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Embracing Tech Buzz Words In The World Of HR

October 4th, 2018 | Posted by ATS in Artificial Intelligence | Cloud Computing | ERP | Google | HR | Labour Analytics | Time and Attendance Blog, Workforce Management Software - (Comments Off on Embracing Tech Buzz Words In The World Of HR)

If you are in HR, you are likely familiar with a variety of buzz words, especially, when it comes to technology and the many applications that are available in the market, to complement your business processes.

Below is a list of such buzz words that most if not all in HR, is familiar with by now. This list was first compiled by Sharlyn Lauby, of HR Bartender and regenerated by HumanResources Online.

Artificial intelligence (AI): From google maps to spam fillers, AI brings convenience and helps people fulfill their career ambitions. The future trend is to scale their efforts and bring consistency to their activities. Programming is out of the question, but HR leaders need to know enough to guide the conversation within employees and make the best decisions for the company.

Embracing Tech Buzz Words In The World Of HR

Boolean Search: This is a method for searching websites to limit the results by defining the relationships between key words. With all the new fancy search engines, fundamental tools such as Boolean Search can not be ignored by HR professionals. Google search is focused on recent results. Refining Boolean Search skills can quickly access information from any database of software. The must-know Boolean operators are SITE, INURL, AND, OR, NOT.

Machine Learning: Machine learning is quickly becoming an important data tool for HR professionals. What is it and how does it differ from artificial intelligence?

Enterprise Resource Planning (ERP) ERP is the successor of materials resource planning which is described as a combination of manufacturing, financial and materials management software functionality. Human resources, professional services and customer relationship management functions are added to ERP. ERP can go beyond the common benefits. It can use analytics to reduce workforce attrition, and therefore better target talent.

The Internet of Things (IoT): The Internet of Things – or IoT – is the latest technology term for HR pros. It’s all about connectivity but it’s much more than that.

Search engine optimization (SEO): SEO is a practice of improving the visibility and ranking of a website in the search engine. It is no longer only useful for marketing professionals. It is also crucial for HR professionals to minimise their talent acquisition efforts since more and more candidates are using major search engines for job searches. Mobile-optimised career microsites are becoming an important part of companies’ SEO strategies.

Software-as-a-Service (SaaS): SaaS is any software paid for through a subscription or licence rental that does not require one to download it onto a computer. SaaS is easily confused with the term “cloud”, which refers only to computing resources such as data storage, virtual servers or networks which are only accessible for the information technology departments.

In the end, some buzz words simply go out of fashion or are so over-used, that we get tired of them, and so just stop using them altogether.

Ease-of-use, intuitive and simple are the buzzwords applied to many of today’s applications by vendors in the; time and attendance, to enterprise resource planning (ERP), human resources information systems (HRIS), payroll and/or human capital management applications (HCM) space. However, with the pace of technology and all that it encompasses including; machine learning, artificial intelligence and cloud analytics–some of today’s software solutions are far from simple.

An Application That’s Easy To Use, Will Increase User Adoption

Is it possible to have a solution that has the best of what’s today’s advanced technology offers, and at the same time, is easy to use? Well, if you are using an ATS time and attendance solution, the simple answer is yes, you can get both. Whether you are an advanced user or a novice, ATS time and attendance solutions gives you the best of both worlds.

Benefits Include:

  1. Features: Are very important in order to make a solution easy to use without heavy customizations that create unwanted barriers to further innovation. ATS time and attendance is powerful, yet user-friendly, with real-time automated tasks, and gives you access to your workforce – wherever you are in the world.
  2. Cloud Computing: Built on a solid cloud platform, ATS time and attendance enables HR and payroll practitioners to streamline labour costs and enhance visibility, accuracy, and control over workforce costs. ATS time and attendance cloud updates, and intuitive compliance dashboards, makes it easy to comply with federal, provincial and state work-rules. And, the added flexibility, of the ATS cloud computing platform enables enterprises of all size to handle the most rigorous requirements around collective bargaining agreements.
  3. Analytics and Business Intelligence: ATS time and attendance supports the full HR and time tracking journey, from on boarding, to data migration, and

on-boarding, to analytics that will turn the tide of your business and will boost growth and productivity– all derived, from a modern user interface.

Want to know more? Go to our website and to get access to bi-monthly webinars, download a demonstration or contact us at 866.294.2467.

ATS TimeWork OnDemand is a best-of-breed time and attendance solution that helps small, mid-size and large enterprises streamline payroll costs, tackle complex workforce challenges and improve compliance.

Tracking And Managing Workforce Compliance Is Easier Than You Think

A recent article by Kate Tornone for HRDive titled Docking pay for bathroom breaks exceeding 90 seconds ‘absolutely contrary’ to FLSA states in part;

  • Employers must pay workers for breaks lasting 20 minutes or less, the 3rd U.S. Circuit Court of Appeals has ruled (Secretary United States Department of Labor v. American Future Systems, Inc., No. 16-2685 (3rd Cir., Oct. 13, 2017)). The opinion came in a Fair Labor Standards Act (FLSA) suit filed by sales representatives at American Future Systems, doing business as Progressive Business Publications (PBP). The reps were paid only for time spent logged into their computers; any time away that lasted longer than 90 seconds became unpaid.
  • Federal regulations say that breaks of 20 minutes or less are compensable (see 29 CFR 785.18) but PBP argued that it didn’t provide “breaks;” rather, it maintained an arrangement called “flex time” that allowed workers to go off the clock whenever they wanted, for any reason. The court, however, was not persuaded; that’s an arrangement that “forces employees to choose between such basic necessities as going to the bathroom or getting paid unless the employee can sprint from computer to bathroom, relieve him or herself while there, and then sprint back to his or her computer in less than ninety seconds.” Docking the pay of employees who can’t manage to do that is “absolutely contrary to the FLSA,” the court said.
  • Ruling in the employees’ favor, the 3rd Circuit upheld a lower court’s summary judgment for them. That court had previously found the employer liable for least $1.75 million in back wages and damages, according to the U.S. Department of Labor (DOL). The ruling applies in Delaware, New Jersey, Pennsylvania and the Virgin Islands.

There is likely more than meets the eye to this issue which prompted the DOL to intervene, if you are using the honour system and/or some paper-based time sheets to track employee time.

Managing employee schedules, overtime and work hours should not be a complex issue, if you using a solution like ATS TimeWork OnDemand.

Some of the benefits include:

  • The automation of time tracking and reporting capabilities, while giving employees self-service access to Internet-enabled devices like smartphones and tables.
  • Transforming human resources tasks from an administrative function to a strategic asset with powerful integration tools to; HRIS, Payroll and ERP.
  • Improved accrual benefits management- this embedded module gives you the tools to track and monitor employee vacation and other absences, thus eliminating the types of errors that occur in a manual-based environment.

ATS TimeWork OnDemand application is designed to help you grow your business by automating routine tasks and providing power analytic tools to better manage your workforce.

To learn more about ATS TimeWork OnDemand, go to our website. You can also register for a bi-weekly webinar or download a demonstration. To reach an account representative by phone, call: 866.294.2467.

Market Intelligence leader International Data Corporation (IDC) is on the forefront of the cloud and the digital revolution and their evidence-based predictions and analytic reports are much sought-after items. Here are some predictions based on the ever increasing use of mobile devices, the cloud and the non-stop pace of the digital revolution that shaking and shaping today’s business landscape.

Growth of mobile connectivity and today’s workforce

“The U.S. mobile worker population will grow at a steady rate over the next five years, increasing from 96.2 million in 2015 to 105.4 million mobile workers in 2020. By the end of the forecast period, IDC expects mobile workers will account for nearly three quarters (72.3%) of the total U.S. workforce.

Embrace The Cloud And The Digital Revolution Or Go Home

Key drivers behind the growth in the U.S. mobile worker population include the increasing affordability of smartphones and tablets combined with the growing acceptance of corporate bring your own device (BYOD) programs. In addition, innovations in mobile technology such as biometric readers, wearables, voice control, near-field communications (NFC), and augmented reality are enabling workers in completely new ways, increasing productivity by enhancing communications and business workflows. In a recent IDC survey, 69.1% of enterprise mobility stakeholders polled saw a reduction in opex or capex costs as a result of implementing BYOD programs.”

There are many reasons why smart business leaders are adopting cloud-based solutions to propel their organizations. Many of them believe in the future of the cloud computing technology. And,the report by Eileen Smith of IDC reads, in part;

“Fueled by 3rd Platform technologies like mobile, social business, cloud, and Big Data and analytics (BDA), a new era is upon us where technologies and processes that businesses deploy are so tightly linked to their customers and markets that the boundary between the internal operations of the enterprise and its external ecosystem is rapidly disappearing. Business leaders are challenged to move their enterprises to the next level, that of digital business transformation, employing digital technologies like IoT, robotics, and artificial intelligence to create new ways of operating and growing businesses. IDC’s Worldwide Semiannual Digital Transformation Spending Guide sizes the technology and business dollars related to this transformation of business processes. Delivered via IDC’s Customer Insights query tool, users can easily extract meaningful information about technology markets and industries”.

Are you still in doubt about the power of the cloud? Go to our website and download free white papers on the benefit of adopting a cloud time and attendance solution. You can also read customer testimonials on the site and, to reach an account executive by phone call; 866.294.2467.

 

It wasn’t too long ago that getting CEOs to adopt the cloud took a lot of work, and many of these executives who resisted adopting a time and attendance in the cloud had good reasons, some of which included; a general fear of the unknown, privacy and availability of their data to name a few. It’s also noteworthy that some of the initial fear that senior executives had, emanated, from some IT personnel who were not yet comfortable with the idea of having data stored outside of the company’s domain. Eventually, as it became clear that migrating to the cloud offered superior advantages and streamlined costs, many CEOs began to pay attention- and embrace the technology, along with their IT personnel.

CEOs Are Shifting Their Organizations Towards The Cloud

If you are still on the fence about a cloud time and attendance here, are five outstanding benefits that might just change your mind:

  1. Software Updates-Using a time and attendance that’s in the cloud means you no longer have to do software updates and patches. ATS applies updates to the application with no disruption to your daily operations. Your company can spend its time on other important matters, like growing the business.
  1. Access the Application from Anywhere-With ATS TimeWork OnDemand— whether users are on a desktop computer or mobile device, the cloud provides instant access to data anytime, anywhere there is an Internet connection, 24/7 365 days a year.
  1. Reduce Operating Costs –Adopting the cloud, means a company no longer have to worry about software equipment (like a Server), licensing and maintenance fees.
  1. Easy Integration to ERP, Payroll, HR, Talent Management and CRM-ATS TimeWork OnDemand has a built-in integrator that’s compatible to all third-party applications for the purpose of transferring data. So, if you currently key employee hours manually from a spreadsheet into a payroll application, you can breathe a little easier, ATS TimeWork OnDemand makes that a thing of the past.
  1. Cross-Functional Reporting and Business Intelligence-ATS TimeWork OnDemand allows you to align all levels of your organization with up-to-the-minute decision-making reporting. Senior executives, managers, and employees automatically see cross-functional analytics for historical, current, and forward-looking insights.  ATS TimeWork OnDemand reporting tools provides financial data for a deeper view into your business.

ATS TimeWork OnDemand provides organizations with a best-of-breed workforce management solution that leverages robust cloud infrastructure technology, to deliver solutions that address specific industry challenges.

To learn more about ATS TimeWork OnDemand, go to our website. You can also register one of our bi-weekly webinars and hear from existing customers how they managed the transition from spreadsheets to cloud computing TimeWork OnDemand.

 

The retail industry has had to adapt to numerous changes in the past several decades. And, with shrinking market-share, retailers now have to grapple with tight margins, technological innovation, constant changes in consumer habits and unprecedented growth in global markets.  These changes, along with cost containment and  increasingly fierce competition, have fueled the need for continuous improvement, flexible operations, and availability of information on demand.

ATS TimeWork OnDemand empowers retail organizations to modernize their approach to employee time and attendance. ATS TimeWork offers a robust, up-to-the-minute responsive cloud infrastructure, a sophisticated development platform and a rich portfolio of workforce analytics, and 21st century mobile services. With ATS TimeWork OnDemand, retail operations from; Food Manufacturing, Fashion and Apparel, Pharmacy, Department Stores and Home Goods, Grocery, Hospitality, Food and Beverage to drive sales and optimize business operations through analytics insights that fuel personalized merchandising for their customers.

Retailers Are Embracing ATS TimeWork OnDemand To Improve Operational Excellence

Here are three examples of how retailers are using ATS TimeWork OnDemand to improve productivity, streamline payroll costs and, at the same time, stay ahead of the competition:

Deployment Platform-With TimeWork OnDemand, organizations can choose from integrated always-on, dedicated and local deployment model that complements, and includes Internet of Things (IoT), and mobile-ready services.

Analytics and Data Science-By using proven cognitive analytic solutions from ATS TimeWork OnDemand to tap into cutting-edge employee data to spur decision making capabilities with an advanced time and attendance retail application that’s readily accessible, and provides powerful and insightful intelligence like never before.

Flexible and easy Access to the Cloud-ATS TimeWork OnDemand is a modern API-based, open-source, and collaborative web application—that quickly scales to meet seasonal or event demands through an easy-to-use customer portal or auto-scaling capabilities. The advantages of retail operations using ATS TimeWork OnDemand includes; upgrades with minimal downtime and interruption, and the ability to access supercomputing—on demand on a massive scale that transforms business intelligence and up-to-the-minute business decision making.

Want to learn how ATS TimeWork OnDemand can help your business realize the value of cloud time and attendance solution? Go to our website or call us at 866.294.2467.

 

 

Empowering employees to make informed decisions is goal of most organizations. However, without the right tools it’s really difficult to see how these employees can be seen as being empowered.  ATS Workforce Analytics is a set of easy-to-use tools that seamlessly combines existing enterprise data, external data, and unstructured big data. Knowing that you need the power of data to help spur decision making is one thing-but having the right tools to extrapolate that right kind of information, within your organization-well, that’s 21 century thinking.

Today’s employee has a pretty good idea of what their company should look like when asked to use data collection terminals for the purposes of tracking their time. They expect these tools be; intuitive, mobile-ready and accompanied by automated processes with real-time visibility. And so, with this in mind, let’s talk analytics, ATS Workforce Management in the cloud encompasses; accrual benefits, absence planning, budgeting and forecasting and– has seamless integration to; payroll, ERP, HRIS and range of other software applications. And, with a solution that’s built on so much flexibility it makes easier than ever, to optimize productivity, eliminate errors and duplicative work thus– ensuring compliance to maximize bottom-line growth.

How You Like Us Now? We’re Talking Analytics

So, if your company truly wants to empower its employees, why not start with a modern day workforce management solution? It’s resides in the cloud, has a suite of best-in-class workforce analytics tools that provides concrete and actionable insights on workforce data to drive your business strategy today and help you plan for the future.

To learn more about ATS Workforce Analytics download a brochure. You can also download a demonstration or sign up for one of our weekly webinars.

The term “Lean” is well known in manufacturing circles and has been adopted across various disciplines including; Lean Healthcare and Lean Accounting to name a couple. A brief description of lean principles in Wikipedia states in part;

“Lean manufacturing or lean production, often simply “lean”, is a systematic method for the elimination of waste (“Muda”) within a manufacturing system. Lean also takes into account waste created through overburden (“Muri”) and waste created through unevenness in work loads (“Mura”). Working from the perspective of the client who consumes a product or service, “value” is any action or process that a customer would be willing to pay for.

Essentially, lean is centered on making obvious what adds value by reducing everything else. Lean manufacturing is a management philosophy derived mostly from the Toyota Production System (TPS) (hence the term Toyotism is also prevalent) and identified as “lean” only in the 1990s. TPS is renowned for its focus on reduction of the original Toyota seven wastes to improve overall customer value, but there are varying perspectives on how this is best achieved. The steady growth of Toyota, from a small company to the world’s largest automaker, has focused attention on how it has achieved this success.”

Ye Shall Practice Lean Manufacturing

Today, several organizations have formal Continuous Improvement methods that leverage the “lean” process –but may leave others to chance or perhaps feel it’s not as important. ATS Cloud Workforce Management for Manufacturing was developed with lean thinking from its original inception and as such has many built-in capabilities to support your lean initiatives. “You can’t improve what you don’t track or measure.” This in and of itself is one of the tenets that have shaped the ATS Workforce Management for Manufacturing with a robust database, embedded with sophisticated user dashboards, and business analytics.

For example, users can extrapolate reports in real-time to measure payroll costs, through a set of forecasting tool and workflows–and compare key performance indicators (KPIs) against goals to clearly measure on-going improvements. Now, that’s taking the holistic approach to “Lean Manufacturing.”

To learn more about ATS Cloud Workforce Management for Lean Manufacturing go to our website and download a demonstration. And to reach us by phone, call: 866.294.2467.

Ye Shall Practice Lean Manufacturing

Sometimes getting companies to open up about the current system they are using can prove difficult. And, that’s because senior managers know what they are using is not working, but fear that discussing it at length, might open up the proverbial “Pandora’s Box”. In other words, discussing their current challenges means they will have to devote some time and resources to the implementation a new solution, thus, creating a reason to stick with what’s not working. But just imagine the actual pain of using a time and attendance solution that is not meeting your needs? We understand that replacing your current system can feel like a chore, but if implemented correctly, you will feel a whole lot better.

If you decide it’s time to replace your current time and attendance solution, here are five tips that will your company transition to a new time and attendance solution:

Assign a Steering Committee or Project Leader
Depending on the size of your organization, an individual or a steering committee (with three to five stakeholders) should be named Project Leader and put in charge of the business requirements and selection process. And, because the people most familiar with pay and work rule compliance are typically from the HR or payroll department, you should assign one or both to the project.

Flush-Out the Challenges
Identify the nagging problems and bottlenecks that your current system posses and solicit feedback from people who use it on a daily basis. For example; are employees having issues with the time clock when attempting to punch in/out? Does your CFO have access to the right analytics to complete month-end? In short, get feedback from all levels of personnel that interact with the time and attendance solution, or generate reports based on employee data. This type of feedback should include all stakeholders, and will lead to cooperation, buy-in, and inevitably, to a successful implementation.

Pandora’s Box: To Replace Or Not Replace Your Current System?

Vendor
Does your current vendor have or can provide a time and attendance solution with the agility that supports your vision of business today, and in the future? Do they understand the unique demands of your business? Can they explain and demonstrate technology in a manner your employees will understand? And above all, is the solution easy-to-use? If the answer is no to all of these questions, find a company that can meet your needs.

Technology
There is no denying that cloud-based time and attendance have now become the preferred option for many small, mid and large organizations. Why? Because it’s easy to deploy, provides a rapid return on investment, and you don’t need to own an expensive Server on which to host the application. And, while some companies may opt for an on-premise workforce management solution because they have the resources and IT infrastructure to manage it, the cloud provides benefits that are second to none.

Growth
Where do you envision your company in the next 5-10 years? Understandably, the shaking economy over the last several years have given c-level executives pause. However, if you are going to invest in a solution with the intent to increase productivity and streamline payroll costs, its important to deploy a solution that will evolve with your company’s needs.

In conclusion, some companies continue to use outdated time tracking solutions that automate only part of their business operations, rather than an entire interconnected business processes, and as a result, demand extra resources intensive workarounds. So, don’t be afraid to open up your company’s current time and attendance, “Pandora’s box”. You might be pleasantly surprised to find out that you can actually save valuable resources, increase productivity and streamline the cost of payroll.

To download the white paper on ‘To Replace Or Not Replace Your Current Time and Attendance System’ go to our website. To attend a live webcast or to download a demonstration, go to our resource page or call one of our account executives at 866.294.2467.

Infractions: Poor Record-Keeping, Unpaid Overtime and Holiday Pay

January 26th, 2016 | Posted by Apex Time Solutions in Benefit Accruals | Biometric Time Clocks | Collective Bargaining | Labour Analytics | Labour Costs | Leave Management | Overtime - (Comments Off on Infractions: Poor Record-Keeping, Unpaid Overtime and Holiday Pay)

A recent article in the Toronto Star newspaper, based, on a blitz by the Ontario Ministry of Labour into workplace violations by some companies, revealed, that a staggering number of these violations had to do with poor record-keeping, unpaid overtime and holiday pay. The issue of unpaid overtime is one that has lingered over some companies for the past several years. ATS cloud-based time and attendance was designed with built-in Canadian work-rules, can be deployed in only a matter of weeks and will help your company eradicate manual paper-based time tracking. And the best part, overtime is tracked and paid in accordance with jurisdictional pay policies.

If your company is considering deploying a time and attendance solution but remain ambivalent about its advantages, below, is a list of the three top benefits of an ATS time and attendance solution:

Infractions: Poor Record Keeping, Unpaid Overtime and Holiday Pay

Labour
Reducing costly calculation errors is just one reason to consider automating time and attendance management. Recent surveys from Aberdeen, Canadian Payroll (CPA) and American Payroll Association (APA), report that human error in manual time-card calculations is likely to cost a business between one and one-half to eight percent of its gross annual payroll. The manual calculation of employee time sheets takes an average of five minutes of administrative time per time sheet, equating to a loss of more than eight hours of productive time per pay period for an organization with 100 employees. These are alarming statistics, and frankly, not many companies would want to use valuable resources to track employee time manually, when this time could be spent with their customers, generating revenue.

Reduce Compliance Risk
ATS Time and Attendance has a set of built-in Canadian work rules to ensure pay compliance through automated wage and hour rules. ATS time and attendance will improve transaction times and information access through an intuitive user experience, thus, increasing profit margins while enhancing employee productivity. In other words, the tracking and paying of the appropriate; overtime, vacation, and other time-off request can be managed by our cloud-based time and attendance with ease.

Savings
An ATS time and attendance solution provides both direct and indirect investment returns. Automating your time and attendance process results in ongoing cost savings, such as a reduction in human-generated payroll errors, elimination of time theft from “buddy punching” through the use of biometric time clocks and overtime costs, as saved wages from enhanced productivity.

For example, when tracking time manually through spreadsheets or outdated methods, it’s not unusual to have employees claiming missed overtime and hours worked on their pay. Attempting to rectify this issue by counting hours collected on paper time-sheets can lead to additional errors. Perhaps the answer to this prevailing issue; is to automate the collection of employee hours, thereby gaining valuable data analytics, to help your organization, make effective business decisions that impacts, payroll cost and the bottom- line.

Infractions: Poor Record Keeping, Unpaid Overtime and Holiday Pay

Through the use of an ATS robust time and attendance solution, organizations are able to fully automate pay rules, work rules and benefit accrual rules as well as leave management, collective bargaining agreements (CBA), and exception-time (such as overtime) reporting. By having up-to-the-minute access to this information, organizations will gain complete and accurate visibility into their operations, thus, enabling them to meet production, forecasting and scheduling demands and stay compliant with the many federal and provincial, municipal and state laws, as well as company policies.

To learn how ATS time and attendance solution can help your organization keep accurate records of employee hours, pay overtime hours based on company’s pay policies and assign the requisite statutory holiday, you can download the white paper titled “Benefits of an ATS Automated Time and Attendance Solution”. And to view a demonstration, go to our website. To reach one of our account executives, call: (866) 294-2467.