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Techopedia describes disruptive technology this way; “Disruptive technology refers to any enhanced or completely new technology that replaces and disrupts an existing technology, rendering it obsolete. It is designed to succeed similar technology that is already in use. Disruptive technology applies to hardware, software, networks and combined technologies”.

Here are a short list of some things that could be considered that are either obsolete or taking traditional industries by storm:

  1. Fax machines-scanning a document and then emailing a document is a cheaper and quicker alternative to faxing.
  2. Landlines (they are slowly being replaced by VOIP and smart phones)
  3. VHS tapes and DVDs.
  4. Video rental stores-they have been replaced by Software-As-A-Service (SAAS) or as commonly referred to “cloud computing” service.
  5. Music CDs- iTunes and Spotify are two cloud-based music streaming services that have replaced them.
  6. Traditional taxi cabs- They are being forced to change with the times and up their game with services like Uber.
  7. Hotels/Lodging Industry-The arrival of Airbnb has given notice to the hotel operators around the world.

In a post titled “12 Disruptive Technologies That Have the Potential to Change Your Business” by Eric Sherman for Inc.com we selected five out of the list, all of which has already disrupted the way in which business operates. In no particular order, they include:

“Internet of Things–With sensors on devices, clothing, machinery, and virtually anything else you can think of, all using wireless and near-field communications to communicate with networks and the rest of the Internet, there will be major impacts on business process optimization, manufacturing, natural resource use, utilities, energy delivery, and remote healthcare.

Cloud–Cloud technology can provide centralized computing resources to serve many users, whether internally in a company or through a third-party service. More efficient use of resources will put pressure on the computer and IT industries, as more work is done by fewer machines and people. At the same time, cloud can offer software and computing services that let businesses run more efficiently and enable many technology entrepreneurs to get the resources they need far more economically than by building their own systems.

Advanced robotics–Exoskeletons, artificial and enhanced sight and hearing, remote physical manipulation, and artificial intelligence will make changes in manufacturing, healthcare and surgery, such basic service activities as food preparation and cleaning, and consumer use.

3D printing–Whether high-profile use in producing individual guns or research that could allow devices to literally make meals, 3D printing is rapidly gaining prominence. Printers could change the way companies make almost anything through distributed manufacturing, enable consumers to make products themselves, or create tissues and organs for transplanting.

Advanced materials–Materials science has been an important area that many people have ignored. But modern plastics, specialized automotive steel, and semiconductors are just three areas where it has been important. The influence will only expand as such technologies as graphene, carbon nanotubes, nanoparticles, and memory and self-healing materials affect energy storage, computer displays, enhanced chemicals and catalysts, consumer electronics, medicine, and many types of manufacturing.

These changes and others will continue into the future. Companies who choose to stick to all things traditional are likely the ones who will be blindsided as these changes occur.

Keep current with ATS:

Today’s Businesses Must Adapt To Disruptive Technology

If you are considering a time and attendance solution for your organization, chances are you’re being bombarded with choices. And, having choices is a good thing. But as you explore your options, one of the most important decisions you will need to make is whether to select a cloud-based time and attendance or one that will be installed locally on your server and workstations within your organization.

The basic difference between a solution installed on your server (or as its commonly referred to, “on-premise”) and a cloud time and attendance is clear:  a solution installed on your company’s server is typically managed your IT resource/consultant, while a cloud time and attendance—is provided as a service. This type of deployment brings with it a range of flexibility. For example, cloud time and attendance data is managed centrally by the vendor and is accessed by customers through any web browser (in the Internet “cloud”) including; Google Chrome, Firefox, Opera, Safari and Microsoft Edge

Here are some key factors to consider when deciding whether to deploy a cloud time and attendance or one an on-premise.

Cost of Ownership
An on-premise time and attendance usually require large upfront and ongoing investments to purchase and manage the software, hardware, servers, to run it. If, for example your organization does not have internal and/or an experienced IT team that means additional costs that you may not have budgeted for. And, when its time to upgrade, your IT resource has to go through the arduous steps of reinstalling the time and attendance and any customizations that were installed on the previous version.

ATS Time and Attendance in the cloud, initial costs are typically lower, when compared to an on-premise, because the software is configured and deployed using your company’s specific requirements.  ATS hosts and maintains the IT infrastructure, thus, ensuring your system is always running with the latest updates without breaking your previously implemented configurations. And, with a predictable, pay-as-you-go subscription model this can make cash flow management and planning much easier for companies.

Why Time And Attendance In The Cloud?

Deployment
Deploying time and attendance requires careful planning and takes time. ATS time and attendance in the cloud, offers superior advantages when compared to an on-premise deployment. In the world of on-premise deployment a company has to install an IT infrastructure, and additional hardware to maintain the application. With ATS time and attendance in the cloud, it can be deployed across multiple regions, provinces, divisions, subsidiaries and countries thus, avoiding associated costs with those rollouts. When you select ATS time and attendance in the cloud, it usually takes 2-4 months of roll out compared to the12 months it takes to implement an on-premise solution.

Always On, Anywhere Anytime
With ATS time and attendance in the cloud that means you gain instant access to a suite of workforce management tools that your teams need to make more informed decisions. The solution provides real-time data that can be accessed via the Internet anywhere at any time. That means that staff at your company can see accurate information on smart-phones, tablet devices and laptops while they travel or telecommute. And, whether your workforce is located in the same building, different locations, or on the other side of the globe — ATS time and attendance in the cloud deployment means you’re all working in unison.

When it comes to deploying ATS time and attendance in the cloud, you can count on ATS for the experience you expect. This agile deployment methodology is combined with innovative cloud computing technology, and deep domain expertise, working with customers across industries and geographies, to streamline your cloud deployment and speed your time to value.

Every business is unique, so taking the time to consider how different your time and attendance deployment options will affect your company is critical. To learn more about deploying ATS time and attendance in the cloud solution, contact us.

Change is often difficult for some organizations, in part, because fear of the unknown is at the heart of the decision making process of some businesses. By now, cloud software solutions should be no stranger businesses especially, when you consider how ubiquitous it has become. Yet, despite that, a small percentage of businesses still stick to their pen, paper and desktop software.

A Leap Of Faith Can Help Your Business Leverage The Benefits Of The Cloud

Here are some of the things you can look forward to, if you decide to take the leap, and embrace a cloud computing technology.

Say good-bye to that filing cabinet
Storing employee reports in a filing cabinet?  Just think about the amount of time, your payroll practitioner spends manually editing employee hours, chasing down department managers to confirm employees’ time- and then having to store that information in filing cabinet for future reference. Why bother? The cloud gives you the power to get up-to-the-minute reports all of which can be accessed, anytime, anywhere, 365 days a year.

Employee time-off requests
The days of employees walking to the HR office to submit a vacation request is quickly becoming a thing of the past and with good reason. With the surge of cloud computing apps that employees can access through their mobile device or workstations, requesting a day off makes the cloud an attractive proposition.

Vacation pay, overtime and accrual benefits
Spreadsheets can be a good tool for other tasks, but using it to track vacation, over time and accruals? With a cloud time and attendance, there is no need for spreadsheets. An ATS Time and Attendance Leave Management module automates the enforcement and tracking of provincial, federal, state, and employer-specific leave polices and requirements for a variety of qualified leave types, including family medical leave, and other related absences and provide notifications for managers and employees provide real-time updates on eligibility and case activities.

It should be noted, that resistance to change is inherent in all of us, even the ones who claim to be agents of change. If you are interested in learning how you can take a leap of faith and leverage the benefits of the cloud, you can register for one of our webinars, download a demonstration or contact ATS at 866.294.2467.

A Leap Of Faith Can Help Your Business Leverage The Benefits Of The Cloud

 

It has been said that small and mid-size businesses are the lifeblood of North America, because they keep the economy humming by creating jobs. However, a despite the advantages to automation, some of these companies still use paper-based and other forms of manual methods to manage their business.

A recent article by Tom Starner, contributing editor for HRDive titled “Employers using paper-based benefits administration strategy see money fly out the window” provides a business case for why manual systems are hampering the productivity of small and mid-size businesses. It reads in parts:

“It may be hard to believe, but some HR departments (mainly smaller businesses) are still processing the benefits enrollment process using paper — much to their financial detriment, according to an expert writing at Employee Benefits News.

Andrew Brickman, director of Benefits Administration at Corporate Synergies, an employee benefits and insurance broker, says employers still relying on paper, rather than automating the process, should understand that they are letting dollars slip out the door.

Apart from potentially missing valuable data, storing paper documents also is very expensive (filing cabinets, paper, printer ink and maintenance costs). Instead, Brickman writes that a far better option is moving to a benefits administration platform for automating the process, ensuring both time and money savings.”

Paper-Based Time Tracking Persists Despite Cost Savings Through Automation

 

Many of today’s small and mid-size businesses have endured through economic slow downs and remain focused on their operations and profitability, but need 21st century tools to help them keep their competitive advantage, and remain lean while increasing productivity.

If your small or mid-size business happens to be one of those that have been contemplating automating your time tracking process, it’s not too late. ATS TimeWork On Demand for small and mid-size businesses helps your entire operation, by giving you interconnection between all locations and departments of all processes. ATS TimeWork OnDemand is easy to use and includes workflows with intuitive user dashboards, real-time reporting analytics and adapts to workforce and regulatory compliance rules.

Want to get rid of your paper-based time tracking system? Download a demonstration or attend one of our weekly webinars on how ATS cloud solution has helped a small to mid-size business like yours.

To arrange an onsite visit in your region, call us at 866.294.2467.

It’s no secret that attitudes toward cloud technology are rapidly changing, and discussions about the potential downsides of cloud deployment are quickly evolving into valid, evaluations of the risks associated with not making the move. Perhaps, it’s a combination of sober thought and some companies witnessing their counterparts in the same or different industries deploy cloud computing technologies, with success hence; the adoption of it. And, with the emergence of cloud-based technology,  the use of analytics have also increased. In an op-ed by Rodger Howell, principal at PricewaterhouseCoopers for CFO magazine, he writes;

 “Today’s technology, cloud, and IoT-driven world is continually generating a wealth of data, creating both opportunity and challenge for those tasked with deciphering and analyzing it. CFOs in particular are now facing increased pressure to connect the dots between multiple data streams to identify patterns that will optimize a company’s growth and align its costs with its strategy.”

Now, that a statement that packs a powerful punch and is noteworthy, if your company remains unconvinced about the rapid acceptance of cloud technology, and its plethora of advantages it can bring to your business.

Rodger Howell’s article provides a blue print for companies to follow when considering, cloud computing software solutions and analytics. In no particular order, it reads in part:

“Setting Goals and Objectives: CFOs should first identify the organization’s short and long-term objectives, developing key performance indicators to track progress. Consider this step the impetus that will motivate business leaders to introduce data analytics to their day-to-day operations and to assess their impact on business goals.

Proposing Pilot Projects: Once CFOs have buy-in from key players within the organization, they should use this support to introduce pilot projects rooted in data analytics. CFOs can start small by proposing new operations and always being sure to encourage participation from other members of the organization.

Seeking Feedback: CFOs must realize that ongoing feedback from other members of the organization, including its leadership, is necessary after introducing new data analytics platforms, and processes.”

Cloud computing and analytics is an increasing priority for companies of all industries especially, for business executives who want to streamline payroll and overtime costs and other related business expenditure.

 When Used Properly, Analytics Can Help Businesses Streamline Payroll Costs

ATS Cloud-Based Time and Attendance is the industry’s most flexible and wholly integrated solution. It’s accompanied by best-in-class services across software as a service (SaaS), platform. ATS Cloud-Based Time and Attendance helps organizations drive innovation and business transformation by increasing business agility, lowering payroll costs, and reducing IT complexity.

To learn about ATS Cloud-Based Time and Attendance solutions, go to our website. You can also download a demonstration or register for one of our weekly webinars.

On a recent visit to a large metal fabrication company with locations in British Columbia and mid western US, one of ATS software engineers was quite surprised to hear the words “if it’s ain’t broke, don’t fix it”. This was in response to a question she asked regarding the company’s rationale for using a myriad of systems to key and maintain employee data.

In the world of business automation, we often hear these words, from companies, who think that changing their old system will be painful. Initially, it will be painful to invest in a time and attendance for future growth, however, more often than not, the pain comes from having to change the way individuals are accustomed to doing things.

If your company is using paper-based time sheets or worse, some antiquated punch clock that should be in the Smithsonian, here are three valid reasons to toss the proverbial “if it ain’t broke” mantra out of the door forever.

“If It Ain’t Broke, Don’t Fix It” What Is It Really Costing Your Company?

Antiquated system yields error-prone results
The 1980’s punch clock that’s sitting on the wall might have been cool back then but it’s not saving time or money today. Don’t believe it? Just imagine asking the millennials your company hired a few weeks ago to punch in and out with the old technology, and you are sure to get a few rolling of the eyes. And, if you have in excess of 100 employees, just imagine that payroll practitioner having to count the hours, overtime, vacation and other ineligible information on that time card and then, key all that information into some spreadsheet.  You get the picture?

Refusing to adapt to new technologies
Choosing to ignore new technology does not mean that it will go away. In fact, several companies have already moved to a newer data capture technologies. And, in a competitive business landscape, some companies are forced to evaluate and change in order to stay relevant. In all likelihood when your company bought its current time clock it was the latest technology of its time. However, in the last five to seven years –several studies have shown that automating your business will provide a rapid return on investment and streamline operational costs.

Accuracy of data
The problem with older technology lies in its ability to provide accurate and up-to-the-minute data. The problem with older systems is that they often require significant of investment of time and resources to access data-especially when the data is maintain in different systems. Want to see a CFO go bonkers? Tell them it will take you three days to get them the reports they need to complete month-end.

Admittedly, transitioning from an antiquated punch clock system to a new time and attendance solution requires; a corporate mind-shift, investment and above all, a concerted commitment. In the end, however, it will be well worth it for your organization. The desire to continue using and maintaining an old-fashioned system is a time-consuming process.

Interested in learning how to transition to automated time and attendance solution, go to our website.

You might also like these other time and attendance blogs:

The cost of doing nothing

Psychology of change

Do you need a simple or complicated time and attendance solution?

How To leverage Your Time and Attendance Solution To Improve Efficiency

May 6th, 2015 | Posted by Apex Time Solutions in Benefit Accruals | Employee Time Attendance | Hosted Time and Attendance Solution | Leave Management | Payroll - (Comments Off on How To leverage Your Time and Attendance Solution To Improve Efficiency)

There is no question that having the right time and attendance software and hardware and using it to its full advantage- can put your company on the path to eliminating inefficiencies while improving business productivity. It’s not an understatement to say that some companies underutilize their time and attendance solution and balk at the time it takes to achieve ROI.

Do you have a time and attendance solution in place and if so, are you getting the most out of it? If not, here are some ways to ensure you achieve that rapid ROI that you hoped for when you made your selection.

Vendor Selection-some companies get seduced by vendors who boast about being in business for 100 plus years. And, that’s fine, but make sure there is more substance to the solution offering other than being around a long time. The number of years in business does not always translate to getting the solution that meets your requirements. And, if things should falter-you want to make sure the vendor is not going to vanish but rather, help you navigate through difficult stretches of the implementation. If you shortlisted your vendor of choice, request from them a list of companies who is currently using the system you are about to deploy. And, while it’s tempting to ask for a list of companies that’s only in your industry, that’s playing it safe. playing it safe. While there is nothing wrong in asking for references of companies within your industry, you want to make sure the vendor has a breadth of experience in a variety of industries. In the final analysis, what should consume you during the process is, whether the vendor, you select truly understands your company’s business requirements.

Value VS Price Conundrum-Some companies are so enraptured by the price that nothing else matters until the system in installed. And often times, you do get what you pay for. If you are going to install a time and attendance solution in the hope of it being in place for several years, the lowest price will not cut it. Again, focus on your business requirements-because if a vendor understands your needs, then you should keep an open mind to spending in a little bit more to get what you want. You will achieve two things with that approach; one you will get a company that will implement the type of solution you want and second, your business will achieve operational excellence through the use of a robust business management solution.

Research Using The Right People-At the core of a time and attendance solution are; work and pay policies, employee time capture, employee scheduling, job costing, vacation and other personal time-off requests to name a few. And who knows your company’s pay policies inside out? Payroll and HR administrators! It is amazing how many companies have an IT person heading the search for a time and attendance solution with little or no input from the very people who will be using the system on a daily basis. IT can play an important role in your search but, if the people, who knows your company’s business requirements is not involved in your search, you are already headed down the wrong path.

In conclusion, if your company embraces the concept of the time and attendance solution that you deployed, and is using it in the manner it intended, you will be begin to see the savings. To obtain the white paper on “How To leverage Your Time and Attendance Solution To Improve Efficiency” in its entirety go to our website.

To reach us by phone to discuss your time and attendance business requirements, call 1.866.294.2467.

How To leverage Your Time and Attendance Solution To Improve Efficiency

In 2013 when a leaked memo surfaced that Yahoo’s CEO, Marissa Mayer had directed one of the company’s HR executive to initiate a ban on the ‘work from home’ policy, the tech world went berserk. Several people within the tech industry are used to the flexible policy of working from home and so, it came as no surprise that the news was met with a heavy dose of resentment and bloggers galore took to social media and posted blogs all venting their disagreement with Yahoo’s policy. Whether your company is for or against the working from home policy this practice is not going away, in fact, it is increasing in numbers by some well established companies.

An article titled Office ‘Hoteling’: ‘Some Companies Offer Reservations, but Some Workers Have Reservations’ by Amy Whyte for workforce.com it states in part;

“Though hoteling has been around for some time — Crain’s Chicago Business reported on IBM’s switch to a desk reservation system in 1994 — the trend has recently picked up steam. “Big Four” accounting firms Deloitte and EY, formerly Ernst & Young, are among companies that have adopted office hoteling in the past year. Instead of assigned desks, companies like American Express Co. are offering employees storage lockers to hold their files and supplies. Rather than being tethered to landlines, employees at GlaxoSmithKline carry laptops equipped with Internet phones.

Even the federal government has gotten in on the trend with the U.S. General Services Administration using hoteling as part of its efforts to reduce federal office space and increase efficiency and collaboration. Charles Hardy, the GSA’s chief workplace officer, said the hoteling model has enabled it to assign 3,400 people to its headquarters, a building that previously only housed 2,200.”

A flexible work policy that includes employees working from home is not for every company. Just imagine an outside sales rep that is required to drive 2 hours or more each day, 5 days a week to sit at a desk and make cold calls to prospective customers. A company may have valid reasons for having this rep drive in to work each day. Perhaps the sales rep is below her quota and, so by closely managing this person, she might yield the desired result. With the advancement of internet phones, a cloud-based customer relationship management software (CRM) for a rep to add his notes and communicating by e-mails his superior and colleagues all day long, why would any company ask a sale rep to drive in each day to make phone calls?

In conclusion, companies who, for various reasons believe employees are better managed in an office will most likely frown upon a flexible work from home policy. In contrast, other companies who do not want to be burdened with bricks and mortar costs and see the value in such a policy will embrace this modern way of working, albeit with employees who do not need to be tethered to a desk. If you happen to work for a company that do not believe in a flexible work from home policy and you decide to approach your superior about it, make sure you have all the facts to back up the reasons why you should work at home. Change takes time.

To learn more about ATS go to our website. You can download product brochures and also register for one of our upcoming webinars.

Does Your Company Have A Flexible Work Policy?

Over the last several years, time and attendance solution has become ubiquitous as an online business application delivery model. Now this might work in a case of company who does not necessarily need a great deal of support, has very simple work policies-this type of approach fails to deliver when more complex data configuration is required.

Now while there are some similarities within time and attendance solutions there are also some significant differences, that in and of itself should warrant a company doing its homework before making a selection. For example, in the markets where some companies operate, there are local and federal compliance work rules that these companies must adhere to-so, their chosen time and attendance solution should contain sufficient flexibility to adhere to those compliance rules.  There is however, one constant, whether you operate a small business or fortune 500 organization, most businesses strive for the same goal — increased business productivity and reduction of payroll cost.

Here are some tips to keep in mind when shopping around for a time and attendance solution:

The Jack Of All Trades
A company who provides; Recruitment/Talent Management Software, Payroll Services, Enterprise Resources Planning (ERP) Customer Relationship Management (CRM) and Human Resources Management Systems (HRMS) is in effect a “Jack of all trades. No company is able to provide all of the abovementioned solutions and be an expert at all of them. Moreover, there is no single database that can perform all of these tasks. You are better off looking for a company that is an expert in the field of workforce management software, if that’s what you are looking for.

Choose The Solution That Closely Matches Your Needs
Research the solution that closely matches your requirements and forego the temptation to buy the cheapest solution that’s shown to you. You want to have access to; real-time reporting, utilize mobile time tracking for your contractors and other offsite employees and, use forecasting and, workforce intelligence. The greater the functionality — the greater the productivity gains for your organization.

Examine Analytics
Powerful analytics drives today’s leading time and attendance solutions. Contrary to popular belief not all time and attendance software share the same business intelligence — examine the data structure of the proposed workforce management solution. Look for a system that supports your business growth and can deliver data in a way that propels business productivity.

User Adoption
Your chosen solution should be one that is easy-to-use. Functional users like finance, payroll, HR and others should be comfortable working with the time and attendance system. You should choose a solution that offers best-in-class usability, with a comprehensive set of features—that in turn, will increase user adoption and your company will have a more productive and engaged workforce.

After-Sales Support! Is That Important To You?
If it is then ask about it at the outset. You should also be aware, that a low-end off the shelf or a solution purchased through the Internet will be accompanied by limited support if any. You want the kind of support that you can rely on long after the sales and marketing personnel have done their “dog and pony show”. ATS implementation team will deliver ongoing training and support resources, dedicated to determining a positive implementation process. Depending on the size of your company, you will get a support a methodology of training that’s specifically dedicated to the technological advancement of your business.

Before starting your time and attendance search, make sure that your company has the staff resources in place to see the project through to completion. Your time and attendance solution should last at least 10 years so, take time to do some proper research.

To get access to some additional tips, go to our website. You can also access a demonstration or contact us by phone at 866.294.2467.

Buying A Time And Attendance Software? Here Are Some Of The Things You Should Look For

Software as a service (SaaS) or cloud-based (as it’s also referred to) time and attendance is on par with today’s transformative technology. It was just a few years ago that many companies were deploying customer relationship management applications (CRM), payroll and HR software on servers. And, while some still do, SaaS has simply disrupted the traditional method of deploying business management software.

Why Cloud-Based Software Instead Of On-Premises?

Here are some of benefits that our customers have gained by deploying ATS SaaS time and attendance:

Cost- ATS SaaS time and attendance is a ‘pay as you go’ which means you only for services that you need. If you are looking to implement a brand new time and attendance solution – it can be summed up as an operational expense whereas on-premises would be considered a capital cost. The scalability of ATS time and attendance is designed to give our customers a clear idea of what their monthly costs will be. This allows for much more accurate budgeting.

Data integration-ATS SaaS time and attendance was designed to allow application programming interface (API) connections to talent management, job costing, human resources software, ERP, and CRM applications. No more keying employee hours, labour and job codes manually in to an accounting or payroll software. After all, who wants to anyway?

Deployment- Implementation that takes years still exists in the world of on-premises software, although that can mitigated in companies that have a project leader. If the implementation of your time and attendance requires the purchase of a sizeable investment in a server, you are better off, with the SaaS option.

We realize that every company is unique, and in some cases, a cloud-based solution may simply not work in your business environment. That being said, when you consider the advantages, we think it’s worth serious consideration. To learn more or to download the full copy of “cloud-based time and attendance vs. on-premises” contact us.

On-Premises VS Cloud-Based Time and Attendance