Best-in-Class Workforce Management Software from Industry Experts
Header

An Effective Cloud System Will Prepare You For The Fair Labor Standards Act

July 20th, 2016 | Posted by Apex Time Solutions in Absence Management | Benefit Accruals | Collective Bargaining | Employee Time Tracking | Labor costs - (Comments Off on An Effective Cloud System Will Prepare You For The Fair Labor Standards Act)

The Department of Labor (DOL) has given businesses advanced notice so, they can prepare their organizations in time and being compliance with the upcoming December 1, 2016 when the new overtime rules takes effect. And, to that end, the system you are using should allow you to automatically record overtime for exempt employees at certain salary levels and job profiles. To some extent that may be easier said than done, because we are not referring to spreadsheets here as that mode of tracking of paying employee won’t cut it, especially, if the Department of Labor (DOL) comes knocking on your door.

A Effective Cloud System Will Prepare Your For The Fair Labor Standards Act

When these new overtime rules take effect companies need to ensure they have:

  • Implemented the necessary changes within their time attendance system to accommodate the overtime rule changes. If by chance, your system is archaic to begin with, this might be the perfect time to deploy a solution that not only meets all of those requirements, is robust and flexible enough grow with your organization.
  • Taken the necessary steps to determine the salary threshold and which employees qualify for overtime pay. The U.S. Department of Labor Fair Labor Standards Act has a plethora of information, from which you can glean.  If you are in the hospitality and/or retail industry, for example, you will need to figure out how this is going to impact your organization. Typically, managers in those industries and others work an inordinate amount of hours per week-but with the new rule employers will have to limit workers hours to 40 per week.
  • Used all the available resources at their disposal by ensuring tracking of employee hours is done accurately, hence, those clunky punch clocks and spreadsheets are simply not going to cut it anymore.

An effective time and attendance solution will accurately track employee hours, vacation and other leave management requirements, and provide real-time reporting analytics. Moreover, ATS cloud computing solution can quickly adhere to— work rule compliance, collective bargaining agreements (CBA), and will quickly adapt to the eligibility rules for exempt and non-exempt workers. So, if the Department of Labor comes knocking after December 1, 2016 you will have at your disposal, all required information.

Keep current with ATS:

It has been said that small and mid-size businesses are the lifeblood of North America, because they keep the economy humming by creating jobs. However, a despite the advantages to automation, some of these companies still use paper-based and other forms of manual methods to manage their business.

A recent article by Tom Starner, contributing editor for HRDive titled “Employers using paper-based benefits administration strategy see money fly out the window” provides a business case for why manual systems are hampering the productivity of small and mid-size businesses. It reads in parts:

“It may be hard to believe, but some HR departments (mainly smaller businesses) are still processing the benefits enrollment process using paper — much to their financial detriment, according to an expert writing at Employee Benefits News.

Andrew Brickman, director of Benefits Administration at Corporate Synergies, an employee benefits and insurance broker, says employers still relying on paper, rather than automating the process, should understand that they are letting dollars slip out the door.

Apart from potentially missing valuable data, storing paper documents also is very expensive (filing cabinets, paper, printer ink and maintenance costs). Instead, Brickman writes that a far better option is moving to a benefits administration platform for automating the process, ensuring both time and money savings.”

Paper-Based Time Tracking Persists Despite Cost Savings Through Automation

 

Many of today’s small and mid-size businesses have endured through economic slow downs and remain focused on their operations and profitability, but need 21st century tools to help them keep their competitive advantage, and remain lean while increasing productivity.

If your small or mid-size business happens to be one of those that have been contemplating automating your time tracking process, it’s not too late. ATS TimeWork On Demand for small and mid-size businesses helps your entire operation, by giving you interconnection between all locations and departments of all processes. ATS TimeWork OnDemand is easy to use and includes workflows with intuitive user dashboards, real-time reporting analytics and adapts to workforce and regulatory compliance rules.

Want to get rid of your paper-based time tracking system? Download a demonstration or attend one of our weekly webinars on how ATS cloud solution has helped a small to mid-size business like yours.

To arrange an onsite visit in your region, call us at 866.294.2467.

3 Tips For Dealing With Holiday Stress

December 3rd, 2015 | Posted by Apex Time Solutions in Benefit Accruals | Labor costs | Leave Management | National Football League | Payroll | Web-Based Time and Attendance - (Comments Off on 3 Tips For Dealing With Holiday Stress)

You would think we had some kind of coping mechanism to handle the holiday season. After all, it’s an annual event which many of us look forward (especially the retail sector) to, for the; shopping, eggnog drinking and corporate parties. Ok, some of us look forward to this. And, maybe some or many of us are simply dreading the holiday season because we have to visit with family members that we would rather avoid. Regardless of how we approach the season, the stress permeates the air around us.
In an article penned by yoga trainer, Dana Santas for pros in the; NHL, NFL, MLB and NBA- she offers 3 tips that will help you get through the holidays season with a little less stress if you follow her advice. The following tips are:

3 Tips For Dealing With Holiday Stress

 

“Breathe your way to calm and control
Relax your shoulders, neck and upper back. Inhale through your nose and exhale out your mouth, emphasizing your exhalation. Be sure to release your rib cage downward as you exhale fully.

Get-off-your-feet pose
Simply lie on your back with your legs elevated by a pillow, up on a chair or even straight up the wall (known as legs-up-the-wall pose in yoga).

Stretch away your stress
While standing, simply raise your arms above your head at shoulder distance. Take five long, deep breaths. Then inhale as you reach and hold your left wrist with your right hand; exhale as you side bend your entire body to the right, stretching out your left side. Hold for a breath or two. Inhale as you return your arms straight above your head.
Repeat on the other side.”

You can read the article in its entirety at cnn.com. Hopefully, these tips help you navigate the hustle and bustle that has become a part of this holiday season.

To learn more about ATS you can join follow us on Twitter, GooglePlus, LinkedIn or Pinterest to join in the conversation. And to register for a free webinar or download a demonstration, go to our website.

 

On a recent visit to a large metal fabrication company with locations in British Columbia and mid western US, one of ATS software engineers was quite surprised to hear the words “if it’s ain’t broke, don’t fix it”. This was in response to a question she asked regarding the company’s rationale for using a myriad of systems to key and maintain employee data.

In the world of business automation, we often hear these words, from companies, who think that changing their old system will be painful. Initially, it will be painful to invest in a time and attendance for future growth, however, more often than not, the pain comes from having to change the way individuals are accustomed to doing things.

If your company is using paper-based time sheets or worse, some antiquated punch clock that should be in the Smithsonian, here are three valid reasons to toss the proverbial “if it ain’t broke” mantra out of the door forever.

“If It Ain’t Broke, Don’t Fix It” What Is It Really Costing Your Company?

Antiquated system yields error-prone results
The 1980’s punch clock that’s sitting on the wall might have been cool back then but it’s not saving time or money today. Don’t believe it? Just imagine asking the millennials your company hired a few weeks ago to punch in and out with the old technology, and you are sure to get a few rolling of the eyes. And, if you have in excess of 100 employees, just imagine that payroll practitioner having to count the hours, overtime, vacation and other ineligible information on that time card and then, key all that information into some spreadsheet.  You get the picture?

Refusing to adapt to new technologies
Choosing to ignore new technology does not mean that it will go away. In fact, several companies have already moved to a newer data capture technologies. And, in a competitive business landscape, some companies are forced to evaluate and change in order to stay relevant. In all likelihood when your company bought its current time clock it was the latest technology of its time. However, in the last five to seven years –several studies have shown that automating your business will provide a rapid return on investment and streamline operational costs.

Accuracy of data
The problem with older technology lies in its ability to provide accurate and up-to-the-minute data. The problem with older systems is that they often require significant of investment of time and resources to access data-especially when the data is maintain in different systems. Want to see a CFO go bonkers? Tell them it will take you three days to get them the reports they need to complete month-end.

Admittedly, transitioning from an antiquated punch clock system to a new time and attendance solution requires; a corporate mind-shift, investment and above all, a concerted commitment. In the end, however, it will be well worth it for your organization. The desire to continue using and maintaining an old-fashioned system is a time-consuming process.

Interested in learning how to transition to automated time and attendance solution, go to our website.

You might also like these other time and attendance blogs:

The cost of doing nothing

Psychology of change

Do you need a simple or complicated time and attendance solution?