A recent article for TLNT.com by Joyce Maroney titled, Ease Retail Turnover By Making Scheduling More Flexible for online sheds light on the headaches that retail managers endure. Whether you are in retail, healthcare or hospitality, you will run into obstacles when creating schedules for employees — and if those schedules are manual, you will be plagued, with unnecessary headaches.
are 3 ways to create better schedules from the article:
Make taking time off easy — Establish a formal (ideally
written) policy regarding time off
requests and execute that policy consistently to ensure workers trust that
the process is fair. Beyond that, actually provide workers with paid time off —
to refresh themselves and to help avoid absence abuses — and encourage workers
to take the time they want and need.
Create personalized schedules — Collaborate with workers when
setting their schedules so that their shift preferences are accommodated as
much as possible. Take advantage of automated scheduling and analytics
tools to ensure that managers have visibility into worker availability and can
plan for shift coverage. And don’t forget to provide workers with accrual
information and make it easy for them to check their time, request shift
changes, and swap shifts with coworkers — bonus points if they can do so from
their own phones.
Use technology to staff smartly — Seek insight into how to address staffing coverage during uber-busy periods like Black Friday by looking at historical trends of labor drivers, schedule preferences, and booked vacation time. Doing this requires discipline and analysis, but once the models are in place, managers can easily re-run them with little additional effort to help make intelligent and data-backed staffing decisions in real time.
ATS Workforce Management
(WFM) is a comprehensive optimization, planning, and time and attendance software
application that manages employee resource demand, streamlines payroll costs,
and business analytics. ATS Workforce Management mitigates the risk of
potential compliance errors and reduce costs with purpose-built solution
capabilities, while encouraging employees to focus on activities that generate
more about ATS (HCM) Workforce Management capabilities, or to download demonstration, go to
our website. And, to
reach an account executive, call 866.294.2467.
is not an easy task, especially if your company is using manual time cards and
spreadsheets — an archaic practice at best, although,
several companies still track employee hours,
overtime and leave policies using these tools
“Simplify complex policies: Review your overtime policy, reading it through the
eyes of the employees. You may find that by simplifying your policy, you could
actually minimize the amount of work that you need to do to approve each
were actually at the root of a recent class action in California. At some company facilities,
there was a flat “no overtime” policy. At others, the policy stated that prior
approval for overtime must be given by two relevant managers; something that
the employees stated was an “impossible task” when they were under pressure to
get the job done. Ultimately, the company agreed to settle the case for $20 million.
shows just how many complex stages can often be involved in overtime policies,
and begs the question: Could making policies more straightforward – and
consistent — not only help businesses to achieve their goals, but also help to
make HR and manager workloads more manageable?
Focus on organization: To manage overtime like a boss, we need to
focus on overtime specifically, right? Well, maybe not. To properly manage
overtime, it’s important to look at the bigger picture.
There was a very interesting study undertaken by the US Postal Service across the Northeastern states which found that managers who failed to effectively manage unscheduled leave ended up having to deal with more overtime. According to the report, “management did not effectively manage unscheduled leave, which contributed to overtime hours.” Makes sense, doesn’t it?
employee hours: It
doesn’t matter whether you’ve been working in HR for years or you’re just
starting out in your career, you know, or will quickly discover, that employees
are bad — very bad — at tracking their
time. With so many other tasks that need to be prioritized, filling in
timesheets often ends up at the bottom of the list.
And the problem
doesn’t end there. Even when employees do try to track their time, they’re
often doing it days later, which means the hours they’re putting down probably
aren’t all that accurate. According to studies of memory, people quickly forget what they learn. What did you have
for lunch three days ago?
Analyze: One of the most vital aspects of good
overtime management is what it can tell us about workforce practices. As an HR
professional, you’re not only responsible for supporting employees, but also
for supporting the business, and for raising concerns that can help it improve.
One of the
other advantages that an automated tracking system offers is the ability to analyze time and
attendance. You can do this with paper timesheets, but it’s much harder.
course, the absolute best way to manage overtime is to have less of it. Ha!
Easier said than done right? Well, being able to reduce overtime isn’t
something that’s guaranteed, but there are a few methods that can minimize the
need for extra hours.
are any number of reasons for overtime, when it becomes endemic that’s often a
sign there are not enough resources to complete the necessary tasks within the
how to better manage overtime is a significant part of handling the big changes
that are taking place within the HR industry right now. With HR professionals expected to
receive more requests for overtime payments than ever before under the new
rules, now is the perfect time to look at improving internal processes and
honing management skills for efficient and effective working”.
So, to summarize; proactively
managing your employees’ overtime, avoiding surprises and preparing for the
future can reduce your expense, protect your organization from unwanted legal
action, and improve morale across the company.
ATS TimeWorkOnDemand is a best-of-best 21st century human capital management (HCM) software provides an end-to-end employee lifecycle management solution. ATS TimeWorkOnDemand Workforce Management solutions help meet your workforce needs regardless of your industry or where you do business.
HR data delivered with up-to-the-minute analytics is vital to the success of an
organization. ATS TimeWorkOnDemand cloud computing analytics
application can help you make the right business decisions by providing a invaluable
information and deep insights, using intuitive tools like automated real-time
reports and easy to configure dashboards.
Here are 3 reasons why HR managers love ATS TimeWorkOnDemand:
Create, update, and print reports
in various formats and through the dashboards
Keep the executive suite and departmental
managers informed across the organization, with scheduled up-to-the-minute
reports and dashboards
identification of trends using graphics with easy-to-use data visualization
Gain up to the
minute management insights of workforce through comprehensive analytics. Drill
down for more detail and utilize what-if analysis
business problems before they occur, by gaining instant visibility with early
warning systems reporting-so you can make better, informed people decisions.
and HR Compliance
and US compliance and regulatory payroll, HR and collective bargaining
features designed to enable executives, managers, supervisors and employees to
support both themselves and their teams, through self-service portals while
ensuring that sensitive HR data is visible only to those who need to see it
CRM, talent management, ERP and payroll applications with ATS
TimeWorkOnDemand, giving one source of truth for your people data. Use on
demand reports, dashboards and analytics to keep track of all payroll,
compensation and employee benefits data
It wasn’t too long
ago that asking your boss to work
from home would likely stunt your career aspirations. And, while some
companies still frown on the idea of employees working from home, there is no
stopping this shift towards working remotely, a shift that has been taking
place for the last several years.
Eighty-six percent of IT developers work remotely, with almost one-third working from home full time, according to a study by DigitalOcean, a cloud-based platform. Of the more than 4,500 respondents to the study, Currents: A Seasonal Report on Developer Trends in the Cloud: Remote Work Edition, 43% said that the ability to work remotely is “a must-have” when considering a job offer.
Contrary to the belief that remote workers are isolated and disengaged from the workforce, 71% of respondents who work remotely said they feel connected to their organization’s community. However, the 29% of remote workers who feel isolated said they’re disengaged from their company’s culture and excluded from offline conversations with team members when working offsite. Seventy-six percent of respondents expected remote work to offer more work-life balance, but many reported working longer hours and that their work-life balance was only slightly better than their onsite colleagues.
Although remote work is considered the norm for developers, a plurality (47%) started working offsite between one and four years ago. The study also found that on a scale of 1-5, a flexible work schedule was “very important” to many of the respondents (44%).
Despite the above-mentioned
stats that shows an upward trajectory, that more companies are adopting a remote
workforce mentality-you will have to build a compelling case on the benefits of
remote work if your employer does not believe it in.
additional stats from the article; “Remote work has swiftly become a norm, especially in a tight labor market
with more specialized jobs. Since 2005, the number of U.S. employees who
work from home at least half the time has more than doubled, according to the
U.S. Bureau of Labor Statistics. But employers have been comparably slow in
outlining how such arrangements work for their companies; a majority of
employers surveyed in a 2018 Upwork study lacked any official remote work
are certain jobs like payroll
and HR and in some industries
that require employees to be in the
office or on a job site. On the other hand, other jobs like software programing
or sales can be done remotely. In the
end, if you have presented a strong business case on the reasons why you should
work remotely, and it does not match with your employers’ corporate culture, it
might be best, in the end, to start looking elsewhere.
You chose to adopt a cloud time and attendance application for few reasons – perhaps, the easiest is because you are using paper-based time sheets and, it’s because they are getting more expensive to maintain hardware and systems software platform. But remember, this is only the first start. In order, to fully realize the value of your purchase here are few steps to guide on your journey.
1.Assemble your Team
Make sure everyone who will be affected by the new system (and that
includes; operational managers) are aware and ask them to start going through
training material right away. If these individuals have employees that report
to them, gauge their input and figure out how much training should be given to
2. Avoid Implementation
Make sure your managers are fully engaged during the implementation
process. If, for example, the person assigned, as the company’s project lead is
still focused on their full-time job, is not able to devote sufficient time to
the project, this can lead to trouble down the road when they are not sure how
to use the solution.
3. Make use of ATS Expertise
When you purchase ATS time and attendance solution to
run your business more efficiently, you will be investing in more than just
software—you have, in addition, purchased, the expertise of our seasoned
software support and service professionals.
Our software engineers and implementation consultants not only bring
deep knowledge and service expertise of our solutions, but also the industry
insight needed to keep you on the path to greater productivity and optimization
for your unique business needs.
4. Implementation Times Vary and can Depend
on Several Factors
Have a plan. Set out a reasonable implementation timeline and scope. Is your team dedicated to this project? If so, implementation will be shorter. If the project is another task on the ‘to do’ list, competing with other priorities, expect that your implementation may take more time. Do not underestimate the time and resources it will take to complete the project successfully.
5. Calculate your Return on
When you implement ATS TimeWorkOnDemand
solution built from-the-ground-up you’ve made an excellent investment—for the
short and long term. ATS cloud computing software solutions are focused on
minimizing the cost and complexity of implementation, integration, and support—by
allowing your employees to focus on business processes and best practices
rather than technology. In short, this allows for increased productivity and a
rapid return on investment, especially if your implementation does not have to
deal with unnecessary delays.
One of the biggest reasons for moving to cloud is to enable your
business to take advantage of the functionality and take advantage of the new
technology. At ATS, we have developed, award winning, state-of-the-art
after-sales and support tools systems that will help you achieve rapid ROI
and—ultimately—profitable growth. ATS Software Support stands behind our
software solutions, so that you can concentrate on running your business.
Spreadsheets serve a good purpose. And several companies use them. In fact, some of ATS financial analysts and even some, in the professional service areas like; software engineers use spreadsheets to measure results. However, this data usually comes in from outside big data tools as oppose to being keyed in manually. The potential to run into errors when manually keying data into spreadsheets is real,especially, when you are dealing with things like leave management and employee attendance.
Review company attendance policies to ensure that any mandatory notice periods (i.e., 2 weeks’ notice for a planned doctor’s appointment) do not violate the sick leave law.
Update hiring notices and workplace posters.
Educate supervisors on how to spot fraud or abuse without inadvertently retaliating against employees for using paid leave. Most laws prevent employers from seeking any verification unless an employee has been absent three consecutive working days.
Review payroll practices to ensure employees are receiving the proper rate of pay for the use of sick leave, and that pay stubs include any required information.
Develop a consistent tracking method to ensure that employees accurately accrue time, and that any time used is properly credited and deducted from the balance.
And, while this article is specific to regions in the state of Minnesota, their impact will reverberate across other US states. Also, while labour laws and leave management tracking are different in Canada they could eventually make their way north of the border.
So, if your company is tracking employee time and attendance including, vacation, and other leave management through paper time sheets, you don’t need to anymore.
With ATS TimeWork OnDemand you can:
Automate Tracking of Management Policies: ATS TimeWorkOnDemand helps automate the administration and tracking of paid and unpaid federal, provincial, and otherregional employer-specific leave policies. ATS TimeWorkOnDemand can be configured to match the needs of your organization to maintain balances, reduce manual process errors, and control absence costs.
Simplify and Streamline Compliance: Federal regulations and provincial and/or state laws and union policies, often have overlapping eligibility rules, benefit accruals, and notice requirements. Which makes it all the more important that companies should a time and attendance system that allows to them to accurately track employee attendance and leave management policies. ATS TimeWorkOnDemand solution allows your organization to automate laws and policies in a single solution—simplifying compliance and reducing costs, while also freeing your HR team to focus on higher priority responsibilities.
Keep Accurate Attendance: ATS TimeWorkOnDemand will make sure your leave policies are enforced consistently and accurately across your entire company. With ATS leave management automation, your employees will have access to self-service capabilities through leave eligibility, and balance tracking — available24/7, 365 days a year from any Smartphone or tablet, anytime, anywhere.
To learn more about ATS TimeWorkOnDemand Leave Management solution, go to our website. You can also register for one of our bi-weekly webinars. And to reach an account executive,call: 866.294.2467.
Happy and productive employees, is at the heart of an organization’s success. So, it goes without saying that using your employee’s time wisely is likely to help you reap favourable results. For instance, using an effective time and attendance application to track employee time will improve accurately boost morale and help you keep pace with regulatory compliance.
For example, an ATS time and attendance tracking application analyzes employee work hours and provides you with real-time reporting. And, in addition to assisting payroll and HR personnel streamline labour costs, ATS time and attendance tracking application captures and reports on, the number of; sick, vacation, and paid-time-off days for each employee by week, quarter or per year and provides your company with the with tools to facilitate a smooth transition to payroll.
Additional benefits to ATS Time and Attendance includes:
Enhanced Efficiency: ATS time and attendance reduces the amount of time needed to perform routine tasks. For example, instead of asking payroll or HR personnel to manually input employee data into your payroll or ERP application, they can now submit that information electronically.
Reduction in Compliance Risk: ATS time and attendance eliminates the traditional and clucky time clock and welcomes best-of-breed manager and employee self-service dashboards, delivered in the cloud, complete with 21st HR and payroll functionality.
Control Attendance and Streamline Payroll Costs in the Cloud: ATS cloud computing time and attendance helps you reduce payroll costs with an intuitive and easy-to-use workflow processes- eliminates the burden of manual processes, thus improving operational processes.
To learn more, register for one of our weekly webinars, or download brochures or a pre-recorded demonstration. To speak to representative, call; 866.294.2468.
Cloud-based computing (also called Software as a Service, or SaaS) allows users access to software applications that run on shared computing resources (for example, if when you access Google or download your music to your icloud or watch your favourite series on Netflix or Hulu) via the Internet. These computing resources are maintained in remote data centers dedicated to hosting various applications on multiple platforms.
ATS TimeWorkOnDemand for instance, is a software- as-a-service (SaaS) application that allows users to access our time and attendance software over the Internet. Accessing ATS TimeWorkOnDemand over the Internet, means that the upfront costs is significantly lower, because computing resources are leased by the month rather than purchased outright and maintained on a Server at your organization.
As we have seen in the last several years, more companies are adopting cloud applications in record numbers. And, the advantage of using the cloud means that small, and medium-size businesses, can access a wide range business applications, at reasonable prices, without having to lay out a huge amount of capital for software and hardware.
Here are some distinct advantages for using a cloud time and attendance, like ATS TimeWork OnDemand
Reduces need for significant internal IT support services because, your company are not managing the software on its Server
Eliminates paying upfront for application software licenses in favor of a monthly fee
Paying only for what you use. For example, if the number of employees you have in the fall and winter goes down, so will your monthly costs
You can access ATS TimeWork OnDemand from any device (Smartphone, tablet or workstation) that has an Internet connection. In addition, you can switch between any device, including Google Android, Windows, Mac, Apple iPad or iPhone and/or Linux Desktop
A fixed monthly rate so your company can use their cash on other business initiatives
ATS TimeWork OnDemand is the preferred time and attendance application for a variety of industries and government entities in Canada, the US, Latin and South America and several fortune 500 companies. ATS TimeWork OnDemand delivers broad-based and adaptable cloud computing technology and complete up-to-the-minute view of your business anytime, anywhere, on any device.
Interested in learning more? You can download free demonstration, or attend a bi-monthly webcast by going to our website. And to see what other companies like yours are saying about ATS TimeWork OnDemand, go to our user community.
Small and mid-size companies that use the cloud spend 40 percent less on the need for a fulltime IT person. Deploying a time and attendance solution to the cloud is much faster and don’t need as much of an investment in upgrading infrastructure and as a result, this frees up expenses that would otherwise, be used for upgrading server licenses-thus making more capital available to support business growth.
So, if you happen to be one of those companies that are still sitting on the fence, when it comes to embracing the cloud, here are some compelling reasons to take note.
The Cloud is simple to use: A cloud-based time and attendance is easier to implement, and use when compared to the traditional on-premise solutions. With a cloud-based time and attendance– commonly referred to as software-as-a-service (SaaS) – you only pay for what you use. For example, a large hotel chain will have a high number of employees during the summer months, as this tends to be the busiest time of the year for that industry – but during the fall and winter months, those numbers will decrease. A company using ATS TimeWork OnDemand can scale easily, thus paying for only the employees who are working during this slow period.
Mobile: With a application like ATS TimeWork OnDemand employee self-service (ESS), a company can now give its employees the ability to request time-off, switch shifts and review hours worked at anytime, from anywhere instead of using paper time cards or spreadsheets. In the cloud, employees only need an Internet connection and they can tap into the power of mobility.
Efficient and compliant: A growing body of evidence highlights the efficiencies and return on investment (ROI) that many businesses are experiencing by moving to the cloud. Companies are required to comply with ever changing payroll and other workforce related rules- a cloud-based time and attendance like ATS TimeWork OnDemand can help businesses keep with these rules and other compliance matters, while driving business growth.
To learn about ATS Cloud-Based Time and Attendance, go to our website. You can download brochures, pre-recorded demonstrations or register for one of our bi-monthly webinars.
Market Intelligence leader International Data Corporation (IDC) is on the forefront of the cloud and the digital revolution and their evidence-based predictions and analytic reports are much sought-after items. Here are some predictions based on the ever increasing use of mobile devices, the cloud and the non-stop pace of the digital revolution that shaking and shaping today’s business landscape.
Growth of mobile connectivity and today’s workforce
“The U.S. mobile worker population will grow at a steady rate over the next five years, increasing from 96.2 million in 2015 to 105.4 million mobile workers in 2020. By the end of the forecast period, IDC expects mobile workers will account for nearly three quarters (72.3%) of the total U.S. workforce.
Key drivers behind the growth in the U.S. mobile worker population include the increasing affordability of smartphones and tablets combined with the growing acceptance of corporate bring your own device (BYOD) programs. In addition, innovations in mobile technology such as biometric readers, wearables, voice control, near-field communications (NFC), and augmented reality are enabling workers in completely new ways, increasing productivity by enhancing communications and business workflows. In a recent IDC survey, 69.1% of enterprise mobility stakeholders polled saw a reduction in opex or capex costs as a result of implementing BYOD programs.”
There are many reasons why smart business leaders are adopting cloud-based solutions to propel their organizations. Many of them believe in the future of the cloud computing technology. And,the report by Eileen Smith of IDC reads, in part;
“Fueled by 3rd Platform technologies like mobile, social business, cloud, and Big Data and analytics (BDA), a new era is upon us where technologies and processes that businesses deploy are so tightly linked to their customers and markets that the boundary between the internal operations of the enterprise and its external ecosystem is rapidly disappearing. Business leaders are challenged to move their enterprises to the next level, that of digital business transformation, employing digital technologies like IoT, robotics, and artificial intelligence to create new ways of operating and growing businesses. IDC’s Worldwide Semiannual Digital Transformation Spending Guide sizes the technology and business dollars related to this transformation of business processes. Delivered via IDC’s Customer Insights query tool, users can easily extract meaningful information about technology markets and industries”.
Are you still in doubt about the power of the cloud? Go to our website and download free white papers on the benefit of adopting a cloud time and attendance solution. You can also read customer testimonials on the site and, to reach an account executive by phone call; 866.294.2467.