannot adjust to your business requirements, you should starting exploring for better option.

Bottom-Line: instead of asking your current provider to make customization changes that would simply add to the complexity—of an already ineffective solution, make the switch to an ATS time attendance solution. With ATS TimeWork OnDemand 21st century cloud computing technology gives you the agility to respond to changing business needs rapidly, improve productivity, streamline payroll costs and can adjust to the ebbs and flows of an organization.

To download a demonstration or attend one of our bi-weekly webinars go to our website. To speak to an account representative call: 866.294.2467.

 

 

Having Difficulty Scheduling Employees? Then You Are Likely Using The Wrong Software

January 3rd, 2017 | Posted by ATS in Employee Scheduling | Employee Self Service | Forecasting | Overtime | Payroll | Time and Attendance Blog, Workforce Management Software | Time and Attendance On-Demand - (Comments Off on Having Difficulty Scheduling Employees? Then You Are Likely Using The Wrong Software)

If you are in the service industry that includes: retail, healthcare, emergency service response, call centres and hospitality- you know that scheduling employees can be a tall order. When you consider things like shift swapping, replacing absences, and the most egregious of them all; back-to-back and on—call shifts having the right scheduling system is paramount to health and well being of your employees and your company’s balance sheet.

Employees who are constantly working different shifts every day or week will most likely be tired and unproductive. In a recent article by USA Today by Kevin McCoy regarding the issue of on-call shifts by some employers, the New York Attorney General was quoted saying the following: “On-call shifts are not a business necessity and should be a thing of the past,” said New York Attorney General Eric Schneiderman, who characterized the procedure as unfair. “People should not have to keep the day open, arrange for child care, and give up other opportunities without being compensated for their time.”

Using an effective scheduling system that ATS TimeWork OnDemand Scheduling module will help your company reduce labour costs and provides additional insights to help you budget and forecast and improve the operational aspects of your business.

Having Difficulty Scheduling Employees? Then You Are Likely Using The Wrong Software

ATS TimeWork OnDemand Scheduling will:

  • Adjust staffing levels by linking position-specific labor standards to changes in business demand
  • Enhance employee participation by providing them with the ability to swap shifts with their colleagues through the self-service portal
  • Quickly fill vacant shifts thus, enforcing complex canvassing requirements and collective bargaining rules when applicable

The key to business success today starts with recruiting and retaining great people. And, if your company is using an outdated scheduling system, it will not help. ATS TimeWork OnDemand Scheduling solution takes the guesswork out of aligning the right talent, in the right place, at the right time. ATS TimeWork OnDemand Scheduling eliminates manual scheduling processes to help ensure optimal staffing coverage for every shift, every day.

To download a demonstration, go to our website. And to speak to a representative, call 866.294.2467.

Have you ever wonder why your sick coworker chose to come to work? This behaviour continues to confound experts who lament that employees would do well to stay away from work when they are sick. Most of us know when we are too sick to work, yet we push ourselves and end up working too much and, by doing so, we may in fact, be prolonging our recovery time. And, to top it off studies have shown that a lack of sleep can weaken our immune system and make us more susceptible to colds.

The Data Shows Employees Go To Work Even When They Know They Are Sick

According to a recent survey by Monster, and highlighted in an article by Lily Martis,  a whopping 75% of employees chose to go to work despite being sick. The article reads in part; “In the survey, conducted globally, we found 20% of respondents said they always go to work when they’re ill, and 55% of respondents said they’d only take a sick day if their symptoms are severe. Just one-quarter of the respondents said they’d stay home and either work from home (10%) or take the day off (15%)”.

Most experts agree that if you work for an unreasonable boss or and have to go in to work, try to keep your distance from others, wash or sanitize your hands often, and cover coughs and sneezes with a sleeve or elbow. You can also cover with a tissue but be sure to throw it away immediately and then wash your hands. You can also suggest telecommuting to your manager, for a short period so your co workers are not subjected to your constant sneezing. And, if your manager is concerned about tracking your time while you are working from home, there are a few modern tools including; video conferencing and cloud computing time tracking methodologies. Emailing your manager every hour or so, with an update on projects you are working on, while telecommuting should put her mind at ease.

 

The continued rise of technology including; Internet of Things (IoT), robotics, cloud-computing technologies, and artificial intelligence has made the seemingly impossible from years ago now possible. An article by Charles Krome for TLNT HR titled ‘What Happens When Employees Work Out of Their Car?’ raise the eye browse, rightfully so, of many safety experts.

The article reads in part, “It was bound to happen, leveraging the Microsoft Exchange mail and calendar services, In Car Office “knows” about upcoming conference calls, for example, and if you’re in the vehicle, it can automatically dial you in at the appropriate time. Similarly, if other calls are on your calendar, the system also can recognize this and remind you a few minutes before. Or if you’re headed for a face-to-face meeting, the system can automatically set the destination in the car’s navigation system.”

Technology Will Continue To Dominate The Future Of Work

Chances are we are not too far away from this type of technology being deployed by some companies, and of importance is the safety, liability and work-life-balance comes that will feature into this type of technology. The article addresses those concerns with this:

“First off, helping to maintain a safe workplace can be a vital role for HR professionals, so if your employees’ vehicles become part of that workplace, they could become part of your responsibilities, too. Expecting people to be on the clock when they’re in their cars, however, would require resetting that balance — and perhaps rebalancing the company’s books. While it’s too early to know how this would play out, if the time folks spend in their in-car offices is considered “work time,” it could have a financial impact for employers who pay on an hourly basis.”

Will the in-car office ever come to fruition? Only time will tell. The introduction of biometrics some years ago at airports, and in workplaces, coupled with cloud computing technologies were seen as an intrusive tools that did not belong. Today, many companies are deploying cloud-based time and attendance solutions, in large part, to the inherent benefits of boosting workplace productivity and streamlining payroll costs. And, as for biometrics, at airports, they have become so common that consumers go through them without thinking twice.

The success of cloud time and attendance solutions has made it all that more difficult to find the perfect fit for your company. And, despite what the so called experts are lamenting, it should be noted that the most important thing to keep in mind when choosing a solution that’s based on cloud computing technology, not all solutions are created equal.

Implementing a cloud time and attendance represents a huge opportunity for your business, unprecedented affordability, flexibility and scalability to grow. And it will free up your IT staff from routine maintenance and allow them to focus on more pressing matters.

 Here are three common fairy tales about the cloud:

 With the cloud, you can by-pass some deployment steps-Assuming the cloud gives you leeway to skips certain steps can be a recipe for disaster. For example, skipping some steps during the deployment can cause distress for both vendor and customer— therefore, it’s important that the business process rollout goes through the checklist. Anything less, is sure to have dissatisfied end users.

The Cloud will always be more expensive in the end
That’s likely coming from someone who’s afraid of the advantages that the cloud can yield for their organization. The sheer ubiquity of the cloud means we are all using cloud computing technology in one way or anther, whether it’s banking online or retrieving our pay stubs through an Internet browser. The old way of deployment time and attendance equates to large upfront capital costs with incremental increases as companies add users and modules. And, when you add in the yearly maintenance cost, that typically hovers between 21-31 percent of the total value of the software which increases as the number of end-user licenses and modules increase, the cloud begins to look even more attractive.

 All Cloud solutions are the same-Another common misconception that all cloud time and attendance is created equal means that regardless of the solution, they call all fix the same problem. However, the reality is that not all cloud solutions are universally applicable-despite their best intentions, some solutions better support large companies, while other solutions cater to small and mid-size businesses. And, because something gives the impression of being big and well-designed does not mean it is the right solution for your business. The operative words here being “gives the impression”. In short, verify the solution you are leaning towards by actually speaking to some of the vendor’s customers.

Bottom Line: A cloud time and attendance will impact your company by helping you eliminate the headaches of the past. For example, a solution like ATS TimeWork OnDemand is always current, includes all software maintenance, scalability, and drives business process efficiencies.

Want to debunk more fairy tales about the cloud? Go to our website, where you can download brochures, pre recoded demonstrations or register for one of our weekly webinars.

3 Common Fairy Tales About The Cloud

How relevant is the role of the CIO or IT manager in 2016? That depends on who you ask. Even strong proponents of cloud computing technology (ATS included) agree that while the role of these individuals may have changed over the years, they remain extremely important. There are, as always other factors to consider, like the size of the organization. For example a small company with 50 employees might do well with an outside IT consultant, while a company in excess of 300 employees may decide to employ in-house IT personnel. And, while solutions like cloud-based time and attendance are gaining wider acceptance that does not mean the role of IT is being diminished, in fact the reverse is true.

CIOs and IT managers alike need to remind their organizations of the important role that IT plays within the larger scope of the business. They should also not been seen as an agent who hate change, for example, an unwillingness to accept a cloud solution especially, if other businesses executives are open to exploring the idea.

The role of IT within an organization warrants attention because as technology advances, the future of companies will depend on the IT strategies employed by the key decision makers.  However, the lingering question is whether the decision makers for these new and advanced technologies will remain the responsibility of IT or if it will be assumed by others, internally or externally?

To learn about ATS cloud-based solutions, go to our website and download a brochure or demonstration. To attend one of our weekly webinars, call 866.294.2467 or register online.

Is The Role Of The IT Manager Still Important Within An Organization?

Techopedia describes disruptive technology this way; “Disruptive technology refers to any enhanced or completely new technology that replaces and disrupts an existing technology, rendering it obsolete. It is designed to succeed similar technology that is already in use. Disruptive technology applies to hardware, software, networks and combined technologies”.

Here are a short list of some things that could be considered that are either obsolete or taking traditional industries by storm:

  1. Fax machines-scanning a document and then emailing a document is a cheaper and quicker alternative to faxing.
  2. Landlines (they are slowly being replaced by VOIP and smart phones)
  3. VHS tapes and DVDs.
  4. Video rental stores-they have been replaced by Software-As-A-Service (SAAS) or as commonly referred to “cloud computing” service.
  5. Music CDs- iTunes and Spotify are two cloud-based music streaming services that have replaced them.
  6. Traditional taxi cabs- They are being forced to change with the times and up their game with services like Uber.
  7. Hotels/Lodging Industry-The arrival of Airbnb has given notice to the hotel operators around the world.

In a post titled “12 Disruptive Technologies That Have the Potential to Change Your Business” by Eric Sherman for Inc.com we selected five out of the list, all of which has already disrupted the way in which business operates. In no particular order, they include:

“Internet of Things–With sensors on devices, clothing, machinery, and virtually anything else you can think of, all using wireless and near-field communications to communicate with networks and the rest of the Internet, there will be major impacts on business process optimization, manufacturing, natural resource use, utilities, energy delivery, and remote healthcare.

Cloud–Cloud technology can provide centralized computing resources to serve many users, whether internally in a company or through a third-party service. More efficient use of resources will put pressure on the computer and IT industries, as more work is done by fewer machines and people. At the same time, cloud can offer software and computing services that let businesses run more efficiently and enable many technology entrepreneurs to get the resources they need far more economically than by building their own systems.

Advanced robotics–Exoskeletons, artificial and enhanced sight and hearing, remote physical manipulation, and artificial intelligence will make changes in manufacturing, healthcare and surgery, such basic service activities as food preparation and cleaning, and consumer use.

3D printing–Whether high-profile use in producing individual guns or research that could allow devices to literally make meals, 3D printing is rapidly gaining prominence. Printers could change the way companies make almost anything through distributed manufacturing, enable consumers to make products themselves, or create tissues and organs for transplanting.

Advanced materials–Materials science has been an important area that many people have ignored. But modern plastics, specialized automotive steel, and semiconductors are just three areas where it has been important. The influence will only expand as such technologies as graphene, carbon nanotubes, nanoparticles, and memory and self-healing materials affect energy storage, computer displays, enhanced chemicals and catalysts, consumer electronics, medicine, and many types of manufacturing.

These changes and others will continue into the future. Companies who choose to stick to all things traditional are likely the ones who will be blindsided as these changes occur.

Keep current with ATS:

Today’s Businesses Must Adapt To Disruptive Technology