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Whether you run a small, midsize or large organization, chances are, you will be impacted by the proposed minimum wage hike in Ontario and several other jurisdictions across Canada. And, similarly, US businesses are grappling with the same challenges.

How To Prepare Your Company For The Minimum Wage Hike

As an organization, you have several options at your disposal, and as such, get to decide how to handle a wage hike. For the purpose of this blog, we will discuss two options:

  1. Decrease your workforce: As a company, you might decide that in order to remain viable the simplest solution is to decrease your number of employees. Another possibility is to simply hire employees on a part-time basis, in the hopes that this will help you decrease payroll costs.
  2. Raise prices: When payroll and other operational expenses go up, businesses can choose to pass them onto their customers. And, depending on the market and product offered, this can sometimes be a tough pill for customers to swallow, and some of them may end up speaking with their dollars by going elsewhere.

What if instead of loosing sleep (and with good reason) over the wage hike, your company automates manual business processes, thus, enabling employees to work smarter and more efficiently, while keeping your profits intact?

ATS Workforce Management HCM Solution can streamline payroll costs and improve workforce productivity. Some of these solutions include:

ATS Workforce Scheduling for retail, hospitality and healthcare is a robust and powerful solution designed specifically for organizations with hourly paid employees across multiple jurisdictions. ATS Workforce Scheduling uses data from your core business to create real-time analytic reporting and on demand-based schedules avoiding any over or under-staffing.

With ATS Scheduling you can:

  • Accurately report key performance indicators (KPIs) such as labour costs, employee attendance and absences, and workforce compliance.
  • Align employee schedules to financial budgets, payroll and labour to-sales ratios and the allocation of hours for a single entity or across the organization.
  • Improve employee productivity through optimized resourcing, employee and supervisor self-service. Managers can create schedules and send it to employees through interactive dashboards and workflows.

ATS Time and Attendance simplifies the tedious tasks involved with monitoring employee time and attendance, labour tracking, and data collection. That means, if you are using paper timesheets, outdated tracking and spreadsheets, you will likely not save much money unless your time tracking is fully automated. ATS Time and Attendance System — works in tandem with our best-in-class time clock/data collection devices — to help your organization control labour costs, minimize compliance risk, and improve workforce productivity.

Manage overtime costs ATS Time and Attendance helps you account for hours accurately, and minimize overtime to protect your bottom-line. You will have immediate access to employee attendance and get reports, in real-time on overtime trends, tools to manage overtime requests and approvals, and time card review. In other words, this means less administrative burden and fewer errors.

Bottom-line:

The wage hike is coming and will be felt by organizations and employees alike. If you are looking to improve your employee efficiency, streamline payroll costs, and make better business decisions, ATS Time and Attendance could be the right tool for your organization.

To download a demonstration or learn more, go to our website. And to attend bi-weekly webinar or speak to time and attendance consultant, call 866.294.2467.

We at ATS continually espouse the benefits of an automated time and attendance, but we have also stressed that it does not have to be a complicated process. And, while it’s true that an organization with multiple locations, different collective bargaining agreements, and its adherence to regional and federal work rules can increase the complexity and amount of time it takes to install such a system, sticking starting with the basics can make a world of difference.

removing-the-complications-out-of-employee-time-tracking

Here three simple rules to follow once you have decided to deploy a time and attendance:

Reports
Find out which reports are most important to you. For example, if you need a report that shows which or how many hours employees worked on a; daily, weekly and monthly basis, this should suffice as a starting point. Other simple reports may include; exceptions, overtime, daily time in and out and, a few payroll reports to ensure you have the proper information before exporting employee hours to your payroll, CRM, ERP, HR or talent management software. This, however, is not to suggest, you should not explore the full library of reports within a time and attendance system, or look for a solution that has the capability to provide analytics and Big Data tools to support your organizational growth.

Employee Time Clock
When deciding which time clock to use, think about your organizational philosophy and, more importantly, your actual work environment. Would biometric face recognition be better suited or would or a proximity or magnetic time clock avail itself as the better option? These are considerations that should be given once you decide which time and attendance to deploy.

Project Manager
Traditionally this role has fallen to the IT manager or consultant. But, in actuality, HR and/or the payroll practitioner and to some extent, finance personnel are responsible for the management of employee time tracking. So, would it not make sense that such a project be headed by one of these individuals? That’s not to say the role of IT is less important, it just means that the very people who manage the daily tracking of employee hours would know more, than anyone else, about your company’s time and attendance requirements. And, so, it stands to reason, that their role when choosing a solution should be elevated- in short, they are the ones that should be your project managers, with the understanding that they seek assistance and/or guidance from other departments including; IT and other operational managers.

Whether you are moving from paper time sheets to an automated time and attendance solution or merely upgrading to a new solution, removing the complications will help the deployment go a bit smoother.

To learn more about ATS Time and Attendance solutions, go to our website. And to register for one of our weekly webinars, contact us.

An Effective Cloud System Will Prepare You For The Fair Labor Standards Act

July 20th, 2016 | Posted by Apex Time Solutions in Absence Management | Benefit Accruals | Collective Bargaining | Employee Time Tracking | Labor costs - (Comments Off on An Effective Cloud System Will Prepare You For The Fair Labor Standards Act)

The Department of Labor (DOL) has given businesses advanced notice so, they can prepare their organizations in time and being compliance with the upcoming December 1, 2016 when the new overtime rules takes effect. And, to that end, the system you are using should allow you to automatically record overtime for exempt employees at certain salary levels and job profiles. To some extent that may be easier said than done, because we are not referring to spreadsheets here as that mode of tracking of paying employee won’t cut it, especially, if the Department of Labor (DOL) comes knocking on your door.

A Effective Cloud System Will Prepare Your For The Fair Labor Standards Act

When these new overtime rules take effect companies need to ensure they have:

  • Implemented the necessary changes within their time attendance system to accommodate the overtime rule changes. If by chance, your system is archaic to begin with, this might be the perfect time to deploy a solution that not only meets all of those requirements, is robust and flexible enough grow with your organization.
  • Taken the necessary steps to determine the salary threshold and which employees qualify for overtime pay. The U.S. Department of Labor Fair Labor Standards Act has a plethora of information, from which you can glean.  If you are in the hospitality and/or retail industry, for example, you will need to figure out how this is going to impact your organization. Typically, managers in those industries and others work an inordinate amount of hours per week-but with the new rule employers will have to limit workers hours to 40 per week.
  • Used all the available resources at their disposal by ensuring tracking of employee hours is done accurately, hence, those clunky punch clocks and spreadsheets are simply not going to cut it anymore.

An effective time and attendance solution will accurately track employee hours, vacation and other leave management requirements, and provide real-time reporting analytics. Moreover, ATS cloud computing solution can quickly adhere to— work rule compliance, collective bargaining agreements (CBA), and will quickly adapt to the eligibility rules for exempt and non-exempt workers. So, if the Department of Labor comes knocking after December 1, 2016 you will have at your disposal, all required information.

Keep current with ATS:

Ask this question to executives in the manufacturing sector and you are bound to get several different answers, albeit there will be similarities in those answers. It’s no secret that the manufacturing industry has had to adapt and evolve to the rapid changes around them in order, to survive-while dealing with some naysayers who had left them for dead after one of this century’s worst financial crisis.

But who would know the inner workers of the manufacturing industry and its resilience and ability to adapt than anyone else?  How about the President and Chief Executive Officer, Manufacturers Alliance for Productivity and Innovation who penned a poignant article titled “Three Megatrends Transforming Manufacturing”. We tool the liberty of extrapolating some of paragraphs (in no particular order) which reads in part;

“We’re entering a new industrial age driven by digitalization, customization, and miniaturization that is transforming the nature of work in manufacturing. Since the turn of the millennium, the sector has evolved faster and more thoroughly than at any other time in history.”

The rise of the digital era has impacted all industries especially manufacturing. The article states that “The ability to collect and analyze large volumes of data in economic transactions has revolutionized customer care in the retail and finance sectors. In manufacturing, Big Data will accelerate the integration of IT, manufacturing and operational systems on the shop floor and lead to better forecasting and understanding of plant performance. Caterpillar is taking this a step farther, tracking the performance of its products in the field after purchase and offering maintenance and repair services based on real-time assessments.”

What’s Fueling The Growth In Today’s Manufacturing?

If you are still wondering whether the industry can adapt here is a final paragraph from the article; “Of course, manufacturers’ labor needs are changing as well: companies now rely on more automation and require fewer employees, and those they hire must demonstrate higher science, technological and math skills. Fortunately, the millennial generation—as large as the baby boomer generation—is more technologically sophisticated. And, as the manufacturing workforce has diversified over time, manufacturers are working to continually foster more inclusive environments.”

The title of this blog asked?  “What’s Fuelling The Growth In Today’s Manufacturing”? The answer is simple-it’s the ability of the industry to adapt and evolve with the times.  Many of today’s manufacturers face constant pressure to produce a top quality product on time, every time. And, the economic fluctuations, shortage of skilled labor and market governance, and adherence to workforce compliance mandates adds to the complexities that manufacturers face every day. To meet these challenges many of these manufacturing companies have adopted Workforce Management Solutions to help them keep pace with the digital era, streamline costs and improve productivity at all levels of their operations.

To download a free demonstration of ATS Workforce Management for Manufacturing, go to our website. And, to attend one of our monthly webinars, you can register online.

On a recent visit to a large metal fabrication company with locations in British Columbia and mid western US, one of ATS software engineers was quite surprised to hear the words “if it’s ain’t broke, don’t fix it”. This was in response to a question she asked regarding the company’s rationale for using a myriad of systems to key and maintain employee data.

In the world of business automation, we often hear these words, from companies, who think that changing their old system will be painful. Initially, it will be painful to invest in a time and attendance for future growth, however, more often than not, the pain comes from having to change the way individuals are accustomed to doing things.

If your company is using paper-based time sheets or worse, some antiquated punch clock that should be in the Smithsonian, here are three valid reasons to toss the proverbial “if it ain’t broke” mantra out of the door forever.

“If It Ain’t Broke, Don’t Fix It” What Is It Really Costing Your Company?

Antiquated system yields error-prone results
The 1980’s punch clock that’s sitting on the wall might have been cool back then but it’s not saving time or money today. Don’t believe it? Just imagine asking the millennials your company hired a few weeks ago to punch in and out with the old technology, and you are sure to get a few rolling of the eyes. And, if you have in excess of 100 employees, just imagine that payroll practitioner having to count the hours, overtime, vacation and other ineligible information on that time card and then, key all that information into some spreadsheet.  You get the picture?

Refusing to adapt to new technologies
Choosing to ignore new technology does not mean that it will go away. In fact, several companies have already moved to a newer data capture technologies. And, in a competitive business landscape, some companies are forced to evaluate and change in order to stay relevant. In all likelihood when your company bought its current time clock it was the latest technology of its time. However, in the last five to seven years –several studies have shown that automating your business will provide a rapid return on investment and streamline operational costs.

Accuracy of data
The problem with older technology lies in its ability to provide accurate and up-to-the-minute data. The problem with older systems is that they often require significant of investment of time and resources to access data-especially when the data is maintain in different systems. Want to see a CFO go bonkers? Tell them it will take you three days to get them the reports they need to complete month-end.

Admittedly, transitioning from an antiquated punch clock system to a new time and attendance solution requires; a corporate mind-shift, investment and above all, a concerted commitment. In the end, however, it will be well worth it for your organization. The desire to continue using and maintaining an old-fashioned system is a time-consuming process.

Interested in learning how to transition to automated time and attendance solution, go to our website.

You might also like these other time and attendance blogs:

The cost of doing nothing

Psychology of change

Do you need a simple or complicated time and attendance solution?

Summertime And The Living Is Easy With The Cloud

August 6th, 2015 | Posted by Apex Time Solutions in Benefit Accruals | Business Intelligence | Employee Self Service | Employee Time Tracking | Labour Analytics - (Comments Off on Summertime And The Living Is Easy With The Cloud)

For many people, summertime include; backyard barbeques, family road-trips, sitting on a lounge chair at a cottage with their preferred beverage, or engaged in a combination of work and some vacation-related activity during the summer. In North America, we have at least two months of good weather during the summer months and frankly, who wants to spend that time in an office if they do not have to. For busy executives keeping costs low and providing shareholders with a return on investment is the overall objective at the end of every quarter.

Summertime And The Living Is Easy With The Cloud

Now let’s imagine the type of solution that will make business executives breathe a sigh of relief, knowing they no longer have to contend with manual based processes:

ATS Cloud-Based Time and Attendance for your Business Processes
Imagine your organization powered by best-of-breed technology that’s beautiful, easy-to-use, and designed to streamline the calculation and processing of employee attendance. Real-time business analytics tools, enhanced online employee vacation request calendar, deep time and attendance industry-specific functionality, and an intuitive user interface deliver modern solutions that empower your organization to stay competitive.

More Agile, Connected, and Effective
ATS TimeWork OnDemand comes with a robust set of modern tools that helps make your organization more agile, connected, and effective. ATS TimeWork OnDemand offers all the workforce management functionality you need in one complete solution, with the broadest capabilities from a single vendor—all deployed in the cloud.

Success at your Fingertips
ATS TimeWork OnDemand seamlessly integrates to leading Payroll, HR and ERP applications to provide you with an unparalleled depth with its award-winning Workforce Management Solution. With ATS TimeWork OnDemand your company can optimize the workforce from time tracking to benefit accruals and overtime equalization, in ways that work best for your business.

Bottom-line, business executives no longer need to be tethered to a desk to access data? Why? Well, they can have access to a beautiful purpose-built solution that’s cloud-enabled, engineered for speed, infused time and attendance solution that provides real-time analytics and a rapid return on investment.

To learn more, register for one of our monthly webinars, call us at 866.294.2467 or go to our website.

Summertime And The Living Is Easy With The Cloud

Ah yes, the 80s were all about John Hughes movies, big cell phones, white computer monitors, ripped jeans and the list goes on. Some have argued it was the one of the best eras ever and times were much simpler. And, while this may be true for some things using that old white computer with dos-based software will not cut it in today’s digital era.

For those companies still struggling to grasp the concept of the cloud or why it has such staying power here is a synopsis of a report from a research giant Forrester that reads in part; “Public cloud services continue to drive big changes in the markets for software, hardware, and IT outsourcing, while providing a foundation for age of the customer innovations. How much and when will cloud transform these markets? In this research, we project that the public cloud market will reach $191 billion by 2020, from 2013’s total of $58 billion.”

Still Stuck In The 80s? Well, It's Time To Move To The Cloud

If your company is using a time and attendance solution that is no longer meeting your needs, or worst, is part of the 80s type of technology, here are three reasons to switch to ATS cloud-based solution:

Ease-of-Use, Flexibility and Mobility
One of the largest benefits of moving employee time and attendance in the cloud is the ability to access real-time information from any tablet, PC or mobile device, anywhere, at any time. The adoption of ATS cloud-based time and attendance solution empowers CEOs, CFOs, Payroll and HR managers, by giving them more flexibility to access on-the-spot information.

Rapid Deployment
Who has time to spend on a 12 month software deployment? Unless your company has multiple locations, several collective bargaining agreements, multiple work and payroll rules, and perhaps in excess of 1000 employees spread across various jurisdictions- there is really no reason for long implementation, reminiscent of 15 years ago. And, in this era of cloud computing, it is easy to deploy an ATS cloud-based time and attendance seamlessly and efficiently. ATS cloud-based time and attendance solutions are designed to integrate with every payroll, HR, ERP, Recruitment and CRM application.

Lower Cost and Better Collaboration
At the outset the most obvious benefit in adopting an ATS cloud-based time and attendance is that it will provide business with significant savings. For example, your company no longer has to be concerned with purchasing a server on which to house software, or the use of your IT resources to manage the data. Managers can access the application, using any browser, from any workstation, or mobile device to view attendance, extrapolate data and review and respond to employee time-off requests.

So, is your company thinking about moving to a cloud based time and attendance? If so, it’s not too late. And, if you are a fan of some or everything 80s, you can listen to Def Leppard or AC/DC on your favorite device, while at the same time, access up-to-the minute business analytics on employee attendance.

To learn more about ATS time and attendance you can download a demo. You can also register for one of our monthly webinars, and to speak to an account executive, call us at 1.866.294.2467.

Still Stuck In The 80s? Well, It's Time To Move To The Cloud

Hiring good employees is no easy task. Just think of amount of time spent, with phone screen interviews, behavioral personality survey, office interviews and more. Once hired these employees become your greatest asset. And, the best way to start these employees off is on the “right foot” with the right technology. With our Workforce Management Solution, you get tools and technology that help you manage all aspects of the time and attendance experience – saving you time and money while improving employee producitivity and increasing revenue.

With ATS Workforce Management Solution you get:

Unified Solution– With ATS Cloud-Based Workforce Management platform you have one consolidated system for multiple time and attendance processes. ATS Workforce Management Software helps you re-imagine employee time tracking capabilities. Our award-winning Software as a Service (SaaS) application in the cloud is integrated with mobile, HR, payroll, ERP, CRM and a range of analytic capabilities to help you extrapolate the right data, at the right time.

Eradicate Overtime Costs- Get instant alerts for employees that are approaching overtime, so you can make appropriate changes before overtime hours becomes a burden on your company’s profits.

Capture Attendance-Collect employee time with a advanced biometric time clocks. Employee biometric time clocks are highly effective at preventing “buddy punching.” You also have the option of choosing from a range of other data collection devices, including; proximity time clocks, online time sheets, magnetic and bar code stripe time clocks, faceScan and fingerScan time clocks.

Self-Service- With the self-service portal, employees can request time off and supervisors can approve or deny depending on availability. The system can be set up to send an instant alert to a supervisor about an employee request.

Real-Time Visibility- ATS Workforce Management Solution provides end to end visibility and plethora of powerful analytics to help you zero in on employee data. The solution encompasses full blown drill-down capabilities for detailed business intelligence to help keep payroll costs in line with forecast.

The talent you acquire and retain is a key ingredient to your company’s long term success-so, with this in mind you should make sure you are giving your people the right tools to achieve maximum productivity.

To learn more, go to our website or you can download a demo.

Are You Utilizing The Skills Of Your Most Valuable Assets?

Charged with the responsibility of calculating the attendance and pay records of thousands of employees, ATS TimeWork Time and Attendance helps to streamline payroll expenses, increase productivity and — process and, positively transforms the way people work.

If you are currently using ATS TimeWork unified workforce management solution chances are, your company is reaping the benefits of a robust, time keeping system that uses— the power of the cloud to help you better schedule, track and measure your workforce strategic activities.

Cloud and Big Data Drives Today’s Advance Time and Attendance Solution

Benefits of ATS TimeWork Time and Attendance include:

  • Increase business agility with Big Data- Achieve more, faster, while using less resources. With ATS TimeWork you can access the cloud to see up-to-the-minute attendance, missed punches, absenteeism, broad-based activities, the power of the cloud, and big data, while transforming your business for the future.
  • Employee Self-Service –Engage your employees with a user-friendly self-service module. With ATS self-service module, employees get access and the ability to request time-off, see changes anytime, from a Web browser or Smartphone.
  • Time Tracking – Using your business rules and policies ATS TimeWork responds to and will automatically calculate breaks, statutory holidays and hours paid.
  • Management Exception – Define rotation plans based on shifts and work plans. Define which employees can charge to which organizations in your company. ATS TimeWork identifies exceptions that requires action, and provides a list of each employee based on selected rule and/or exception information.
  • Well Constructed Calculation Engine – ATS TimeWork will accurately calculate unpaid, paid and specialty wages. TimeWork calculation engine is robust and uses rule-based time and attendance configurations.
  • Job Costing and Labour Tracking– ATS TimeWork job tracking capabilities gives you broad flexibility to track employee time and projects in different departments. This, all while working within the same system and, maintaining visibility of your jobs and business on a moment-by-moment basis.
  • Time and Attendance Benefit Accruals– ATS TimeWork accommodates a wide variety of methods for accruing leave time, as well as the many complex rules. ATS TimeWork benefit accrual module, can generate benefit time earned, as well as deduct time taken, maintaining an accurate, editable record of all your employees benefit time.

To learn more go to our website or contact us by phone for a demonstration.

 

Cloud and Big Data Drives Today’s Advance Time and Attendance Solution

 

This was one of questions posed to one of ATS Business Practice Lead a year ago, during a visit to a multi-site food manufacturing plant in western Canada. The plant manager and CFO who were the project leaders of a 15 person steering committee, wanted to make sure they had a thorough understanding of the benefits and most notably, the ROI of such a huge project. In addition, to the benefits, they were also particularly concerned that the implementation of biometric time clocks might create a “Big Brother” mentality within their company’s long serving workforce. Once we were able to ally the fears of the ATS time clocks, we discussed the benefits of in great detail to the satisfaction of the group.

By replacing your company’s manual attendance tracking you can now:

  • Replace handwritten notes and employee time-off request through automation, thereby, eliminating wasted time and resources
  • Respond to provincial, municipal, federal and work rule compliance and collective bargaining agreements and changes quickly as they evolve
  • Manage employee accrual benefits and other HR information, such as vacation planning and performance reviews
  • Use workflows that present real time status so that errors are flagged and corrected before exporting to payroll or other third-party software programs.
  • Give your managers the ability to view employee hours from any workstation or smart phone with Internet access 24/7 365 days a year
  • Eliminate the use of servers, operating system and database license, or technology infrastructure investments.
  • Improve workforce productivity and control costs, by reducing ineffective administrative functions and freeing employee time so, they can focus on more valuable tasks

The benefit of a time clock system is monumental and when combined with ATS time tracking modules, you will realize a return on investment (ROI) in the matter of weeks not months. To learn more about ATS time and attendance system, go to our website or contact a representative at 866.294.2467.

What Are The Benefits Of A Time Clock System?